1.06_Performance_Work_Statement_(PWS).pdf

PERFORMANCE WORK STATEMENT (PWS)

FY 2020 Professional Development Training Course (PDTC) Services

Naval Chaplaincy School & Center (NCSC)

1.0 INTRODUCTION

1.1 Purpose. The purpose of this Performance Work Statement (PWS) is to provide Contractor support to develop and deliver a Professional Development Training Course (PDTC) for Navy Chaplains and Religious Program Specialists (RPS).

1.2 Background. The Chief of Chaplains, Office of the Chief of Naval Operations is responsible for sponsoring, developing, and presenting PDTC’s for Navy Chaplains. The Naval Chaplaincy School & Center (NCSC) is tasked by the Chief of Chaplains to develop the annual course in compliance with Naval Education and Training Command (NETC) curriculum development standards. The PDTC is an annual event conducted 12 times at sites in the Continental United States (CONUS), Western Pacific (WESTPAC), and Naples, Italy. The purpose of the PDTC is to prepare chaplains and RPS personally and professionally to provide, facilitate, and support religious ministry for Naval Service personnel and other authorized users. To ensure that chaplains and RPS are prepared to effectively deliver religious ministry, the Chief of Chaplains has selected the following theme for delivery in Fiscal Year 2020:

“Analysis and Command Advisement in Professional Naval Chaplaincy”

This PWS is written in relation to three (3) modules for this PDTC:

Day 1 – The Commander’s Decision Cycle & Advisement Day 2 – Action Learning and Advisement Day 3 – The Commander’s Intent, CRP Implementation, & Advisement

Navy Chaplains are religious ministry professionals who possess, at a minimum, a post-baccalaureate graduate degree in the field of theology or related studies from an accredited college, university, or school of theology of no fewer than 72 semester hours (108 quarter hours) of graduate-level work. Additionally, all Navy Chaplains are endorsed by a religious organization in accordance with the Department of Defense (DoD) policy. They come from a diverse group of religious organizations and have varying levels of experience in military chaplaincy.

RPS provide support to Navy Chaplains in developing programs to meet the needs of Navy, Marine Corps, and Coast Guard personnel and their families. While RPS assist Navy Chaplains in the delivery of religious ministry, they are not religious ministry professionals and do not perform ministerial functions within the Department of the Navy.

1.3 Scope. The Contractor shall develop and deliver three (3) days of training (7 hrs. per day) on “Analysis and Command Advisement in Professional Naval Chaplaincy”. The required training services shall include curriculum development, relevant training support materials, curriculum validation, and curriculum implementation. The Government will validate the curriculum, as specified in Section 4.0 Technical Requirements.

1.4 Hours of Operation.

1.4.1. Normal Duty Hours. The Contractor is responsible for providing performance/service, between the hours of 0630-1700, according to local time in location of services, Monday through Friday, except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.2. Federal Government Holidays.

a. New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

b. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

c. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the Contractor’s personnel work during the holiday, the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked, unless stipulated otherwise. This provision does not preclude reimbursement for authorized overtime work if applicable.

d. When the Department of Defense grants excused absence to its employees, the Contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the KO or the Contracting Officer’s Representative (COR). Changes in employee work schedules shall comply with the terms and conditions of the contract, to include payment provisions.

e. If Government personnel are furloughed, the Contractor shall contact the KO or the COR to receive direction. It is the Government’s decision as to whether the contract price/cost will be affected as a result of Government shutdown and/or furloughed Government employees. In the event of a Government shutdown or furloughed Government employee(s) impacts contract price/cost, a negotiated settlement will be reached as deemed appropriate by the KO.

1.5.3. Inclement Weather Operations. In cases of severe weather, the KO may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed services within twenty-four (24) hours after the severe weather has terminated, unless the KO authorizes additional time. Rescheduling to provide make-up services shall not be a basis for a claim by the Contractor for additional compensation.

