001_Statement of Work Rev. A.pdf

CUI

NAVAL AIR SYSTEMS COMMAND

NAVAL AIR WARFARE CENTER AIRCRAFT DIVISION LAKEHURST

STATEMENT OF WORK

FOR

LAKEHURST COMMAND

MOBILE SHREDDING

CONTRACT # N68335-26-X-XXXX

Prepared by:

Naval Air Systems Command

Naval Air Warfare Center Aircraft Division Site Operation Office

Lakehurst, New Jersey 08733-5109

17 December 2025

Controlled by: Department of the Navy CUI Category: OPSEC/PHYSEC Limited Dissemination Control: FEDCON POC: Kevin Friedman, 732-323-5165

Table of Contents

1.0 SCOPE OF WORK

2.0 PROJECT LOCATION

3.0 TECHNICAL REQUIREMENTS

3.1 STANDARDS

3.2 WORK SITE CONDITIONS

3.3 SHREDDING REQUIREMENTS

4.0 ON-SITE FIELD OVERSIGHT

5.0 QUALIFIED PERSONNEL

6.0 TAA COMPLIANT

7.0 SPECIAL REQUIREMENTS:

8.0 SCHEDULE

9.0 SUBMITTALS

10.0 BASE ENTRY:

11.0 PERIOD OF PERFORMANCE

12.0 CONDUCT OF WORK:

13.0 MEETINGS

13.1 KICK-OFF MEETING

14.0 INSPECTION AND ACCEPTANCE UPON PROJECT COMPLETION

15.0 GENERAL REQUIREMENTS:

16.0 SECURITY, POLICE AND FIRE PROTECTION

17.0 SAFETY COMPLIANCE:

17.1 SAFETY PLAN

17.2 REPORTING MISHAPS

17.3 SAFETY MONITORING

17.4 CONTRACTOR RESPONSIBILITIES

18.0 ENVIRONMENTAL COMPLIANCE:

18.1 SOLID WASTE, HAZARDOUS WASTE AND HAZARDOUS MATERIALS

18.1.1 SOURCE SEPARATION OF SOLID WASTE

18.1.2 RECYCLING

18.1.3 HAZARDOUS MATERIAL HANDLING

18.2 NOTIFICATION OF ENVIRONMENTAL SPILLS

19.0 POINTS OF CONTACT

1.0 SCOPE OF WORK

This is a Fixed Price (FP) contract NAWCAD Lakehurst Command mobile shredding. This contract includes all Contractor labor, equipment and materials necessary to perform collection and shredding services of designated material in accordance with privacy, security, and performance requirements at the Naval Air Warfare Center Aircraft Division (NAWCAD) Lakehurst campus on Joint Base McGuire-Dix- Lakehurst (JBMDL), Route 547, Lakehurst, NJ

2.0 PROJECT LOCATION

The project will take place at JBMDL.

3.0 TECHNICAL REQUIREMENTS

3.1 STANDARDS

All work shall be accomplished in accordance with all Federal, state, and local laws and regulations, applicable building codes and standards including, but not limited to the following:

Occupational, Safety and Health Admin. (OSHA)

AFOSH (Air Force Occupational Safety and Health) Guidelines

Environmental Protection Agency Regulations (EPA)

Federal Privacy Act of 1974

National Archives and Records Administration (NARA) requirements

Controlled Unclassified Information (CUI) Notice 2019-03: Destroying Controlled Unclassified

Information (CUI) in paper form

32 CFR 2002.14 – Safeguarding

National Institute of Standards and Technology (NIST) Special Publication 800-53, Security and

Privacy Controls for Federal Information Systems and Organizations

Base Regulations. The Contractor shall conform to all Base regulations and directives that pertain to security, safety, traffic, fire and personnel clearances insofar as they apply to the

Contractor’s activities or as directed by the Contracting Officer.

3.2 WORK SITE CONDITIONS

All existing work or facilities damaged by the contractor’s operations shall be repaired or replaced by the contractor at no cost to the Government, unless otherwise specified.

