COMBINED SYNOPSIS SOLICITATION.pdf

NAVAL SUPPLY SYSTEMS COMMAND

FLEET LOGISTICS CENTER JACKSONVILLE

COMBINED SYNOPSIS/SOLICITATION TEMPLATE

Fleet Logistics Center Jacksonville (FLCJ) Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. Solicitation number is N68836-20-Q-0029 and is being issued as a Request for Quotes (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular (FAC) 2020 – 01 effective date 1 October 2019 located on https://www.acquisition.gov

4. The associated NAICS code is 721110 and the associated PSC code is V231 for this procurement. This requirement is set-aside 100% for small businesses.

5. See Attachment 2 Lodging Price Quote for the Contract Line Item Number(s) (CLIN(s)) and items, quantities and units of measure, inclusive of any applicable options. **NOTE: The quantity of 1 night is equal to

1 room night.**

6. The Performance Work Statement is Attachment 4.

7. The required start date 06 January 2020

The following FAR provisions and clauses are applicable to this procurement:

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-11 Certification and Disclosure Regarding Payment To SEP 2007

Influence Certain Federal Transactions

52.203-12 Limitation on Payments to Influence Certain Federal OCT 2010

Transactions

52.203-17 Contractor Employee Whistleblower Rights and Requirement APR 2014

To Inform Employees of Whistleblower Rights

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber MAY 2011

Content Paper

52.204-7 System for Award Management OCT 2016

52.204-13 System for Award Management maintenance OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 CAGE Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and DEC 2014

Certifications

52.204-21 Basic Safeguarding of Covered Contractor Information JUL 2016

System

52.204-22 Alternative Line Item Proposal JAN 2017

52.204-24 Representation Regarding Certain Telecommunications and AUG 2019

Video Surveillance Services or Equipment

52.204-25 Prohibition on Contracting for Certain Telecommunications AUG 2019

And Video Surveillance Services or Equipment

52.209-2 Prohibition on Contracting with inverted Domestic NOV 2015

Corporations-Representation

52.209-5 Certification Regarding Responsibility Matters OCT 2015

52.209-7 Information Regarding Responsibility Matters OCT 2018

52.209-11 Representation by Corporations Regarding Delinquent Tax FEB 2016

Liability or a Felony Conviction under any Federal Law

52.212-1 Instructions to Offerors –Commercial Items JAN 2017

52.212-3 Offerors Representations and Certifications-Commercial OCT 2018

Items

52.212-4 Contract Terms and Conditions-Commercial Items OCT 2018

52.223-5 Pollution Prevention and Right to Know Information MAY 2011

52.222-25 Affirmative Action Compliance APR 1984

52.225-25 Prohibition on Contracting with Entities Engaging in Certain OCT 2015

Activities or Transactions Relating to Iran—Representation

And Certifications

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business DEC 2013

Subcontractors

52.242-13 Bankruptcy JUL 1995

52.242-15 Stop-Work Order AUG 1989

252.201-7000 Contracting Officer’s Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD SEP 2011

Officials

252.203-7002 Requirement to Inform Employee of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensations of Former DoD OCT 2016

Officials

252.204-7003 Control of Government Personnel Work Product APR 1992

252.204-7004 System for Award Management Alternate A FEB 2014

252.204-7008 Compliance with Safeguarding Covered Defense OCT 2016

Information Controls

252.204-7012 Safeguarding Covered Defense Information and Cyber SEP 2015

Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for MAY 2016

Litigation Support

252.209-7004 Subcontracting With Firms That Are Owned or Controlled OCT 2015

By The Government of a Country that is a State Sponsor

Of Terrorism

252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic SEP 2014

Or Hazardous Materials

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7001 Buy America And Balance Of Payments Program – Basic DEC 2016