1.6. Place of Performance. The work to be performed under this contract shall be at the following locations:

Naval Air Station (NAS) Jacksonville, FL Naval Base San Diego, CA Marine Corps Base (MCB) Camp Lejeune, NC Joint Expeditionary Base (JEB) Little Creek-Fort Story, VA Marine Corps Base Hawaii (MCBH) Kaneohe Bay, HI MCB Camp Butler, Okinawa, Japan Marine Corps Air Station (MCAS) Miramar, CA Naval Base Kitsap, WA Naval Station Norfolk, VA NAS Pensacola, FL Naval Support Activity (NAVSUPPACT) Naples, Italy MCB Camp Pendleton, CA Naval Station Newport, RI Joint Base Anacostia-Bolling Washington, DC

1.7. Type of Contract. The Government will award a Firm Fixed Price (FFP) Purchase Order.

1.7. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government IAW the terms and conditions contained in Federal Acquisition Regulation (FAR) Subpart 52.212-4(a) entitled, “Contract Terms and Conditions – Commercial Items, Inspection/Acceptance” and applicable sub-clauses pertaining to quality control.

1.8.1. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances;

procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall provide to the Government their quality control documentation within 10 calendar days of award and electronic copies shall be in Adobe Portable Document Format (PDF); changes to the QCP after award shall be submitted to the KO and COR in an electronic copy within five (5) calendar days prior to the proposed changes thereafter. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC System in regard to this contract.

1.8.2. Corrective Actions. At any time determined by the KO that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a Contract Deficiency Report (CDR) is issued the Contractor shall develop a Corrective Action Plan (CAP) which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance and CA to the root cause to prevent recurrence and a corrective action including the timeline for completion.

1.9. Quality Assurance. The Government will evaluate the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed IAW the requirements of the contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable deficiency rate(s) as illustrated within the PWS and Performance Requirements Summary (PRS). All performance ratings will use (Exceptional, Very Good, Satisfactory, Marginal, or Unsatisfactory), as defined in FAR subpart 42.15, Contractor Performance Information. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.9.1. Contracting Officer’s Representative (COR). The COR Tracking (CORT) Tool [Procurement Integrated Enterprise Environment (PIEE) https://wawf.eb.mil/] for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government equipment furnished; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.10. Operations Security (OPSEC)

1.10.1. Defense Biometric Identification System (DBIDS). Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have an Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

The VCC will pull up your information in the computer, ensuring all information is current and correct.

Once your information is validated, a temporary DBIDS credential is provided.

Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days).

For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

You may now proceed to work.

For additional questions about obtaining a DBIDS card, contact your local base visitor control center.

1.10.2. Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information. Homeland Security Presidential Directive (HSPD)-12, requires Government agencies to develop and implement Federal security standards for Federal employees and Contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent

DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD- 12 and its implementing directives.

APPLICABILITY

This clause applies to Contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to Contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all Contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required Contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. ACCESS TO DOD IT

SYSTEMS

In accordance with SECNAV M-5510.30, Contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager (IAM).

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the Contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a Government IT system/network is inherently governmental. The Contractor supervisor is not authorized to sign the SAAR-N; therefore, the Government employee with knowledge of the system/network access required shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the Contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the Contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the Contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The Contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to Government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The Contractor shall designate an employee to serve as the Contractor’s Security Representative.

Within three work days after contract award, the Contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE

DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08- 006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The Contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with

OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

1.11. Security.

1.11.1. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use IAW OPNAVINST 5530.14E CH-2, Navy Physical Security and Law Enforcement Program.

1.11.2 Security of Classified Items, Systems, and Information. This PWS and the initial training materials under this procurement are unclassified. The Contractor shall adhere to all local security procedures required. The Contractor will not access, view, possess, or use classified information under this contract. The Contractor shall immediately contact the COR for instructions if access to classified information becomes necessary or if the Contractor falls into the possession of classified information while performing services under this contract.

