N6883618Q0099_PWS_4-18-18_with_DRAFT_for_2579.docx

Performance Work Statement Food Service Attendants

NAVAL SUBMARINE BASE KINGS BAY GA

DESCRIPTION/SPECIFICATIONS: The effort required hereunder shall be performed per the Performance Work Statement (PWS), Technical Exhibits, and in accordance with all other terms and conditions set forth herein.

1.0 GENERAL:

1.1 SCOPE OF WORK

The Contractor shall, except as specified in this Performance Work Statement (PWS) as Government equipment services furnished, provide all personnel labor, supervision, management, any items and services necessary to perform food service mess attendant services, and food preparation and production defined within this PWS, except as specified in paragraph 3.0. Government Property Furnished, of this PWS The Contractor shall perform services at The Naval Submarine Base Kings Bay GA at the following locations:

Pirate's Cove Galley, Building 1050 Marine Reactionary Force Facility #1 BLDG (RFF) Galley, Building 3057 Reactionary Force Facility #2 (RFF2) Galley, Building 5162 Waterfront Security Force Facility (WSFF#1) Galley, Building 5009 Waterfront Security Force Facility (WSFF#2) Galley, Building 5163

Naval Submarine Base, Kings Bay, Georgia Pirate's Cove consists of 91-4 person tables and 256 chairs, with an interior seating capacity of 329 persons and an exterior seating capacity of 158 persons. Each of the other satellite galleys (Buildings 3057, 5162, 5009, and 5163) consist of 3 8-person tables, with a seating capacity of 45 persons.

1.1.1 Major tasks include the following: Cleaning of equipment and facilities, to include all dining areas, sculleries, pots and pans room, utensils, decks, bulkheads, and fixtures therein. The Contractor shall also clean and maintain in a sanitary and stocked condition all head facilities. Operation of scullery, dishwasher, tray carts, and three compartment sinks. Replenishment of table condiments, napkins, cleans tabletops, and chairs. While bussing of tables is not required at both facilities, the Contractor is expected to ensure tables vacated by patrons are promptly restored to a condition inviting new patrons.

1.1.2 The Contractor shall provide qualified personnel to perform the duties of Cashier for each mess line in the facility. Cashier duties and other duties as assigned and which are included in the PWS. Each Food Service Attendant shall be able to read, write, speak and understand English. (In the case of a mentally or physically challenged individual, a method of demonstrating danger or other required instructions shall be in-place at all workstation or areas requiring such warning labels).

1.1.3 The Contractor shall provide sufficient serving line personnel to maintain a serving line rate of ten patrons per minute. The number of serving lines to be utilized may vary at each facility dependent upon the volume of patrons entering the dining facility for a meal on a given day. The minimum number of serving lines to be operated at each meal period is stipulated under the captions "Normal" in Technical Exhibit #1. The number of serving lines operated shall increase up to the number available to support through-put of ten (10) patrons per minute and to permit all patrons to be served within established meal periods.

1.1.4 The Contractor shall provide personnel able to complete all tasks associated with the proper preparation of all vegetables required for the execution of the NAVSUP Form 1090 food preparation worksheet. The proper handling and cleansing of vegetables as per the NAVSUP Pub-486 and NAVMED P-5010 will be required.

1.1.5 Security Requirements: The Contractor shall have a SECRET Facility Clearance (FCL) and maintain a SECRET FCL throughout the period of performance of the contract. All Contractor personnel assigned to this contract shall possess a SECRET Security Clearance. Those personnel will undergo background checks by base security. The Contractor is responsible for ensuring their personnel have the required training in completing all requirements in JPAS/EQUIP for filing an SF86 and obtaining the required clearance The contract will be terminated for cause, if the FCLis not granted a SECRET clearance within the designated time frame (within 30 calendar days after award of this contract). All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation. The Government reserves the right to direct the removal of an employee for misconduct or security reasons. In the case of a Contractor employee being removed, the Contractor shall replace the individual within 24 hours of this action being taken.

1.1.5.1 Initial security clearance approval of all Contractor personnel will be obtained through the Base Security Office (BSO). The Contractor shall be responsible for submitting properly completed consent forms for each employee prior to allowing base access. Only those determined suitable by the BSO shall be permitted to enter the base for interviews and/or hire.

