Combined_Synopsis_Laundry-Linen.pdf

PDF 176 KB Posted Sep 23, 2019

Attached to: Laundry-Linen Services for Naval Hospital/Clinic
Solicitation number: N6883619Q0356
Issued by: Department of the Navy Naval Supply Systems Command

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Attachments_2-3-4-5.pdf	PDF	Sep 23, 2019
PWS_Laundry_Linen.pdf	PDF	Sep 23, 2019

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Last revised: 10/15/15

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures for Certain Commercial Items in accordance with FAR Subpart 13.5, as supplemented with the additional information included in this notice.

This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on both FEDBIZOPPS (http://www.fbo.gov) and NECO (https://www.neco.navy.mil).

The proposed contract action is for commercial supplies or services for which the Government intends to solicit under the authority of FAR 19.805.

DESCRIPTION

The RFQ number is N68836-19-Q-0356. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-97 and DFARS Publication Notice 20171228. It is the responsibility of the Contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/.

The NAICS code is 812332 and the Small Business Standard is $41.5M. The proposed contract is UNRESTRICTED. The Small Business Office concurs with the set-aside determination.

This announcement will close at 3:00p.m. EST on Friday, 27 September 2019. Contact Shana Williams who can be reached at shana.williams@navy.mil. Oral communications are NOT acceptable in response to this notice.

All responsible sources may submit a quote which shall be considered by the agency.

Item No. Supplies/Services Quantity Unit of Issue Unit Price Amount 0001 Laundry and Linen Services 12 Months $ $ Services are to be performed in accordance with the PWS.

This CLIN is informational only.

Base Year Period of Performance: 01 October 2019 through 30 September 2020

0001AA Laundry and Linen Services 12 Months $ $ Naval Health Clinic at Corpus Christi, Texas. PWS Section 7.2.

Adhere to the practices/guidelines established by the National Association of Institutional Linen Management (NAILM), International Fabricare Institute (IFI), and Textile Rental Services Association (TRSA). Provides facilities in accordance with The Joint Commission (TJC) and Healthcare Laundry Accreditation Council (HLAC) standards. Services are to be performed in accordance with the PWS.

Base Year Period of Performance: 01 October 2019 through 30 September 2020

Item No. Supplies/Services Quantity Unit of Issue Unit Price Amount 0001AB Laundry and Linen Services 12 Months $ $ http://www.fbo.gov/ https://www.neco.navy.mil/ https://www.acquisition.gov/far/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/ mailto:shana.williams@navy.mil

Branch Health Clinic at the Naval Air Station, Kingsville, Texas. PWS Section 7.2.

Base Year Period of Performance: 01 October 2019 through 30 September 2020

Item No. Supplies/Services Quantity Unit of Issue Unit Price Amount 1001 Laundry and Linen Services 12 Months Services are to be performed in accordance with the PWS.

This CLIN is informational only.

Option Year I Period of Performance: 01 October 2020 through 30 September 2021

Item No. Supplies/Services Quantity Unit of Issue Unit Price Amount 1001AA Laundry and Linen Services 12 Months $ $ Naval Health Clinic at Corpus Christi, Texas. PWS Section 7.2.

Option Year I Period of Performance: 01 October 2020 through 30 September 2021

Item No. Supplies/Services Quantity Unit of Issue Unit Price Amount 1001AB Laundry and Linen Services 12 Months $ $ Branch Health Clinic at the Naval Air Station, Kingsville, Texas. PWS Section 7.2.

Option Year I Period of Performance: 01 October 2020 through 30 September 2021

Item No. Supplies/Services Quantity Unit of Issue Unit Price Amount 2001 Laundry and Linen Services 12 Months $ Services are to be performed in accordance with the PWS.

Option Year II Period of Performance: 01 October 2021 through 30 September 2022

2001AA Laundry and Linen Services 12 Months $ $

Naval Health Clinic at Corpus Christi, Texas. PWS Section 7.2.

