N6817124Q0028-0002.pdf

N3049B24RC006Z0

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide answ ers to questions received from vendors concerning the RFQ.

Changes to content in 52.212-1 Addendum and the Performance Work Statement are denoted by bold red text.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Mar-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6817124Q0028

X 9B. DATED (SEE ITEM 11)

20-Feb-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Mar-2024

CODE

NAVSUP FLC SIGONELLA NAPLES OFFICE

PSC 817 BOX 50

FPO AE 09622-0050

N68171 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6817124Q0028

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

QUESTIONS AND ANSWERS

1) Question: Is it possible to remove the size requirement, but keep it as a small business RFQ to allow fair and open competition for this request?

Answer: Solicitation N6817124Q0028 is being solicited using full and open competition. Eligible businesses of all sizes, including small, large, US, and non-US based firms may submit a quotation. Block 10 of the solicitation identifies this as Unrestricted, which means we are using full and open competition.

The NAICS code of 541330 helps to classify this requirement into a particular industry. The size standard of $25.5 million must be included in Block 10, but it has no bearing on the firms that may submit a quote.

2) Question: Can the US government provide the previous contract’s solicitation number and the name of the incumbent?

Answer: This is a new requirement. Some maintenance was previously provided under an enterprise-wide contract, number N6134019D0002 held by Kirila Fire Training, Inc., but this new requirement is not a direct follow-on to the previous contract.

3) Question: Ref PWS, PART 2: MAINTENANCE AND OPERATOR TRAINING SERVICES, 2.3 RESPONSIBILITIES, can the US government provide the dates for annual service for each piece of equipment over the last three calendar years?

Answer: See solicitation Attachment 04, “FTSP Equipment Inventory”.

4) Question: Ref PWS PART 2: MAINTENANCE AND OPERATOR TRAINING SERVICES, 2.3

RESPONSIBILITIES:

04.1 – Can the US government provide a comprehensive list of “all Government site personnel requiring training device operator certification or recertification” by location?

04.2 – Can the US government clarify the exact, or even average, timeframes required for “remedial training as necessary to restore sufficient skills and knowledge for the recertification of the operators” by location?

04.2.1 – If not, can the US government clarify which CLIN will be utilized for additional costs when training estimates are exceeded due to operator performance?

04.3 – As each piece of equipment and each manufacturer defines “user-level” a bit differently, can the US government please clarify the definition of “user-level maintenance training” for each piece of equipment?

Answer 04.1: The Government cannot provide a comprehensive list of site personnel requiring training.

The Government can, however, state that there will be a maximum of five students per location to be trained. See the PWS Part 2, as amended.

Answer 04.2: Remedial training has been replaced by “refresher training” in the PWS. The intent of the required refresher training is to provide training to individuals who have already completed initial training.

For this contract all first time site visits will require initial training. Subsequent visits will require refresher training or a combination of both, based on the requirements of the installation. For example, initial training may be three days and refresher training take one day. New students must take the three-day training, while refresher students will only require the one day of refresher training. These numbers are for example only and do not reflect actual training day requirements. As stated above, a maximum of five students per location will require either initial or refresher training per site visit. See the PWS Part 2, as amended.

Answer 04.2.1: All training, whether initial or refresher, will occur during the annual site visit. Offerors should include anticipated costs to provide such training in the proposed prices per period.

Answer 04.3: The contractor will determine “user-level” based on the manufacturer and provide that information to the government.

5) Question: Ref PWS PART 2: MAINTENANCE AND OPERATOR TRAINING SERVICES, 2.3.1 ON-CALL SUPPORT SERVICE. Can the US government provide the number of times per year, per piece of equipment that travel for maintenance services was required over the last three calendar years?

Answer: The government did not utilize on-call support service over the past three years for these pieces of equipment.

6) Question: Ref PWS, PART 2: MAINTENANCE AND OPERATOR TRAINING SERVICES, 2.5 PREVENTIVE MAINTENANCE (PM). Can the US government provide the maintenance records for each piece of equipment over the last three calendar years?

Answer: The Government does not possess complete maintenance records for each piece of equipment over the last three calendar years. The limited data that the Government possesses is comprised of Attachment 04, “FTSP Equipment Inventory” and Attachment 05, “FTSP Trainers Status”, which are incorporated into the solicitation via this Amendment 02.