3.3 SHREDDING REQUIREMENTS

The Contractor shall obtain AAA Certification from the National Association for the Information Destruction (NAID) prior to the contract award. Certification includes the Contractor passing an audit by security professionals possessing Certified Protection Professional (CPP) accreditation through the American Society for Industrial Security International. A lapse of NAID certification during the term of the contract resulting from this bid shall be good cause for termination of the contract.

Mobile shred capability shall utilize cross-cut technology to ensure all documents are destroyed to the extent to preclude recognition or reconstruction. Contractor equipment must be specifically designed for shredding services. Contractor’s shredding equipment must have the capacity to handle the volume of material generated or produced through the course of government business and must safely and completely destroy all materials whether stapled, clipped, bound, etc. Contractor’s shredding equipment must convert the material into small unreadable, indecipherable, and irrecoverable without extraordinary effort which are mixed, compressed and secured until destroyed. Shredded material taken to an off-site facility must be destroyed by burning, mulching, pulping, shredding, or disintegrating. Recycling satisfies destruction requirements only if the process recycles the material into new paper. The name of the accepting facility must be provided to the government representative upon request for verification.

The contractor shall stipulate what contaminants, and other items will not be acceptable in the collection containers or consoles.

The Contractor shall provide forty (40) secure paper collection containers, sized as indicated below at numerous locations approximately fifteen (15) different NAWCAD Lakehurst facilities. Containers must be lockable by key and/or key/lock combination and shall be configured with a slot of sufficient size to ensure designated documents can be inserted into the slot yet small enough that no information can be removed from the container by anyone without a key. Large containers shall hold at least ninety-five (95) gallons, or greater and small containers shall hold least fifteen (15) gallons, or greater for quantities the below:

36 large containers 4 small containers

The containers at all times shall remain the property of the Contractor and the Contractor shall be responsible for maintaining all containers and consoles in good working order, cleaning containers as necessary and providing replacement containers and consoles as may be requested by NAWCAD Lakehurst during the term of contract. Contractor containers and consoles shall be of uniform color clearly identified with company name and contact information. NAWCAD Lakehurst will be allowed to place additional non-permanent signage on containers and consoles at its discretion.

The Contractor shall supply the government representative with one spare key per lock capable of locking and unlocking all the containers and console units at no additional charge. Any damaged or broken locks shall be replaced by the contractor.

Confidentiality of all information is required. The Contractor shall maintain confidentiality in accordance with best industry practices in compliance with federal and state laws, and in compliance with the National Association for Information Destruction requirements for Contractor certification. Therefore, the Contractor shall not inspect, view, peruse, copy, or examine any material or documents whether designated for shredding or disposal or not. In addition, the Contractor shall not otherwise disclose, release or communicate any information, including materials or documents to any third person, individual, organization or entity not employed or approved by NAWCAD. Should any violation or breach of this provision occur, such shall constitute cause for immediate termination of the contract upon receipt of written notice of the violation or breach by the Contractor. Any Contractor personnel found to be reading any of the materials, secure documents, or paperwork slated for shredding shall be promptly removed from the government premises.

During pre-coordinated service visits, the Contractor shall collect the paper containers from the government provided list of locations and shred the designated material on-site in the Contractor’s mobile facility. Monthly service shall consist of one service visit for ALL containers. Below is sample list of container locations, actual location list will be coordinated with TPOC prior to the service visits:

2 Large Containers – H001S-1 (East/West): ALOFT

1 Large Container - B005-2: Site Ops

1 Large Container - B120-B (Middle/East): Foyer

1 Large Container - B120-B (West): Foyer / Comptroller

1 Large Container - B120-1: (East) Foyer

1 Large Container - B120-1 (West): Foyer

1 Large Container - B120-2: (East): Foyer

1 Large Container - B120-2 (West): Foyer

1 Large Container - B123-1: Lab (Middle)

1 Large Container - B150-B (Middle): Foyer

1 Large Container - B150-2 (Middle): Administration

2 Large Containers - B148-1 PMD Complex (hangar floor and office area)

1 Large Container - B148-2 PMD Complex (Admin Area)

1 Large Container - B332*: PMD Complex

1 Large Container and 1 Small Container - B149-1 (West): Engineering Complex

1 Large Container and 1 Small Container - B149-2 (East): Engineering Complex

2 Large Containers - B149T*: Engineering Complex

2 Small Containers - B271-1: HAZMAT Team

2 Large Containers - B355-1: Test Facility

1 Large Container – B410-1: Calibration Lab

2 Large Containers - B562-1: Engineering Complex

2 Large Containers - B562-2: Engineering Complex

2 Large Containers - B562-3: Engineering Complex

2 Large Containers - B596-1: Engineering Complex

2 Large Containers - B596-2: Engineering Complex

3 Large Containers - B678-1: Engineering Complex

The Contractor shall deliver, service, and maintain the containers at the locations agreed upon with the

