N6883618Q0125_AMENDMENT_0001.pdf

MIPR0011165508

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The amendment w as issued to identify the correct information on the PWS under C.3.1.A. Hotel Room Requirement.

1. The closing date remains the same on Thursday, 12 April 2018 at 11:00 a.m. (EST).

All other terms and conditions shall remain unchanged and in full force and effect.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6883618Q0125

X 9B. DATED (SEE ITEM 11)

03-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

05-Apr-2018

CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

JUAN HERNANDEZ

110 YORKTOWN AVE, 3RD FLOOR

JACKSONVILLE FL 32212-0097

N68836 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6883618Q0125

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Submit the following information:

Grand Total of CLINs: $_______________________

CAGE CODE: _______________________________

DUNS: ________________________________

Additional Information for N6883618Q0125

FSC: R706

NAICS: 541614

Solicitation N6883618Q0125 is to provide Expeditionary Logistic Support for Partner Nation (PN) Forces and their designated personnel operating in Cartagena, Colombia during the UNITAS 2018 Initial Planning Conference (IPC) and Final Planning Conference (FPC). The Period of performance for IPC is from 6-11 May 2018 and for FPC is from 24-29 June 2018 (+/-24 hours).

NOTE: When requesting a copy of this solicitation if you are a new vendor please provides your company’s

CAGE Code and DUNS and Capability Statement.

Bid Schedule (attachment) is to be submitted in EXCEL format. Only put the unit price in the YELLOW column and total will automatically populate.

Also, when corresponding with us, please make sure that you include all of us on your e-mail. Our contact information is listed below:

Cynthia Vorachack-Hogan, Contracting Officer 904-542-1076 oulay.c.vorachackhog@navy.mil

William Jordan, Contracting Officer 904-542-4838 william.r.jordan1@navy.mil

LCDR Shelly Conyers, Contract Specialist 904-542-0097 shelley.conyers@navy.mil

LT Amy, Aguirre, Contract Specialist 904-5421062 amy.aguirre@navy.mil

Darryl Turner, Contract Specialist 904-542-1265 darryl.turner@navy.mil

Tony Turner, Contract Specialist 904-542-0472 anthony.r.turner2@navy.mil

Edward Miller, Contract Specialist 904-542-1106 edward.g.miller@navy.mil

Juan Hernandez, Contract Specialist 904-542-0448 juan.p.hernandez@navy.mil

CLOSING DATE FOR QUESTIONS: The closing date for receipt of all questions and/or clarifications is 11:00 a.m. EST (Eastern Standard Time) on Tuesday, 10 April 2018. No oral questions and/or clarification will be entertained.

CLOSING DATE AND TIME FOR QUOTES: The closing date for receipt of quotes/offers is: 11:00 a.m. EST

(Eastern Standard Time) on Thursday, 12 April 2018. Facsimile (See FAR Provision 52.215-5) and/or e-mail proposal will be accepted. Refer to FAR Clause 52.212-1 regarding Instruction to Offerors and "Late Submissions".

YOUR SUBMITTAL PACKAGE MUST CONTAIN THE FOLLOWING DOCUMENTS:

1. Signed SF1449 with completed pages 1-4.

2. FAR Clauses 52.209-5 (pg, 15-17), 52.209-11 (pg, 17), 52.212-3 (pg, 21-38), 52.225-6 (pg, 45-46), 252.247-7022 (pg, 49-50).

3. Bid Schedule in EXCEL format

NOTE: All correspondence and/or submissions should be sent to all persons listed below:

oulay.c.vorachackhog@navy.mil shelley.conyers@navy.mil amy.aguirre@navy.mil william.r.jordan1@navy.mil darryl.turner@navy.mil anthony.r.turner2@navy.mil edward.g.miller@navy.mil juan.p.hernandez@navy.mil mailto:oulay.c.vorachackhog@navy.mil mailto:william.r.jordan1@navy.mil mailto:shelley.conyers@navy.mil mailto:amy.aguirre@navy.mil mailto:darryl.turner@navy.mil mailto:anthony.r.turner2@navy.mil mailto:edward.g.miller@navy.mil mailto:juan.p.hernandez@navy.mil mailto:oulay.c.vorachackhog@navy.mil mailto:shelley.conyers@navy.mil mailto:amy.aguirre@navy.mil mailto:william.r.jordan1@navy.mil mailto:darryl.turner@navy.mil mailto:anthony.r.turner2@navy.mil mailto:edward.g.miller@navy.mil mailto:juan.p.hernandez@navy.mil