7) Question: Ref PWS, PART 2: MAINTENANCE AND OPERATOR TRAINING SERVICES, 2.5 PREVENTIVE MAINTENANCE (PM). Can the US government provide a list of all parts required during routine maintenance for each piece of equipment over the last three calendar years?

Answer: The Government cannot provide a list of all parts required during routine maintenance for each piece of equipment over the last three calendar years. The limited data that the Government possesses is comprised of Attachment 04, “FTSP Equipment Inventory” and Attachment 05, “FTSP Trainers Status”, which are incorporated into the solicitation via this Amendment 02.

8) Question: Ref PWS PART 2: MAINTENANCE AND OPERATOR TRAINING SERVICES, 2.5.1 MAINTENANCE & REPAIRS. Can the US government provide the number of times each of the following services was performed per piece of equipment over the last three calendar years?

Removal and replacement of floor material Repair or replacement of all electrical components to include electrical panels, fuses, wiring, audio/visual cables, Ethernet cords, cameras, power cord connectors, lighting and covers, remote controls, heat sensors, solar chargers, headsets, control panels, audible alarm systems, transformers, smoke detectors, propane detectors, foot pedals

Welding and repair of all metal structural components to include floors, walls, roofs, exterior walkways, railings, latches, handles, hinges, doors, windows, chains, fuselage (skin), stairwells and steps, decks, chassis, interior/exterior ladders, ramps, roll up doors, pilot box, smoke tubing, torch guards, torch assembly, thumb wheel, water pans, and drains

Repair or replace other components such as fan belts, reservoirs, wheels, batteries, Power Take-Off and switch, pressure relief valves, generators, brake components, seats, skirting, glass, mounting bolts

Repair of heavily damaged or warped metal due to rust or extreme heat Repair or replacement of all pulley systems and components Painting of repaired elements or other paint requirements outside of PM Weatherproofing where applicable Replacement of exterior and interior signage, markings, mirrors, and placards

Repair or replacement of propane enclosures, propane lines, pipes, hoses, connections, brackets, thermocouplers, air-lines, gauges, solenoids, safety valves, cables, nitrogen connectors, make-up fans, gears, Repair or replacement of all window and door seals Repair of all safety components to include sprinkler systems, standpipes, fittings, and valves Repair or replacement of winch and winch system components

Answer: The Government cannot provide the number of times each of the following services was performed per piece of equipment over the last three calendar years. The limited data that the Government possesses is comprised of Attachment 04, “FTSP Equipment Inventory” and Attachment 05, “FTSP Trainers Status”, which are incorporated into the solicitation via this Amendment 02.

9) Question: Ref PWS PART 2: MAINTENANCE AND OPERATOR TRAINING SERVICES, 2.9 OPERATOR TRAINING SCHEDULING AUTHORITY. Can the US government provide the schedules for operator training at each location over the last three calendar years?

Answer: The Government cannot provide the schedules for operator training at each location over the last three calendar years.

10) Question: Ref PWS PERFORMANCE WORK STATEMENT, PART 2: MAINTENANCE AND OPERATOR TRAINING SERVICES, 2.12 CURRENT INVENTORY AND DEVICE LOCATIONS. Can the US government include an annotation for the manufacturer and make/model/part number for each piece of equipment listed in this section of the PWS?

11) Question: Ref PWS ADDENDUM TO FAR 52.212-2, EVALUATION—COMMERCIAL ITEMS AND SERVICES, D. FACTOR 3 – PRICE: As they will be used in the evaluation of offerors’ price proposals, can the US government please provide the “independent Government estimates” and any explanation of how the estimates were developed?

Answer: The Government will not provide the independent Government estimate.

12) Question: Ref PWS ADDENDUM TO FAR 52.212-2, EVALUATION—COMMERCIAL ITEMS AND SERVICES, D. FACTOR 3 – PRICE: As the evaluation and award are being conducted in accordance with FAR Part 12 and FAR subpart 13.5, will the US government be including FAR 13.106-3, 14.408-2, and 15.4 by reference or relying on their inclusion in FAR 12.209 as sufficient?

Answer: FAR 12.209 requires that the contracting officer use any of the above-listed subparts, as applicable, to establish reasonableness of price. As the RFQ states, this procurement will be conducted in accordance with FAR Subpart 13.5. Per FAR 13.500, contracting officers may use any simplified acquisition procedure in [Part 13], subject to any specific dollar limitation applicable to the particular procedure.

