Solicitation_N6883619Q0205.pdf

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Attached to: OSHA Compliance and Assessment Audit Support Services
Solicitation number: N6883619Q0205
Issued by: Department of the Navy Naval Supply Systems Command

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SEE ADDENDUM

(No Collect Calls)

N6883619Q0205 12-Sep-2019

b. TELEPHONE NUMBER

904-542-1178

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 04 Oct 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N688369. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SUSAN P. GRIFFITH

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N0969720NOSCSAF

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

SUSAN GRIFFITH

110 YORKTOWN AVE, 3RD FLOOR NAS

JACKSONVILLE FL 32212-0097

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N09697 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

(N09697) COMMANDER NAVY REGION SE

BRETT CALKINS

SAFETY OFFICE BLDG 1, RM 126

JACKSONVILLE FL 32212-5000

TEL: 904-542-0367 FAX:

904-542-1095FAX:

TEL: 904-542-1178

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500.00

NAICS:

541990

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF56

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6883619Q0205

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAVOSH COMPLIANCE AUDITS

FFP

Contractor support services to accomplish Occupational Safety and Health compliance and assessment audits at Navy Operational Support Centers (NOSCs) as required in the Performance Work Statement.

MILSTRIP: N0969720NOSCSAF

PURCHASE REQUEST NUMBER: N0969720NOSCSAF

SIGNAL CODE: A

NET AMT

0001AA 24 Days

NAVOSH COMPLIANCE AUDITS

FFP

Contractor support services to accomplish Occupational Safety and Health compliance and assessment audits at Navy Operational Support Centers (NOSCs) as required in the Performance Work Statement. Period of Performance 07

November 2019 through 30 November 2019.

FOB: Destination

MILSTRIP: N0969720NOSCSAF

PURCHASE REQUEST NUMBER: N0969720NOSCSAF

PSC CD: R699

0001AB 10 Months

NAVOSH COMPLIANCE AUDITS

FFP

December 2019 through 30 September 2020.

FOB: Destination

MILSTRIP: N0969720NOSCSAF

PURCHASE REQUEST NUMBER: N0969720NOSCSAF

1001 12 Months

OPTION NAVOSH COMPLIANCE AUDITS

FFP

Performance 01 October 2020 through 30 September 2021.

FOB: Destination

2001 12 Months

OPTION NAVOSH COMPLIANCE AUDITS

FFP

Performance 01 October 2021 through 30 September 2022.

FOB: Destination

3001 12 Months

OPTION NAVOSH COMPLIANCE AUDITS

FFP

Performance 01 October 2022 through 30 September 2023.

FOB: Destination

4001 12 Months

OPTION NAVOSH COMPLIANCE AUDITS

FFP

Performance 01 October 2023 through 30 September 2024.

FOB: Destination

PERFORMANCE WORK STATEMENT

OCCUPATIONAL SAFETYAND HEALTH COMPLIANCE AND ASSESSMENT AUDIT SUPPORT

SERVICES

1.0 SCOPE: The U.S. Navy requires contractor support services to conduct annual Navy Occupational Safety and

Health (NAVOSH) compliance audits/assessments at twenty-nine (29) Navy Operational Support Centers (NOSCs) located throughout Navy Region Southeast. These audits will focus on compliance with federal, state, and

Department of Defense requirements in their respective jurisdictions. The audits can be used to supplement required fire inspections at the NOSCs as well. It is recognized that while OSH performance at each facility may already be at a very high level, using an outside evaluator can provide a perspective on issues that may be overlooked due to excessive familiarity with operations. In addition, using a common external assessor will provide a consistent metric for evaluating each NOSC, identify fleet-wide trends and common issues, and help with transfer of knowledge and performance/best practices across the Region.

2.0 PERIOD OF PERFORMANCE: The contract period of performance will be:

Base Period: 07 November 2019 through 30 September 2020

Option I: 01 October 2020 through 30 September 2021

Option II: 01 October 2021 through 30 September 2022

Option III: 01 October 2022 through 30 September 2023

Option IV: 01 October 2023 through 30 September 2024

3.0 BACKGROUND: The U.S. Navy has historically used contractor support services to perform Occupational

Safety and Health (OSH) compliance audits/assessments to identify opportunities for improvement in NOSC occupational safety and health programs across the southeastern region. The inspections completed under the current contract have shown numerous widespread deficiencies (including safety, electrical, fire) that are putting ashore Navy Sailors, Reservists, and Civilians at risk of injury. The deficiencies show facility degradation and risk to assets as well as mission readiness. To mitigate risks and improve readiness posture, NOSCs require annual inspections. Due to the number and distribution of NOSCs and the lack of safety professionals staffed at

Commander, Navy Region Southeast (CNRSE) to inspect the NOSC’s along with restrictions placed on inspecting some NOSC’s by the Commander, Navy Installations Command (CNIC) Safety Operations plan, having a contract fulfils the same objective that has become a necessity.