1.12. Safety. The Contractor shall establish and maintain a safety plan.

1.12.1. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with 29 Code of Federal Regulations (CFR) 1910, Occupational Safety and Health Standards.

The Contractor shall comply with the above and all other applicable Department of Defense (DoD), Navy, Federal, State, and Local safety and health requirements.

1.12.2. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO or authorized representative for final resolution.

The Contractor shall notify the KO or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or authorized representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the KO or designated representative and COR.

1.12.3. Reporting Mishaps. The Contractor shall adhere to reporting of mishaps IAW OPNAVINST 5102.1D MCO P5102.1B, Navy & Marine Corps Mishap and Safety Investigation, Reporting, And Record Keeping Manual. In addition, the Contractor shall report Contractor accidents involving Navy property.

1.12.4. Emergency Services. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.12.5. Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the KO or designated representative and shall notify the KO of the corrective action to be taken.

1.13. Personnel. For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractor. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Navy. All Contractor personnel shall comply with installation security and access procedures and the Contractor’s final Safety Plan.

1.13.1. Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates and permits, applicable for the type and class of vehicle being operated.

1.13.2. Authorization to Work. Contractor’s personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card. If Contractor person is not a US Citizen, they must submit a foreign national visit request through the State Department and their embassy. This process can take up to 60 days.

1.13.3. Speaking, Reading, and Understanding English. Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties. Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

1.13.4. Identification of Contractor Employees.

a. The Government will issue ID badges to all Contractor personnel for the duration of the contract. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. A listing of personnel requiring identification cards shall be furnished to the KO prior to the contract start date and updated as needed to reflect Contractor and subcontractor personnel changes. If badged Contractor personnel are terminated, the KO shall be notified immediately.

b. All Contractor personnel, attending meetings and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

c. Contractor personnel shall ensure that all documents or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13.5. Conflict of Interest.

a. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

b. Employment of Government Personnel. The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DoD 5500.7-R, Joint Ethics Regulations (JER) by the individual’s commander or director. A copy of the authorization will be provided to the Government Representative. In addition, the Contractor is prohibited from employing Government Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

1.13.6. Conduct of Employees. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance.

The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing items and services under this contract conduct themselves and perform in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. IAW Department of Defense (DOD) Directive 5500.7-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on United States of America (USA) Facilities.

1.13.7. Contractor Vehicles. All vehicles and their operators entering NAS Jacksonville shall be properly licensed, registered, and insured according to state law.

1.13.8. Contractor Advertising. The Contractor shall not place or display advertising of any kind on Government property.

1.14.9. Special Qualifications. Please see section 4.5

1.13.10. Supervision of Contractor Employees. The Government will not exercise any supervision or control over Contractor or Subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government.

The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor employees.

1.14. Personnel Removal. Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all Contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the Contractor from the responsibility for the work defined in this contract.

Removal by Installation Commander: The Installation Commander may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

Removal Requested by COR: The DGR may require the Contractor to remove an employee working under this contract for reasons of misconduct or security violations.

Contractor employees shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the Government.

Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to good order, discipline, or installation security and safety.

Removal for Unsatisfactory Performance: The Government reserves the right to require the Contractor to remove and replace any employees who provided unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

2.0. Acronyms.

CAC Common Access Card CDD Course Design Document CEU Continuing Education Units CFR Code of Federal Regulations CMMI Capability Maturity CONUS Continental United States COR Contracting Officer’s Representative CSME Contractor Subject Matter Expert DBIDS Defense Biometric Identification System DOD Department of Defense FY Fiscal Year GFM Government Furnished Material GSME Government Subject Matter Expert IACET International Association of Continuing Education and Training ID Identification ISD Instructional System Design JPME Joint Professional Military Education OCONUS Outside Continental United States MCB Marine Corps Base MCBH Marine Corps Base Hawaii

