Attachment 2 - Site Visitation Information.pdf

SITE VISIT INFORMATION

1. Interested contractors (any business size and socio-economic category) are invited to inspect the site where the services will be performed, which is located at the Fleet Readiness Center (FRC)

East, Marine Corps Air Station (MCAS), Cherry Point, NC.

a. The Site Visit is scheduled to be conducted on Wednesday, 09 August 2023 at 9:00 AM

EST. Contractors are to assemble outside of the Havelock Public Library at least 30 minutes prior to the start of the site-visit, where a Government representative and bus will be available to escort participants to the beginning of the site visit at Building 137. All contractors are required to present their personal identification prior to boarding the bus and have the potential for search and seizure by base security personnel upon entering the base. The site visit will be limited to no more than two individuals per company to ensure there are accommodations for all interested companies.

b. Contractors planning to attend the site visit must submit their request to attend the site visit, including:

i. Name of Company

ii. Individuals attending (and Alternates) and

iii. Whether base access is required or not (see instruction “Fleet Readiness

Center East Visitor/Contractor Access Requirement” for base access request)

This is in order to ensure there are reasonable accommodations for all during the site visit.

c. Contractors planning to attend the site visit must submit requests for access to both

MCAS Cherry Point and FRC East as follows:

i. Access to MCAS Cherry Point and FRC East: For security purposes, contractors wishing to visit the FRC East facility are required to provide a letter requesting access. The letter should be on official company/activity letterhead and must be signed by an official of the requesting organization (someone other than the visitor(s)). FRC East visit requests must include the following information:

Name of Visitor (Last, First, MI)

Date and Place of Birth

Proof of U.S. Citizenship

FRC East point of contact and telephone number (Jason Mosher, 252-464-

8813)

Date and duration of visit (Wednesday, 09 August 2023, approximately four (4) hours)

Company telephone and FAX number

RFP# N6852023R0035

d. Visit request must be submitted by e-mail to Jason Mosher at jason.s.mosher.civ@us.navy.mil, and copy Robert Miedzinski at robert.m.miedzinski.civ@us.navy.mil by 5:00 PM EST on Friday, 04 August 2023.

e. Although a security clearance is not required for the site visit, all contractor representatives must be U.S. citizens and will be required to furnish a valid driver’s license or other generally acceptable form of picture identification for issuance of a visitor’s badge that will authorize entrance into the facility. Substitution of personnel is not allowed. Technology/Electronic (Flash Media) devices, photography (including cellular telephones with camera capability), and/or the use of recording devices within the facility are strictly prohibited.

f. Additional information regarding access to the Air Station and FRC East is available via the Fleet Readiness Center East Visitor/Contractor Access Requirement. Failure to submit the proper visit request information may result in denial of access to the facility.

Additional site visits will not be scheduled as a result of such failure.

2. The Havelock Public Library is located at 301 Cunningham Blvd, Havelock, NC 28532. A

Government bus will provide transportation from the Havelock Public Library to Building 137.

Participants will depart from the main lobby of Building 137 promptly at 9:00 AM EST.

Participants arriving late will NOT be included in the site visit. At the conclusion of the tour, a

Government bus will provide transportation back to the Havelock Public Library.

3. Participants are required to provide and wear their own personal protective equipment (PPE).

PPE consists of hearing protection and eye protection. PPE WILL NOT be provided by the facility. Contractor representatives who show up without their own appropriate PPE, WILL NOT be allowed access to the facility and WILL NOT participate in the site visit. Additional site visits will not be scheduled.

4. This site visit mostly consists of a walking tour of the facility. Contractors must wear closed toe shoes in the facility at all times upon entering into the production area of the facility. It is recommended that the contractor wear comfortable walking shoes as this tour will cover long distances due to the size of the facility.

5. The purpose of the site visit is to allow contractors the opportunity to inspect the site where the contractor services will be performed in order to better relate to the PWS requirements. The site visit, in conjunction with the work requirements identified in the PWS, should provide contractors a detailed understanding of the requirement.

6. The site visit is not intended to be and will NOT be an open forum for questions pertaining to the solicitation, however, questions pertaining to the facility and the equipment will be accommodated. Contractors must submit questions, or request clarification, via e-mail to Robert

Miedzinski at robert.m.miedzinski.civ@us.navy.mil no later than 5:00 PM EST on Friday, 11

August 2023. Comments and questions must reference RFP# N6852023R0035.

7. Failure of a contractor to submit questions regarding this requirement or to attend the site visit will be construed to mean that the contractor fully understands all requirements of the final specification. In no event will failure of a contractor to submit questions or inspect the site constitute grounds for a claim after contract award.