4.0 APPLICABLE DOCUMENTS:

US Army Corps of Engineers EM 385-1-1

Department of the Navy Safety Program OPNAVINST 5100.23G

US 29 CFR

29 CFR 1910

29 CFR 1926

State OSHA Regulations for states listed in paragraph 6.1

5.0 ACRONYMS AND ABBREVIATIONS:

CNRSE - Commander Navy Region Southeast

NOSC - Navy Operational Support Center

OSH – Occupational Safety and Health

OSHA – US Occupational Health and Safety Administration

6.0 REQUIREMENTS: The Contractor shall perform the following tasks:

6.1 INSPECTIONS: The Contractor shall perform an annual health and safety inspection as set forth in this

Performance Work Statement (PWS) at each of the Navy Operational Support Centers (NOSCs). The Contractor shall provide all management, supervision, labor, materials, and travel necessary to perform the compliance and assessment audits. The NOSCs are located in the following cities:

NOSC Nashville, TN

NOSC Chattanooga, TN

NOSC Atlanta, GA

NOSC Columbus, GA

NOSC Bessemer, AL

NOSC, Knoxville, TN

NOSC Greenville, SC, NOSC Augusta, GA

NOSC Columbia, SC

NOSC Orlando, FL

NOSC West Palm Beach, FL

NOSC Miami, FL

NOSC Tampa, FL

NOSC Tallahassee, FL

NOSC Pensacola, FL

NOSC Houston, TX

NOSC El Paso, TX

NOSC Harlingen, TX

NOSC Amarillo, TX

NOSC Waco, TX

NOSC Shreveport, LA

NOSC St. Louis, MO

NOSC Kansas City, MO

NOSC Wichita, KS

NOSC Oklahoma City, OK

NOSC Tulsa, OK

NOSC Springfield, MO

NOSC Memphis, TN

NOSC Little Rock, AK

6.2 SITE INSPECTIONS: The Contractor shall coordinate with the designated CNRSE Point of Contact (POC) and with each site’s Commanding Officer (CO) and/or Collateral Duty Safety Officer (CDSO) individually to schedule the site visits. Each site inspection will be completed in a single day commencing no sooner than 0800 and completed by 1630 each day. Prior to each site visit, the Contractor shall provide a questionnaire to be filled out in advance by a site representative. The Contractor shall develop and utilize a standard assessment plan which will include scope, schedule/agenda, focus areas (if any), and other information needed to accurately document the conduct of an external compliance evaluation with maximum efficiency and repeatability. The address for each

NOSC listed in paragraph 6.1 and points of contact (POCs) will be provided post award. The Contractor shall conduct a site visit at each NOSC at least once per year, except for the base period of performance, which is less than one (1) year in duration. For the base year, there will be 22 NOSC sites to be inspected. The Contractor shall meet with the Contracting Officer’s Representative (COR) to determine the Site Visit Schedule for each year. Each site visit shall be completed in a single day, and shall follow the following format:

Opening meeting (affirm schedule, scope, intent, etc.)

Site inspection – interviews and records review as appropriate

Lunch

Continue site inspection – interviews and records review as appropriate

Debrief with site Staff and CO

Adjourn

Travel to all NOSC locations shall be included in the Contractor’s Firm Fixed-Price.

The assessments shall be completed within the time allotted with either a verbal, electronic, or written draft of identified non-compliances and opportunities for improvement delivered to the designated CDSO by close of business the day of the assessment. The compliance assessment covers the buildings at the NOSC and includes but is not limited to use of the following standards:

29 CFR 1910 – including, but not limited to, respiratory protection program, control of hazardous energy, hot work, fall protection, hearing conservation, and other applicable safety and health provisions

29 CFR 1926 – for applicable construction-type activities that may be underway

NFPA 1, NFPA 10, NFPA 13, NFPA 14, NFPA 15, NFPA 25, NFPA 30/30B, NFPA 72, and NFPA 80/105 and other applicable NFPA consensus standards

NFPA 70E, NFPA 101, EM385-1-1 and applicable Executive Orders, Navy Instructions, and Marine Corps

Orders

6.3 ASSESSMENT REPORT: The Contractor shall prepare a site assessment report for each NOSC site that documents:

Description of findings

Regulatory or other citation

Suggested corrective and/or preventive action

Risk Assessment Code (RAC) for probability and severity for each finding

Photograph(s) of finding if necessary to convey information

Area/location/building number of finding (if a building number is assigned) or building description (i.e.