13) Question: Please provide a summary of the current condition/status of each trainer as it affects the materials and level of effort required.

Answer: See solicitation Attachment 05, “FTSP Trainers Status”, for known repair issues for trainers at each site. This attachment states the known issues as of APR 2022. To the Government’s knowledge, the stated issues have not been corrected.

14) Question: What known major repairs are required at each site?

Answer: It is not known conclusively what major repairs are required at each site. See solicitation Attachment 05, “FTSP Trainers Status”, for known repair issues for trainers at each site. This attachment states the known issues as of APR 2022. To the Government’s knowledge, the stated issues have not been corrected. Attachment 04, “FTSP Equipment Inventory, details what is in inventory currently and what is not in service.

15) Question: Are any trainers currently inoperable?

16) Question: What is the projected frequency of visits, repairs, maintenance or inspection required at each site annually?

Answer: One visit per site is anticipated annually to perform the requirements of PWS paragraph 2.3(1) –

(5) and 2.5. On-call support services described in paragraphs 2.3(6) and 2.3.1 occur as needed.

17) Question: Please supply manufacturer of each trainer located at each installation.

Answer: See solicitation Attachment 04, “FTSP Equipment Inventory” and Attachment 05, “FTSP Trainers Status”.

18) Question: CLINs 0001/1001/2001/3001/4001/5001 require fixed monthly pricing for FTSP Maintenance Services as detailed in the PWS.

Question 18.a.: Are these CLINs to also include Training and Operator Certification? If so, how much training is to take place each month?

Answer 18.a.: CLINs X001 must include training and operator certification. Training should take place during the annually scheduled visits described in PWS paragraph 2.3(1) – (5).

Question 18.b.: Are these CLINs to also include needed Repairs? If so, is there a way to quantify how much repairs are to be completed each month?

Answer 18.b.: CLINs X001 must include needed repairs. Any part requirement during the in-cycle visits are at the expense of the contractor. See PWS paragraph 2.3.1. See solicitation Attachment 04, “FTSP Equipment Inventory” and Attachment 05, “FTSP Trainers Status”

Question 18.c.: Are a fixed number of sites and/or trainers to be serviced each month?

Answer 18.c.: One visit per site is required annually to perform the requirements of paragraph 2.3(1) – (5) and 2.5. The contractor and Government will develop a schedule after award.

Question 18.d.: Are all travel expenses to be included in these CLINs?

Answer 18.d.: All travel expenses must be included in CLINs X001.

19) Question: PWS section 2.5.1 advises that a deficiency list will be provided to the contractor 60 days prior to a site visit that advises of the needed repairs. How can vendors quote firm fixed pricing for required repairs if these deficiency lists are unknown at the time of quoting?

Answer: Solicitation attachments 04 and 05, provided with this amendment, provide the most current status regarding equipment condition. Offerors are encouraged to use this information, and should consider potential repairs, when developing firm fixed pricing.

20) Question: The PWS does not seem to be written for Firm Fixed Pricing, but more for some type of cost-plus arrangement (unless a specific amount of effort is required each month). Is this something the Government would consider?

Answer: The Government has determined that firm-fixed pricing is appropriate. One visit per site is required annually to perform the requirements of paragraph 2.3(1) – (5) and 2.5.

21) Question: Ref Attachment 01 Past Performance Information, can the government clarify if the table contents within Attachment 1 can be brought into Volume II? If permitted to bring into the Volume II response, does the government have a preference for formatting?

Answer: Quoters shall use the Past Performance Information Sheet (Attachment 1) to provide the required information regarding its past performance. Volume II should consist of the completed Attachment 1 only.

See Addendum to FAR provision 52.212-1, as modified.

22) Question: Ref FOPR/Pg 16/(3) Volume Requirements, can the Government confirm that there are no page limits for the Past Performance and Price Volumes?

Answer: There are no page limits for the Past Performance volumes. Volume II should consist of the completed Attachment 1 only. See Addendum to FAR provision 52.212-1, as modified.

The price section is not page-limited, but is strictly limited to the requested information and supporting documentation only. See the Addendum to FAR provision 52.212-1, Instructions to Quoters.

23) Question: Ref Attachment 02 Past Performance Questionnaire FOPR/Pg 17/3b-Volume II Past Performance, Can the Government clarify that offerors are not to fill out OR send the Past Performance Questionnaire to a cited Past Performance reference, this is being handled by the Government?