TPOC

4.0 ON-SITE FIELD OVERSIGHT

Contractor shall provide the supervision, manpower, equipment, material, services, and transportation necessary to ensure oversight services throughout accomplishment of the contractual requirement. It is the responsibility of the Contractor to establish and maintain open communications between all the concerned parties/authorities associated with accomplishment of this scope of work.

Contractors entering and working in buildings shall be monitored by DoD personnel while work is being performed. All contractors shall restrict and limit their movement to the work site only and shall not move throughout the base. The contractor or sub-contractor shall not enter the building, job site or perform work without receiving prior approval from the DoD. The DoD shall be notified 24 hours in advance whenever the contractor and/or subcontractor is planning to work at the site.

5.0 QUALIFIED PERSONNEL

Contractor shall ensure that only qualified, competent personnel carry out all tasks outlined in the contractual requirements. Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field.

6.0 TAA COMPLIANT

All material and equipment installed and purchased shall meet the Trade Agreement Act and shall be adhered to on all projects. Contractor shall provide verification that this requirement has been met.

7.0 SPECIAL REQUIREMENTS:

Contractor shall agree that NAWCAD Lakehurst shall not be responsible for any liability incurred by the Contractor or the Contractor's personnel arising out of the possession, use, maintenance, delivery, return, and/or collection from the containers and consoles provided by the Contractor.

The work site shall remain clean and clutter free since this area is an active employment site.

8.0 SCHEDULE

The Contractor’s efforts shall be begin between 7:00 am and 9:00 am on pre-coordinated day, excluding Federal holidays, or as otherwise coordinated with the Government Representative. Vendor will contact Government Representative immediately if confirmed arrival time cannot be met on pre-coordinated day.

All efforts shall be made to minimize noise and clutter to adjacent, occupied areas. The serviced buildings and building contents shall be kept secure at all times.

9.0 SUBMITTALS

The Contractor must provide documentation of total tonnage of paper material actually collected for environmental records with their invoicing. Scales used by the Contractor must be certified to weigh the material shredded (CDRL A001).

10.0 BASE ENTRY:

The contractor shall obtain the necessary passes and /or identification for entry into Joint Base McGuire, Dix, and Lakehurst for all employees prior to commencement of work. The Government reserves the right to refuse to issue an entrance pass to any employee for any reason deemed valid by the Government.

The contractor shall be required to provide the Security Forces with vehicle registration(s), proof(s) of insurance, driver license(s), and a picture ID(s), full Social Security number etc. to obtain a pass for entry onto the base. The Pass and Registration building is at the Lakehurst Welcome Center which is located on Rt. 547, Lakehurst, NJ (building 620 at main gate area just off route 547).

All bidders or contractors entering the base shall require visitors’ passes from the Security Pass & ID office, Navy contracting or the TPOC the JBMDL SFFL 4, contractor request form (FKA: Security Force Entry Authorization List (EAL) form). Said form shall be fully completed and prepared by the bidder and submitted to Pass and ID five working days in advance of required access date(s) in accordance with DOD rules and regulations. The Contractor shall submit the said Form first to the POC listed herein at least five working days prior to the site visit for processing. It is encumbered upon the bidder or contractor to ensure this form is received and processed prior to access onto the base.

Prior to entering JB MDL, commercial/over-sized vehicles shall be inspected at the commercial gate located on Highway 547 at the Lakehurst area. The Contractor shall anticipate delays during the inspection process as well as delays due to vehicle queues.