STATEMENT OF WORK FOR UNITAS 2018 INITIAL PLANNING CONFERENCE (IPC) AND FINAL

PLANNING CONFERENCE (FPC)

Support for Partner Nation Participants in

Cartagena, Colombia

As of 26 FEB 2018

C.1 DEFINITIONS AND/OR ACRONYMS:

CONTRACTING OFFICER - Representative of the U.S. Government authorized to execute Contracts.

COR – Contracting Officer Representative

NTR – Contracting Technical Representative

ESC – The Expeditionary Service Contractor

USG – U.S. Government

PN – Partner Nation

C.2 OBJECTIVE:

The primary objective of this contract is to obtain expeditionary Logistic Support for PN Forces and their designated personnel operating ashore in Cartagena, Colombia during the UNITAS 2018 IPC from 6-11 May 2018 and FPC from 24-29 June 2018. All Colombian Navy facilities in Cartagena do not meet the requirements for these conferences or will be unavailable due to refurbishment.

C.3 SCOPE:

COMUSNAVSO requires lodging, meals, conference rooms, tables, chairs, projector screens, hotel parking, and simultaneous translation services in support of UNITAS 2018 IPC and FPC for PN personnel.

For the IPC, there will be a U.S./Colombia only conference on 7 May 2018 and other PN attendees will arrive on/about 6-7 May, 2018 and depart on/about 11-12 May 2018 (depending on available flights).

For the FPC, there will be a U.S./Colombia only conference on 25 June 2018 and other PN attendees will arrive on/about 24-25 June 2018 and depart on/about 29-30 June 2018 (depending on available flights).

C.3.1. GENERAL REQUIREMENTS:

The ESC shall provide lodging and meals for approximately 10 PN personnel in Cartagena, Colombia for the

UNITAS 2018 IPC and FPC.

The ESC will provide hotel parking for 20 PN vehicles from 6-11 May 2018 and 24-29 June 2018 for 12 hours each day.

The ESC will provide hotel conference rooms and specific equipment and services to support the conference rooms for PN personnel as described in detail below.

The ESC will provide simultaneous and adhoc English-to-Spanish and Spanish-to-English translation services for the conference.

C.3.1.A. HOTEL ROOM REQUIREMENTS:

Hotel rooms are required for PN participants during the UNITAS 2018 IPC and FPC. The Hilton Hotel Cartagena

(Bocagrande) must be used due to force protection, conference logistics, location, ability to support requirements, and availability.

Point of Contact: JAIRO MANZUR CARO

Company: Hilton HOTELS & RESORTS

Job Title: Sales and Services Coordinator Hilton Cartagena

Company: Hilton Cartagena El Laguito, Cartagena de Indias, Colombia Job Title: Coordinator de Work Tel:

+57-5-694-8000 Ext 1156

Mobile: 3116602310

Mobile: 3135860876

Work Fax: +57-5-665-3731

Email: jairo.manzur@hilton.com (QUOTE VIA EMAIL)

C.3.1B. LOCATION:

The hotel shall be in a safe secure location that is acceptable to United States Department of Defense security assessment. Lodging, meals, and conference rooms must be provided within the main facilities with all lodging rooms within close proximity of each other.

C.3.1.C. SECURITY:

The hotel shall have a modern professional system of internal and external security to include cameras strategically located to monitor the interior and exterior of the hotel.

C.3.1.D. The following hotels have been approved by the U.S. Security Cooperation Office (SCO) in

Colombia:

Hilton Hotel Cartagena, Avenida Almirante Brion, Cartagena, Bolívar, Colombia

TEL: +57-5-6948000

http://www3.hilton.com/en/hotels/colombia/hilton-cartagena-hotel-CTGHIHH/index.html

C.3.1.E. HOTEL REPRESENTATIVE:

The hotel shall provide a representative to act as a liaison with the USG logistics director. The hotel representative shall be of sufficient authority to resolve issues involving contract execution and invoicing as they arise, and will be available during the period of 6-11 May 2018 and 24-29 June 2018.

