SOW - Laser Tracker Calibration.DOCX

STATEMENT OF WORK

Preventative Maintenance and Calibration Services for the FARO Laser Trackers

1. Scope:

1.1. This Statement of Work (SOW) identifies the necessary supplies and service to establish “off-site” maintenance agreement for Preventative maintenance (PM) and Calibration (CAL) services of three (3) Government owned asset located at:

Fleet Readiness Center Southwest (FRCSW), P.O. Box 357058 NAS North Island, San Diego, CA 92135.

1.2. The Contractor must have full knowledge of the referenced equipment, must have all required technical manuals, must be able to perform all work in-compliance with the Original Equipment Manufacturers (OEM) technical specifications, and in accordance with this Statement-of-Work (SOW).

1.3. The services requested within this SOW are to provide the Government with annual PM and CAL services for three (3) FARO Laser Trackers:

• Part # CKIT-04309-000-00; SERIAL # V01001505833; PEMA # 6588051998

• Part # CKIT-04309-000-00; SERIAL # V01001505857; PEMA # 6588051999

• Part # CKIT-04309-000-00; SERIAL # V01001606276; PEMA # 6588053474

1.4 The Period of Performance (POP) for this contract will be from November 31, 2024 to November 30, 2025. Following this POP, one (1) optional years of preventative maintenance and calibration services shall be included, upon approval by the Government and the Contractor.

2. Applicable Documents:

2.1. OPNAVINST 3960.16A, Navy Test Measurement and Diagnostic Equipment (TMDE), Automatic Test Equipment (ATS), and Metrology and Calibration (METCAL)

2.2. NAVAIRINST 13640.1B Naval Aviation Metrology and Calibration Program

3 General Requirements:

3.1 The Contractor must be knowledgeable of the referenced equipment and must be able to perform all work in compliance with the Original Equipment Manufacturer (OEM) specifications and commercial 'best practices'.

3.2 The Contractor must be approved as an authorized commercial service provider through Naval Aviation METCAL program and must be accredited with ISO 17025 or ANSI-Z-540 certification.

3.3 The Contractor must provide all test equipment, including but not limited to, tools, diagnostic equipment, meters, hardware, and software needed to perform the services.

3.4 The Contractor shall package all identified items, related accessories and the Certificate of Conformance using commercial practice for ground shipment via FedEx, UPS or similar service to the Government. All parts shall be delivered Freight on Board (Destination).

3.4.1 FRCSW will be responsible for shipping the required equipment as identified in Section 1.2 to the Contractor.

3.4.2 The Contractor will be responsible for shipping of the equipment to FRCSW, to the following address:

FRCSW – NAS North Island

INDUSTRIAL PRODUCTION SUPPORT (IMRL) AND INVENTORY

Bldg. 36 (North End) San Diego, CA 92135-7058 Attn: robert.j.najera.civ@us.navy.mil 619-545-1616 miguel.padilla23.civ@us.navy.mil 619-545-3053

3.5 Repairs under this contract are limited to repairs normally associated with PM (i.e. replacement of consumable parts) and that are at no additional cost to the Government.

3.6 Should it be determined that these services cannot be fully completed, then:

3.6.1 The TPOC shall be notified immediately.

3.6.2 The Contractor shall perform an evaluation of the equipment and identify what additional parts and/or services are required to return the FARO Laser Tracker to full operation, along with cost and lead estimates.

3.6.3 The contractor shall not undertake any additional repairs, furnish additional parts or perform any other additional services, other than those specified within the contract for PM and CS without written consent from the TPOC via the COMFRC CPG.

4 Specific Requirements:

4.1 EVALUATION:

4.1.1 Collect “as received” data per OEM procedure.

4.1.2 Preventative Maintenance (PM) of Tracker system (includes external cleaning, tracker system diagnostics for encoders, laser intensity; tracker with controller and T-products FW update when applicable 4.1.3

4.1.4 Tracker system full compensation per OEM procedure.

4.1.5

4.1.6 Provide documentation of “as received” and after calibration results and N.I.S.T. traceability of calibration equipment.

4.1.7

4.1.8 Affix calibration label and certificate to Tracker system.

4.1.9

4.1.10 CS’s must be performed to OEM specifications and ISO 17025.1 standards.

4.1.11 PM and CS specified within this contract are to occur once (1x) annually.

4.1.12

4.1.13 Services shall be scheduled by the TPOC as identified at the time of award.

4.1.14 Services shall be completed with twenty-one (21) days of arrival of receiving the equipment from the Government.

4.1.15 Services should recur every twelve (12) months from the initial CAL service.

4.2 REPAIR:

4.2.1 No repairs or additional services, shall be performed without written consent from the Government via the Commander Fleet Readiness Center (COMFRC) Procurement Group (CPG), Contracting Officer.

