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N68335-17-R-0012
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
SECTION A - SOLICITATION/CONTRACT FORM
The required response date/time 09-Dec-2016 04:00 PM has been added.
The 'issued by' organization has changed from
NAVAL AIR WARFARE CENTER AD (LKE)
CODE 2.5.2.1.3 BLDG 120-2 RM 180
HWY 547
LAKEHURST NJ 08733-5082
to
NAVAIR LAKEHURST
NAVAL AIR WARFARE CENTER AD (LKE)
HWY 547, BLDG 562-3, ROOM 306
JOINT BASE MDL NJ 08733-5082
The depository location Bldg. 562, Joint Base MDL has been added.
The number of offeror copies required 4 has been added.
The following have been added by full text:
AMENDMENT 1
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NAME |
| Proposal Content and Volumes; Volume 1: Executive Summary |
| SECTION TEXT | |
| Volume |
| Section | |
| Title | |
| Recommended Page Count | |
| (1) |
| 1.0 |
| Executive Summary |
| 20 pages |
| 1.1 Offer Letter |
| (included in 20 pages above) |
1.2 Section K – Representations and Certifications
(if applicable) No page limit
| QUESTION 1 |
| Please state the Recommended Page Count for all of the sections under 1.0 (e.g., i. A concise abstract of the Offeror’s strategy for each of the evaluation criteria contained in the solicitation.). Also, please provide the number of copies required for each volume and annex, as applicable. |
| ANSWER |
| Added page count for 1.0 and changed the count for 1.1 – See revised section. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NAME |
| Small Business Utilization |
| SECTION TEXT |
| 2.3.4.4 Provide (Large Businesses only) goals, expressed as dollars and percentages of total contract values and percentages of total subcontract values for SB Concern and each subcategory of SB. Goals of subcontractors must be listed separately; |
| QUESTION 2 |
| Please clarify that the dollar value should not be put in this section. |
| ANSWER |
| Section 2.3.4 to be submitted as Appendix A and B to accommodate the dollar value requirement – See revised section. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NAME |
| PROPOSAL SUBMISSION |
| SECTION TEXT |
| The submission date for the original proposal shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP. However, Offeror shall also submit copies of Volume (3) Past Performance information in paragraphs 3.1 and 3.2 and Volume I, Executive Summary “Offeror’s Summary Table”, 1.0 (ii) two weeks prior to the submission date/time specified in Block 9 of Standard Form 33 of the RFP. |
| QUESTION 3 |
| Regarding Past Performance, please confirm that the Government is requesting only Attachment P3 and P4 and the Past Performance Data Requirements table two weeks prior to the submission date. |
| ANSWER |
| Government is confirming that only P3, P4 and the Past Performance Data Requirement is requested two weeks prior to the submission date. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NAME |
| PROPOSAL SUBMISSION |
| SECTION TEXT |
| The submission date for the original proposal shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP. |
| QUESTION 4 |
| There is no date and time specified in Block 9 of SF 33 of the RFP. Will the Government provide a revised SF33 with the date and time? |
| ANSWER |
| Information provided – See revised section. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NAME |
| Small Business Utilization Strategy |
| SECTION TEXT |
| 2.3.4 The Small Business Utilization Strategy and corresponding SB Subcontracting Plan (if applicable) shall demonstrate a minimum of twenty-three percent (23%) of the total proposal value being performed by SB concerns. |
2.3.4.4 Provide (Large Businesses only) goals, expressed as dollars and percentages of total contract values and percentages of total subcontract values for SB Concern and each subcategory of SB.
| QUESTION 5 |
| Please clarify whether the requirement in Section 2.3.4 means 23% of total contract value or 23% of total subcontracted dollars. Also, please identify if any goals exist for each subcategory of SB concerns. |
| ANSWER |
| The Government confirms that the requirement in Section 2.3.4 is 23% of total contract value. The goals for each of the subcategory SB concerns are based on statutory guidance. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NAME |
| Small Business Utilization Strategy |
| SECTION TEXT |
| The Small Business Utilization Strategy and corresponding SB Subcontracting Plan (if applicable) shall demonstrate a minimum of twenty-three percent (23%) of the total proposal value being performed by SB concerns |
| QUESTION 6 |
| If a SB that is included in a proposal submission SB or socioeconomic status changes between the initial proposal submission and a final proposal review, would the offeror be required to update its proposal based upon that change? |
| ANSWER |
| If discussions are held and Final Proposal Revisions are requested, the prime contractor should ensure the accuracy of the proposal to include the subcontracting plan. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NAME |
| Usage of Teaming, Personnel, and Subcontractors |
| SECTION TEXT |
| 2.3.2.1 Subcontract Management Plan. Prime Contractor shall detail how the subcontractors will be managed to ensure cohesive integration into the overall management approach; |
2.3.2.2 Description of the integration of the teaming partners into the overall management approach and how the offeror will leverage their strengths to increase value to the customer through technical leadership, quality assurance, and process improvement;
2.3.2.3 How and why selected subcontractor(s) were chosen, which knowledge and skills the offeror will be acquiring through each subcontract, the level of subcontract effort expected;