C.3.1.F. SERVICE BREAKDOWNS:

The hotel shall ensure that any maintenance or repairs of hotel facilities, to include: guest rooms and suites, elevators etc., will be corrected immediately at the hotel’s expense, to ensure the success of the conference and the meals served therein.

C.3.1.G. LODGING:

Hotel shall provide lodging with breakfast included for approximately ten (10) PN personnel. rooms will be single occupancy. Late check outs should be at no additional cost. USG may change or cancel lodging requirements to include the person designated for any room up to 24 hours prior to occupancy without penalty.

Night of

(May)

Mon Tue Wed Thu Fri Total

Room

Days

Date 7 8 9 10 11

PN 10 10 10 10 10 50

Night of

(June)

Mon Tue Wed Thu Fri Total

Room

Days

Date 25 26 27 28 29 mailto:jairo.manzur@hilton.com

PN 10 10 10 10 10 50

- Hotel shall provide a block of 50 rooms available at or below the USG/Embassy rate charged in U.S. Dollars.

These rooms will be secured individually by other conference attendees. The hotel will provide a special web link for reservations and this room block must be available for conference attendees to make individual reservations until

23 April 2018 for the IPC and 11 June 2018 for the FPC.

C.3.1.H. MEALS REQUIREMENTS:

Lunch and dinner are required for PN participants during the conference as described below.

For the IPC:

- A buffet lunch or vouchers for approximately 35 personnel on 7 May 2018.

- A buffet lunch or vouchers for approximately 45 personnel on 8-11 May 2018.

- Meal vouchers shall be provided for dinner for approximately 10 PN personnel 7-11 May 2018. USG will not be charged for unused meal vouchers.

For the FPC:

- A buffet lunch or vouchers for approximately 30 personnel on 25 June 2018.

- A buffet lunch or vouchers for approximately 45 personnel on 25-29 June 2018.

- Meal vouchers shall be provided for dinner for approximately 10 PN personnel 25-29 June 2018. USG will not be charged for unused meal vouchers.

C.3.1.I. MEALS REQUIREMENTS:

Lunch and dinner meals shall be provided by the hotel as indicated by Chart 1 and 2. Meal vouchers for lunch and dinner should be provided to PN personnel according to Chart 1 and 2, however they should be flexible to support any last minute conference and travel changes.

Chart 1 (IPC)

Day Mon Tue Wed Thu Fri Sat

Date

(May)

7 8 9 10 11 Total

Lunch

(Buffet or

Vouchers)

30 45 45 45 45 210

Dinner 10 10 10 10 10 50

Chart 2 (FPC)

Day Mon Tue Wed Thu Fri Sat

Date

(June)

25 26 27 28 29 Total

Lunch

(Buffet or

Vouchers)

30 45 45 45 45 210

Dinner 10 10 10 10 10 50

C.3.1.J. PARKING REQUIREMENTS:

Parking at hotel for up to 20 cars for approximately 12 hours/day 6-11 May 2018 (IPC) and 24-29 June (FPC) for

PN Navy personnel.

C.3.1.K. CONFERENCE ROOM AND CONFERENCE SUPPORT REQUIREMENTS:

Event coordinator at hotel should be available to work with U.S. Navy conference coordinators on the afternoon/evening Sunday 6 May 2018 (IPC) and 24 June (FPC) to ensure conference rooms are setup properly, allow access for translation equipment, administrative computers, and to confirm final preparations.

- Require access to hotel Wi-Fi for participants during the conference.

- 7 May 2018 (IPC) and 25 June 2018 (FPC) 0800-1700 – Large room setup with seating for approximately 60 personnel with projection screen and projector available for overhead projection. Tables and chairs setup in a U shape layout (see figure 1 for example).

Figure 1

- 7-11 May 2018 (IPC) and 25-29 June 2018 (FPC) - 1 small conference room to be used as an office with tables and seating along one wall to seat at least 5 people and at least 5 hard wired Ethernet internet connections accessible from tables. See figure 2 for example.

Figure 2

- 8-11 May 2018 (IPC) and 26-29 June 2018 (FPC) (0800-1700) - Large Conference Room setup in a classroom type setup for approximately 100 personnel. Tables and chairs should also be setup in the front of the conference room facing the audience for approximately 10-12 heads of the delegation for a small opening/closing ceremony on

7 and 11 May 2018 (IPC) and 25 and 29 June 2018 (FPC). Projection screen and projector should be available for overhead projection from a computer. Sound system provided in room for presentations and ability to support simultaneous translation. See figure 3 for example.

