Attachment_G3_-_Contractor_Docs_Rqmt_Listings.pdf

Defense Transportation Regulation – Part IV 21 September 2012 Personal Property

ATTACHMENT G3

CONTRACTOR DOCUMENTS REQUIREMENT LISTINGS

Contractor’s Quality Control Program. See Contract Data Requirements List (CDRL) 0001.

Weight Tickets. See CDRL 0002.

Household Goods Descriptive Inventory. See CDRL 0003.

Exception Sheet. See CDRL 0004.

Report of Government Owned Containers. See CDRL 0005.

Joint Statement of Loss and Damage at Delivery. See CDRL 0006.

Claims Correspondence. See CDRL 0007.

Bill of Lading. See CDRL 0008.

Contractor's Weekly Report. See CDRL 0009.

Report of Shipments On-Hand. See CDRL 0010.

Outsized Air Cargo Report. See CDRL 0011.

Monthly SDS Metrics Report. See CDRL 0012.

The following abbreviations and their meanings are used in the CDRL.

ASREQ - As Required

COR - Contracting Officer

DAC - Day after contract start

DS - Destination

EAS - Each shipment

MTHLY Monthly

N/A Not applicable

ONE/R - One time with revisions

PPSO - Personal Property Shipping Office

QTRLY - Quarterly

WKLY - Weekly

IV-G3-1

CONTRACT DATA REQUIREMENTS LIST Form Approved

OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

Send comments regarding this burden estimate or any other aspect of collecting of information, including suggestions for reducing the burden, to

Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis

Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person must be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO

NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in

Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP _______ TM _______ OTHER ________________

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price

0001 Contractor's Quality Control Program Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part III, Para.5.a COR 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total

DS Required One/R

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final

N/A Reg Rep

16. Remarks

Basic version submitted at preaward survey conference. Updated version submitted on contract start date. Schedule I, II, and III.

15. Total

0002 Weight Tickets Group

Part I, Para A.2.b. COR 18. Est.

DS Required EAS

Weight tickets not required on inbound shipments unless reweigh is ordered. Schedule I, II, and III.

0003 Household Goods Descriptive Inventory Group

Part I, Para A.5.i COR 18. Est.

DS Required EAS

Inventories not required on inbound shipments. Schedule I and III.

0004 Exception Sheet Group

Part I, Para A.5.l COR 18. Est.

DS Required See 16

See 16 Reg Rep

Exception sheets are made on shipments from NTS when contractor's representative and storage contractor's representative disagree on condition of goods. Maintained in contractor's file and made available to claims office. 15. Total

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

IV-G3-2

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

Send comments regarding this burden estimate or any other aspect of collecting of information, including suggestions for reducing the burden, to

Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis

Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person must be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO

NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in

0005 Report of Government Owned Containers Group

Part I , Para A. 8.g.(2) COR 18. Est.

Initial report due 15 days after contract start date. Subsequent reports are due the first workday of each month. Schedule I and III.

0006 Joint Statement of Loss & Damage at Delivery Group

Part I , Para A.14 COR 18. Est.

DD Form 1840. Schedule II and III.

0007 Claims Correspondence Group

Part I , Para A.14. COR 18. Est.

Each time any correspondence regarding a claim is received from anyone other than the local TO, the contractor must furnish the TO an information copy. Schedule I, II, and III.

0008 Bill of Lading Group

Part I , Para A.9.d COR 18. Est.

Original and copies 2, 3, and 4 are given to the carrier. Copies 5, 6, and 7 to the TO and copy 8 maintained by the contractor. In instances where computer generated PPGBL/BLs are used, enough copies must be made to ensure the right number of copies will be submitted.

IV-G3-3

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

Send comments regarding this burden estimate or any other aspect of collecting of information, including suggestions for reducing the burden, to

Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis

Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person must be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO

NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in

0009 Contractor's Weekly Report Group

Part I, Para A.9.j COR 18. Est.

DS Required WKLY

Block 11 - Day of submission

Block 12 - First Monday after contract start date

Schedule I 15. Total

0010 Report of Shipments on Hand Group

Part I, Para A10.h COR 18. Est.

Blocks 10 & 11 - Determined by the TO

Negative reports are required. Should identify when reports are submitted to TO

Schedule II 15. Total

0011 Outsized Air Cargo Report Group

Part I, Para A.9.g COR 18. Est.

Schedule I

0012 Monthly SDS Metrics Report Group

Part III, Para 5.b 18. Est.

DS Required MTHLY

Schedule I, II, and III.

IV-G3-4