2.3.2.4 How the offeror will preserve control during the performance of work, and
2.3.2.5 What percentage of the total proposed contract value represents subcontract awards to small business concerns.
2.3.2.6 Contractor Team Agreement: Should any offeror form a Contractor Team Agreement as defined in FAR 9.601, a copy of that agreement shall be provided in accordance with FAR 9.603
| QUESTION 7 |
| Would the awarded contractor be allowed to change out small business subcontractors at its discretion during contract execution while still meeting its small business requirements? |
| ANSWER |
| The prime contractor is responsible for the performance during execution of the contract. The contractor may change out small business subcontractors as long as the requirements for the key and non key labor categories are met. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NAME |
| Small Business Utilization Strategy |
| SECTION TEXT |
| The Small Business Utilization Strategy and corresponding SB Subcontracting Plan (if applicable) shall demonstrate a minimum of twenty-three percent (23%) of the total proposal value being performed by SB concerns |
| QUESTION 8 |
| Can an offeror utilize non-labor services and supplies to meet the small business requirement of 23%? |
| ANSWER |
| The Government’s requirement is 23%. It is up to the offeror to determine how to meet the 23% requirement. However, the offeror must submit enough information for the Government to evaluate the SB Utilization Strategy and/or SB Subcontracting Plan. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NO. |
| Section B – Supplies or Services and Prices |
| SECTION NAME |
| N/A – CLIN STRUCTURE & DESCRIPTIONS |
| SECTION TEXT |
| N/A – CLIN STRUCTURE & DESCRIPTIONS |
| QUESTION 9 |
| Will the Government confirm that CLINs 0045, 0046, 0047, 0048, 0049 0095, 0096, 0097, 0098, 0099 0145, 0146, 0147, 0148, 0149, 0195, 0196, 0197, 0198, 0199, 0245, 0246, 0246, 0248 and 0249 are FFP versus CPFF? |
| ANSWER |
| The Government confirms that CLINs are FFP. |
| SECTION NO. |
| Section G. Contract Administration Data – NAV AIR CLAUSE 5252.211-9503 |
| SECTION NAME |
| Level of Effort |
| SECTION TEXT |
| The level of effort estimated to be ordered during the term of this contract is [4,512,000] man-hours of direct labor including authorized subcontract labor, if any. The contractor shall not, under any circumstances, exceed one hundred (100%) percent of the total level of effort specified in this basic contract. The estimated composition of the total man-hours of direct labor by classification is as follows: |
| Skill Title |
| DOL CODE |
| Labor Hours CPFF Per Year |
| Labor Hours FFP Per Year |
*Program Manager/Site Lead (Transition only base year)
*Program Manager/Site Lead
| Technical Order Librarian |
| 92000 |
| 7,679 |
| 0 |
| Production Control Clerk |
| 01270 |
| 30,720 |
| 0 |
| Supply Technician |
| 01410 |
| 34,561 |
| 1,920 |
| Shipping/Receiving |
| 21130 |
| 7,679 |
| 0 |
| Stock Clerk |
| 21150 |
| 5,760 |
| 0 |
| Material Coordinator |
| 21030 |
| 3,840 |
| 0 |
| Machinist, Maintenance |
| 23550 |
| 7,679 |
| 0 |
| Painter, Automotive |
| 05310 |
| 51,839 |
| 3,840 |
| Aircraft Mechanic II (NDI) |
| 23022 |
| 13,438 |
| 7,680 |
| Aerospace Structural Welder |
| 23010 |
| 24,958 |
| 1,920 |
| Ground Support Equipment Mechanic |
| 23380 |
| 652,805 |
| 9,600 |
| Ground Support Equipment Worker |
| 23382 |
| 59,522 |
| 0 |
Total Hours Per Year
| QUESTION 10 |
| Are offeror’s allowed to change the mix of hours between labor categories in their proposal as long as the total CPFF hours equate to 902,400 and the total FFP hours equate to 24,960 per year? |
| ANSWER |
| The Offeror is not allowed to change the mix of hours between the labor categories |
| DOCUMENT |
| Attachment_P5_CLIN_Breakout-spreadsheet.xls |
| QUESTION 11 |
| It appears all cells are unlocked. Is this intentional or an oversight? |
| ANSWER |
| The Government understands that the cells are unlocked, however the Offeror may only modify the formulas contained within the cells in accordance with the instructions tab in P5. |
| DOCUMENT |
| Attachment_P5_CLIN_Breakout-spreadsheet.xls |
| QUESTION 12 |
| In each of the pricing worksheets there is a column titled ‘Employee Name”. Since many of the labor categories have multiple employees (could be over 100) what is the Gov’t intent in regards to this column? |
| ANSWER |
| The “Employee Name” column in the pricing worksheet is reserved and does not need to be populated – See revised section. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NO. |
| Section L, 4.3 (g) |
| SECTION NAME |
| Price / Cost Information |
| SECTION TEXT |
| “The contractor shall propose the labor hours per labor category outlined below and the Nationwide Labor Rates for the Service Contract Act labor categories.” |
| QUESTION 13 |
| Will the government please confirm that offerors must propose all hours in strict adherence to the hours by specific labor category in the table and as shown in Attachment P5? |
| ANSWER |
| The Government confirms that the offerors must propose all hours in strict adherence to the hours by specific labor category in the table and as shown in Attachment P5. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NO. |
| Section L 4.3 |
| SECTION NAME |
| Price / Cost Information |
| SECTION TEXT |
| (e) Direct/Indirect Rates: The Offeror shall use and submit Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Area Wage Determinations (AWDs) if applicable. The Offeror shall identify whether the labor rates proposed are FPRAs, CBAs, AWDs, ACO/DCAA recommended rates, or Offeror proposed rates” |
| QUESTION 14 |
