SOW - Hexagon Romer Arm Reoccuring Calibration.DOCX

STATEMENT OF WORK

Preventative Maintenance and Calibration Services for the ROMER Absolute Arm

1. Scope:

1.1. This Statement of Work (SOW) identifies the necessary supplies and service to establish an “off-site” maintenance agreement for Preventative maintenance (PM) and Calibration (CAL) services of a Government owned asset located at Fleet Readiness Center Southwest (FRCSW), P.O. Box 357058 NAS North Island, San Diego, CA 92135-7058.

1.2. The services requested within this SOW are to provide the Government with annual PM and CAL services on three (3) ROMER Absolute Arms:

• Model: RA7; Serial # 7530SEI-4079-UC PEMA/UID # 65888048047

• Model: RA8; Serial # 8512-6-8548-UC PEMA/UID # 65888055152

• Model: RA8; Serial # 8512-6-8571-UC PEMA/UID # 65888055154

1.3 The primary Period of Performance (POP) for this contract will be from March 31st, 2025 to March 30th, 2026. Additionally, the Government reserves the right to exercise four (4) subsequent service year options.

2. Applicable Documents:

2.1. OPNAVINST 3960.16A, Navy Test Measurement and Diagnostic Equipment (TMDE), Automatic Test Equipment (ATS), and Metrology and Calibration (METCAL)

2.2. NAVAIRINST 13640.1B Naval Aviation Metrology and Calibration Program

2.3. NCA7-1-52628-032000 ROMER Absolute Arm Software and Documentation RDS v3.2

3 General Requirements:

3.1 The Contractor must be knowledgeable of the referenced equipment and must be able to perform all work in compliance with the Original Equipment Manufacturer (OEM) specifications and commercial 'best practices'.

3.2 The Contractor must be approved as an authorized commercial service provider through Naval Aviation METCAL program and must be accredited with ISO 17025 or ANSI-Z-540 certification.

3.3 The Contractor must provide all test equipment, including but not limited to, tools, diagnostic equipment, meters, hardware, and software needed to perform the services.

3.4 Shipping is to occur via traceable means (i.e. FedEx, UPS, etc.).

3.4.1 FRCSW will be responsible for shipping the required equipment as identified in Section 1.2 to the Contractor. The Contractor shall confirm receipt of equipment via email to the designated Technical Point of Contact (TPOC).

3.4.2 The Contractor will be responsible for shipping of the equipment to FRCSW, to the following address:

FRCSW – NAS North Island Bldg. 36 north side, Quentin-Roosevelt Blvd.

San Diego, CA 92135-7058 Attn: nicole.a.ciokiewicz.civ@us.navy.mil;

3.5 Repairs under this contract are limited to repairs normally associated with PM (i.e. replacement of consumable parts) and that are at no additional cost to the Government.

3.5.1 Upon receipt of the equipment, the Contractor shall perform their evaluation of the equipment within 7 business days.

3.6 Should it be determined that these services cannot be fully completed, then:

3.6.1 The Technical Point of Contact (TPOC) shall be notified immediately via email.

3.6.2 The Contractor shall perform an evaluation of the equipment and identify what additional parts and/or services are required to return the ROMER Absolute Arms to full operation, along with cost and lead time estimates and provide the TPOC with a formal quote for repairs.

3.6.3 The contractor shall not undertake any additional repairs, furnish additional parts or perform any other additional services, other than those specified within the contract for PM and CS without written consent in the form of a Contract Modification from the Government via the COMFRC Procurement Group (CPG) Contracting Officer.

4 Specific Requirements:

4.1 Preventative Maintenance shall include an inspection of the system for overall integrity and performance, basic equipment cleaning, adjustment, replacement of consumable parts, and the installation of any firmware updates if necessary.

4.2 CS’s must be performed to OEM specifications and ASME B89.4.22 standards.

4.3 PM and CS specified within this contract are to occur once (1x) annually.

4.3.1 Services shall be scheduled by the TPOC as identified at the time of award.

4.3.2 Services shall be completed within twenty-one (21) days of arrival of receiving the equipment from the Government.

4.3.3 Services should recur every twelve (12) months from the initial CAL service.

5 Deliverables:

5.1 A Certificate of Calibration (COC) IAW FAR 52.246-15 shall function as the Government’s inspection and acceptance (I/A) document. Upon completion of services:

5.1.1 The Contractor shall include a copy of the COC with the return shipping documents and an electronic copy to the TPOC within seven (7) days of completion of the requested services.

5.1.2 The Contractor shall provide a COC with the name of the FST and dated to the TPOC who shall review the COC, countersign, and provide a signed copy of the COC electronically to the Contractor.

6 Inspection / Acceptance

6.1 The ROMER Absolute Arms shall be fully operational prior to the Government’s acceptance of services and subject to the following conditions.

6.1.1 Acceptance of calibration services for ROMER Absolute Arms is based on the successful completion of calibration within OEM specifications, and signed receipt Certificate of Calibration by the TPOC.

7 Special Requirements:

7.1 Point of Contacts (POC):

7.1.1 TPOC: (Project Manager) 619-545-0393; nicole.a.ciokiewicz.civ@us.navy.mil

7.1.2 TPOC #2: (Engineer) 619-545-6995; lancelot.lee.civ@us.navy.mil

7.2 Invoicing / Method of Payment:

7.2.1 Invoices for services rendered under this contract shall be submitted electronically through Wide Area Workflow (WAWF):

7.2.2 The Contractor shall be responsible for uploading a copy of the signed COC and FSR into WAWF as an attachment upon invoicing. Failure to include the document may result in the delay of invoice and payment processing.

7.2.3 WAWF Roles/Responsibilities

7.2.3.1 Pay Official DoDAAC – N65888

7.2.3.2 Approver/Acceptor/LPO DoDAAC – N65888

7.2.3.3 Inspector - N65888

7.2.3.4 Acceptor – N65888

7.2.3.5 Certifier – Paula Stauffer; paula.b.stauffer.civ@us.navy.mil

7.2.4 Contact the WAWF help desk at 866-618-5988 for assistance.

N6588815RC60713