1.1.5.2 The Base Security Officer, at each military installation will issue identification cards/badges as required for access to the installation for all Contractor employees considered qualified. Identification cards furnished for approved employees shall be returned to the Contracting Officer Representative COR by the Contractor immediately when such employees are no longer employed under this contract. The Contractor Security Officer (CSO) shall be responsible for obtaining the proper signatures from the BSO, SWFLANT Security Administration Office, TRF Security Administration Office, and all other security offices as needed. Base Identification and personal vehicle passes will be issued by Pass & ID at the Franklin Gate for contract employees. Identification and vehicle passes furnished for approved employees shall be returned to the BSO by the Contractor immediately when such employees are no longer employed under this contract.

1.1.5.3 The Contractor shall maintain proper security protocol in accordance with base regulations.

1.1.5.4 Key and Security Code Control: The Contractor shall establish and implement key and security access code control procedures to ensure that all keys and security access codes issued to the Contractor by the Government, are not lost, misplaced, nor used by unauthorized persons IAW the NAVSUP P-486. The Contractor shall immediately report to the COR any occurrences of lost, unauthorized use, or unauthorized duplication of keys or access codes. In the event keys are lost or duplicated the Contractor shall be required to re-key or replace the affected lock or locks at Contractor’s expense.

1.1.5.5 The Contractor shall be in compliance with all Department of Defense (DoD) Personally Identifiable Information (PII) – Information Assurance Policies.

1.1.5.6 The Contractor shall possess necessary equipment, software and labor to perform background checks and security access requirements for personnel performing under this contract. The Contractor shall have the capability to process security clearance of at least a CONFIDENTIAL for personnel hired to perform work in the limited access and/or restricted areas at the waterfront and at SWFLANT.

1.1.5.7 The CSO shall possess a SECRET security clearance and maintain badges for access to all facilities in the contract. The CSO shall be responsible for maintaining files for all cleared personnel in JPAS, and Contractor’s personnel files in a locked cabinet, initiating requests for security clearances in JPAS/EQUIP, assisting personnel in the proper completion of the SF86 in EQUIP, and verifying in JPAS that all submissions are complete and correct. Submissions must be accepted and forwarded to Defense Industrial Security CO when approved by Contractor FSO (FSO). CSO shall be responsible for electronic submission of all signature forms through JPAS and proper submission of Fingerprint Cards for personnel. CSO is responsible for completing information on fingerprint cards, sending personnel to pass & ID at Stimson Gate for fingerprinting, and mailing fingerprint cards to Office of Personal Management (OPM). Security approval of all Contractor personnel will be obtained through the Base Security Office. The Contractor shall be responsible for the cost of security clearance investigations should one be required for controlled access areas in the performance of their duties.1.1.5.7.1 The CSO shall be responsible for maintaining all communication with DISCO and OPM regarding personnel security clearances. Additionally, the CSO shall process new base badge applications, for both the base and for SWFLANT, provide security training, and grant clearances in JPAS for all personnel cleared and granted eligibility by OPM. Contractor is responsible for providing updated personnel lists to all security offices on base. CSO must remove personnel from PSM in JPAS when they are no longer employed under the contract and ensure that all Base Identification and vehicle passes are returned to the BSO.

1.1.5.7.2 The Contractor shall be responsible for obtaining proper vehicle passes for all company vehicles for the Base, SWFLANT, and Waterfront areas. These are separate vehicle passes and must be approved by the BSO, SWFLANT Security Administration Office, and TRF Security Administration Office.

1.2 CONTRACTOR PERSONNEL

1.2.1 General: The Contractor shall furnish supervisory, managerial, administrative and direct labor personnel to accomplish all work required for Subase Kingsbay Dining Facilities. The Contractor shall take all the necessary steps to ensure that employees who are selected for assignment to this contract are professional, reliable and are capable of obtaining the necessary clearances to work on a military installation. The workforce shall be adequately supervised at all times and meet the training requirements necessary to perform assigned tasks safely and efficiently. All contract personnel must be able to read, write, speak, and understand English. The Contractor shall furnish the names of the Dining Facility Attendant Supervisor as well as and all personnel, in writing, including written notice to the Food Service Officer FSO stating who is acting supervisor-in-charge in the absence of the on-site supervisor. The Contractor shall furnish the names of the Project Manager, Dining Facility Supervisor(s), Cashiers and Storeroom Custodian in order that a formal letter of appointment by the FSOFSO issued to each of those individuals in accordance with U.S. Navy policy. The duties and qualifications for on-site personnel are as follows:

1.2.1.1 The Project Manager and Dining Facility Attendant Supervisors shall have a current sanitation certificate from the Educational Testing Service (ETS) or a certificate showing completion of a formal course of study through, or equivalent to, the Educational Foundation of the National Restaurant Association Course in Applied Food Service Sanitation or a sanitation course of study from an accredited college or university (Navy Instructor Sanitation Course will be acceptable). For the purpose of this contract, a current certificate is one that has been obtained within 5 years of the date performance begins on this contract. Certifications showing successful completion of a course of study or the ETS examination shall be obtained not later than 45 days after employment. A certificate binder maintaining all of the required certificates shall be maintained by the Contractor and be readily available for inspection by the FSOFSO.

1.2.1.2 The Project Manager or alternate shall be responsible for the overall administration of the contract, supervision of all Contractor employees, inventory Government Property Furnished and supplies, and coordination of all Contractor duties at the assigned facility, and shall act as the central point of contact with the Government. This individual shall not, except in emergencies and as agreed to by the Contracting Officer's Representative (COR) for this contract, perform a dual role as Dining Facility Attendant Supervisor.

1.2.1.3 The Project Manager shall remain on station during normal duty hours (Monday -Friday excluding Holidays) as outlined in Tech Exhibit #1. During normal work days, the Manager (or alternate) shall be available to meet with the COR or a minimum of 2 hours weekly to discuss problems areas.

1.2.1.4 The Assistant Program Manager shall be able to assume all duties and responsibilities in the absence of the Project Manager.

1.2.1.5 Minimum acceptable qualification for the position of Project Manager shall include: (a) at least eight (8) years of working experience in Government and/or commercial kitchen and dining room facility with equipment and operations equivalent to that involved in the performance of this contract; (b) a minimum of six (6) years of such work experience must have been as a manager over such work force; and, (c) High school graduate is the minimum education required. A Bachelor of Science or Bachelor of Arts in food management may be substituted for four years of the eight years of management experience. Military food service experience in the pay grade of Chief Petty Officer or higher may be credited for all management experience for this position as long as it was accomplished within the past five (5) years. The job qualification stated above maybe waived when in the judgment of the FSO, the personnel meet or exceed above listed requirements.

1.2.1.6 The Contractor shall provide Dining Facility Attendant Supervisor (DFAS) for each contracted dining facility to oversee and manage the Dining Facility Attendant (FDA) services. The DFA supervisor shall be present during all operational hours of the dining facility. Working supervisors are acceptable. The minimum qualification to this position shall include: (a) Six years of experience in large volume food service facility serving complete meals; (b) Within the past five years, four years of experience within a large volume food service facility serving complete meals. Three years must have been served as a manager or supervisor. Military food service experience in the pay grade of E-6 or above may be credited for all management experience for this position if service is within the last five years. Attendant Supervisor shall demonstrate the following traits:

a. Interact and tactfully communicate with military personnel, Government employees, and the general public.

b. Be courteous, tactful, diplomatic, and maintain self-control even when firmness is necessary in the performance of duties.

c. Understand, clearly explain, interpret, and apply rules, regulations, directives, and procedures.

d. Demonstrate poise, self-confidence, and an ability to make sound decisions and react quickly under stressful conditions.

e. Prepare clear and concise written reports.

f. Learn and adapt to changing situations.

g. Accept and respond to verbal and written instructions and directions.

1.2.1.7 The Project Manager and Dining Facility Attendant Supervisors shall be able to fluently read, write, speak and understand English, and shall be able to speak with every Contractor employee and all Government personnel. In the event the Dining Facility Attendant Supervisor quits or is terminated, temporary replacement shall not exceed 15 days before a new fully qualified Dining Facility Attendant Supervisor is employed and functioning on-site.