| Please clarify if offeror’s are allowed to use AWD rates in developing their proposal (see L 4.3 above) or do they have to utilize NWD rates as stated elsewhere in the proposal? |
| ANSWER |
| The Offeror must use the NWD – See revised section. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NO. |
| Section L 4.1 |
| SECTION NAME |
| Volume Content |
| SECTION TEXT |
| “All offerors shall submit their cost/price proposal utilizing the attached Cost/Price spreadsheet (Attachment P5). If applicable, Offeror's labor classifications should cross-reference to Department of Labor (DOL) wage determination classifications as much as possible.” |
| QUESTION 15 |
| As this seems to contradict the requirement in Section L, 4.3 (g) which states -“The contractor shall propose the labor hours per labor category outlined below and the Nationwide Labor Rates for the Service Contract Act labor categories”, can the Government confirm that all offerors must propose “prospective hires” (positions without a named person) in strict adherence to the table listing in 4.3 (g) and Attachment P5 breakout in terms of DOL labor categories, hours by DOL labor category and at the rate identified in the provided NWD as Attachment 4? |
| ANSWER |
| The Government confirms that all offerors must propose “prospective hires” (positions without a named person) in strict adherence to the table listing in 4.3 (g) and Attachment P5 breakout in terms of DOL labor categories, hours by DOL labor category and at the rate identified in the provided NWD as Attachment 4 |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NAME |
| Section L, 4.3 (g) |
| SECTION TEXT |
| (g) Labor Hours: The Government historical estimate is 4,636,800 hours for the entire work effort. A work-year is defined as 1920 hours exclusive of holidays and leave. |
| QUESTION 16 |
| Are Offeror’s required to utilize a productive year of 1920 when developing their bid? |
| ANSWER |
| Offeror’s are required to use a work-year as defined by 1920 hours. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NO. |
| Section L, 4.3 (g) |
| SECTION NAME |
| Price / Cost Information |
| SECTION TEXT |
| “The contractor shall propose the labor hours per labor category outlined below and the Nationwide Labor Rates for the Service Contract Act labor categories.” |
| QUESTION 17 |
| Will the government please confirm that all offerors must propose rates for all “prospective hires” (positions without a named person) in strict adherence to the attachment 4 NWD by labor category in the table and as shown in Attachment P5 regardless of whether offeror maps the DOL category to a different classification, internal or other labor category? |
| ANSWER |
| The Government confirms that all offerors must propose rates for all “prospective hires” (positions without a named person) in strict adherence to the attachment 4 NWD by labor category in the table and as shown in Attachment P5 regardless of whether offeror maps the DOL category to a different classification, internal or other labor category. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NO. |
| Section L, 4.3 (g) / Attachment P5 |
| SECTION NAME |
| Price / Cost Information |
| SECTION TEXT |
| “The contractor shall propose the labor hours per labor category outlined below and the Nationwide Labor Rates for the Service Contract Act labor categories.” |
| QUESTION 18 |
| Can offeror’s propose less hours than referenced in the historical workload and in Attachment P5? |
| ANSWER |
| The Offeror shall propose the number of hours referenced in Attachment P5. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NAME |
| Price/Cost Information |
| SECTION TEXT |
| The offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement recommendation, payroll verification for currently employed proposed personnel, and any other information necessary to substantiate the rates proposed. Payroll verification shall consist of a form containing the title, direct labor rate and a signed certification by an authorized representative of the company that the information contained in the form is correct. |
| QUESTION 19 |
| A majority of the positions required in the solicitation are subject to the Service Contract Act. As such, offerors must pay covered employees at a minimum the hourly rate and benefits specified in the applicable Wage Determination by law. Given that compensation is predetermined by law, are offerors required to provide payroll information for SCA-covered positions? |
| ANSWER |
| No, the offerors are not required to provide payroll information for SCA-covered positions. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION TEXT |
| The Offeror shall identify additional costs that would be incurred that have not been identified in the solicitation and describe in detail the performance that would cause these costs. Also, describe any assumptions with regard to Government’s actions (e.g., providing resources whether it be equipment or people) that enabled the proposed price/cost to be lower and identify the amount by which it is lower. |
| QUESTION 20 |
| The Government provides plugs for materials and travel, but there is no other CLIN provided to recover costs associated with tools or OCONUS labor-related costs such as DBA insurance, uplifts, housing, etc. Are offerors not required to price those items? If so, where do they go in Attachment P5? |
| ANSWER |
| The Government confirms that the offerors are not required to price out those items. |
| DOCUMENT |
| Attachment_P5_CLIN_Breakout-spreadsheet.xls |
SECTION NAME
| SECTION TEXT |
| Also, labor categories with more than one person providing service shall be listed multiple times for each person performing work. For example, if the offeror proposes four Senior Analysts, then the labor category Senior Analyst shall be listed four times along with their applicable rates and information. |