2001AB Laundry and Linen Services 12 Months $ $ Branch Health Clinic at the Naval Air Station, Kingsville, Texas. PWS Section 7.2.

3001 Laundry and Linen Services 12 Months $ $ Services are to be performed in accordance with the PWS.

Option Year III Period of Performance: 01 October 2022 through 30 September 2023

3001AA Laundry and Linen Services 12 Months $ $ Naval Health Clinic at Corpus Christi, Texas. PWS Section 7.2.

Option Year III Period of Performance: 01 October 2022 through 30 September 2023

3001AB Laundry and Linen Services 12 Months $ $ Branch Health Clinic at the Naval Air Station, Kingsville, Texas. PWS Section 7.2.

Option Year III Period of Performance: 01 October 2022 through 30 September 2023

Item No. Supplies/Services Quantity Unit of Issue Unit Price Amount 4001 Laundry and Linen Services 12 Months $ $ Services are to be performed in accordance with the PWS.

This CLIN is informational only.

Option Year III Period of Performance: 01 October 2023 through 30 September 2024

Item No. Supplies/Services Quantity Unit of Issue Unit Price Amount 4001AA Laundry and Linen Services 12 Months $ $ Naval Health Clinic at Corpus Christi, Texas. PWS Section 7.2.

Option Year III Period of Performance: 01 October 2023 through 30 September 2024

Item No. Supplies/Services Quantity Unit of Issue Unit Price Amount 4001AB Laundry and Linen Services 12 Months $ $ Branch Health Clinic at the Naval Air Station, Kingsville, Texas. PWS Section 7.2.

Option Year III Period of Performance: 01 October 2023 through 30 September 2024

Base Year Period of Performance is 01 October 2019 through 30 September 2020 and four (4) one-year option periods:

Option Year I Period of performance: 01 October 2020 through 30 September 2021 Option Year II Period of performance: 01 October 2021 through 30 September 2022 Option Year III Period of performance: 01 October 2022 through 30 September 2023 Option Year IV Period of performance: 01 October 2023 through 30 September 2024 FAR 52.218-8, if required: 01 October 2024 through 31 March 2025

The following FAR provision and clauses are applicable to this procurement:

CLAUSES INCORPORATED BY REFERENCE

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions SEP 2007 52.203-12 Limitation on Payments to Influence Certain Federal Transactions OCT 2010 52.203-17 Contractor Whistleblower Rights and Requirement to Inform Employees of Whistlelower Rights APR 2014 52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011 52.204-7 System for Award Management JUL 2013 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-17 Ownership or Control of Offeror JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-21 Basic Safeguarding of Covered Contractor Information Systems JUN 2016 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment

AUG 2019

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

AUG 2019

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation NOV 2015 52.212-1 Instructions to Offerors – Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial

NOV 2016

--THE FOLLOWING FAR CLAUSES CITED IN THE CLAUSE 52.212-5 ARE APPLICABLE TO THE ACQUISITION--

52.203-6 Restrictions on Subcontractor Sales to the Government SEP 2006 52.203-13 Contractor Code of Business Ethics and Conduct OCT 2015 52.204-10 Reporting Executive Compensation and First Tier Subcontract Awards OCT 2016 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment.

OCT 2015

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters JUL 2013 52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor-Cooperation With Authorities and Remedies JAN 2018 52.222-21 Prohibition of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans OCT 2015 52.222-36 Equal Opportunity for Workers With Disabilities JUL 2014 52.222-37 Employment Reports on Veterans FEB 2016 52.222-40 Notification of Employee Rights under the National Labor Relations Act DEC 2010 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple

Year and Option Contracts)

MAY 2014

52.222-50 Combating Trafficking in Persons MAR 2015 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving AUG 2011 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.232-33 Payment by Electronic Funds Transfer – System for Award Management JUL 2013

--END OF 52.212-5 APPLICABLE CLAUSES--

52.222-22 Previous Contracts and Compliance Reports FEB 1999

52.222-25 Affirmative Action Compliance APR 1984 52.222-46 Evaluation of Compensation for Professional Employees