Figure 3

- 3 smaller conference rooms to be used for breakout groups setup with several round tables for smaller meetings in each conference room. Projection screen and projector should be available for overhead projection from a computer. See figure 4 for example layout.

Figure 4

- 7-11 May 2018 and 25-29 June 2018 0730-1700 - Simultaneous translation service required for Spanish to English and English to Spanish translation during formal and informal conference meetings in the main conference room.

From 8-11 May 2018 (IPC) and 26-29 June 2018 (FPC) translation will be required to support the breakout groups on an adhoc basis. This includes all equipment, translators, and technicians required (sound booth, headphones, microphones, and any other required equipment). The translation equipment should support at least 100 conference attendees.

C.3.1.L. EXCLUSIONS:

The USG will not pay for movies, mini-bars, laundry room service, telephone calls from or charged to guest rooms, or any other hotel charges other than those specifically provided for in this contract. Movies, mini-bars, laundry, service charges, etc. will be itemized separately on service bills and provided to guest participants for payment.

Hotel guests will be responsible for all legitimate charges appearing on their lodging statements. Hotel staff will inform guests during check-in which services will not be covered by the USG. The hotel staff should request a credit card from guests upon check-in. Charges not covered by the conference are to be resolved between the guests and the hotel.

C.3.1.M. Translation Services:

Simultaneous interpretation services are required for this conference. Spanish to English and English to Spanish translators are required to provide translation services during formal conference meetings in the main conference room and for approximately 3 smaller breakout groups in different rooms. The dates required are 7-11 May 2018 and 25-29 June 2018 for approximately 10 hours per day. This includes all equipment and technicians required

(headphones, microphones, and any other required equipment). The conference equipment should support at least

100 conference participants.

C.4 Supporting Documents: See attached Performance Work Statement.

C.5 USG POINT OF CONTACT:

The point of contact for this mission is (To be filled in at time of award).

C.6 QUALITY:

The contractor shall provide the timely delivery of goods and services. Quality of all services or supplies provided shall conform at least to commercial standards in the relevant profession, trade, or field of endeavor. All services shall be performed by individuals fully qualified and licensed in their relevant area.

C.7 LOCATION OF WORK:

Work site is in the local vicinity of Cartagena, Colombia.

C.8 PERIOD OF PERFORMANCE FOR UNITAS 2018 IPC AND FPC IS:

IPC 06-11 May 2018 and FPC 24-29 June 2018.

C.9 CONTINGENCY SITUATIONS/MISSION OPERATIONS:

Contingency situations (natural disasters, military peacetime and wartime contingency operations/exercises, serious accidents, civil disturbances, major mobilization or repatriation of non-combatants) may necessitate that the SC be flexible in arranging different levels of support and service operational hours. The SC shall respond to contingency situations and revise priorities as directed by the COR. If the SC cannot accomplish normal activities due to activation or exercise of any contingency plan, the ESC shall not be held liable for non-support of lower priorities.

The COR will determine the lower priorities that can be temporarily relaxed in contingency situations. If appropriate, the SC shall be reimbursed for contingency operations requiring a higher level of response and resources. The SC shall submit a Request for Equitable Adjustment detailing the impact resulting from the incorporation and operation of such contingency actions prior to the beginning of the contingency operations. In the event that operations are curtailed as a result of weather emergencies or other unplanned mission-related events, SC personnel may be considered non-essential personnel and thus, not required to be at the work site. They may, however, be required to be on call, to work at a designated evacuation site, or to be part of a crisis response team at a nearby site.

C.10 METHOD OF PAYMENTS:

Vendors may submit invoices via Wide Area Work Flow (WAWF). For this situation, the words “Prompt Payment

Certification” will be replaced by EFT (Electronic Funds Transfer) which is WAWF.

Invoices for goods received or services rendered under this contract shall be submitted electronically through

WAWF in the Receipt and Acceptance section of WAWF.

INVOICING INSTRUCTIONS

Invoices will be processed via Wide Are Work Flow (WAWF).

(End of Summary of Changes)