| QUESTION 21 |
| A majority of the positions required in the solicitation are subject to the Service Contract Act. The Government has indicated an estimated requirement for one such position: Ground Support Equipment Mechanic DOL Code 23380 under the CPFF CLINS of 100 FTEs. Does the Government really require a separate row for each and every SCA-covered employee currently employed on the contract or identified as a potential hire in the spreadsheet? |
| ANSWER |
| See revised Attachment P5 CLIN Breakout Spreadsheet Instructions. |
DOCUMENT
N68335-17-R-0012_FRC_Solicitation_11-9-16.doc
| SECTION NO. |
| Section L, 4.3 (g) |
| SECTION NAME |
| Price / Cost Information |
| SECTION TEXT |
| “The contractor shall propose the labor hours per labor category outlined below and the Nationwide Labor Rates for the Service Contract Act labor categories.” |
| QUESTION 22 |
| Is it the Government’s intention to require offerors to propose ‘Nationwide Labor Rates for the Service Contract Act’ for OCONUS positions, where the SCA is not applicable by law? |
| ANSWER |
| The Government does not intend to require offerors to propose ‘Nationwide Labor Rates for the Service Contract Act’ for OCONUS positions. See revised section. |
| DOCUMENT |
| N68335-17-R-0012_FRC_Solicitation_11-9-16.doc |
| SECTION NO. |
| Section L, 4.3 (g) |
| SECTION NAME |
| Price / Cost Information |
| SECTION TEXT |
| “The contractor shall propose the labor hours per labor category outlined below and the Nationwide Labor Rates for the Service Contract Act labor categories.” |
| QUESTION 23 |
| Do OCONUS employees have to be US Citizens? |
| ANSWER |
| All employees must be a United States citizen. See revised section. |
| DOCUMENT |
| Attachment_P5_CLIN_Breakout-spreadsheet.xls |
SECTION NAME
| SECTION TEXT |
| The Offeror is not required to utilize the Government's labor categories. However, in evaluation, the Offeror's proposal will be compared to the Government Estimate in terms of hours and labor categories. |
| QUESTION 24 |
| The text above directly contradicts guidance provided on page 199 of the RFP which states: The contractor shall propose the labor hours per labor category outlined below and the Nationwide Labor Rates for the Service Contract Act labor categories. Can offerors change the labor categories and hours provided or not? |
| ANSWER |
| See revised Attachment P5 CLIN Breakout Spreadsheet Instructions. |
SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS
The following have been added by full text:
Section J Table Of Contents
| DOCUMENT TYPE |
| DESCRIPTION |
| PAGES |
| Attachment P5 |
| CLIN Breakout Spreadsheet – Rev 1 |
| 12 |
SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS
The following have been modified:
SECTION L
L CONTENT OF PROPOSALS (SUPPLIES OR SERVICES)
PART A GENERAL INSTRUCTIONS
1.0 GENERAL
The North American Industry Classification System (NAICS) code for this requirement is 488190 which has a small business size standard of $32.5M.
The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements of the Statement of Work for the FRC ASE Maintenance, Repair and Overhaul Contractor Support Services contract. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements, associated risks and is able, willing and competent to devote the resources necessary to meet the requirements, and that the Offeror has valid and practical solutions for all requirements and potential risk areas. Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors and or subfactors identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract enhancing features included in the Offeror’s proposal deemed beneficial to the Government. With the exception of the Price/Cost volume and Technical Appendices A (Small Business Utilization Strategy) and B (Small Business Subcontracting Plan), no cost or pricing information should appear in any volume. Alternate proposals are not acceptable and will not be reviewed or considered.
In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible to present enough information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the price/cost proposal without opening discussions. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may render a rating of unacceptable.
The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place and summarized and referenced in other areas. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is not desired.
The Offeror is expected to comply with all requirements of the RFP. The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may make an offer unacceptable, and the proposal unawardable unless the RFP expressly authorizes such an exception or deviation with regard to that specific term or condition. The Government may consider any exception or deviation to any term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency.
Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 25% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract. “Team member” is defined as those entities that make up a joint venture or any other partnership or teaming arrangement formed for the purpose of responding to this solicitation. “Critical team member” is defined as those entities of the Offeror that perform a critical function in the performance of the resulting contract, whether it is technical or financial, and/or that have important roles in any high or medium risk areas identified in the Offeror’s proposal.
Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contract Specialist Laurie.Jiavaras@navy.mil and the Contracting Officer at Jennifer.Vaccaro@navy.mil. It is requested that all questions be received within ten (10) calendar days of the date this solicitation is issued.
