N68335-18-R-0024_Amendment_0002.docx

N6833518R0024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

AMENDMENT 02

The purpose of this amendment to Solicitation N68335-18-R-0024 is to provide questions and answers, as follows:

1. Q: Offeror requests that a specific font size and line spacing are provided. The reference to “elite” in Section L is unclear. For example, Times New Roman 11 font with single spacing and 10 font for tables/graphics

A: Submissions must be typewritten using Times New Roman 12 point normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for/printed on standard 8-1/2 by 11-inch paper. Any pages exceeding the limitation shall be removed prior to evaluation. Size of pages must be uniform; however, double size foldout charts or diagrams may be used and will count for two pages each. The page limit INCLUDES pages such as: Table of Contents, lists of tables/figures, tab pages, acronym listing, etc. Section L has been corrected to reflect this submission requirement.

2. Q: Offeror requests that the page limit EXCLUDE the table of contents, lists of tables/figures, tab page, acronym listing, etc. These pages could add up to ten (10) pages and significantly reduce the offerors ability to respond within the page count limitations.

A: To maintain equity among Offerors Technical and Past Performance proposals each volume must have an “overall” page limit and thus include all sections, with the exception of resumes. Therefore, the page limits set forth in the RFP remain unchanged.

3. Q: For Key Personnel, would an Engineering Technical Degree with ABET accreditation fulfil the requirement for a Bachelor’s Degree in Engineering?

A: No, per Section L, Paragraph I “Technical” of the Solicitation, the Key Personnel education and experience requirements for Senior Engineer must have a Bachelor’s Degree in Engineering and must have minimum general/specialized experience of at least seven years’ experience supporting installations aboard U.S. Navy vessels in order to be considered technically acceptable.

4. Q: For Key Personnel, the requirement for Certified Maintenance Electricians is unclear. Does the contractor’s program for training and certification satisfy that requirement?

A: Per Section L, Paragraph I. “Technical” of the Solicitation, the Certified Maintenance Electrician must have a High School Diploma or GED, as well as at least 5 years’ experience coordinating installations aboard U.S. Navy vessels. Electricians must be certified with current NAVSEA guidelines for working aboard Navy vessels, as per Paragraph 2.1.1 and 3.2.6 of the Statement of Work to be considered technically acceptable. Contractor’s program for training and certification is not acceptable.

5. Q: The SF 33 states an original and 2 copies of the proposal shall be submitted. Section L page 72 says that 6 copies of Volume I and II shall be provided and 3 copies plus one CD of Volume III. Which requirement is correct?

A: Please provide one (1) original and two (2) copies of the Technical Volume and Past Performance Volume as well as one (1) CD in electronic format. Please provide one (1) original and two (2) copies of the cost volume as well as one (1) CD in a Microsoft Excel file format with .xls file extension. Section L has been corrected to reflect this submission requirement.

6. Q: The only labor categories listed in the solicitation are under key personnel. May we also propose categories that are not listed that we determine to be necessary to perform the requirements in the Statement of Work?

A: Yes.

7. Q: The subparagraphs under SOW 2.0 appear to be mis-numbered, and are in two places, duplicative. The numbering jumps from 2.1.1.3 to 2.1.2.1. The title and subject of 2.1.1.2, Welding and Non-Destructive Testing (NDT), is identical to that of 2.1.2.1, although the description is different. The title and subject of 2.1.1.3, Fire Watch, is identical to that of 2.1.2.2, although the description is different. Please clarify.

A: Yes, the SOW paragraphs were mis-numbered and have been corrected. Contractor is required to comply with all paragraphs of SOW Section 2.0.

8. Q: The solicitation does not provide any detailed instructions on the format required for printed proposals or the quantity that is required to be printed for each volume. Would the Government consider allowing the electronic submission of proposals? Electronic submission would allow the Contractor additional days to finalize the proposal and save the Government time by allowing them to review the submissions electronically.

A: Per question #5 above, one (1) original and two (2) each copies of the Technical and Past Performance volumes (along with one (1) each copy of the Technical and Past Performance volumes in electronic format on a CD); and one (1) original and two (2) each copies of the Cost volume (along with one (1) each copy of the cost volume in electronic format on a CD in a Microsoft Excel file format with .xls file extension) are required. All copies shall be received in hard copy format as well as a CD in electronic format. Section L has been corrected to reflect this submission requirement.