11.0 PERIOD OF PERFORMANCE

The period of performance of this order is a base year of twelve (12) months with four (4) additional twelve-month option periods on the order, at the discretion of the Contracting Officer. Annual cost shall be broken down into twelve equal monthly payments. Costs for the initial Container and Console delivery and removal at the end of the contract period shall be incorporated into the monthly costs and cannot be billed separately. The Contractor shall invoice only once per month after service is received for that month.

12.0 CONDUCT OF WORK:

The contractor shall use personnel in performance of this project who can obtain access to the base by having proper identification and clearances. Foreign nationals will not be granted access to the base. Staff shall be uniformed in company attire and carry visible photo employee identification at all times. Under no circumstances will Contractor personnel open and remove confidential documents from the Contractor provided Containers while on-site performing the destruction process.

The contractor shall adhere to the JBMDL access control procedures.

13.0 MEETINGS

The Contractor shall attend the following meeting:

13.1 KICK-OFF MEETING

Navy personnel will host a kick-off meeting to advise and coordinate on local procedures, resolve potential issues, as well as fire, safety and security requirements, and project activities.

14.0 INSPECTION AND ACCEPTANCE UPON PROJECT COMPLETION

Assets may be subjected to final inspection. Items on-site at the Government facility shall be inspected and accepted by the Government TPOC or authorized representative. The contractor shall contact the TPOC and/or designated POC to coordinate.

15.0 GENERAL REQUIREMENTS:

Work shall normally be accomplished during the standard 8-hour day, 5-day week, Monday through Friday, excluding federal legal holidays unless otherwise specified.

The Contractor shall provide disposal tickets/slips for all debris removed from the base.

Unless otherwise specified all materials and/or equipment used in the performance of this contract shall be new and unused.

Contractor shall leave all work areas in a clean and orderly manner while the work is in progress and upon completion of the project.

The TPOC or other authorized DOD personnel may inspect the work at any time during the contract period, and the contracting officer reserves the right to stop or terminate the contract if all work does not comply with the specifications provided. The presence or absence of these persons shall not relieve the contractor from strict compliance with these plans and specifications.

Working hours are 0800 to 16:30 hours Monday through Friday except federal legal holidays or base closures or restrictions. Hours are also subject to changes due to base conditions, commercial gate (0700 to 15:30 hours Monday through Friday) hours and building accessibility restrictions. Work hours herein are approximate and subject to change due to conditions on JBMDL, these changes shall not be used to adjust or renegotiate the overall contract amount.

16.0 SECURITY, POLICE AND FIRE PROTECTION

The Contractor shall use 911 to report all emergencies (police, fire, and EMS). When talking to 911, the contractor shall tell the 911 dispatcher that they are located on the Lakehurst section of JBMDL and they will transfer you to Base security.

Contractors shall follow all AT (Anti-Terrorism) and Contract Security Appendix from the JBMDL Joint Integrated Defense Plan (JIDP) regulations, as applicable at the task order level.

The Base Security/Police Non-Emergency telephone number is 609-754-6001.

17.0 SAFETY COMPLIANCE:

All contractors shall follow the EM385 1-1 to work on the base including providing an accident prevention plan (APP) and activity hazard analysis plan (AHA) for the work they are doing. And shall include Appendix A of the EM385 with the requirements for a contractor to provide for acceptance prior to work beginning.

17.1 SAFETY PLAN

Safety plans (AHA & APP) shall be submitted in accordance with EM 385 1-1 Appendix A (November 2014) and AFMAN 91-203. Plans shall be submitted in advance of scheduled work in accordance with the 87th CES Safety department’s requirements.

For Safety hazards or issues contact JBMDL Ground Safety (at Lakehurst) at 732-323-2525.

The Air Force CES 87th Safety department must have the SOW attached in the submittal when the Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA) are submitted for their review and acceptance. This needs to be completed after the project has been awarded to a contractor, but before any work can be started.

The contractor shall comply with Installation safety regulations, Occupational Safety and Health Act (OSHA) (Public Law 91-596) and the portions of OSHA Standards 29 CFR 1910, 1926, OPNAVINST 5100.23G CH-1, and AFMAN 91-203 applicable to your operations. The detailed provisions of the act for accident prevention are directly applicable to your operations. Also refer to Air Force contracting safety publications, AF Pamphlet P91-210 latest edition. It is also the Contractor’s responsibility to ensure all Sub-Contractors comply with these requirements. Contact the NAWCAD Safety Office for further information. Contractors have the responsibility to follow all industrial safety provisions.