FEB 1993

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transaction Relating to

Iran

OCT 2015

52.228-5 Insurance—Work on a Governmental Installation JAN 1997 52.232-19 Availability of Funds For The Next Fiscal Year APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984 52.242-13

Bankruptcy JUL 1995 252.201-7000 Contracting Officer’s Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011 252.204-7000 Disclosure of Information OCT 2016 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004

System for Award Management Alternate A FEB 2014

252.204-7007

Alternate A, Annual Representations and Certifications JAN 2015 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls OCT 2016 252.204-7011 Alternative Line Item Structure SEPT 2011 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. OCT 2016 252.204-7015 Disclosure of Information to Litigation Support Contractors MAY 2016 252.205-7000 Provision Of Information To Cooperative Agreement Holders MAY 2016 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a

State Sponsor of Terrorism

OCT 2015

252.209-7994 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law

OCT 2013

252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015 252.223-7006 AI Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials ALT I SEP 2014

252.225-7012 Preference for Certain Domestic Commodities DEC 2016 252.225-7048 Export-Controlled Items JUN 2013 252.225-7050 Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of

Terrorism

OCT 2015

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7009 Award DEC 1991 252.247-7010 Scope of Contract DEC 1991 252.247-7016 Contractor Liability for Loss or Damage DEC 1991 252.247-7017 Erroneous Shipments DEC 1991 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

FAR 52.212-1 ADDENDUM

ADDENDUM TO 52.212-1, Instruction to Offerors – “Commercial Items”

Offerors shall submit the following by the solicitation closing date of 27 September 2019 at 3:00p.m. EST:

1. A signed quote by the solicitation closing that includes unit prices and total prices for all line items and sub line items for which the Navy is soliciting a price.

2. A statement that indicates whether the Offeror does or does not take exception(s) to any solicitation term.

3. Attachment 2: FAR 52.209-5, Certification Regarding Responsibility Matters (Oct 2015)

4. Attachment 3: FAR 52.209-7, Information Regarding Responsibility Matters (Jul 3013)

5. Attachment 4: FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction Under Any Federal Law (Feb 2016)

6. Attachment 5: FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Jan 2017)

7. Offerors shall submit the following documents that may be evaluated for the sole purpose of determining

Contractor responsibility in accordance with FAR 9.1, “Responsible Prospective Contractors”:

a. A letter from the Offeror’s financial institution that indicates the Offeror has adequate financial resources and is in right standing with the financial institution; and that the Offeror has adequate financial resources to perform the contract;

b. Provide three (3) Contracts for past performance experience within the last five (5) years.

These contracts should be for same or similar efforts to those in this solicitation, and they may be Federal, State, or Private sector customers. Or, shall affirmatively state that it possesses no relevant past performance experience information for same or similar efforts as that is required by this solicitation. The Government reserves the right to contact previous customers, and to obtain additional past performance experience information as necessary to analyze the Offeror’s experience; and

c. Provide documentation that your facility adhere to practices/guidelines established by the

National Association of Institutional Linen Management (NAILM), International Fabricare Institute (IFI), and Textile Rental Services Association (TRSA) are followed. This information will be analyzed to determine your understanding of the PWS.

d. Provide documentation that your facilities are in accordance with The Joint Commission (TJC) and Healthcare Laundry Accreditation Council (HLAC) standards. This information will be analyzed to determine your understanding of the PWS.

OFFERORS SHOULD NOT SUBMIT ANY ADDITIONAL INFORMATION WITH THEIR QUOTE.

After the solicitation closing date, the Contracting Officer may require an Offeror to promptly submit information to demonstrate the Offeror is responsible. (See FAR 52.212-2).