9. Q: Section L of the solicitation has the contractor providing a Cost Volume with their response submission. There was no Cost information provided by the government with release of the solicitation. Will the government be providing a cost model for the contractor to respond with cost information?

A: No. Cost volume information is provided in Section L, Volume III.

10. Q: The solicitation did not provide any labor hours for the contractor to provide labor costs. Will the government be providing labor hours associated with the requirements of the PWS?

A: No. This is for the award of the BOA which does not have specific tasks associated with it. Specific efforts with SOWs will be competed for each task order.

11. Q: Will the government accept a company’s employee experience as past performance even if that experience was with a prior employer?

A: No, the individual had to be working for the Offerors company and executed the work to claim experience and past performance credit.

12. Q: Page 11, section 3.3 of the solicitation contains requirements for shore site work. However, the place of performance only lists ships. Based on the history of the contract, as well as the specified place of performance, would the Government consider removing the Shore Site requirements of 3.3? Even fabrication work performed at the Contractor’s facility would be done in accordance with shipboard requirements.

A: No, a future Task Order under a BOA may be placed by the Government for shore based installation(s).

13. Q: Does the government only desire direct rates to be submitted for the Key Personnel labor categories it lists in the RFP or are there other labor categories that the government expects contractors to bid?

A: Please provide only key personnel rates for BOA evaluation purposes. Each Task Order will be evaluated on each Offeror’s proposed labor categories and rates. Section L has been corrected to reflect this submission requirement.

14. Q: In Section L, Part III Cost, the contractor is requested to provide “current direct and indirect rates”. Due to the solicitation not providing a LOE table, is it acceptable to the government for the contractor to provide a listing of labor categories deemed necessary to execute a resultant contract, and provide rates for individuals (or category rates) as the current direct rate substantiation?

A: Direct rates should be provided for all key personnel referenced in Section L, Volume I “Technical” of the Solicitation. Section L has been corrected to reflect this submission requirement.

Based on the above questions and answers, Section A “Solicitation/Contract Form,” Section C “Descriptions and Specifications” and Section L “Instructions, Conditions and Notices to Bidders” have been revised accordingly.

All other terms and conditions remain unchanged.

The following have been modified:

SECTION A

ALL SUBMITTED PROPOSALS SHALL BE VALID FOR 90 DAYS.

PROPOSALS ARE TO BE MAILED TO THE ADDRESS LISTED IN BLOCK 7 OF PAGE 1. ALL PROPOSALS SHALL BE MAILED TO THE ATTENTION OF MS. MELISSA BUCCI, CODE 2.5.2.5.2, (732) 323-1578 AND SHALL BE RECEIVED IN ACCORDANCE WITH BLOCK 9 ON PAGE 1 OF THIS SOLICITATION. LATE PROPOSALS WILL BE ACCEPTED, HOWEVER, ALL EFFORTS SHALL BE TAKEN TO SUBMIT YOUR PROPOSALS ON TIME AS THERE WILL BE NO GUARANTEE THAT YOU WILL BE INCLUDED AS A BOA HOLDER FOR THE FIRST TASK ORDER COMPETITION.

PROPOSAL SUBMISSIONS SHALL BE IN ACCORDANCE WITH SECTION L. HARD COPY PROPOSAL SUBMISSIONS SHALL BE CONSIDERED THE OFFICIAL PROPOSAL SUBMISSION. ANY DISCREPANCIES BETWEEN THE PAPER AND ELECTRONIC COPIES WILL RESULT IN THE PAPER COPY BEING USED IN THE GOVERNMENT’S EVALUATION.

POINTS OF CONTACT

The Contract Specialist for this solicitation is Melissa Bucci, CODE 2.5.2.5.2, phone (732) 323-1578, e-mail melissa.bucci@navy.mil

The Contracting Officer for this solicitation is Kevin Smith, CODE 2.5.2.5, phone (732) 323-7789, e-mail kevin.smith11@navy.mil

The Contracting Officer Representative (COR) will be determined at time of Task Order award.

The Technical Point of Contact (TPOC)/Wide Area Work Flow (WAWF) Acceptor will be determined at time of Task Order Award.

AGREEMENT INFORMATION:

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

STATEMENT OF WORK

STATEMENT OF WORK

1.0 SCOPE

The Alteration Installation Team (AIT) Contractor shall provide qualified personnel to perform shipboard alterations for removal and installation services for the NAVAIR Aircraft Launch and Recovery Equipment (ALRE) Systems.