2.0 Proposal Format
2.1 In order to maximize efficiency and minimize the time for proposal evaluation, all offerors shall submit their proposals in accordance with the format and content specified. The electronic proposal shall be prepared so that if an evaluator prints the proposal it meets the following format requirements:
· 8.5 x 11 inch paper
· Single-spaced typed lines
· Newspaper column formatting is not permitted
· 1 inch margins on all sides
· Not smaller than a 10 point font without condensing
· Photographs, pictures or hyperlinks are not permitted
· Files shall be Microsoft Office 2003 compatible
· Tables are permitted
· No ZIP files
· No fold-out pages
· PDF files are permitted
· Cost format spreadsheet shall be in Microsoft Excel format with a file name extension of .xls
· All file names shall include title of the evaluation factor or subfactor
2.2 Proposal Content
2.2.1 Each proposal shall contain the following volumes/sections:
· Volume 1 Offer Letter
· Volume 2 Technical Proposal
· Volume 3 Past Performance
● Volume 4 Cost/Price Proposal
Cost or Pricing Information may not appear anywhere in the proposal other than volume 4.
2.3 In accordance with the Federal Acquisition Regulation 15.403, if a single offer is received, at the Contracting Officer’s discretion, certified cost or pricing data may be required to be submitted subsequent to proposal receipt. If a single offer is received, only the base year and first two option periods will be awarded.
3.0 Proposal Content and Volumes
Proposal Organization and Recommended Page Count:
| Volume |
| Section |
| Title |
| Recommended Page Count |
| (1) |
| 1.0 |
| Executive Summary |
| 20 pages |
| 1.1 Offer Letter |
| (include in 20 pages above) |
1.2 Section K – Representations and Certifications
(if applicable) No page limit
| 1.3 OCI Disclosure and Mitigation Plan |
| No page limit |
| (2) |
| 2.0 |
| Technical Proposal |
| See each subfactor |
| 2.1 |
| Understanding of the Work |
| 75 pages |
| 2.1.1 Statement of Work Approach |
| (included in 75 pages above) |
| 2.1.2 Sample Task |
| (included in 75 pages above) |
| 2.2 |
| Corporate Experience |
| 50 pages |
| 2.3 |
| Management Plan |
| 40 pages |
| 2.3.1 Overall Management Approach |
| (included in 40 pages above) |
| 2.3.2 Usage of Teaming, Personnel, and Subcontractors |
| (included in 40 pages above) |
| 2.3.3 Qualifications/Recruitment/Retention |
| (included in 40 pages above) |
| 2.3.4 Small Business Utilization Strategy/Small Business Subcontracting Plan |
| No Page Limit - Separate submission for Appendix A and B |
| 2.3.5 Transition Out Plan |
| (included in 40 pages above) |
| 2.3.6 Transition In Plan |
| (included in 40 pages above) |
| 2.4 |
| Workforce |
| 50 pages plus pages for 2.4.3 |
| 2.4.1 Workforce Qualifications Spreadsheet. |
| (included in 50 pages above) |
| 2.4.2 Labor category information |
| (included in 50 pages above) |
| 2.4.3 Key Personnel Resumes. |
| 2 pages per resume (key personnel) |
| (3) |
| 3.0 |
| Past Performance |
| No page limit |
| 3.1 Past Performance Matrix |
| No page limit |
| 3.1 Past Performance Questionnaire |
| No page limit |
| 3.1 Primary Contractor’s Written Consent |
| No page limit |
| 3.1 Past Performance Information from Other Sources |
| No page limit |
| 3.1 No Past Performance |
| No page limit |
| 3.2 Past Performance Data Requirements |
| No page limit |
| (4) |
| 4.0 |
| Price/Cost |
| No page limit |
| 4.1 Section B |
| No page limit |
| 4.2 Cost Summary/CLIN Breakout Spreadsheet |
| No page limit |
| Other Cost Information |
| No page limit |
| (5) |
| 5.0 |
| Exceptions, Deviations and Waivers |
| No page limit |
Each volume shall contain the following information:
· Cover and title page
· Title of proposal and proposal number as applicable
· Offeror’s name, address and POC
· RFP number
· Proposal volume/book number
· Copy number
· Table of Contents (with sufficient detail to enable easy location of important elements)
· Tabs and dividers (for clarity and readability)
The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.
EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)
| Section L – Proposal Instructions |
| Government SOW |
| Section M – Evaluation Factor |
| Offeror’s Proposal Reference |
| CLIN Reference |
Volume 2 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the Performance Specification
| 2.A |
| Provide reference to Offeror’s Proposal Volume I – Technical. Example: Refer to appropriate page number in Offeror’s written proposal |
Volume 2 Technical
Volume 2 Technical
4.0 PROPOSAL SUBMISSION:
Clearly mark all packages with the solicitation number. The submission date for the original proposal and four (4) copies shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP. However, Offeror shall also submit copies of Volume (3) Past Performance information in paragraphs 3.1 and 3.2 and Volume I, Executive Summary “Offeror’s Summary Table”, 1.0 (ii) two weeks prior to the submission date/time specified in Block 9 of Standard Form 33 of the RFP.
Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email. Any proposals submitted by offeror via facsimile or electronically via email shall not be reviewed or considered.
Naval Air Systems Command Laurie Jiavaras AIR-2.5.2.5.4
HWY 547
Bldg 562, Room 307 Joint Base MDL, NJ 08733 Solicitation Number: N68335-17-R-0012
Hand carried proposals may be delivered to the address above, attention Laurie Jiavaras and/or Jennifer Vaccaro.