MTT Mobile Training Team NACI National Agency Check with Written Inquiries NAS Naval Air Station NCACS Navy Commercial Access Control System NCSC Naval Chaplaincy School & Center NETC Naval Education and Training Command NLT No Later Than NTPS Naval Training Products and Services OPSEC Operations Security PAM Post Award Meeting PDF Portable Document Format PDTC Professional Development Training Course PIEE Procurement Integrated Enterprise Environment PRS Performance Requirements Summary PWS Performance Work Statement QAR Quality Assurance Representatives QASP Quality Assurance Surveillance Plan RPS Religious Program Specialists SME Subject Matter Experts TASS Trusted Associated Sponsorship System URL Unrestricted Line Officer WESTPAC Western Pacific

3.0 APPLICABLE DOCUMENTS

The following shall apply to this project:

3.1 Military Standards.

Naval Education and Training (NAVEDTRAs) 130B, 132, 135, and 136.

Military Handbook (MIL-HDBK) 29612, Parts 1-5.

3.2 Technical References.

SECNAVINST 1730.7D

SECNAVINST 5351.1

NAVEDTRA 135C

International Association of Continuing Education and Training (IACET) Criteria and guidelines for Continuing Education Units (CEU)

4.0 TECHNICAL REQUIREMENTS

4.1 General. Permission to use copyrighted materials shall be secured by Contractor prior to delivery to the Government. The Government will possess copyright release for unlimited use of all materials developed in printed and/or electronic media for use in DoD training. ALL copyright permissions must adhere to the standards set forth according to SECNAVINST 5870.4A and NETC

Guide to Copyright LAW (attachment 1 and 2). Permissions shall be provided to the COR prior to PDTC Validation. If any changes are made post PDTC Validation, permissions shall be provided to the COR no later than (NLT) 30 November 2019.

4.1.2 Development Control. The Contractor shall arrange and host weekly teleconference meetings with development team / SMEs and NCSC, provide meeting agendas one (1) working day prior to meeting, provide meeting minutes within two (2) working days of the conclusion of the meetings, and provide monthly progress reports within three (3) business days following the end of the previous month. These products shall be delivered by email. Acceptable Microsoft formats are PowerPoint, Word, Excel, and PDF.

The COR will provide Government Furnished Materials (GFM) that are required for successful completion of this PWS; and the Contractor shall have use of the GFM (See Table 1) for the duration of this contract. Requests for data and information, in addition to the identified GFM, shall be made directly to the COR on an as-required basis for the duration of the contract. The Contractor shall return all GFM to the Government upon completion of this contract.

Table 1

GFM

TurningPoint Equipment – provided at post award meeting Videos CH Scott/RPCM Araiza and USS Franklin– provided at post award meeting

(PAM)

Chaplain Corps Vignettes/Research and other relevant docs annotated in Outline as GFM) – available during bidding process as attachments OR at PAM

Government personnel will not assist in the production of contract deliverables. For the purposes of this contract, e-mail from the COR shall be considered official correspondence. The COR is responsible for communication between Government personnel and the Contractor’s Program Manager. Calendar revisions or addition of new materials, once the Course Design Document (CDD) is approved, are not authorized without approval from the COR.

4.1.3 Development Team Requirements. The Contractor shall provide adequate and appropriate development team personnel to include at a minimum: Instructional System Design (ISD), Administrative Support/Assistance, Quality Assurance, Program/Project Management, and Graphic Design. The Contractor shall have an understanding of Naval Training Products and Services (NTPS). The Contractor shall have experience in developing programs IAW NAVEDTRAs 130B, 132, 135, and 136 and MIL-HDBK 29612, Parts 1-5.

The development team shall work/consult with the Contractor Subject Matter Expert (CSME), during course development.

The ISD curriculum development process shall follow the industry standard Plan, Analyze, Develop, Design, Implement, Evaluate (PADDIE) approach, documenting all efforts using best practices of the Capability Maturity Model Integration (CMMI).

4.2 Course Development. The Contractor shall design, develop, and deliver a 3-day course, which shall consist of a total of 21 hours of instruction at the applicable site as identified in the PWS. Each day shall consist of seven (7) hours of instruction for each of the three (3) required modules. The course shall provide senior and junior chaplains and RPS with meaningful learning experiences on the topic.

