4.03a QUESTIONS.pdf

QUESTIONS & ANSWERS

1. Acquisition Status / Eligibility Reference: SF1449, Block 10, page 1; FAR 52.219-6, page 11.

Block 10 of the SF1449 identifies the acquisition as UNRESTRICTED.

However, FAR 52.219-6, Notice of Total Small Business Set-Aside, is also incorporated in the solicitation.

Please confirm whether RFQ N6817126QS020 is unrestricted and whether a non-U.S.

entity with an active SAM registration and valid NCAGE/CAGE is eligible to submit a quotation and receive award under this solicitation.

Answer: We confirm the acquisition is restricted. FAR 52.219-6 will be removed.

2. CMMC / SPRS Requirements Reference: DFARS 252.204-7021, pages 19–21; DFARS 252.240-7997, page 14.

DFARS 252.204-7021 is incorporated into the solicitation; however, the required CMMC level in paragraph (d)(1) appears to be left blank.

The solicitation also includes DFARS 252.240-7997 regarding NIST SP 800-171 DoD Assessment requirements.

Please confirm:

• whether a CMMC status is required for this procurement;

• if so, the applicable CMMC level;

• whether a current NIST SP 800-171 DoD Assessment and/or SPRS score is required prior to award.

Answer: DFARS 252.204-7021 will be removed. You don’t have to comply with it.

Referring to DFARS 252.240-7997, the answer is yes.

3. Romanian VAT / Tax Relief Reference: DFARS 252.229-7001, page 21.

The solicitation includes DFARS 252.229-7001, Alternate I, which refers to tax relief procedures applicable in Germany and specifically to the German Abwicklungsschein procedure.

Since the delivery and installation will take place at NSF Deveselu, Romania, please confirm:

• the applicable Romanian VAT/tax relief procedure;

• whether quoted prices shall be submitted exclusive of Romanian VAT;

• what tax-exemption or tax-relief documentation will be provided by the U.S.

Government to the successful contractor.

• If Romanian VAT is applicable at the quotation stage, please confirm how VAT should be reflected in the quoted CLIN price.

Answer: DFARS 252.229-7001, Alternate I will be removed and replaced with DFARS 252.229-7001.

4. Physical Delivery and Acceptance Location Reference: SOW, pages 6–9.

The SOW identifies the physical delivery location as:

Naval Support Facility Deveselu, Romania Galley Department, Building 4300.

However, the Inspection/Acceptance and Delivery Schedule sections identify Country Code USA and an FPO AE address.

Please confirm that physical delivery, installation, inspection and final acceptance will take place at NSF Deveselu, Romania, Building 4300, and that the FPO address is for administrative purposes only.

Answer: Confirm that the physical location is Naval Support Facility Deveselu, Romania Galley Department, Building 4300. The FPO AE address is our mailing address, and it is for administrative purposes only.

5. Performance Period / 90 Calendar Days Reference: Delivery Schedule, page 9.

The Delivery Schedule states 90 Calendar Days from Date of Award, while the wording refers to “beginning of performance.”

Please confirm whether the complete scope of work, including:

• removal of existing equipment;

• delivery;

• installation;

• utility connections;

• testing;

• training;

• final acceptance must be fully completed within 90 calendar days from the Date of Award.

Answer: Read the delivery schedule as “Delivery will be 90 calendar days from the date of award (lead event) to beginning of performance.”

6. Electrical and Plumbing Scope Reference: SOW, pages 4–5; Plumbing Plan A; Receptacle Power Plan A.

The SOW states that the Contractor is responsible for professional installation and for verifying existing site conditions, including electrical power, voltage, hertz, amperage and outlets.

The solicitation also provides dedicated Plumbing and Electrical drawings.

Please clarify whether the Contractor’s responsibility is limited to disconnecting the existing equipment and connecting the new equipment to the existing utility connection points shown on the drawings, or whether modifications/extensions to any of the following are included:

• electrical circuits;

• receptacles;

• breakers/protective devices;

• water supply;

• drainage piping;

• other building utilities.