Contractors are also responsible for Hazard Communications Training to all contractors and subcontractors working for your company.

17.2 REPORTING MISHAPS

The contractor must immediately report all contractor mishaps involving JBMDL personnel injuries and/or property/equipment damage to the contracting officer who is responsible to notify the 87 ABW Safety Office and NAWCAD Safety Office. Do not disturb the mishap scene until proper officials authorize movement. When the contracting officer becomes aware of any safety directives’ noncompliance by the contractor that could cause injury to JBMDL personnel or damage to JBMDL property or equipment, he/she will inform the contractor. The contractor must take immediate steps to correct the situation.

17.3 SAFETY MONITORING

NAWCAD Safety and/or 87 ABW Safety personnel may periodically monitor contractor activities, if necessary, only to ensure the safety of JBMDL personnel and protection of government property. If a safety procedure or condition exists requiring correction by the contractor, NAWCAD Safety and/or 87 ABW Safety will contact the contracting officer to initiate corrective action.

JBMDL reserves the right to enter and inspect, with or without prior notice and with the contracting officer’s concurrence, any and all facilities and (or) project locations on Joint Base McGuire-Dix- Lakehurst. 87 ABW Safety and/or NAWCAD Safety personnel may periodically monitor contractor activities, if necessary, only to ensure the safety of JBMDL personnel and protection of government property. If a safety procedure or condition exists requiring correction by the contractor, 87 ABW Safety and/or NAWCAD Safety will contact the contracting officer to initiate corrective action.

17.4 CONTRACTOR RESPONSIBILITIES

Contractor shall comply with all base regulations and directives that pertain to security, safety, traffic, fire and personnel clearances in so far as they apply to the contractor’s activities or as directed by the contracting officer or their representatives. The contractor shall immediately be responsible for providing and placing barricades, lighting, and signage and safety devices during construction activities.

The contractor shall be responsible to obey all traffic signs and laws and shall be responsible for all traffic tickets, fines or citations received.

The use of tobacco products within JBMDL work spaces is prohibited. Latest tobacco use guidance for JBMDL shall be provided upon contactor’s request.

18.0 ENVIRONMENTAL COMPLIANCE:

The contractor is required to comply with all applicable State and Federal laws, State and Federal regulations, and Air Force instructions in effect at the time of performance of this contract. The laws and regulations include, but are not limited to: environmental and occupational safety and health.

The contractor shall be responsible for compliance with construction and operating permits, and also responsible for penalties, fines, or natural resource damage claims that may be required or assessed by the State of New Jersey, Federal or Local Governments resulting from contractor performance, or failure to perform, during the course of this contract. The Government will inspect for environmental compliance at their discretion, and will notify the TPOC and PCO of any discrepancies found. In addition, the contractor may be subject to contractual sanctions including, but not limited to withholding, offset, termination, suspension, and debarment and adverse past performance assessment. HAZMAT reporting contact numbers (609) 754-6166 or (732) 323-7800.

Hazardous waste manifests must be signed by the Environmental Flight Hazardous Waste Coordinator,

(732) 323-5319 Building 5 at Lakehurst.

Contractor is responsible for the handling and the associated costs of disposal for all solid wastes generated. Cardboard and all types of metal shall be source separated and recycled.

The contractor is required to comply with all applicable State and Federal laws, State and Federal regulations, and Air Force instructions in effect at the time of performance of this contract. The laws and regulations include, but are not limited to: environmental and occupational safety and health.