The goal and objectives for this course shall be as follows:

a. Goal: The goal of the FY20 Professional Development Training Course is to provide Religious Ministry Teams with the knowledge, skills, and tools to effectively execute the Professional Naval Chaplaincy capability of Advisement into the Commander’s Decision Cycle.

b. Objectives: At the conclusion of this training, participants shall be able to:

(1) Define the commander’s decision cycle and the iterative process involved.

(2) Describe the four (4) components of the commander’s decision cycle.

(3) Identify the relationship between the advisor’s character and the commander’s confidence in his/her advisor.

(4) Describe the nature of action learning and how it can help in the art of advisement.

(5) Identify two (2) methods of data collection in general as well as in the Chaplain Corps.

(6) Identify the policy and doctrine foundations of command advisement.

(7) Identify the two (2) authorities under which chaplains operate (RO and staff officer).

c. Course Outline. Provided as Attachment 3

The curriculum shall include extensive use of experiential task group activities to include:

TurningPoint technologies, skill-based, small group tasks, and case studies based on ministry delivery requirements. The Contractor shall show correlation between these activities and the course goal and objectives. The curriculum and all related materials shall conform to IACET standards.

4.2.1 Post Award Meeting (PAM). The Contractor shall coordinate with the COR (on a date selected by the COR) to host a PAM. This shall take place approx. two (2) weeks after award of the contract, the Chaplain Corps stakeholders and the Contractor shall convene for an initial project post award meeting. The purpose of the meeting is to discuss issues, solicit guidance from the Chief of Chaplains, and to clarify any concerns the Contractor may have regarding the tasks specified in the PWS. The Contractor shall be required to develop an agenda and a work plan to be delivered five (5) working days before the post award meeting. The work plan shall contain, at a minimum, the following information:

a. Introduction

b. Course Content

c. Task/Staff Management Organization

d. Quality Assurance Procedures

e. Deliverables

f. Deliverables Schedule

The post award meeting shall be held at the Naval Chaplaincy School and Center, Newport, RI.

4.2.2 Course Design Document (CDD). The Contractor shall develop a CDD. The CDD shall explain in detail the content, structure, and presentation of the completed PDTC. The CDD shall provide an explanation of proposed experiential task group activities to include: TurningPoint technologies, skill-based, small group tasks, and case studies. The necessary task inputs are provided under the basic contract, this PWS, and GFM. Course objectives shall be identified, with an instructional analysis detailing the manner in which each objective shall be taught. The list of topical references and reading materials shall be included. The CDD shall be developed in accordance with the dates in the approved PWS.

4.2.3 Curriculum Development. The Contractor shall develop the 21 instructional hours of the PDTC, including the curriculum and all relevant training support materials in accordance with the requirements of the contract, this PWS, GFM, and the approved CDD. Included shall be a detailed daily schedule of training events to include approximately 40 percent cognitive presentations and 60 percent facilitated small group task activities/table top/scenario based case study discussion. The small group task activities and case studies shall be based on the role of the chaplain and RP as they function in a variety of ministry settings to include operational environments. The Contractor shall develop the materials in accordance to the goals and objectives outlined in section 4.2 and the general outline of instruction provided in Attachment 3, PDTC Outline. CSMEs shall keep in mind that each PDTC training site will have senior Religious Ministry Team (RMT) representation in attendance. CSMEs shall utilize the senior RMT representatives present as identified by the NCSC MTT / COR during the table top/scenario based portions of training as training aides/mentors/advisors to the general population of participants in order to enhance the delivery of the table top/scenario portions of training and assist in ‘end product takeaways’ by participants.