If modifications are required, please identify the expected extent of such work.

Answer: There should not be any modifications, I sent the schematics to show the contractors where all the electrical and plumbing connections are to aid in the installation.

7. Electrical Supply – 380V / 400V Compatibility Reference: Product Description, page 6.

The SOW specifies a 380V power supply for the Bain-Marie units.

Please confirm the actual electrical supply available at the serving-line location, including:

• voltage;

• phase;

• frequency.

Please also confirm whether European commercial equipment rated 400V / 3-phase / 50Hz will be considered technically acceptable where fully compatible with the existing facility electrical system.

Answer: Voltage: 400v, Phase: 3-phase, Frequency: 50 Hz is accepted.

8. Dimensional Tolerances / Equivalent Equipment Reference: Product Description, pages 5–6.

The Product Description uses the wording “Model or Equivalent”, while several items are identified with specific dimensions.

Please confirm whether the dimensions stated in the SOW are mandatory exact dimensions, or whether minor dimensional variations will be accepted provided that the proposed equipment:

• fits within the existing serving-line footprint;

• is compatible with existing utility connections;

• meets or exceeds all other technical requirements and salient characteristics.

Answer: The measurements provided are exact measurements. Minor deviation may be acceptable, but we would like to stay with the provided measurements if possible.

9. Front Panels and Terminal Side Panels Reference: Product Description, page 6.

The Product Description lists:

• 30 front panels – “Color according to selection”

• two separate entries for Terminal side panel, 65 x 800 x 750 mm, Qty 1 each.

Please:

• provide or confirm the required dimensions, material, thickness and finish for the 30 front panels;

• confirm whether the two terminal side-panel entries represent a total quantity of two panels;

• confirm whether these are intended as left-hand and right-hand terminal panels.

Answer:

• dimensions, material, thickness and finish for the 30 front panels; 1500mm x 800mm x 900mm, Stainless Steel.

• confirm whether the two terminal side-panel entries represent a total quantity of two panels; Yes

• confirm whether these are intended as left-hand and right-hand terminal panels. Yes

10. Disposal of Existing Equipment Reference: SOW, page 4.

The SOW requires the Contractor to safely disconnect, dismantle, remove and dispose of the existing serving-line equipment and to comply with EU circular economy directives.

Please confirm:

• whether all removed equipment is to be disposed of by the Contractor;

• whether any components or equipment are to be retained by the Government;

• whether any specific recycling certificates, waste-tracking documents or disposal records are required.

Answer: According to the SOW, the contractors will be in charge of dismantling and disposing the old physical equipment and producing the paperwork for disposal.

11. Warranty / Maintenance Requirement Reference: SOW, page 4.

The SOW requires a one-year warranty to include repair and maintenance.

Please clarify whether this requirement means:

• standard manufacturer warranty plus corrective repair only; or

• scheduled preventive maintenance visits during the one-year warranty period.

If preventive maintenance is required, please identify the minimum required frequency.

Answer: Standard manufacturer warranty plus corrective repair only.

12. Item Unique Identification (IUID) Reference: DFARS 252.211-7003, pages 15–18.

DFARS 252.211-7003 requires unique item identification for certain delivered items, including items with a Government unit acquisition cost of $5,000 or more.

Since CLIN 0001 is priced as one lot and the individual equipment items requiring IUID are not specifically identified, please confirm:

• whether IUID marking/reporting will be required for any equipment delivered under this contract;

• if applicable, which specific items require IUID marking.

Answer: IUID marking/reporting will be required for any equipment delivered under this contract?: Not applicable

13. Product Description, pages 5–6 – Static Refrigeration Tank and Bain-Marie Modules.

For the hot Bain-Marie modules and the static refrigerated module, please confirm whether the required configuration includes only the base modules/cabinets described in the Product Description, or whether upper structures such as sneeze guards/protective glass, shelves, lighting, or other serving-line accessories are also required.

Answer: Yes, everything is required