1.2.2 General Employees

1.2.2.1 Food Service Attendant (FSA): Responsibilities include, but are not limited to: Serve and replenish food; clean and maintain floors; clean woodwork, walls, tables counters, kitchen and service equipment; wash dishes, glasses, flatware, cooking vessels, and utensils; prepare vegetables and fruit for salad and fruit bars; plate-up and place desserts; stock and replenish cereal boxes on serving line; clean and restock all restrooms; Prepares dining and serving areas by setting up tables. Cleans beverage line, salad bar; remove garbage and trash to disposal area; fills salt and pepper shakers. Cleans and wash pots and pans, and return pots and pan to designed storage area. Sweeps, mops, and vacuums floors, and performs other duties as assigned and which are included in the contract.

1.2.2.2 Dishwasher: Manually or mechanically washes and rinses dishes, glasses and silverware; maintains proper temperature for sterilization and adds soap as needed IAW with NAVMED P-5010 and manufacturer specifications. The description for this position may be found in the Service Contract Act Directory of Occupations, fourth edition, under code 07070, Dishwasher. All dishwashers shall be able to fluently speak, and understand English so as to communicate effectively with the contract supervisors.

1.2.2.3 Security Checks: Contractor employees and vehicles, required to execute the specifications of this contract, and the personal vehicles of Contractor employees are subject to random spot security checks that may be conducted by official Government security personnel (e.g., base security police).

1.2.2.4 Enterprise-Wide Contractor Manpower Reporting Application (ECMRA). Contractors shall report all labor hours, regardless of contract type, via one of the four enterprise-wide Contractor Manpower Reporting Applications (eCMRA) at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the required contract data shall be loaded in the “Department of Air Force CMRA” tool). If a contract or order is funded by more than one requiring activity, the data for the order should be entered into the eCMRA tool associated with the requiring activity who provides the preponderance of the funding.

Information from the eCMRA secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. Contracting officers can provide contractors with the web site (http://www.ecmra.mil/) to access eCMRA user manuals and gain an understanding of the data fields that will be included in the reporting structure .

(f) Contractors and subcontractors are required to input all direct labor data into the appropriate eCMRA tool no later than 31 October for the period of performance of the preceding fiscal year.

(g) CORs are responsible for ensuring contractors create the initial contract record in the applicable eCMRA tool within 15 working days after contract award and validate that the information is complete and accurate. CORs are also responsible for working with the contracting officer to enter the data required by the National Defense Authorization Act (NDAA) of 2008 on the “Contract Details” page of the eCMRA tool, entering the fund cite data, and accomplishing the reviews set forth in the COR/COTR User Guide available at http://www.ecmra.mil/.

(h) Technical questions regarding the eCMRA tools should be directed to the eCMRA help desk at dodcmra@pentagon.af.mil.

1.2.2.5 NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS) STATEMENT:

Commander, Navy Installations Command (CNIC), has established the Navy Commercial Access Control System (NCACS), a standardized process for granting unescorted access privileges to vendors, Contractors, suppliers, and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seeks access to and can provide justification to enter Navy installations and facilities. Visiting vendors may obtain daily passes directly from the individual Navy Installations by submitting identification credentials for verification and undergoing a criminal screening/background check. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at the vendor's own cost through a designated independent Contractor NCACS service provider. Credentials will be issued every five years and access privileges shall be reviewed or renewed on an annual basis. The costs incurred to obtain Navy Installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract. http://www.rapidgate.com/

1.2.2.6 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires Government agencies to develop and implement Federal security standards for Federal employees and Contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD- 12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to Contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to Contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the Command Security Manager. It is the responsibility of the responsible Security Officer of the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all Contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required Contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, Contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the Contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a Government IT system/network is inherently Governmental. The Contractor supervisor is not authorized to sign the SAAR-N; therefore, the Government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date. When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required. INTERIM ACCESS The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the Contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the Contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the Contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and sub-Contractor employees. The Contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to Government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The Contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the Contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes Contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work requires physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to Contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each Contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard National Agency Check (NAC) and a Federal Bureau of Investigation (FBI) fingerprint check plus law enforcement checks and credit check. Each Contractor employee filling a non-critical sensitive or IT-II position is required to complete:

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required. Regardless of their duties or IT access requirements ALL Contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. The Contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the Contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the Contractor from meeting any contractual obligation under the contract. The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination. If the Contractor employee already possesses a current favorably adjudicated investigation, the Contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the Contractor’s Security Representative. Although the Contractor will take JPAS “Owning” role over the Contractor employee, the Navy Command will take JPAS "Servicing" role over the Contractor employee during the hiring process and for the duration of assignment under that contract. The Contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal

· residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The Contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

· Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

1.3 GENERAL REQUIREMENTS

1.3.1 Uniforms: The Contractor shall provide employee uniforms, nametags, and any other specialty clothing (jackets, gloves, rubber gloves, aprons, etc.) undershirts (including long sleeve during winter months) shall be white and of cotton material. Employees shall wear clean, neat, pressed and well-fitting uniforms at all times while on duty. All uniforms must be consistent with the pattern and material agreed upon with the Contractor and COR/FSO. The Contractor must have available uniforms for any newly hired personnel. The uniform shall not contain commercial advertising except that the hats and/or nametags may contain the Contractor’s name. The standards of dress for management/supervisors shall be approved by the Contracting Officer Representative (COR) prior to the contract start date. Shoes shall be black and shall meet sanitation and Federal /State safety requirements. Open toed shoes, sandals, or sneakers, and heels higher than 2 inches, shall not be worn. All personnel shall wear nametags furnished by the Contractor with a minimum of the last name. In addition, the tags worn by the contract manager(s) and supervisors shall indicate their job title.

1.3.2 All personnel entering or working in food preparation or service areas shall wear hair nets, facial masks, aprons and caps shall be supplied by the Contractor, and shall be worn by Contractor personnel where appropriate, in accordance with NAVMED P-5010. Contract employees shall wear acceptable hair restraints (hats, caps, hair nets) to prevent loose hair falling into food or onto food contact surfaces. These restraints will cover the entire hair area. A snood shall be worn. All hair restraints shall be kept clean.

1.3.3 Employee Health: The Contractor shall require employees to report any information concerning their health and activities as they relate to diseases that are transmittable through food. This includes, but not limited to the following illnesses; Escherichia coli, shigella, salmonella, Hepatitis A virus, jaundice, infected wounds, boils, and any intestinal illness. The Government reserves the right to exclude/restrict any employee who exhibits signs of such illnesses, and require employee to provide medical documentation from a physician that specifies that employee is free of disease prior to returning to work. These personnel shall be at all times subject to inspection and physical examination by Government medical authorities to ensure that proper sanitary standards are maintained.

1.3.4. Physical Examinations: The Contractor shall employ personnel who are medically fit. Personnel must receive medical clearance prior to employment. The Contractor shall furnish at his expense a medical certificate for each employee in the kitchen, dining halls and food handling facilities, or who, in any way, comes in contact with the handling of food in carrying out the provisions of this contract. The Contractor shall be responsible for the cost and completion of initial and subsequent physical examinations for contract employees. These examinations shall provide, as a minimum, a certified statement from a qualified health provider that the employee is free of communicable diseases especially evidence of tuberculosis. Personnel having any open lesions, particularly of the hands, face or neck, or acne of the face, shall be prohibited from performing food service duty. All food service personnel who have been away from their duties for 30 days or more shall have a medical examination prior to resumption of duty. The Contractor shall be responsible for the cost of the required medical examination. If any of the Contractor's employees are found medically unfit to perform their duties under this contract, the Contractor shall promptly remove and replace them with medically examined and fit personnel. NAVMED P-50 is the governing and guiding publication on this area. Note: Medical certificates shall also be furnished for employees who were employed on the previous contract and subsequently rehired for the new contract.

1.3.5 Personnel Sanitation Requirements: Personnel shall maintain compliance with sanitation and food safety standards in accordance with NAVMED Pub P-5010.

1.3.6 Hand Washing: All Contractor employees shall wash their hands upon reporting for work; immediately after visiting or cleaning a lavatory; after smoking; after taking a break; and after handling garbage, or otherwise soiling their hands.

1.3.7 All Contractor employees shall remove all jewelry (except plain wedding bands) while on duty in accordance with NAVMED P-5010.

1.3.8 All Contractor employees shall keep fingernails clean and cut short, so that they do not extend beyond the end of fingers. Finger nail polish shall not be worn by anyone in food service.

