N6883618Q0278_U00001.pdf

N5706118UNITAS18COL

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

1. Provide answ ers to vendor questions in response to this solicitation.

2. Update the bid schedule to identify CLINS 1-4.

3. Update the bid schedule modifying Line Item 11 to reflect hours vice days.

4. Update the bid schedule adding "Interpreter" tab to clarify C.5.1.L "Translator Services."

All other terms and conditions remain unchanged.

See summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6883618Q0278

X 9B. DATED (SEE ITEM 11)

03-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Aug-2018

CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

EDWARD MILLER

110 YORKTOWN AVE, 3RD FLOOR NAS

JACKSONVILLE FL 32212-0097

N68836 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6883618Q0278

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

VENDOR Q&A

QUESTIONS N6883618Q0278

Hotels / Meals

1. The solicitation lists hotels in Cartagena but does not list Government accepted hotels in

Barranquilla. Can the Government please indicate the accepted hotels in Barranquilla?

Accepted Hotels:

Hotel GHL

POC: ERIKA Visbal: 3003924866 https://www.ghlcollectionbarranquilla.com < Caution-https://www.ghlcollectionbarranquilla.com >

Hotel Hiton Garden inn

POC: Andrea Guerrero 3103922034 http://hiltongardeninn3.hilton.com/en/hotels/colombia/hilton-garden-inn-barranquilla-

BAQACGI/index.html < Caution-http://hiltongardeninn3.hilton.com/en/hotels/colombia/hilton-garden-inn-barranquilla-

BAQACGI/index.html >

2. The Government has provided a very short time between posting of the solicitation and commencement of UNITAS 2018. The period (23AUG18-13SEP18) that UNITAS 2018 is occurring is during high season for the hotels due to summer vacation, which potentially will limit room availability.

a. Is it possible for the room requirement to be divided between two hotels?

Yes; Hotel Almirante is the preferred hotel.

b. Is it possible for the meal requirement to be divided between two hotels?

Yes

3. Please confirm if PN Admin and support, shall stay at the same approve facilities than the

PN lodging Requirements.

Yes. Admin room and support at the Hotel Almirante in Cartagena are required.

4. Ref. C.51.D. You provided a list of approved hotels in Cartagena, do you have a list of approved hotels in Barranquilla?

Accepted Hotels:

Hotel GHL

POC: ERIKA Visbal: 3003924866 https://www.ghlcollectionbarranquilla.com < Caution-https://www.ghlcollectionbarranquilla.com >

Hotel Hilton Garden inn

POC: Andrea Guerrero 3103922034 http://hiltongardeninn3.hilton.com/en/hotels/colombia/hilton-garden-inn-barranquilla-

BAQACGI/index.html < Caution-http://hiltongardeninn3.hilton.com/en/hotels/colombia/hilton-garden-inn-barranquilla-

BAQACGI/index.html >

Ground Transportation

1. C.5.1.N Ground Transportation, does not make any reference to fuel.

a. How will the Government be reimbursing for fuel consumption?

Fuel shall be included in each ground transportation (vehicle) line item.

b. If the Government wishes to have fuel included, can the Government please advise the daily total miles per vehicle that each team vehicle will be driving?

All Ground transportation shall include fuel and shall be in the local Cartagena area of Boca Grande. Daily total miles should be under 100 miles per day for the vehicles as they should be primarily between the hotel and the Naval Base in

Cartagena.

2. Please confirm load capacity for the Cargo Vans requested.

One (1) ton.

3. Ref. C.5.1.N Requirement of transportation to/from Covenas between 8-10 September.

a. Is this from Cartagena AND Barranquilla?

One (1) trip from Cartagena to Covenas and back for each of the listed requirements and dates. Not to Barranquilla.

b. Is this for all the participants?

No; cargo only

c. Can you provide more details?

See solicitation

Interpreter

1. Will interpreter services be provided only in the hotel environment?

Interpreter services will not be in the hotel, but will be at the Naval Base in Cartagena and at the Naval Museum in Cartagen per the listed requirements.

2. Please confirm if there are any sound equipment in the auditorium that we can connect the sound boot and the earpieces requested (At the Cartagena Naval Museum, Cartagena

Naval Base FNC Auditorium, Cartagena Naval Base Alimirante Conference Hall, FNC

HQ Auditorium, Colombian Navy Officers Club Cartagena) Sound equipment only in the Naval Museum and Naval Club.

3. Cost for sound booth and earpieces should it be built in the line 11, Interpreter services?

Yes.

4. Please confirm the number of earpieces per event.

5. Ref. C.5.1.H -Tables and chairs for a conference kind of setting or this is just for informal meetings during the event?

For informal meetings and a workspace.

6. Ref. C.5.1.l:

a. Can you explain what you mean by “face-to-face translation”? Do you mean

“Consecutive interpretation”?

Yes. Consecutive interpretation

b. 08/31 from 1400 to 1600 There are events at 3 different rooms at the same time.

c. Are you requesting 2 interpreters for each room?

Yes. These are three (3) separate events occurring at the same time with different groups.

d. Do you need simultaneous or consecutive interpretation?

Consecutive

e. Is this a class setting?

f. 09/01 there is one meeting at the Almirante Conf. Hall from 0800 to 0900 and another one from 0800 to 1200 at the Neptuno Conf. Hall. They do overlap for the

1st hour. Are you going to need 2 interpreters for each meeting?

Yes. Each identified event identified in the solicitation section C.5.1.L

“Translation Services” requires two (2) interpreters. The bid schedule has been modified to reflect “hours” vice “days.” See the “Interpreter” tab on the bid schedule for a detailed breakdown of each requirement.

g. 09/01 from 1400 to 1700 at the Almirante and from 1400 to 1600 at Neptuno and

HQ Auditorium.