Carrier availability and yard periods are subject to change. Once NAVAIR is notified of a change the AIT will be notified. Work performed shall be done in accordance with the applicable Ship Installation Drawings associated with each ALRE system and the Ship that system will be installed on. These services shall include work in the following areas:

· Quality Assurance (QA)

· System Removal

· Packaging and Shipping

· Debris/Hazardous Material Disposition

· Structural Work

· Welding

· Non-Destructive Testing

· Electrical/Electronics

· Piping/Plumbing

· Fire Watch

· Painting

· Pre-Installation Checkout

2.0 APPLICABLE DOCUMENTS and GUIDANCE.

The following documents and guidance shall be applicable to the extent specified herein.

2.1 General

2.1.1 Shipboard. All shipboard work shall be performed in accordance with the requirements of the “General Specification for Overhaul of Surface Ships (GSO)” (NAVSEA S9AA0-AB-GOS-010); NAVSEA Technical Specification 9090-310(F (or current series)); and all NAVSEA Standard Items.

2.1.1.1 Shipboard Quality System. An approved NAVSEA “Quality System” shall be maintained in accordance with NAVSEA Technical Specification 9090-310(F (or current series)); and all NAVSEA Standard Items.

2.1.1.2 Welding and Non-Destructive Testing (NDT) (Shipboard). All welding and NDT of welding shall be performed in accordance with MIL-STD-1689A, “Requirements for Fabrication Welding and Inspection”.

2.1.1.3 Fire Watch (Shipboard). Fire Watches shall be utilized for all Hot Work. All Fire Watches shall be certified in accordance with the requirements of NAVSEA Technical Specification 9090-310(F (or current series)) and applicable NAVSEA Standard Items.

2.1.1.4 Welding and Non-Destructive Testing (NDT) (Shore Site). All welding and NDT of welding shall be performed in accordance with applicable American Welding Society (AWS) Structural Welding Codes.

2.1.1.5 Fire Watch (Shore Site). Fire Watches shall be utilized for all Hot Work. All Fire Watches shall be certified in accordance with local Fire Code requirements.

3.0 REQUIREMENTS

3.1 General. All work shall be accomplished in accordance with the technical documentation provided by the government in Attachment 1. The Contractor shall document all installation activities by Attachment 1in a Integrate Program Management Report, CDRL D004. Installation requirements documentation will typically be provided in the form of Installation Control Drawings (ICDs), Ship Installation Drawings (SIDs) and specifications. The contractor shall provide to the Government any changes to the SIDs per CDRL A001, “SIDS”.

3.1.1 Access and Clearance. The Contractor shall be responsible for obtaining personnel clearance and access to all work areas both shipboard and ashore.

3.1.2 Working Hours. Working hours shall be Monday through Saturday, 10 hours/day, with a 1 hour lunch period (For a total working day of 11 hours). Due to ship availability and possible schedule delays the contractor may be required to work Sundays and/or double shifts. Any overtime requests must be preapproved by the Contracting Officers Representative (COR).

3.1.3 Tools and Equipment. The Contractor shall be responsible for providing all tools and equipment required to perform the work.

3.1.4 Quality Assurance (QA). The Contractor shall be responsible for the quality of all work performed in accordance with this SOW. QA verification shall be performed by a qualified specialist from the list submitted per CDRL C001, “Contactor’s Personnel Roster”. The Contractor shall submit a copy of their program certification per CDRL D001 “QA Program Certification”. The Contractor shall submit a copy of their approved QA manual per CDRL D005 “Quality Assurance Manual.

3.1.5 Proof Load Testing. The Contractor shall be responsible for all proof load testing. This includes provisioning of properly calibrated and certified instruments and equipment. When applicable, NDT of welds shall be performed before and after proofload testing. The Contractor shall provide a Certificate of Conformance to the NAVAIR 4.8 On-Site Installation Coordinator (OSIC), including applicable NDT records, upon successful completion of proof load testing.

3.1.6 System Checkout. When applicable, the Contractor shall conduct a system checkout of all the installed infrastructure and equipment. The Contractor shall support the NAVAIR System Operational Verification Team (SOVT) during the verification of all installed equipment.