Quotes shall be e-mailed to shana.williams@navy.mil no later than 27 September 2098 at 3:00p.m. EST with the following subject line:

Solicitation Number: N68836-19-Q-0356, Laundry and Linen Medical Services

All questions shall be two (2) days after posting of the combined synopsis/solicitation by 12:00 p.m. EST to allow the Government adequate time to prepare and issue responses to all Offerors prior to the date and time set for receipt of offers. All questions pertaining to this RFQ shall be in writing and emailed to the Contract Specialist shana.williams@navy.mil. Questions after this date will NOT be answered. NO PHONE CALLS WILL BE ACCEPTED. It is the Government’s intention that questions and responses will be distributed electronically to all

Offerors via amendment/s to the RFQ. Questions should include the document name, document date, specific page, paragraph, clause or other definitive citation requiring clarification.

Pricing shall be firm-fixed-priced and include all labor, material, and consumables required to perform the work listed in the performance work statement and shall be structured in accordance with the line items and sub line items identified in the RFQ.

Note: Failure to furnish the price quote in accordance with the instructions above shall render the quote unacceptable.

Options: The Government will evaluate offers for award purpose by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Offeros are hereby notified that the Government may post additional information to the web site relating to this solicitation (e.g. responses to questions, amendments, etc.). It is the Offeror’s responsibility to check the web site for any such information.

*End of Addendum*

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will make a single award using the low price technically acceptable ("LPTA") source selection. The Government will solicit and award this contract using FAR Part 13.5, Simplified Procedures for Certain Commercial Items. The Government intends to award on initial offers but reserves the right to conduct discussions.

To be determined technically acceptable, an Offeror must submit a quote that does not take exception to any terms of the solicitation. The Contracting Officer will use the following rating table:

Rating Description

Acceptable Quote does not take exception to any term of solicitation and therefore clearly meets the requirements of the solicitation.

Unacceptable Quote takes exception to a solicitation term(s) and therefore does not clearly meet the requirements of the solicitation.

Note: The proposed method of procurement will be unrestricted.

Price will be evaluated by totaling the prices for all line items and subline items, including options, for which the Government has requested the Offeror provide a price. The pricing used for the option under FAR 52.217-8 will be based on one-half of the previous option year’s pricing.

An award will only be made to an Offeror that satisfies the general responsibility standards of FAR 9.104-1.

The Contracting Officer may either make a responsibility determination without requesting any information from an Offeror or require the Offeror provide information to substantiate that it satisfies the general responsibility standards of FAR 9.104-1. The particular information requested from an Offeror will be specific to that Offeror. For example, an Offeror that the Contracting Officer is less familiar with may be required to provide information not required from another Offeror. The Contracting Officer may consider an Offeror’s inability to promptly respond to a request for information as an indication the Offeror is nonresponsible since FAR 9.103(c) obligates prospective Contractors to affirmatively demonstrate their responsibility.

When the Contracting Officer requests responsibility information, the Contracting Officer’s request, the Offeror’s response, and all related communications between the Government and Offeror are solely for the purpose of determining whether the Offeror is responsible. These communications will not constitute discussions within the meaning of FAR 15.306 since the Offeror will not be given an opportunity to revise its quote.

While the Contracting Officer may require the Offeror to provide any information related to the standards at FAR 9.104-1, the following are examples of information that may be required:

1. A demonstration, through information such as bank references and financial information (e.g., most current annual balance sheet), that the Offeror has adequate financial resources to perform the contract.

2. A demonstration the Offeror’s price is not so low as to call into question the Offeror’s capability to successfully perform the contract.

3. Past Performance information on recent contracts for items similar to this requirement, including a point of contact for the Government activity or commercial entity customer.

4. A demonstration the Offeror can comply with the required performance schedule, including a transition plan.

5. A demonstration the Offeror has, or can obtain, the organizational, management and technical skills to successfully perform. This demonstration may involve the particular personnel and approaches available to the Offeror.

6. The Offeror’s quality assurance procedures.

7. The equipment and facilities the Contractor will use.

8. Contractors shall have a satisfactory record of integrity and business ethics in accordance with FAR 9.104-1(d).

9. Completion of the Representations and Certifications under 52.212-3 Alt I contained in this solicitation.

10. A demonstration the Offeror isn’t an inverted domestic corporation.

11. A demonstration the Offeror has all registrations, permits and licenses required to perform the contract in the location for which the Offeror is proposing.