All Contractor materials shall meet NETC and IACET educational and legal standards. A draft copy of all training materials (student and presenter materials / presentations, presenter lesson plans, etc.) shall be delivered to the COR two (2) working days prior to the walkthrough in both hardcopy and electronic form. A draft copy reflecting any changes made post-walkthrough of all training materials (student and presenter materials / presentations, presenter lesson plans, etc.)

shall be delivered to the COR two (2) working days prior to PDTC Validation in both paper and electronic form. A finalized copy of all training materials shall be delivered to the COR prior to 15 JAN 2020 in both hardcopy and electronic form. All material shall be in proper training / presentation format. Acceptable Microsoft formats are PowerPoint, Word, Excel, PDF.

All materials developed by the Contractor shall remain the property of the United States Government.

4.2.4 Electronic Student Handbook. The Contractor shall provide a digital copy of an electronic student handbook approved by NCSC no later than 1 December 2019. The electronic student handbook shall be a fillable document allowing students to take notes within the document. The Contractor shall also provide this electronic student handbook to each participant via CD. The electronic student handbook shall be a fillable document allowing students to take notes within the document. In addition, the Contractor shall provide the following printed items: Daily evaluations (i.e. student course critiques), end-of-course evaluations, lesson plan, applicable student handouts required to complete training, group, and individual exercises, and training support materials (e.g., scenarios, case studies, note cards, or other small group activities) as appropriate for in-class use.

Pre-tests and post-tests shall be developed by the Contractor for incorporation into the course to meet IACET standards. The CD containing the electronic student handbook, along with paper copies of the pre-test and post-tests, daily evaluations, end-of-course evaluations, and training support materials shall be shipped to each PDTC site at a minimum 10 days prior to the PDTC training event, per number of registered students. The Contractor shall coordinate shipping addresses, tracking information, and accurate arrival of all training material with host command. The maximum number of printings shall not exceed 1150 reflecting total student throughput.

4.2.5 PDTC Venue. The Contractor shall reserve training venues on DoD installations at the different location of each class. The Contractor will be provided with a list of acceptable sites at the PAM. The Contractor shall reserve all necessary training material, and training equipment / training aides, to include audio/visual materials (projectors, speakers, microphones, microphone podiums, computer, etc.), tables (preferably round), chairs, and podiums. Contractor shall provide all necessary payment for all training material delivery venues, venue set up, and necessary training equipment / training aides at each PDTC training site to include audio/visual materials (projectors, speakers, microphones, microphone podiums, computer, etc.), tables (preferably round), chairs, and podiums. The venue set up shall consist of a classroom setting with 6-10 chairs per table depending on number of participants and training model. Verification of reservation shall be provided by the Contractor to the COR 90 days prior to each scheduled training. All participants must be able to visually see / hear all projected training material and presenters. Venue set up must include three (3) rectangular tables to be placed in the back and one (1) rectangular table in the front of the training venue to accommodate trainers and VIP personnel. Each venue must provide an appropriate water source within the training room to be used by all participants. This venue must be reserved and available for access by the Mobile Training Team (MTT), Host Command Team, and CSMEs from 0630-1730 during each day of the 3-day PDTC as well as a 3-hour block of time the afternoon prior to the start of the PDTC (1300-1600) to accommodate MTT / CSMEs set-up. The venue size shall accommodate the same number of students as the number of handouts shipped or carried to that PDTC site by the

Contractor. The Contractor will be notified of the number of students per class after award of the contract – not to exceed 1150 total.

4.2.6 PDTC Equipment. PDTC training equipment requirements shall be met by the Contractor and shall be shipped to each PDTC site, at minimum, 10 days prior to the PDTC training event.

a. The Contractor shall provide 4 “easel chart pads” (27” x 34”) with adhesive backing, 8 packages of multicolored chart markers (8 count or higher), 4 packages of black chart markers (6 count or higher), and black ball point ink pens (enough for each participant at each site) to each PDTC site.

b. The Contractor shall provide the necessary personnel, materials, and equipment necessary to facilitate the training sessions. The Contractor shall coordinate with each venue point of contact and local host chaplain per each PDTC and Validation site prior to each session to verify whether the venue has adequate equipment.

c. Consumable materials (papers, notepads, pens,…