3.1.7 Packaging and shipping. The Contractor shall be responsible for uncrating/un-packaging any Government Furnished Material/Equipment (GFM/GFE). The Contractor shall also be responsible for the packaging, shipping and storage of any removed equipment. Packaging will be sufficient to provide protection from damage during shipping and handling. The Contractor shall ship any removed and packaged equipment in accordance with the resulting Task Order.

3.1.8 Debris/Hazardous Material Disposition. The Contractor shall be responsible for the removal and proper disposition of any debris and scrap material resulting from the work performed. The Contractor shall provide only qualified personnel to perform the removal and disposition of Hazardous Material. All Hazardous Material shall be disposed of in accordance with Federal and State requirements.

3.1.9 Expenditure Report. The Contractor shall submit a report of actual AIT expenditures per CDRL B001 “Funds and Man-Hours Expenditure Report”.

3.1.10 Condition Report. The Contractor shall submit, as required, a change in scope of work per CDRL C002 “Condition Report”.

3.1.11 Liaison Action Request (LAR). The Contractor shall submit, as required, a deviation report per CDRL C003 “Liaison Action Request”.

3.1.12 Progress Report. The Contractor shall submit a detailed progress report per CDRL C004 “Contractor’s Progress, Status and management Report”.

3.1.13 Final Report. The Contractor shall provide a summary of tasks performed per CDRL D002 “Final Report”.

3.1.14 Plan of Actions and Milestones (POA&M). The POA&M submittal shall be in accordance with Naval Sea System Command Technical Specification 9090-310F (or current series) para 3.5.1. and submitted 14 DAC per CDRL D004. The POA&M submittal shall be in Microsoft Project and in the format of the applicable shipyard. Following completion of the POA&M, the Government will meet with the Contractor at the Contractor’s facility to review the POA&M. The Government will direct the contractor to expand on the level of detail within the POA&M if the Government on-site representative determines the scope of work is not accurately captured in the POA&M for accurate tracking. Additionally, the POA&M shall comply with the following: All tasks (except the first task) shall have at least one predecessor task and all tasks (except the last task) shall have at least one successor task, exceptions must be approved by the Government Program Manager. The POA&M must be updated weekly and discussed with the Government during the weekly status teleconference.

3.2 Shipboard

3.2.1 Regional Maintenance and Modernization Office (RMMCO) Check-In/ Check Out The contractor shall be required to perform all the requirements for RMMCO Check-in and Check-out prior to and at the conclusion of all alterations and installations.

3.2.2 Work Authorization Forms (WAFs). The Contractor shall be responsible for WAF submissions. The NAVAIR 4.8 OSIC shall verify all WAF approvals prior to the commencement of hot work and work on electrical systems.

3.2.3 Structural Work. The Contractor shall be responsible for on-site layout, grinding, cutting and fabrication. All bulkheads, deck, and the overhead shall be “clean walled” any extemporaneous welds, protrusions, and cable stand-offs shall be ground flush. Dimensions and tolerances shall be in accordance with the SID’s and ICD’s. WAFs shall be submitted, and approval obtained, prior to the commencement of any operation which produces hot sparks, e.g., grinding, sanding, chipping, etc.

3.2.4 Welding. The Contractor shall be responsible for the performance and quality of all welds. The Contractor shall ensure welders and welding procedures are certified in accordance with the requirements of NAVSEA S9074-AQ-GIB-010/248, “Requirements for Welding and Brazing: Procedure and Performance Qualification”. The Contractor shall be responsible for properly venting all fumes produced during welding and/or thermal cutting operations. The Contractor shall obtain an approved hot work WAF, daily, prior to the commencement of welding operations.

3.2.5 Non-Destructive Testing (NDT). The Contractor shall be responsible for performing NDT in accordance with applicable drawing requirements. NDT procedures and personnel qualifications shall be certified in accordance with NAVSEA T9074-AS-GIB-010/271, “Requirements for Non-Destructive Testing Methods”.

3.2.6 Electrical/Electronics. The Contractor shall be responsible for identifying and performing connections to shipboard power sources to provide electrical power for tools and equipment required to perform work. The Contractor shall be responsible for the removal/installation of all electrical equipment, power panels, cabling, transformers, receptacles, lighting, junction boxes, and switches as specified in the ICD’s and SID’s. Circuits removed from a power panel shall be relabeled as a “spare”. New circuits shall be labeled in accordance with applicable NAVSEA Standard Items. Remnant cable stand-offs will be removed and residual welds ground flush. Personnel shall be properly grounded while handling Printed Circuit Boards (PCB). Electrical systems shall be de-energized prior to, and during the performance of work. WAF’s shall be submitted, and approval obtained, prior to the commencement of work on electrical systems.