1.3.9 Smoking or use of tobacco or smoking product shall not be visible in any form and is prohibited in any food service space, except in the designated smoking area(s) while on a scheduled break. The use of tobacco and tobacco products by Contractor personnel during break periods will be confined to those areas which have been designated by the activity Commanding Officer as smoking areas.

1.3.10 Food service workers and supervisors shall be clean and free of all facial hair with the exceptions of moustaches that will be neatly trimmed and will not extend past the corner of the upper lip.

1.3.11 Food service workers and supervisors shall wear acceptable hair restraints (hats, caps, hair nets) to prevent loose hair from falling into food or onto food contact surfaces.

1.3.12 Separation of duties: Personnel who handle or serve food shall not be used to clean latrines, garbage cans, sewers, drains, grease traps, or perform similar custodial duties during periods of food preparation and service unless proper sanitation procedures are followed.

1.3.13 The Contractor shall be responsible for the performance and conduct of all personnel employed under this contract. The Contractor shall prohibit employees from performing work under this contract while under the influence of alcohol, drugs, and other incapacitating agents. Contractor personnel shall abide by all Subase security regulations of the installation and shall be subject to such security checks as may be deemed necessary.

1.3.14 General Training: The Contractor shall develop and be responsible for meeting the training requirements specified herein. All training shall be accomplished or conducted during times that do not interfere with the contracted work. The Contractor's personnel shall be trained on food sanitation pursuant to and in accordance with NAVMED P-5010 Chapter 1, series "Food Service Sanitation Training Program."

1.3.15 Sanitation: Food service employees shall receive a minimum 4 hours initial training and 4 hours annual refresher food sanitation training. New food service personnel shall receive this training within the first 30 days of employment. This requirement for annual training need not be conducted in a consecutive 4-hour block of time. Subject matter of this training shall include, but not be limited to: Personal hygiene/health requirements; familiarization with all written Contractor technical and quality control procedures and instructions; proper use and handling of germicidal detergents, supplies and equipment; basic bacteriological concepts, including how disease is caused, transmitted and prevented, reduced, or contained through proper housekeeping methods; familiarization with the Government's fire prevention and safety procedures; cleaning & sanitizing, and energy conservation practices. This shall in no way limit the amount of training necessary to meet specific requirements for the food service facility. Training records for all employees shall be kept on file by the Contractor, and are subject to inspection by the COR or the COR's designated representative at any time.

1.3.16 Training instructor qualifications: All required formal Contractor training shall be administered (i.e., taught, presented) by persons who are qualified to instruct or teach the specific subjects or topics required. Certification to instruct the specific subject shall be in the form of a certificate issued by an accredited institution of learning (school, college, university etc.), a Governmental (Federal, state, county, etc.) educational certification body (agency, board, commission, etc.), or by documentation that the person instructing has sufficient experience in/with the subject to be able to instruct the subject in an authoritative, practical, and current manner. Instructors qualified to teach the food safety/sanitation training must have completed an 18-hour supervisor/manager food service sanitation/food safety training course. Such certification (documentation) offered shall be valid for three years and shall meet the approval of the COR.

1.3.17 All food service personnel shall be familiar with the power sources required for all food service equipment. Personnel shall have a thorough knowledge of equipment operation and comply with posted safety instructions. Personnel shall have a thorough working knowledge of basic firefighting techniques to include combating deep fat fryer fires.

1.3.18 All employees shall be familiar with basic bacteriological concepts, including how disease is caused, transmitted, and prevented, reduced, or contained through proper housekeeping methods.

1.3.19 All employees shall be familiar with infection control relating hygienic work practices to the requirements of this contract.

1.3.20 All employees shall be familiar with the proper use and handling of germicidal detergents, supplies, cleaning equipment, and the understanding and adherence of the Safety Data Sheet (SDS) for all cleaning supplies used under this contract.

1.3.21 The Contractor shall exercise due care in the use of all Government Equipment Furnished (GEF). All repairs to GEF not specifically assigned to the Contractor for use will be made by the Government at the Government’s expense. However, all repairs/replacement parts to GEF found to be caused by Contractor negligence, misuse, lack of training or poor supervision will be made by the Contractor at the Contractor’s expense by an approved repair facility as directed by the COR.