12. In the event the Offeror is a joint venture, a Memorandum of Association which indicates who has the authority to bind the company

Nothing in this provision limits the Contracting Officer’s discretion to rely on information available from other sources (e.g., past performance data bases, discussions with other entities familiar with the Offeror) or to use any other technique described FAR 9.1 when determining whether the Offeror satisfies the FAR 9.104-1 general responsibility standards.

In accordance with FAR 9.104-3(d), upon making a determination of non-responsibility with regard to a small business concern, the Contracting Officer shall refer the matter to the Small Business Administration, which will decide whether to issue a Certificate of Competency.

(End of provision)

52.217-5 EVALUATION OF OPTIONS (JUL 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor 5 DAYS prior to contract expiration.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 5 DAYS;

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 DAYS before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 MONTHS plus a six (6) month extension pursuant to FAR 52.217-8, if required for a maximum total of 66 MONTHS. (End of clause)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Contracting Officer; NAVSUP Fleet Logistics Center Jacksonville Code 200; 110 Yorktown Ave 3rd Floor; Jacksonville, Fl 32212

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR Provisions: http://acquisition.gov/far/ DFARS Provisions: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/ (End of Provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses: http://acquisition.gov/far/ DFARS Clauses: http://www.acq.osd.mil/dpap/dars/dfarspgi/current/ (End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

http://acquisition.gov/far/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://acquisition.gov/far/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2 in 1

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

N65971

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC Issue By DoDAAC Admin DoDAAC Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Not Applicable

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

FREEDOM OF INFORMATION ACT (FOIA)

UNIT PRICES

Contractor unit prices, when incorporated into a Government contract, will be released under the Freedom of Information Act (FOIA) without further notice to the contractor submitter. If the Contractor takes issue with the release, it should submit its proposal data with the appropriate legends and explain in detail why such data cannot be released as a public record under the Freedom of Information Act.

FOIA Online Link: https://foiaonline.gov

This acquisition will be accomplished in accordance with the Competition In Contracting Act (CICA) of 1984 (41 U.S.C 253); FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items, and Section 4202 of the Clinger-Cohen Act of 1996.

CONTRACTING OFFICER'S REPRESENTATIVE.

The following individual has been appointed as the COR for this contract:

THIS SECTION WILL BE COMPLETE AT THE AWARD STAGE

{Fill-in Name} {Fill-in Activity} {Fill-in Department and code} {Address, City, State, Zip} Phone {Fill-in}

The following individual has been appointed as the ACOR for this contract:

{Fill-in Name} {Fill-in Activity} {Fill-in Department and code} {Address, City, State, Zip} Phone {Fill-in}

a. The COR (and in his absence the ACOR) will act as the Contracting Officer's Representative for https://foiaonline.gov/ technical matters, providing technical direction, discussions as necessary with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not an Administrative Contracting Officer, and does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the contract or delivery order, or to direct the accomplishment of effort which goes beyond the scope of the statement of work in the contract or delivery order.

b. It is emphasized that only a Contracting Officer has the authority to modify the terms of the resulting contract. Therefore, in no event will any understanding, agreement, modification, change order or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the Contractor, the effort is outside the existing scope of the contract or delivery order, the contractor shall notify the Procuring Contracting Officer (PCO) in writing. No action shall be taken by the Contractor under such direction, unless the PCO or ACO has issued a contractual change or otherwise resolved the issue.

c. COR APPROVAL: Prior COR approval is required for the following expenditures, unless specifically called out in a negotiated delivery order:

(1) Any travel outside of the 50-mile radius

(2) Any material acquisition

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive

– 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This text applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N;

therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING

SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product) Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security

Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years’ legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF

WORK/PERFORMANCE WORK STATEMENT.

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

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