3.2.7 Piping/Plumbing. The Contractor shall provide qualified personnel for the performance of work required on plumbing/piping systems. WAF’s shall be submitted, and approval obtained, prior to the commencement of work on plumbing/piping system.

3.2.8 Fire Watch. The Contractor shall provide Fire Watches for the performance of all hot work, i.e., welding, cutting, and grinding. Two (2) certified Fire Watches shall be provided during each day of hot work. Fire Watching duties shall include adjacent boundary compartments. The Fire Watches shall be responsible for providing all fire suppression devices/equipment required for the performance of their duties. WAF’s shall be submitted, and approval obtained, prior to the commencement of hot work operations.

3.2.9 Painting. Painting shall be performed in accordance with GSO-2000, Section 631 and the ICD/SID requirements. At a minimum, all surfaces disturbed during work shall be painted. This includes opposing boundary surfaces affected by hot work. WAF’s shall be submitted, and approval obtained, prior to the commencement of any painting.

3.2.10 Pre-Installation Checkout (PICO) The Contractor shall perform a PICO on any and all equipment that is part of an external system prior to performing work on that equipment. This includes existing equipment that is to be removed and relocated incidental to this alteration or equipment that is being connected to as an interface by another alteration. The Contractor shall submit a PICO, completion Report and test requirements, per CDRL D003 “Pre-Installation Check-Out (PICO) Test Documents”.

3.3 Shore Site.

3.3.1 Structural Work. The Contractor shall be responsible for on-site layout, grinding, cutting and fabrication. All surfaces shall be “clean walled” – any extemporaneous welds, protrusions, and cable stand-offs shall be ground flush. Dimensions and tolerances shall be in accordance with Public Works Code (PWC) and ICD’s. Approved hot work permits must be obtained from the local Fire Department prior to the commencement of any operation which produces hot sparks, e.g., grinding, sanding, chipping, etc.

3.3.2 Welding. The Contractor shall be responsible for the performance and quality of all welds. The Contractor shall ensure welders and welding procedures are certified in accordance with the requirements of applicable AWS Structural Welding Codes, e.g., AWS D1.1-Steel; AWS D1.2-Aluminum; AWS D1.6-Stainless Steel. The Contractor shall be responsible for properly venting fumes produced during welding and/or thermal cutting operations. The Contractor shall obtain an approved hot work permit, daily, from the local Fire Department prior to the commencement of hot work.

3.3.3 Non-Destructive Testing (NDT). The Contractor shall be responsible for performing NDT in accordance with applicable drawing requirements. NDT personnel qualifications shall be certified in accordance with American Society for Nondestructive Testing (ASNT), SNT-TC-1A, NDT Level II or III “Recommend Practice for Nondestructive Testing – Personnel Qualification and Certification”.

3.3.4 Electrical/Electronics. The Contractor shall be responsible for identifying and performing connections to power sources to provide electrical power for tools and equipment required to perform work. The Contractor shall be responsible for the removal/installation of electrical equipment, power panels, cabling, transformers, receptacles, lighting, junction boxes, and switches as specified in the ICDs. Circuits removed from a power panel shall be relabeled as a “spare”. New circuits shall be installed and labeled in accordance with the National Electrical Code (NEC) and local requirements. Personnel shall be properly grounded while handling Printed Circuit Boards (PCB). All electrical systems shall be de-energized prior to, and during the performance of work. The Contractor shall obtain explicit approval from the local PWC Electrical Engineering Branch prior the commencement of any electrical operation.

3.3.5 Piping/Plumbing. The Contractor shall provide qualified personnel for the performance of work required on plumbing/piping systems. The Contractor shall obtain approval from the local PWC Engineering Branch prior to the commencement of work on plumbing/piping systems.

3.3.6 Fire Watch. The Contractor shall provide Fire Watches for the performance of all hot work, i.e., welding, cutting, and grinding. Two (2) certified Fire Watches shall be provided during each day of hot work. Fire Watching duties shall include adjacent boundary areas. The Fire Watches shall be responsible for providing all fire suppression devices/equipment required for the performance of their duties. The Contractor shall obtain an approved hot work permit, daily, from the local Fire Department prior to the commencement of hot work.