4.2.2 FRCSW personnel are not authorized to direct the Contractor to furnish any parts/components or labor services outside the scope of the contract, to do so may constitute an unauthorized commitment. The Contractor shall not perform any additional labor or furnish parts/components outside the scope of this contract.

4.2.3 In the event repairs or any additional services are needed, the Contractor shall provide all labor and materials required to repair the machine and return it to fully operational per OEM specifications. Functions required to complete a repair include but are not limited to:

4.2.3.1 Clean, and visually inspect equipment.

4.2.3.2 Identify the issue and any broken components. Repair the identified issue(s) and replace all broken components.

4.2.3.3 Reassemble, functionally test and confirm machine is operating to OEM specifications.

4.2.4 Provide training to operators, maintenance and engineers regarding any change of operating or maintenance procedures, changes in interface, recommended operational practices to prevent reoccurrence of equipment failure that led to this repair.

4.2.5 The Contractor shall furnish manuals and drawings for systems when the repairs result in a revision to the existing drawing or manual.

4.2.6 The Contractor shall perform the initial testing, disassembly, cleaning, alignment, troubleshooting and efforts required for the determination of the equipment failure.

4.2.7 The Contractor shall provide a quote with all labor, parts and material necessary to return the machine to fully operational per OEM specifications.

4.2.8 The Government will review any quotes generated and make a determination on whether to approve the repair.

4.3 FRCSW requires the calibration, Government provided assets (75191), be offset by six months, after initial calibration.

5 Deliverables:

5.1 A Certificate of Conformance (COC) IAW FAR 52.246-15 shall function as the Government’s inspection and acceptance (I/A) document. Upon completion of services:

5.1.1 The Contractor shall include a copy of the COC with the return shipping documents and an electronic copy to the TPOC within seven (7) days of completion of the requested services.

5.1.2 The Contractor provide a COC with the name of the FST and dated to the TPOC who shall review the COC, countersign, and provide a signed copy of the COC electronically to the Contractor.

5.1.3 In conjunction with each calibration procedure, the Contractor shall provide the Government with a detailed “Field Service Report” (FSR). The report must include, but is not limited to: Date & Time notified, Date & Time arrived, Name of technician, Type / Model / Serial Number of equipment serviced, Time spent on alignment/calibration, a Description of the service and/or any observed malfunction, Comments as to the cause of any malfunction, a General Description of any parts requiring replacement, Date & Time "system/equipment" are returned to operational condition and the Time to Acquire replacement parts (if applicable).

5.1.4 The cited report and/or “original” Certificate(s) of Calibration are to be sent using traceable means, via U.S. Postal mail or expedited courier service (i.e. Fed-Ex, UPS, etc.), to the indicated TPOC within SEVEN (07 EA) Days, following the completion of maintenance services.

6 Inspection / Acceptance

6.1 The FARO Laser Trackers shall be fully operational prior to the Government’s acceptance of services and subject to the following conditions.

6.1.1 Acceptance of calibration services for FARO Laser Trackers is based on the successful completion of calibration within OEM specifications, and signed receipt Certificate of Calibration by the TPOC.

7. Warranty:

7.1 The Government requires that the Contractor warranty all work performed for a minimum period of thirty (30) days. Warranty repairs related to the services performed shall be at no additional cost to the Government and must include material, labor, travel, shipping and handling.

7.2 The Government requires at least (12) months warranty for all parts and materials.

8 Government Points of Contact (POC)

8.1 Point of Contact (POC): miguel.padilla23.civ@us.navy.mil 619-545-3053

8.2 Technical Point of Contact (TPOC): robert.j.najera.civ@us.navy.mil 619-545-1616

9. Invoicing / Method of Payment:

9.1 Invoices for services rendered under this contract shall be submitted electronically through Wide Area Workflow (WAWF):

9.2 The Contractor shall be responsible for uploading a copy of the signed COC and FSR into WAWF as an attachment upon invoicing. Failure to include the document may result in the delay of invoice and payment processing.

9.3 The Contractor is cautioned not to exceed the amount specified herein, without prior approval from the Contracting Officer. Failure to comply with this requirement will result in rejection of the invoice for payment.

9.4 The Contractor is hereby advised that the United States Government and Agencies are exempt from State and Local Government Tax by virtue of Article 6 of the United States Constitution. No exemption certificate is required.

9.4.1 WAWF Roles/Responsibilities

9.4.1.1 Pay Official DoDAAC – N68732

Approver/Acceptor/LPO DoDAAC – N65888 Inspector - N65888 Acceptor – Vilma Johnson; 619-767-7012; vilma.h.johnson.civ@us.navy.mil Certifier – Paula Stauffer; paula.b.stauffer.civ@us.navy.mil

N6588823RCxxxxx