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2016

252.225-7012 Preference for Certain Domestic Commodities DEC 2016

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving JUN 2012

Reports

252.232-7006 Wide Area Workflow Payment Instructions MAY 2013

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea APR 2014

THE FOLLOWING CLAUSES ARE APPLICABLE UNDER FAR 52.212-5

52.203-6 Restrictions on Subcontractor Sales to the Government SEP 2006

52.209-6 Protecting the Government’s Interest When Subcontracting OCT 2015

With Contractors Debarred, Suspended, or Proposed for

Debarment

52.219-6 Notice of Total Small Business Set-Aside NOV 2011

52.219-8 Utilization of Small Business Concerns OCT 2014

52.219-28 Post Award Small Business Program Representations JUL 2013

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition of Segregated Facilities APR 2015

52.222-26 Equal Opportunity APR 2015

52.222-35 Equal Opportunity for Veterans OCT 2015

52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014

52.222-37 Employment Reports on Veterans FEB 2016

52.222-40 Notification of Employee Rights Under the National DEC 2010

Labor Relations Act

52.222-50 Combating Trafficking in Persons MAR 2015

52.223-18 Encouraging Contractor Policies to Ban Text Messaging AUG 2011

While Driving

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.232-33 Payment by Electronic Funds Transfer – System For JUL 2013

Award Management

****END OF CLAUSES APPLICABLE UNDER FAR 52.212-5***

CLAUSES INCORPORATED BY FULL TEXT

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

a. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

b. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.

c. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and

“quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.

d. The Government will consider all quotes that are timely received. Failure of a quote to address any items required in the submission package will make a quote unacceptable.

e. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:

QUESTIONS

Questions regarding this RFQ shall be submitted in writing by 0800 Thursday, 19 December 2019 0800 EST via e-mail Sherrie Walters at sherrie.walters1@navy.mil. Ms. Walters may be contacted via phone at 904-542-1060.

In addition to the quote submission requirements stated in FAR provision 52.212-1, Quotes shall be submitted via email to the Contract Specialist, Sherrie Walters at sherrie.walters1@navy.mil by 0800 EST Jacksonville, FL

Local Time by Tuesday, 24 December 2019. No other method of submission is acceptable. Attachments are limited to 5 MB per email therefore you may need to submit mulitiple emails. Quotes should be in either Adobe or

Microsoft Office format. Quoters are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files).

mailto:sherrie.walters1@navy.mil

Quotes shall contain the following:

1. A signed quote by the solicitation closing date of Tuesday, 24 December 2019 that includes unit prices and total prices for all line items and sub line items for which the Navy is soliciting a price.

2. A statement that indicates whether the Offeror does or does not take exception(s) to any solicitation term.

3. Offerors shall submit the following documents that may be evaluated for the sole purpose of determining

Contractor responsibility in accordance with FAR 9.1, “Responsible Prospective Contractors”:

a. A letter from the Offeror’s financial institution that indicates the Offeror has adequate financial resources and is in right standing with the financial institution; and the the Offeror has adequate financial resources to perform the contact;

b. Provide a list of three (3) contracts for past performance experience within the last three (3) years. The list should provide the company name, POC at company, phone number and email address. The contracts should be for same or similar efforts to those in this solicitation, and they may be Federal, State, or Private sector customers. Or the company shall affirmatively state that it possesses no relevant past performance experience information for same or similar efforts as that is required by this solicitation. The Government reserves the right to contact previous customers, and to obtain additional past performance experience information as necessary to analyze the Offeror’s experience.

4. Quote Cover Letter: Using Attachment 1, provide your company’s Name, Property Name/address, Point of Contact, phone number, CAGE Code and DUNS Number (required submittal).

5. Price Quote: Using Attachment 2, provide a firm-fixed-price quote for the rooms requested in the

Performance Work Statement (PWS). In addition to an extended price, all quotes must contain a daily rate.