Administration building).

The final report (both electronic and paper) will be prepared and submitted within 30 working days of each site visit.

If there are comments or other issues that require the report to be modified, the Contractor shall complete the report within 5 working days of receiving comments.

6.4 PROJECT SUMMARY REPORT AND FINAL OUT BRIEF: Upon completion of the individual site assessments, the Contractor shall provide a consolidated, summary report/presentation of the site assessments to the

CNRSE POC within 15 days of the final site visit for review and comment. This report will provide comparisons and contrasts between sites, and can be used to benchmark performance at the sites. General trends in practices and behaviors across the sites will be noted, along with a year-on-year comparison (where appropriate). The report should propose a qualitative measure of risk/performance that CNRSE may be able to use to prioritize training, follow up, and/or other corrective measures.

The Contractor shall travel to Naval Air Station, Jacksonville annually to present the Project Summary Report and provide a final out brief of the report and findings to the Commander and Safety Manager of Navy Region

Southeast, and others as requested. The presentation will be provided to the CNRSE POC at least 15 days prior to the final out-brief for review and comment.

7.0 SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION:

The Contractor shall provide a qualified professional to complete the work requirements of this PWS to ensure consistency and quality of NAVOSH compliance audits/assessments. CNRSE shall approve resumes of any personnel assigned to work under this contract. Resumes shall at a minimum include the following critical skills and certifications:

Certified Safety Professional (CSP)

Certified Industrial Hygienist (CIH)

Certified Fire Inspector 1 or more advanced (CFI)

Certified Hazardous Materials Manager (CHMM)

Proven technical expertise on the 37 separate Regulator Programs of the Department of the Navy Safety Program

OPNAVINST 5100.23G, including fall protection, hazardous material control and management, Federal OSH inspection, Respiratory Protection, Hearing, Sight, PPE, Lead, Asbestos, Blood borne Pathogen, Workers’

Compensation, Occupational Health, Traffic Safety, hazardous chemicals/flammables handling and storage, radiation operations, federal motor vehicle/equipment maintenance and operation, off-duty military traffic safety, military family safety, and safety for visitors to the command.

The following certifications would be beneficial, but are not mandatory.

Registered Professional Engineer (in at least one jurisdiction in the Region)

Experienced OSH trainer/coach (e.g., OSHA outreach trainer or equivalent)

Training and education in NFPA standards (e.g., Certified Fire Inspector, course completion certifications, etc.)

Knowledge and experience with DON Safety Program

8.0 GOVERNMENT FURNISHED PROPERTY: There is no Government Furnished Property provided under this contract. Additionally, there are no Government workspaces provided to prepare required reports.

9.0 NON-PERSONAL SERVICE STATEMENT: Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor.

The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the

Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

10.0 EMPLOYMENT OF FEDERAL EMPLOYEES: The Contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal and DOD regulations.

11.0 CONTRACTOR IDENTIFICATION: Contracting personnel must identify themselves as “Contractors” when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts.

12.0 PERSONNEL COMPLIANCE: The Contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

13.0 SMOKING/DRUG/ALCOHOL POLICY: The Contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal statues, laws, and regulations to implement a Drug Free Workplace Program (DFWP) as well as work force requirements and local command policies. Copies of both policies will be provided to the Contractor by the local command Administrative Officer

(AO) at performance start date.

14.0 PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor personnel employed to perform tasks specified herein shall be the responsibility of the

Contractor. The Contractor shall be responsible for the performance and conduct of Contractor and subcontractor employees at all times. Personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The Contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the

Government’s standards of conduct.

15.0 PERSONAL APPEARANCE: Contractor personnel shall comply with local military commander’s published dress codes.

16.0 PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the

Government determines) from the work site or installation. Removal or employees does not relieve the Contractor from the responsibility for the work defined in this contract. The Contractor is expected to provide support services despite personnel removal or other unforeseen condition. Should replacement become necessary, the Government reserves the right to review all resumes of proposed candidates.

Removal by Installation Commander: The Installation Commander may, at his/her discretion, bar an individual from the installation under the authority of 18USC 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

Removal Requested by Designated Government Representative (DGR): The DGR may require the

Contractor to remove am employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the

DGR that such action is necessary in the interest of the Government.

Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presences on the installation may be contrary to good order, discipline, or installation security and safety.