3.3.7 Painting. Painting shall be performed in accordance with the ICD’s and with approval from the local PWC Engineering Branch. At a minimum, all surfaces disturbed during work shall be painted. This includes boundary surfaces affected by hot work.

3.3.8 Pre-Installation Checkout (PICO) The Contractor shall perform a PICO on any and all equipment that is part of an external system prior to performing work on that equipment. This includes existing equipment that is to be removed and relocated incidental to this alteration or equipment that is being connected to as an interface by another alteration. The Contractor shall submit PICO test requirements per CDRL D003 “Pre-Installation Check-Out (PICO) Test Documents”.

3.3 DELIVERABLES

The contractor shall provide the following Contract Data Requirement Lines (CDRLs) as requested:

4.0 MATERIALS:

4.1 Contractor Furnished Material/Equipment: The Contractor shall procure all material in the Bill of Material provided in Ship Installation Drawings per applicable Ship Alteration and Ship Change Documents. The Contractor shall provide all consumable material to support the installation.

5.0 OTHER

5.1 Security: Work performed under this contract is “UNCLASSIFIED” with the exception that contractor personnel entering “CLASSIFIED” spaces will require a SECRET clearance.

5.2 Other Direct Costs (ODCs): The Contractor shall provide the materials and travel to manage and perform tasks contained within each task order. COR approval shall be obtained prior to the purchase of any material or travel expenses. All material purchased by the contractor under this contract becomes the property of the Federal Government. Travel will be provided only when it is essential to perform the tasks detailed above and will be reimbursed at cost in accordance with the Joint Travel Regulation.

5.3 Place of Performance

5.3.1 Ships: Contractor’s facilities and onboard US Navy Ships including all CVNs and L Class Ships. Primarily the ship will be pier side located at various ports on the continental United States east and west coasts and Ship Repair Facility, Yokosuka Japan.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

SUBMISSION OF PROPOSALS

All Offerors competing for the issuance of a BOA will be required to submit a Technical, Past Performance, and Cost Volume. The proposal will be submitted in three separate volumes as follows:

Volume I - Technical Volume

One (1) original and two (2) copies are to be provided as hard copy volumes, as well as one (1) CD in electronic format of the Technical Volume are to be provided. This volume shall be limited to 30 pages and should address each identified evaluation factor and element. This volume shall exclude all cost and pricing information. The 30 page limit does not include the Resumes required under the element of Personnel Qualifications.

The technical volume of the proposal must cover the following elements: Technical Approach, Corporate Experience, Subcontracting Structure, and Personnel Qualifications.

Volume II - Past Performance Volume

One (1) original and two (2) copies are to be provided as hard copy volumes, as well as one (1) CD in electronic format of the Past Performance Volume are to be provided. This volume shall include all data and information for evaluation and exclude any reference to cost and pricing information. This volume shall be limited to 20 pages and should address each identified element.

The past performance volume must cover the following elements: Quality of Service, Timeliness of Service, Ability to Manage Cost/Control Cost, and Responsiveness to Customers.

Volume III - Cost Volume:

No Page Limit. One (1) original and two (2) copies of the Cost Volume are to be provided as hard copy volumes, along with one copy of the cost volume in electronic format, specifically a CD in a Microsoft Excel format with an .xls file extension. Please note that the spreadsheets should be formatted with proper page breaks to allow the evaluator to print copies without needing to reformat each page. The prime contractor’s name shall appear in the header of each page of the proposal.

Written Content Requirements

Cover Letter: Identify at a minimum the enclosures being submitted, proposed subcontractors, and a statement regarding Representations and Certifications being incorporated or attached to the submission.

Each volume of the proposal shall contain a Table of Contents with reference to topic, applicable paragraph/subparagraph, and page number.

Submissions must be typewritten using Times New Roman 12 point normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for/printed on standard 8-1/2 by 11-inch paper. Any pages exceeding the limitation shall be removed prior to evaluation. Size of pages must be uniform; however, double size foldout charts or diagrams may be used and will count for two pages each.

The page limit INCLUDES pages such as: Table of Contents, lists of tables/figures, tab pages, acronym listing, etc.

