N6883618Q0125_AMENDMENT_0003.pdf

MIPR0011165508

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions submitted in reference to the solicitation.

1. The closing date is revised from 5:00p.m. (EST) to 16 April 2018 at 8:00 a.m.(EST).

See vendor questions and answ ers in summary of changes.

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6883618Q0125

X 9B. DATED (SEE ITEM 11)

03-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Apr-2018

CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

JUAN HERNANDEZ

110 YORKTOWN AVE, 3RD FLOOR

JACKSONVILLE FL 32212-0097

N68836 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6883618Q0125

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

VENDOR QUESTIONS AND ANSWERS

Questions and answers.

Question 1 - Under Section C.9 there is a requirement to plan for and respond to, "Contingency Situations/Mission Operations". However, we note that the Navy has security concerns it seems to believe can only adequately be mitigated by hosting the events at the Hilton Hotel. In the event of contingency situation requiring a change of venues, would the Navy consider utilizing any other venues, or would it cancel or postpone the events instead?

Answer: No. The Hilton Hotel is the only hotel authorized for this requirement.

Question 2 - Under Section C.3.1.H Meals Requirements there is a provision for buffet lunch or vouchers. Can the vouchers be provided for F&B offsite and/or can food vendors who are not affiliated with the Hilton Hotel be brought on-site to meet the requirement?

Answer: The lunch and dinner vouchers must be in the same hotel as the conference.

Question 3: C.3.1.H and C.3.1.I have different amounts of people for the lunch buffet on May 7. Section H shows 35 and the table Section I and the pricing document shows 30. Can the USN please confirm what is the correct quantity?

Answer: The buffet lunches for 7 May should be for 35 personnel.

Question 4: Can the USG please confirm what minimum internet connection speed is required for use during the conference?

Answer: Approximate internet speeds needed for the conference are approximately 20MBps download 10MBps upload. Normal internet speeds and access for a hotel. We will need access to internet in all the conference rooms and if not already included with the rooms then we will need access in hotel rooms as well.

Question 5: Does the USN want internet service in the rooms or does the USN consider the internet access in the room a paid exclusion?

Answer: Refer to question and answer number 4.

Question 6: Can the USN provide an estimated amount of people for each of the 3 breakout rooms?

Answer: Approximately 30 personnel for the breakout rooms

Question 7: For the three breakout sessions, will they be in different rooms at the same time or will breakout sessions be at different times from the main the conference?

Answer: The main and breakout rooms will be having sessions simultaneously.

N6883618Q0125

Question 8: While breakout sessions are taking place, will the main room be having a session?

Answer: The main and breakout rooms will be having sessions simultaneously Question 9: Does the USN require snacks, tea, coffee, and water during breaks from the meeting? If so, how many break sessions does the USN anticipate having?

Answer: Two breaks, first break at 10:00 a.m. and second break at 2:00 p.m.

Question 10: The venue is currently requiring a guarantee of $10K USD on F&B. Will the USN guarantee any unused F&B spend on this event? Please note the venue didn’t confirm if this is for the entire or event or a daily cost.

Answer: This is for the contractor to figure out. The Government will not guarantee any unused F&B.

Question 11: After receiving quotations from the hotels, they are currently charging penalties. Will the USG guarantee any penalties incurred due to cancellations and late check outs?

Answer: No.

Question 12: Will the USN guarantee the block of 50 rooms as anything unused? The venue is currently passing that cost onto the contractor.

Answer: No.

(End of Summary of Changes)