All applicable fees and charges must be included in the unit price. (required submittal)

6. Technical Quote: Using Attachment 3, confirm that the property meets all of the minimum technical requirements in the Performance Work Statement. At the bottom of Attachment 3, please explain any exceptions taken to the requirements in this solicitation. Note that exceptions to the RFQ shall render the quote unacceptable to the Government. (required submittal)

7. Attachment 4 is the Performance Work Statement (not required to be submitted as part of quote).

8. Attachment 5: Complete the following FAR clauses

FAR 52.209-5, Certification Regarding Responsibility Matters (OCT 2015)

FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction Under Any Federal Law (FEB 2016)

FAR 52.212-3, Offeror Representations and Certification-Commerical Items (JAN 2017)

(required submittal)

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Contracting Officer

ADDRESS: 110 Yorktown Road, 3rd Floor, Jacksonville, FL 32212

TELEPHONE: 904-542-1166

5. If the Contracting Officer determines that the number of proposals (quotes) that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

6. All requirements must be met prior to award.

7. The Government is not liable for charges such as restaurant meals and beverages, phone calls, room service, pay per view movies, Internet access, mini-bar, or room damages, etc. These charges, if incurred, are the responsibility of each crew member. In no case will the Government pay for any of these charges. It is the Hotel’s responsibility to arrange for payment of these items by the crew member.

52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer confirming to the solicitation will be most advantabeous to the Government, price and other factors considered. The following factors shall be used toevaluate offers:

Award Consideration

The Government will make a single award using Lowest Price Technically Acceptable (LTPA) evaluation process. The Government intends to award on initial offers but reservers the right to conduct discussions. The following factors shall be used to evaluate proposals:

Selection of an offeror for award will be based upon:

1. Technical Acceptability

2. Price

Technical Acceptability

To be determined technically acceptable, an Offeror must submit a quote that does not take exception to any terms of the solicitation. The Contracting Officer will use the following rating table:

TECHNICAL ACCEPTABLE/UNACCEPTABLE RATINGS

Rating Description

Acceptable Quote does not take exception to any term of the solicitation and therefore clearly meets the minimum requirements of the solicitation.

Unacceptable Quote takes exception to one or more terms of the solicitation and therefore does not clearly meet the minimum requirements of the solicitation.

An award will only be made to an Offeror that satisfies the general responsibility standards of FAR 9.104-1.

The Contracting Officer may either make a responsibility determination without requesting any information from an

Offeror or require the Offeror provide information to substantiate that it satisfies the general responsibility standards of FAR 9.104-1. The particular information requested from an Offeror will be specific to that Offeror. For example, an Offeror that the Contracting Officer is less familiar with may be required to provide information not required from another Offeror. The Contracting Officer may consider an Offeror’s inability to promptly respond to a request for information as an indication the Offeror is non-responsible since FAR 9.103(c) obligates prospective Contractors to affirmatively demonstrate their responsibility.

When the Contracting Officer requests responsibility information, the Contracting Officer’s request, the Offeror’s response, and all related communications between the Government and Offeror are solely for the purpose of determining whether the Offeror is responsible. These communications will not constitute discussions within the meaning of FAR 15.306 since the Offeror will not be given an opportunity to revise its quote.

While the Contracting Officer may require the Offeror to provide any information related to the standards at FAR

9.104-1, the following are examples of information that may be required:

(a) A demonstration, through information such as bank references and financial information (e.g., most current annual balance sheet), that the Offeror has adequate financial resources to perform the contract.

(b) A demonstration the Offeror’s price is not so low as to call into question the Offeror’s capability to successfully perform the contract.

(c) Past Performance information on recent contracts for items similar to this requirement, including a point of contact for the Government activity or commercial entity customer.

(d) A demonstration the Offeror can comply with the required performance schedule

(e) A demonstration the Offeror has, or can obtain, the organizational, management and technical skills to successfully perform. This demonstration may involve the particular personnel and approaches available to the Offeror (e.g., resumes and notices of intent).