The ability of the Offeror to present a technically complete, clear, coherent, and legible proposal shall be indicative of the Offeror’s ability to provide the high quality services that will be necessary to compete for future TOs.

The information submitted should clearly indicate the Offeror’s understanding of the proposal requirements through the submission of a satisfactorily completed proposal. Statements of the nature that the Offeror understands, can, or will comply and meet the solicitation requirements, or which merely paraphrase the specification or parts thereof, are considered inadequate. Phrases such as “Standard procedures will be employed” or “Well known techniques will be used” are also inadequate and unsatisfactory. A proposal that does not address any of the proposal requirements described in the following sections will be considered non-responsive to that requirement and may be a basis for eliminating the proposal from further consideration.

The proposal shall include information/documentation in sufficient detail to identify clearly the Offeror’s overall qualifications to accomplish the scope of the work listed in the Statement of Work (SOW). The technical proposal shall be subdivided into the following sections, in the order listed, and shall be written to match the following format:

I. Technical – The technical volume shall be submitted as a separate volume. The technical volume shall include information/documentation in sufficient detail to identify clearly the Offeror’s overall qualifications to accomplish the scope of the work in the SOW. The technical proposal shall include the following elements:

Technical Approach (element of technical): The contractor shall demonstrate a comprehensive technical understanding of the requirements and technical complexity inherent in the SOW. This section shall present a detailed approach as to how the firm would perform the effort required. The contractor shall provide a Hazardous Materials (HAZMAT) Management Plan, which shall include testing for and abatements of HAZMAT in spaces where installation and alterations will be completed.

Corporate Experience (element of technical): The contractor shall provide evidence of their corporate and their teaming partner/subcontractors' corporate experience relevant to those tasks required by the SOW by submitting a corporate experience matrix (contractor’s format is acceptable), and by providing a narrative for each contract listed in the matrix. The narrative should summarize experience gained in each task area of the SOW and address the direct relevancy to the SOW task areas. Clearly identify the company whose experience is referenced. Do not reiterate the work statement task descriptions as that is ineffective in supporting your claim of having gained experience in a given task area. You may also provide information on problems encountered on the identified contracts and the corrective actions taken. If you are a multi-function firm, include only experience for work completed by the segment of the firm (division, group, unit, etc.), which would perform under the prospective task order. Address the following for the Corporate Experience element:

Describe your firm’s knowledge and experience with NAVSEA 9090-310F.

Describe your firm’s knowledge and experience with seeking Regional Maintenance and Modernization Coordination Office (RMMCO) review and approval.

Describe your firm’s knowledge and experience with work onboard Naval Vessels during CNO availabilities.

Describe your firm’s knowledge and experience with developing and submitting work documents, such as "Work Authorization Forms (WAFs)," prior to commencing work onboard ship.

Describe your firm’s knowledge and experience in providing certified Fire Watches for all Hot Work and certified electricians for all work on ship electrical systems.

Describe your firm’s knowledge and experience with NAVSEA 04XQ. Do you have a Quality System approved to meet these requirements?

Describe your firm’s knowledge and experience with NAVSEA Standard Items.

Describe any other knowledge and experience that you feel is relevant to the scope of work required by this Contract.

Subcontracting Structure (element of technical): The contractor shall provide a list of proposed subcontractors that are qualified to work aboard Naval Vessels. In addition, the contractor shall explain the Offeror’s methodology in evaluating and selecting subcontractors, subcontractor management, and explain the Offeror’s methodology in evaluating and selecting the subcontractor’s quality assurance program.

Personnel Qualifications (element of technical): The contractor shall identify their key personnel as specified below. It shall also be identified whether each key personnel is a current, contingent or prospective hire. Work performed under this contract is unclassified, with the exception that contractor personnel entering classified spaces will require a SECRET Clearance.

The following minimum information shall be contained within the contractor submitted resumes for Key Personnel; contractor format is acceptable. Resumes are limited to 2 pages each.

– Employee Name

– Years of Professional Experience

– Current Position/Title

– Education History

– Special Training/Qualifications

– Chronology of professional experience as it relates to SOW

– Current level of security clearance/eligibility

KEY PERSONNEL EDUCATION AND EXPERIENCE REQUIREMENTS:

Project Coordinator (A minimum of 2 resumes shall be submitted) Education: Must have a High School Diploma or GED.