5.0 PROPOSAL PACKAGING:
The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 1 Executive Summary.
Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR-2.101 and 3.104.”
6.0 CLASSIFIED DATA
All proposals must be UNCLASSIFIED.
7.0 SOLICITATION CHANGES
For any changes and additional information for the solicitation please go to http://www.fbo.gov search by Solicitation Number N68335-17-R-0012.
PART B SPECIFIC INSTRUCTIONS
1.0 VOLUME 1: EXECUTIVE SUMMARY
Note: This volume shall not contain any reference to cost or price aspects of the offer.
The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:
| i. | A concise abstract of the Offeror’s strategy for each of the evaluation criteria contained in the solicitation. |
| ii. | Offeror Summary Table: The Offeror shall complete the table below. The Offeror should include all subcontractors and team members who will be involved with the performance or management of the program work and should list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship. |
Contractor Name (Indicate Prime, Team Member or Sub)
| Place of Performance/DUNS # if applicable |
| Brief Work Description and/or Program Responsibility |
| % of Total Proposed Price |
| iii. | Signed SF33 for basic solicitation and each amendment. |
| iv. Signed Representations, Certifications and Acknowledgements or OnLine Representations and Certifications Application (ORCA) reference. | |
| v. | Affirmation of no Exceptions, Deviations or Waivers if Volume 5 is not being submitted as part of the proposal. |
1.1 Offer Letter
Identify the following at a minimum: the Solicitation number; enclosures being transmitted; proposed subcontractors and team members to be utilized under the contract; the CAGE code, DCMA Office, DCAA Office, and DFAS Office for the prime contractor and all proposed subcontractors and team members; a statement regarding Representations and Certifications being incorporated or attached to offer; acknowledgement of solicitation amendments; and state the length of proposal validity (at least 180 days after proposal submission).
1.2 Completed Section K
Complete and submit Section K of the solicitation.
1.3 OCI Disclosure and Mitigation Plan
The offeror shall include an OCI Disclosure and Mitigation Plan, based on the offeror’s completion of NAVAIR Provision 5252.209-9511. If an offeror certifies in NAVAIR Provision 5252.209-9511 that “No conflict of interest exists,” an OCI Disclosure and Mitigation Plan is not required.
2.0 VOLUME 2: TECHNICAL
Note: This volume shall not contain any reference to cost or price aspects of the offer.
The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the proposal:
2.1 Understanding of the work.
2.1.1 Statement of Work Approach:
2.1.1.1 Provide a written narrative of the offeror’s proposed understanding and capability to perform the requirements of the (SOW). The narrative shall include, but is not limited to, the elements set forth below:
Statement of Work Paragraph 4.3 Production Control Statement of Work Paragraph 4.3.1.1 Workload Management Statement of Work Paragraph 4.4 Rework Estimates Statement of Work Paragraph 4.5 SE Repair/Rework Type Statement of Work Paragraph 4.5.1 Sail Plan Statement of Work Paragraph 4.5.2 SE Operational Support Statement of Work Paragraph 4.5.2.1 Equipment Scheduled for Maintenance Statement of Work Paragraph 4.5.3 Support Equipment Rework Statement of Work Paragraph 4.5.3.2.2 Examination and Evaluation Process Statement of Work Paragraph 4.5.3.2.4 GSE Mechanic SE Examination Statement of Work Paragraph 4.5.3.4 Beyond Economical Repair Statement of Work Paragraph 6.1.1 Safety Statement of Work Paragraph 6.3 Contractor Quality Statement of Work Paragraph 6.3.1.1 Quality Audits
2.1.1.1.1 Provide a detailed description of the approach, including a detailed step-by-step procedure and methodology which would be used in ensuring that items are returned to their custodians in serviceable condition within the established workload standard and turnaround time.
2.1.1.1.2 Identify reference documents that would be utilized to perform the SOW tasks to ensure that the SE is maintained and ready for issue.
2.1.1.1.3 Provide a product outline describing what would be the expected deliverable(s) in response to the tasks outlined in SOW 4.5 through 4.5.3.4.
2.1.1.1.4 Identify any areas that may enhance successful performance in reducing repair cycle time while improving the availability of Ready For Use SE in the fleet and its supporting infrastructure.
2.1.1.1.5 Provide a description of possible areas to be investigated in researching SOW tasks 4.3 Production Control and 4.3.1.1 Workload Management as it relates to Continuous Process Improvement.
2.1.1.1.6 Discuss implementation plan that includes:
2.1.1.1.6.1 Quality control of work product in accordance with SOW tasks 6.3 Contractor Quality and 6.3.1.1 Quality Audits; and
2.1.1.1.6.2 Processes and procedures to ensure the Safety and Accountability of all employees in accordance with SOW 6.1.1 Safety.
2.1.2 Sample Task
The offeror shall provide written responses to the sample task provided below. In answering the sample task below, an assumption should be made that overtime is not available to accommodate the workload and the workload should be accomplished with existing personnel.