Removal for Unsatisfactory Performance: The Government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

17.0 INTERACTION WITH OTHER ACTIVITIES: Government and Contractor personnel will be working in common areas during working hours. Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the Contractor believes that Government and other Contractor personnel are interfering with the performance of the tasks described in this PWS, the

Contractor shall notify the DGR immediately. The Contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or DGR/COR to stop work. Failure by the

Contractor to notify the DGR and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions. Other Government Contractor’s may be performing required services in areas that interrelate with the requirements of this contract. The Government will facilitate initial contact between Contractor’s performing other contracts and this contract. The Contractor shall provide all further required coordination between other Contractor’s for any task specified in this contract that relates to or impacts on any other contracted work.

18.0 SAFETY: The Contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the

Contracting Officer and cognizant Contracting Officer Representative (COR) within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract.

19.0 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

NMCARS 5237.102(90)

19.1. The Contractor shall report Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Fleet Readiness Center Southeast via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The Contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

19.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

20.0 PERFORMANCE REQUIREMENTS SUMMARY

Performance

Element

Performance

Requirement

Surveillance

Method

Frequency Acceptable

Quality Level

PWS 6.2 –

Standard

Assessment

Plan

Develop a standard assessment plan which includes the following elements:

1. Scope

2. Schedule/Agenda

3. Focus Area

4. Other information necessary to complete compliance and assessment audit.

Inspection by the

COR.

At the beginning of the contract period.

98% of deliverables submitted timely and without rework required.

PWS 6.2 –

Length of Site

Visit

Each site visit takes no more than 8 hours unless approved by

CNRSE.

Assessment by the

COR.

Monthly 90% of site visits take less than 8 hours

(excluding those site visits when more than 8 hours are approved by CNRSE).

PWS 6.3 – Site

Assessment

Report

List of findings related to that particular facility within thirty (30) days of each site visit.

Assessment by the

COR.

Monthly. 100% of the

Assessment reports are delivered within 30 days after completion of the site visit.

PWS 6.4 -

Project

Summary

Report and

Final Outbrief

The report provides a qualitative measure of risk/performance the Government can use to prioritize training, follow-up inspections and other corrective measures.

Inspection by the

COR.

Upon completion of all required inspections.

100% of deliverables submitted timely and without rework

21.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information

Technology (IT) Systems or Protected Health Information. Homeland Security Presidential Directive (HSPD)-

12, requires Government agencies to develop and implement Federal security standards for Federal employees and

Contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD

Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to Contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to Contractor employees who access Privacy Act and Protected

Health Information, provide support associated with fiduciary duties, or perform duties that have been identified as

National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a

Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all Contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required

Contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, Contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI).

All Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information

Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to

IT systems is required for performance of the Contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a Government IT system/network is inherently governmental. The Contractor supervisor is not authorized to sign the SAAR-N;

therefore, the Government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the

Contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the Contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the Contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The Contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to Government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The Contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the Contractor shall provide to the requiring activity’s Security Manager and the

Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security

Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the

Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-

Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to Contractor employees who access Privacy Act and Protected

Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each Contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each Contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s

Security Representative shall contact the Command Security Manager for guidance when reinvestigations are

Regardless of their duties or IT access requirements ALL Contractor employees shall in-process with the

Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System

Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information

Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The Contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual

Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security

Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the Contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-

86 appeal procedures) and such a determination does not relieve the Contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central

Adjudication Facility (CAF) for a determination.

If the Contractor employee already possesses a current favorably adjudicated investigation, the Contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy

VAR directly from the Contractor’s Security Representative. Although the Contractor will take JPAS “Owning” role over the Contractor employee, the Navy Command will take JPAS "Servicing" role over the Contractor employee during the hiring process and for the duration of assignment under that contract. The Contractor shall include the IT

Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the

United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The Contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III

(non-sensitive) access is required for non-US citizens outside the United States.

22.0 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

It is anticipated that the Contractor will have an escort while on Government premises. If an escort is not available, the following base entrance/access information will apply.

For Contractors, vendors and suppliers, only:

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have an Navy Commercial Access Control System (NCACS) card, the following is required to get a

DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor

Control Center representative.

The VCC will pull up your information in the computer, ensuring all information is current and correct.

Once your information is validated, a temporary DBIDS credential is provided.

Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days).

For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor

Control Center.

The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the

DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL

BASE VISITOR CONTROL CENTER

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A N/A

0001AA Destination Government Destination Government

0001AB Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

3001 Destination Government Destination Government

4001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0001AA POP 07-NOV-2019 TO

30-NOV-2019

N/A (N09697) COMMANDER NAVY REGION

BRETT CALKINS

SAFETY OFFICE BLDG 1, RM 126

JACKSONVILLE FL 32212-5000

904-542-0367

FOB: Destination

N09697

0001AB POP 01-DEC-2019 TO

30-SEP-2020