(f) The Offeror’s quality assurance procedures.

(g) The equipment and facilities the Contractor will use.

(h) Contractors shall have a satisfactory record of integrity and business ethics in accordance with FAR

9.1041(d).

(i) Completion of the Representations and Certifications under 52.212-3 Alt I contained in this solicitation.

(j) A demonstration the Offeror isn’t an inverted domestic corporation.

(k) A demonstration the Offeror has all registrations, permits and licenses required to perform the contract in the location for which the Offeror is proposing.

(l) In the event the Offeror is a joint venture, a Memorandum of Association which indicates who has the authority to bind the company.

Nothing in this provision limits the Contracting Officer’s discretion to rely on information available from other sources (e.g., past performance data bases, discussions with other entities familiar with the Offeror) or to use any other technique described FAR 9.1 when determining whether the Offeror satisfies the FAR 9.104-1 general responsibility standards.

In accordance with FAR 9.104-3(d), upon making a determination of non-responsibility with regard to a Small

Business concern, the Contracting Officer shall refer the matter to the Small Business Administration, which will decide whether to issue a Certificate of Competency.

Price Quote

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation is the lowest price technically acceptable.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government reserves the right to award a contract on the basis on initial offers received without discussions.

Therefore, each initial offer must contain the Offeror’s best terms from the ability to meet the selection criteria and provide the best possible service and product to the Government.

The offeror’s proposed price will be evaluated on the basis of price reasonableness. The price quote will be evaluated based on the total overall cost to the Government for the base period and the four option periods.

The evaluation may include, but is not limited to the following:

(a) Comparison of proposed prices received in response to the solicitation.

(b) Comparison of the proposed prices to historical prices paid, whether by the Government or other than the

Government, for the same or similar items.

(c) Comparison with competitive published price lists published market prices of commodities, similar indexes, and discount or rebate arrangements.

(d) Comparison of proposed prices with independent Government cost estimates.

(e) Comparison of proposed prices with prices obtained through market research for the same or similar items.

(f) Analysis of data other than certified cost or pricing data provided by the offeror.

SELECTION

The lowest price technically acceptable evaluation process will be utilized. The Government will award a contract resulting from this solicitation to the lowest total priced responsible offeror whose offer does not take exception to any terms of the solicitation. The Government will review all offerors’ Technical Proposal, Price Proposal and make a responsibility determination.

Only the offeror(s) that does not take exception to any terms of the solicitation will be considered for further award

Once the overall ratings have been established, award will be made to the lowest priced offeror. Therefore, the lowest priced offeror who is found acceptable in Technical Acceptability will be selected for award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Enterprise-Wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Military Sealift Command via a secure data collection site. Contracted services excluded from reporting are based on Product Service Code (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY; and

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: https://doncmra.nmci.navy.mil.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within ten (10) calendar day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least four (5) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 240 calendar days.

(End of clause)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

NAVSUP FLC JACKSONVILLE, FL, BLDG 110 YORKTOWN AVE, 3RD FLOOR, 32212-009.

(b)The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/

52.252.1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR Clauses: http://acquisition.gov/far/

DFARS Clauses: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

52.252.2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses: http://acquisition.gov/far/

DFARS Clauses: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

(End of clause)

*******************End of Combined Synopsis/Solicitation*******************

ATTACHMENTS:

Attachment 1: Cover Letter

Attachment 2: Lodging Price Quote

Attachment 3: Lodging Technical Requirement Checklist

Attachment 4: Performance Work Statement (PWS)

Attachment 5: Full Text Clauses:

FAR 52.212-3, Offeror Representations and Certification – Commercial Items (JAN 2017)

FAR 52.209-5, Certification Regarding Responsibility Matters (OCT 2015)

FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018)

FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (FEB 2016) http://acquisition.gov/far/ http://acquisition.gov/far/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://acquisition.gov/far/ http://acquisition.gov/far/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html