Sample Task
The USS Ronald Reagan is pier side in Yokosuka, Japan. Their crash crane (CVCC) has severe corrosion which created a crack in the boom. The ship is scheduled to get underway in one week. At the same time, the USS George Bush is underway in the Adriatic Sea and their last P-25A fire truck won't start. The sailors onboard are requesting a replacement engine and help during the installation. Their only replacement engine available is at Solomons, MD undergoing minor repair. To further complicate matters, you just received a call from Bahrain that their only available C-23 air conditioner is inoperative. The sailors think it might be the compressor but are not sure. No parts or special tools are available in the CENTCOM theatre. There is one C-23 air conditioner undergoing overhaul in Jacksonville. Its estimated completion time is one week.
The offeror shall address the following regarding the Sample Task:
2.1.2.1 Unique methods of resolving problems identified in the Sample Task above are encouraged, however, be mindful of the need for timely accomplishment of contract objectives with minimal risk to program achievement, schedule and cost. The sample task response shall include, but not be limited to, the following guidelines:
2.1.2.2 a description of possible areas to be investigated in researching the task;
2.1.2.3 a detailed description of the approach including a detailed step-by-step procedure and methodology which would be used in accomplishing the task;
2.1.2.4 a breakdown of the hours proposed to complete the tasking by labor category;
2.1.2.5 identification of additional information that would be used in accomplishing the task;
2.1.2.6 a detailed work plan for implementation; and
2.1.2.7 a product outline describing what would be the expected deliverable(s) as a result of this task.
2.2 Corporate Experience
2.2.1 The offeror shall submit a Corporate Experience Form (Attachment P1) that depicts the most recent relevant experience in SE Maintenance, Repair and Overhaul as outlined in the SOW.
2.2.2 The Offeror shall complete a Corporate Experience Form (Attachment P1) for each reference detailing information that describes the team’s experience similar to that required for the resultant contract. Offeror shall include its experience in its role as either/both a prime contractor or a subcontractor. Identify the period of performance and contract number. Explain in the Relevancy of Experience and Associated Degree of Relevancy sections why the experience should be considered relevant and the degree of relevance that the experience has to the above identified elements. Specifically, describe in the Description of Experience section the task performed and the outcome achieved. In general, recent experience will be considered more relevant than older experience.
2.3 Management Plan
The offeror’s management plan shall address the following:
2.3.1 Overall Management Approach: Offerors shall address in sufficient detail the following:
2.3.1.1 Efficiency of management and resources to support the technical requirements of the solicitation and ability to function as a viable and productive partner with the Government
2.3.1.2 Proposed management roles of the offeror’s proposed workforce for this contract
2.3.1.3 Proposed lines of responsibility, authority, and communication through which the tasks will be managed
2.3.1.4 Procedures to be taken to ensure/enhance quality and cost control optimization
2.3.1.5 Processes for managing the contract from start to finish, including the role of the offeror’s contract manager in product/process quality and how these functions are accommodated in the acquisition and overhead structures
2.3.1.6 Plan for early identification and resolution of problems; and
2.3.1.7 Identification of potential performance risks and proposed risk mitigation strategies
2.3.1.8 Financial Management and Reporting. The offeror shall describe its project budget, cost accounting and cost tracking system. It shall also describe its usual methods for periodic reporting of the program or project financial status to ensure there are no shortfalls or overruns. This shall include a description of the system used for tracking time and expenses and reporting expenses. The Offeror shall also describe its practices for timely invoicing.
2.3.2 Usage of Teaming, Personnel, and Subcontractors: Offerors shall present in sufficient detail the following:
2.3.2.1 Subcontract Management Plan. Prime Contractor shall detail how the subcontractors will be managed to ensure cohesive integration into the overall management approach;
2.3.2.2 Description of the integration of the teaming partners into the overall management approach and how the offeror will leverage their strengths to increase value to the customer through technical leadership, quality assurance, and process improvement;
2.3.2.3 How and why selected subcontractor(s) were chosen, which knowledge and skills the offeror will be acquiring through each subcontract, the level of subcontract effort expected;
2.3.2.4 How the offeror will preserve control during the performance of work, and
2.3.2.5 What percentage of the total proposed contract value represents subcontract awards to small business concerns.
2.3.2.6 Contractor Team Agreement: Should any offeror form a Contractor Team Agreement as defined in FAR 9.601, a copy of that agreement shall be provided in accordance with FAR 9.603
2.3.3 Qualification/Recruitment/Retention: Offerors shall present in sufficient detail the following:
2.3.3.1 Qualification/recruitment/retention procedures that would provide workforce improvements and upgrade the skills of highly trained and motivated personnel;