1.3.22 All employee’s shall be familiar with the Government's fire prevention and safety procedures, to include equipment operation, electrical hazards, safety procedures, and use of hazardous materials.

1.3.23 Employee personal hygiene shall be in compliance with SUBASE INST 4061.10 Regulations Governing the Operation of the SUBASE General Mess and Enclosure (2) Standards of Appearance.

1.3.24 Energy conservation practices shall be in compliance with Navy Directives and guidance.

1.3.25 Customer Service shall be in compliance with NAVEDTRA 14056, Navy Customer Service Manual.

1.3.26 Food Sanitation shall be pursuant and in accordance with the NAVMED P-5010.

1.3.27 In addition to Contractor training, sanitation may be conducted by medical department personnel, environmental health officers, environmental sanitation officers, preventative medicine technician or other Government personnel qualified to conduct sanitation training.

Note: The Contractor is solely responsible for the Contractor's workforce receiving appropriate sanitation training. Such training should be completed within one month after starting date of the contract and annually within one month of the contract anniversary date.

1.3.28 The Contractor shall furnish the FSO the names of all personnel hired to perform work under this contract. Each employee shall be required to undergo a background check to include drug screening.

1.3.29 The Base Security Officer, or his designated representative, will determine the suitability and qualifications of each employee for security approval. For all persons considered qualified, the Security Officer will issue identification as required for access to the activity. For all persons considered unqualified, the Contractor will be notified in writing of such rejection. He will then furnish additional names and proof of background check(s) of substitute employees for consideration. No person may perform services under this contract until the Security Officer has granted approval. Identification furnished for acceptable employees will be returned to the FSO immediately when such employees are no longer employed under this contract. The Security Officer at each military installation will issue identification as required for access to the installation for all Contractor employees considered qualified. Identification furnished for approved employees shall be returned to the COR by the Contractor immediately when such employees are no longer employed under this contract.

1.3.30 All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation. The Government reserves the right to direct the removal of an employee for misconduct or security reasons. The Contractor shall replace all employees removed for any reason within 24 hours of the employee(s) last day worked.

1.3.31 Keys provided to the Contractor shall not be duplicated or removed from the premises. Only supervisors shall be issued keys and shall be in their possession while they are on duty. In the event a key is lost or duplicated, all locks and keys on that lock system shall be replaced by the Government and the total replacement cost shall be deducted from the monthly payment due to the Contractor.

1.3.32 All employees, of the Contractor, employed in the performance of work under this contract shall be employees of the Contractor at all times and not employees of the Government. No permanent resident alien shall be employed who does not have a valid U. S. Immigration and Naturalization Service Form 1-551 (Alien Registration Card). The Contractor shall not employ any permanent resident alien in the performance of work under this contract in violation of the Immigration laws of the United States.

1.3.33 Temporary Use of Military Personnel to Supplement Contractor Personnel. The Contractor is prohibited from hiring military personnel to perform services under this contract; however, if the Contractor does not furnish the number of employees required to perform the services called for in this contract, the Commanding Officer of the activity may assign military personnel to perform the services. Such action by the Government will not relieve the Contractor of his responsibility for performance. The Contractor shall compensate the Government for the services of such military personnel as may perform work under the contract. The compensation shall be either, (a) the rates then set forth in the Navy Comptroller Manual, paragraph 035750 or Department of Defense 7000.14R 0017A, as amended or (2) the cost to the Contractor for personnel performing the work which it was found necessary to assign military personnel to perform, whichever is greater. The amount of compensation will be deducted from the Contractor's invoices for services performed under the contract or in such other manner as the Contracting Officer may direct.

1.3.34 Contractor employees are authorized to use the general mess for meals while on duty. All meals consumed by Contractor employees shall be paid prior to consumption at the established rate charged the Navy enlisted personnel on commuted rations as set forth by directives of the Navy Supply Systems Command. Meal payments shall be made by the employees in cash. Contractor employees while on duty shall eat prior to the published meal hours. Contractor personnel shall not consume or remove subsistence from dining facilities without proper authorization, nor bring raw subsistence for preparation into dining facilities. Contractor employees who are observed eating Government subsistence or snacking at any time shall be required to pay for a meal.