18.1 SOLID WASTE, HAZARDOUS WASTE AND HAZARDOUS MATERIALS

The contractor is responsible for the proper handling, disposal, and costs of solid and hazardous wastes and hazardous materials generated by or utilized during the course of its activities. Proper handling also includes recycling and material recovery. The terms solid and hazardous wastes, and hazardous materials, include, but are not limited to, those defined in the Federal Water Pollution Control Act, the Comprehensive Environmental Response, Compensation, and Liability Act of 1980, the Resource Conservation and Recovery Act (RCRA), the Solid Waste Disposal Act, the Clean Air Act, and the Toxic

Substances Control Act, the New Jersey Solid Waste Management Act, the New Jersey Water Pollution Control Act, the New Jersey Air Pollution Control Act and the regulations promulgated pursuant to those Acts. The contractor shall also be responsible for any enforcement action that may be taken by the State of New Jersey, other State or the Federal Government related to handling, transportation and the proper disposal of solid and hazardous waste and hazardous materials. If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted, the contractor shall prepare same and provide a written copy to the PCO, and a copy to the Environmental Flight (87th & 787th CES/CEIE) within the timeframes set forth in the law and regulations governing the action. Hazardous waste manifests must be signed by the Environmental Flight Hazardous Waste Coordinator, (609) 754 6167 at Building 2404 for the Dix and McGuire Areas and

(732) 323 1011 Building 5 for Lakehurst. JBMDL is not responsible for any hazardous materials brought on base by the contractor that may become hazardous waste during the course of performance.

Contractor shall remove those materials from the base at their own expense and risk.

18.1.1 SOURCE SEPARATION OF SOLID WASTE

Wastes shall be placed in closed metal containers that are emptied on a regular schedule. Solid waste shall be separated and placed in individual containers in a manner that facilitates recycling of the various categories of waste. Contractor is responsible for the handling and the associated costs of disposal for all solid wastes generated.

18.1.2 RECYCLING

Concrete and asphalt shall be recycled where practicable. Contractor shall deliver these recyclables to a permitted/authorized facility and report all quantities of materials recycled to the CO and to 787 CES/CEIE. All other waste shall be disposed of in accordance with paragraph 1.04A, above.

18.1.3 HAZARDOUS MATERIAL HANDLING

Any hazardous material or chemical to be used or stored by the contractor must be approved, in writing, by the CO prior to the contractor bringing it on the Base. The contractor must utilize an AF Form 3000, Material Approval Submittal, listing each container of hazardous material stored, kept, or utilized, to include Safety Data Sheets (SDS). {Include on Material Approvals Submittal List} SDS sheets must also be displayed on-site for access by contractor employees as well as the Government, per OSHA requirements. All hazardous materials brought onsite must be stored inside containers that meet secondary containment requirements.

18.2 NOTIFICATION OF ENVIRONMENTAL SPILLS

In the event that the contractor spills or releases any unpermitted substance, hazardous substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department, the CO, and the designated Government representative. The contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment.

THE CONTRACTOR SHALL USE 911 TO REPORT ALL EMERGENCIES (POLICE, FIRE,

and EMS). When talking to 911, the contractor shall tell the 911 dispatcher that they are located on the Lakehurst and they will transfer you to Base security

19.0 POINTS OF CONTACT

1) DIAL 911 TO REPORT ALL EMERGENCIES (POLICE, FIRE, and EMS)

a. Joint Base MDL Safety Office: (732) 323-2525

b. Joint Base MDL Electrical Shops: (732) 323-2255

2) Navy PCO: LeAnn Spann

a. E-mail: leann.s.spann.civ@us.navy.mil

3) Technical Point of Contact: Kevin Friedman

a. E-Mail: kevin.t.friedman.civ@us.navy.mil

b. Phone: (732) 323-5165

4) NAWCAD Safety Office Point of Contact: Stephen Bulter

a. E-mail: stephen.d.butler.civ@us.navy.mil

b. Phone: (732) 323-1253

5) Joint Base MDL Fire Prevention Office

a. McGuire: (609) 754-2451

b. Ft. Dix: (609) 562-5484 or 6430

c. Lakehurst: (732) 323-7580 or 7878

6) Lakehurst Welcome Center:

a. Located on Rte. 547, Lakehurst, NJ (Bldg.620 at the Main Gate area just off Route 547)

7) Joint Base MDL Security/Police Non-Emergency: (609) 754-6001

8) Joint Base MDL Ground Safety Office (at Lakehurst): (732) 323-2525.

9) Flight Hazardous Waste Coordinator:

a. Lakehurst (Bldg. 5): (732) 323-5319 or 1011

b. Ft. Dix and McGuire (Bldg. 2404): (609) 754-6167