Each identified event identified in the solicitation section C.5.1.L “Translation

Services” requires two (2) interpreters. The bid schedule has been modified to reflect “hours” vice “days.” See the “Interpreter” tab on the bid schedule for a detailed breakdown of each requirement.

h. Are you going to need 2 interpreters for each room?

Each identified event identified in the solicitation section C.5.1.L “Translation

Services” requires two (2) interpreters. The bid schedule has been modified to reflect “hours” vice “days.” See the “Interpreter” tab on the bid schedule for a detailed breakdown of each requirement.

i. What kind of setting is this?

For the 1400 to 1700 MIO Symposium it will be a classroom type environment;

sound booth with earpieces are required.

For the 1400-1600 consecutive translation will suffice. This event will be more of a discussion environment rather than formal briefings.

j. Will the equipment be moved from room to room?

Yes, two (2) sets of equipment are required.

k. The more information you provide, the better we will know how many interpreters are truly needed.

Noted

l. For the interpreting equipment, do you prefer FM or infrared? FM is more cost effective but the transmission is not secured, infrared is highly resistant to interference, transmission is confined to a room, it’s better quality, meets the

ADA guidelines and has a longer battery life (among other multiple advantages)

Offeror shall determine

Code 200

1. In the posting on FBO there were two documents, SOL and Bid Sked. The SOL lists

CLINS 0001-0004 in the SF1449. However, the Bid Sked does not refer to any CLIN numbers. All that show are Line Item numbers. Can the Government, please clarify if the

SF1449 CLIN pricing is to be filled out? If so can the Government, please identify in the

Bid Sked, which Line Items correspond to which CLIN?

Line Item unit prices shall be entered in the highlighted in yellow (Column G) per

“Instructions to Offerors.” Column H is CLIN 1, Column I is CLIN 2, Column J is CLIN

3, and Column K is CLIN 4.

2. C.4 Period of Performance indicates, “High risk scheduling of partner nation ship movement, all dates are subject to change. The COR shall confirm the exact date with the

ESC 48 hours in advance.”

a. The hotels will require confirmation of room nights, vehicle leases, meals and translation services. If the POP can move and the COR will only advise 48 hours in advance. Will hotel cancellation fees and changes to room rates due to the movement of the POP be managed in a contract modification?

b. How has the Government handled this situation in the past when the POP has moved? Where additional costs incurred?

Cost incurred due to Government schedule changes (no fault of the contractor), will be reimbursed via contract modification. A detailed itemization of costs, to include actual receipts, shall be provided.

3. Is it possible that the Government could extend the response time from 11am 13AUG18 to 11am 15AUG18, in order to allow for our suppliers to respond with pricing and allow for the Government to respond to questions and allow for sufficient time to review the

Government’s response?

The response time (solicitation close date) will remain as posted; 11:00, 13 Aug.

4. In the email dated 3AUG18 from Mr. Miller, it states “YOUR SUBMITTAL PACKAGE

MUST CONTAIN THE FOLLOWING DOCUMENTS: 1. SF1449 pages 1, 2, 5 & 6 signed . 2. FAR Clause 52.209-5, 52.209-11, 52.212-3 and 52.225-6; DFAR Clause

252.247-7022 3. Bid Schedule in EXCEL format.” Is a technical proposal required or just the documents listed in the email of 3AUG18?

Requirements are identified in “Instructions to Offerors.”

5. What is the forecasted award date?

Award is anticipated to be 16 Aug +/- 24 hours

6. Are you planning to award portions of this contract to different vendors?

No; the award will be to the lowest price technically acceptable offeror.

7. Are you evaluating past performance for similar events outside the US?

Background Checks

1. C 6.1 Background Checks, states “The ESC shall conduct security background checks on employees and Subcontractor employees with local or national police departments or other government organizations.”

a. Typically, how long does it take for the National Police to conduct a security background check?

Background check are the responsibility of each offeror.

b. Is there ample period between the time of award and commencement of services for background checks to be obtained?

c. What are the other Colombian government agencies that conduct background checks?

2. Are you requiring a background check for all the drivers?

3. Are you requiring a background check for all the interpreters?

4. How soon can you provide preparation material for the interpreters?

No preparations of materials required.

5. We understand that this is an RFQ but in order to ensure the highest quality of interpretation for such an important event, are you going to look into the experience of the actual interpreters that will be working at this event at the moment of choosing the vendor?

No. The Government selection process is LPTA. The U.S government will hold the prime contractor responsible for providing acceptable interpretation services. Post exercise contractor assessment reports (CARs) will reflect substandard performance.

Airport Equipment

1. What airport will the K-Loader and fork lifts be used at, this is important for pricing? a.

Barranquilla or Cartagena?

Cartagena (Rafael Núñez International Airport) only to load flatbed trucks at airport for transport from airport to Naval base.

2. What will the size of the aircraft being off-loaded and on-loaded be? This is important for pricing.

MD-11F. unloading 463L standard air force pallet and wooden 40x 48 inch pallets.

3. Does the Government have an estimate time of when the K-Loader will be needed on

13AUG18 and 23SEP18 and for how many hours? Having the loaders and forklift standing bye from 8am-4pm will incur a greater cost and may require a wait the equipment is in use.

Plane will arrive at 1945Z on 25 Aug 2018. The equipment will be needed to unload and load the trucks estimate four (4) -hour actual work time. Need flexibility to allow for aircraft/Customs delays.

4. Please confirm loading and offloading site for k-loader, can it be replaced for i.e. for a tele-handler?

Confirmed. Telehandler is acceptable as long as it has the capacity, footprint, and is certified for offloading of the type model aircraft.

(End of Summary of Changes)