2.3.3.2 Description of its process for qualifying personnel to perform SOW tasks;
2.3.3.3 Explanation of approaches for advancing technical competence to perform the tasks in the SOW; and
2.3.3.4 Employee retention plan.
2.3.4 Small Business (SB) Utilization Strategy: All offerors (large businesses and small businesses) shall address their strategies for utilizing SB concerns in the performance of this contract in Appendix A, whether as a Joint Venture, teaming arrangement, or subcontractor. SB offerors may meet this requirement using work they perform themselves. This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a plan is required. The Small Business Utilization Strategy and corresponding SB Subcontracting Plan (if applicable) shall demonstrate a minimum of twenty-three percent (23%) of the total proposal value being performed by SB concerns. In describing its SB Utilization Strategy for this solicitation, the Offeror shall, as applicable:
2.3.4.1 Describe its approach to identifying SB Concerns;
2.3.4.2 Describe the extent of participation of SB Concerns on this contract, including a detailed description of the supplies and services for each SB Concern subcategory, and the complexity and variety of the work SB Concerns are to perform. For each SB Concern specifically identified in the proposal, provide the SB Concern's CAGE Code, or if the SB Concern is not registered in the System for Award Management, as a minimum provide evidence of self-certification as a SB Concern. Where possible, provide documentation regarding enforceable commitments to utilize each SB Concern;
SB Subcontracting Plans: The Large Business Offeror shall provide its SB Subcontracting Plan in Appendix B conforming to the requirements of FAR 19.7 and DFARS 219.7 as Annex 2, unless there is an already approved comprehensive SB Plan. The Subcontracting Plan of the successful Offeror(s) will be reviewed and approved by the PCO prior to contract award. See FAR 19.702(a)(1) Statutory Requirements, regarding failure of the apparent successful Offeror to negotiate and submit a Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror's Subcontracting Plan will be incorporated into the resultant contract.
2.3.4.3 Identify (Large Businesses only) what processes have been implemented to correct past inabilities to meet proposed goals and any validated improvements;
2.3.4.4 Provide (Large Businesses only) goals, expressed as dollars and percentages of total contract values and percentages of total subcontract values for SB Concern and each subcategory of SB. Goals of subcontractors must be listed separately;
2.3.4.5 Describe (Large Businesses only) its specific efforts to ensure the resulting contract meets or exceeds proposed goals. These efforts shall include, but are not limited to, sponsoring program specific outreach events and industry conferences, establishing Mentor-Protégé relationships and market research using websites such as the NAVAIR Officer of Small Business Programs website http://www.navair.navy.mil/osbp to locate small business concerns; and
2.3.4.6 Demonstrate (Large Business only) that it’s SB Utilization Strategy is consistent with its SB Subcontracting Plan. If the Offeror is a participant in the DoD Comprehensive Subcontracting Test Program specified in DFARS 219.7, the Offeror shall describe how SB participation on this contract will contribute to its overall Comprehensive Subcontracting Plan goals.
2.3.5 Transition Out Plan: The services under this solicitation are vital to the Government and must be continued without interruption. The offeror is required to submit a written narrative delineating a transition out plan based on a 30 day period before expiration of the contract period of performance that ensures a smooth workplace changeover from an incumbent with no loss of service and minimal loss of corporate knowledge. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the offeror:
2.3.5.1 Work Turnover. The offeror shall provide a plan of action to effectively transfer tasked work that is in process at the expiration of the current contract from the incumbent to the successful offeror.
2.3.5.2 Government Equipment Access issues. The offeror shall provide a plan of action to address Government Equipment transfers between the incumbent and the successful offeror.
2.3.5.3 Quality Assurance. The offeror shall provide a plan of action to ensure continuation of quality review processes during the transition period from the incumbent to the successful offeror.
2.3.5.4 Training. The offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the successful offeror.
2.3.5.5 Risk Mitigation Strategies. The offeror shall provide a plan of action to mitigate contract performance risks encountered during the transition period.
2.3.5.6 Security Requirements to include OPSEC, facility clearances and base access. The offeror shall provide a plan to implement the required security clearances and physical access requirements of the contract during the transition period so that service is not interrupted.
2.3.5.7 Data Transfer. The offeror shall provide a plan of action for the efficient inventory and transfer of program data from the incumbent to the successful offeror.
2.3.6 Transition in Plan: The services under this solicitation are vital to the Government and must be continued without interruption. The offeror is required to submit a written narrative delineating a transition in plan based on a 30 day period after award that ensures a smooth workplace changeover from the current incumbent with no loss of service and minimal loss of corporate knowledge. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the offeror:
2.3.6.1 Subcontracts: The offeror shall provide a plan of action to ensure that all subcontracts are signed within the 30 day transition in period.
2.3.6.2 Incoming Personnel: The offeror shall provide a plan of action to ensure that all personnel are able to complete their work duties within the 30 day transition in period.
2.3.6.3 Quality Assurance: The offeror shall provide a plan of action to ensure continuation of quality review processes during the transition period from the incumbent to the successful offeror.
2.3.6.4 Training: The offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the successful offeror.
2.3.5.5 Risk Mitigation Strategies: The offeror shall provide a plan of action to mitigate contract performance risks that could be encountered during the transition period.
2.3.6.6 Security Requirements to Include OPSEC, Facility Clearances and Base Access: The offeror shall provide a plan to implement the required security clearances and physical access requirements of the contract during the transition period so that service is not interrupted.
2.3.6.7 Government Equipment Access: The offeror shall provide a plan of action to address Government Equipment transfer of equipment.
2.4 Workforce
The offeror shall provide the following information:
2.4.1 Workforce Qualifications Spreadsheet. The offeror shall complete the attached Workforce Qualifications spreadsheet (Attachment P2) for each current, contingent, and prospective hire employee falling under a non-SCA labor category proposed under this effort. All contingent hires (key) shall have a letter of intent submitted under Volume 4. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the offeror effective at contract award.
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