Minimum General/Specialized Experience: Must have at least 10 years’ experience coordinating installations aboard U.S. Navy vessels.

Senior Engineer (A minimum of 2 resumes shall be submitted) Education: Must have a Bachelor’s Degree in Engineering.

Minimum General/Specialized Experience: Must have at least seven years’ experience supporting installations aboard U.S. Navy vessels.

Mechanical Engineer (A minimum of 2 resumes shall be submitted) Education: Must have a Bachelor’s Degree in Mechanical Engineering.

Minimum General/Specialized Experience: Must have at least five years’ experience supporting installations aboard U.S. Navy vessels.

Certified Maintenance Electrician (A minimum of 3 resumes shall be submitted) Education: Must have a High School Diploma or GED.

Minimum General/Specialized Experience: Must have at least 5 years’ experience coordinating installations aboard U.S. Navy vessels. Electrician must be certified with current NAVSEA guidelines for working aboard Navy vessels, as per paragraphs 2.1.1 and 3.2.6 of the Statement of Work.

Certified Maintenance Welder (A minimum of 3 resumes shall be submitted) Education: Must have a High School Diploma or GED.

Minimum General/Specialized Experience: Must have at least 5 years’ experience coordinating installations aboard U.S. Navy vessels. Welder must be certified with current NAVSEA guidelines for working aboard Navy vessels, as per paragraph 3.2.4 of the Statement of Work and for working at shore sites, as per paragraph 3.3.2.

II. Past Performance: The past performance volume should be submitted as a separate volume. This section shall identify and describe past performance in fulfilling Government contracts of the Offeror and their proposed principal subcontractors as it relates to efforts similar to this requirement. A “principal subcontractor” is defined as a subcontractor who provides at least 10% of the proposed total price (excluding the Offeror’s profit/fee) for the contract. The contractor shall submit three references from the most recent and related efforts concerning contracts and subcontracts that demonstrate their ability to perform the proposed effort. References should be able to provide information about the firm’s performance during the past 3 years (from the issue date of the solicitation) regarding: Quality of Service, Timeliness of Service, Ability to Manage Cost/Control Cost, and Responsiveness to Customers.

The following information must be provided along with each reference: Contract number, contract value, short description of service, contract award date, point of contact, phone number for each point of contact, E-mail address (if available). If this information is not provided, it could have an effect on the past performance rating.

The Government reserves the right to use past performance information obtained from these sources or from sources other than those identified by the Offeror, such as the Navy's Contractor Performance Assessment Reporting System (CPARS). Because the Government may not necessarily interview all sources provided by the Offeror, it is incumbent upon the Offeror to explain the relevance of the data provided. The Government does not assume the duty to search the data to cure the problems it finds in the information provided by the Offeror. The burden of providing thorough and complete past performance information remains with the Offeror. If you are aware of any situation that may negatively impact your past performance rating, please discuss the situation and how it was remedied. You must either provide the above information or state that no past performance history exists.

Quality of Service (element of past performance) - Provide a synopsis of the quality of service provided. Include compliance with contract requirements.

Timeliness of Service (element of past performance) - Provide a synopsis of schedule successes and slippages per contract. Discuss the reasons for changes in the schedule and whether modified schedules were met. Discuss if Contract Data Requirements Lists (CDRL) submissions were delivered in a timely manner; replacement of key personnel happened in a timely manner; effective planning and managing of the program was achieved.

Ability to Manage Cost/Control Cost (element of past performance) - Describe your efforts to control cost under previous contracts. Include any cost overruns experienced with explanations.

Responsiveness to Customers (element of past performance) - Describe your efforts to provide effective management, businesslike correspondence, responsiveness to contract requirements, prompt notification of problems, reasonable/cooperative behavior, flexible, proactive, effective contractor recommended solutions, and timely award and management of subcontracts.

III. Cost - A truncated cost submission shall be submitted as a separate volume that identifies current direct and indirect rates. Direct rates shall be provided for all Key Personnel labor categories referenced in Section I. “Technical” above.

In addition, the contractor shall submit evidence of an approved cost accounting system. The Government is not expecting to receive a full cost proposal. No cost or pricing information shall appear in the technical or past performance proposal. Cost information shall be submitted in Microsoft Excel spreadsheet format.

Contractors are required to provide the DCAA Branch Office for their company, with the name and phone number of a DCAA Point of Contact who is familiar with the company.

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