Answer: Attachment (2), Past Performance Survey/Questionnaire is provided for INFORMATIONAL PURPOSES ONLY. Quoters SHALL NOT complete or submit this form. Attachment (2) will be completed by the past performance references provided by the Quoter in Attachment (1), and may be utilized in the Quoter’s past performance evaluation. The sole reason for providing this attachment is for informational purposes. See the Addendum to FAR provision 52.212-1, Instructions to Quoters.

24) Question: Ref FOPR/Pg 16/3.0 Quote Delivery, Would the government consider using DoD SAFE if there are email submission restrictions?

Answer: Please follow the Quote Delivery instructions in the Addendum to FAR provision 52.212-1, Instructions to Quoters. Offerors may also utilize DOD SAFE at https://safe.apps.mil/ to submit proposals, but MUST notify the required email distribution of their intent to do so.

Regardless of the form of transmission specified herein, in all cases, offerors are responsible for verifying the Government’s receipt of their proposals by the time and date specified in Box 8 of the

SF1449.

See the solicitation as amended.

25) Question: Ref FOPR/PWS/Pg 12, 2.3.1, 2.5, Can the Government provide any historical data so that offerors can correctly project travel expenses and labor to handle on-call support service required per PWS paragraph 2.3.1.

Can the government clarify that offerors projections (labor and travel) for these services should be included in the FTSP Maintenance Service line item?

Answer: The cost to provide all services outlined in 2.3.1 and 2.5 should be included in the firm-fixed price for CLINs X001. Per PWS paragraph 2.3.1, travel for on-call support service is the responsibility of the contractor and shall be included in the price of services. The government cannot provide any historical data on project travel expenses and labor to handle on-call support service required. See question and answer #5.

26) Question: Ref FOPR/PWS/Pg 12, 2.5.1/2.3.1:

Question 26.a.: Can the Government provide some insight into completing the repairs as listed in 2.5.1 repairs can vary greatly based on the task, if a repair becomes complex at what point would the government consider a repair an Over and Above Requirement and how will the government handle that contractually?

Answer 26.a.: The Government considers any repair cost greater than 25% of the replacement value of the device to be over-and-above a normal repair requirement. In these cases, after the contractor notifies the Government of a potential over and above repair, the COR shall review the repair and provide concurrence or non-concurrence. If concurrence is authorized, the Government shall assume responsibility for either disposing of the device, repairing or replacing the device, or replacing the device. The Government shall exercise this responsibility through a separate contractual action. If non-concurrence is determined, the Government shall provide rationale for its determination.

Question 26.b.: The government has provided a line item to account for Materials, is that permitted to be used in these situations?

Answer 26.b.: Per PWS paragraph 2.3.1, any part requirement during the in-cycle visits are at the expense of the contractor. Materials for repairs needed during on-call support services/out-of-cycle field visits may be reimbursed from the not-to-exceed materials CLINs X002.

Question 26.c.: If permitted to use FTSP Maintenance Service line item for materials it is not clear where offerors should expect to be reimbursed for the associated labor and travel.

Answer 26.c.: Per PWS paragraph 2.3.1, travel for on-call support service is the responsibility of the contractor and shall be included in the price of services.

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO FAR 52.212-1 - INSTRUCTIONS TO QUOTERS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

ADDITIONAL INSTRUCTIONS TO QUOTERS

In addition to FAR provision 52.212-1, Instructions to Quoters – Commercial Products and Commercial Services, and any other instructions contained elsewhere in this solicitation, the following instructions are provided.

Throughout this solicitation, any reference to quoter or vendor shall be interpreted to mean quoter; likewise, any reference to offer or proposal shall be interpreted to mean quote.

Proposals shall be submitted electronically to Mr. Ben Hardy and Ms. Danielle V. Lafferty at the following email addresses:

Email to: benjamin.n.hardy.civ@us.navy.mil and danielle.v.lafferty.civ@us.navy.mil

Electronic mail sent to these addresses shall clearly reference the Request for Quote (RFQ), number N6817124Q0028, in the subject line.

Offerors may also utilize DOD SAFE at https://safe.apps.mil/ to submit proposals, but MUST notify the required email distribution of their intent to do so.

Regardless of the form of transmission specified herein, in all cases, offerors are responsible for verifying the Government’s receipt of their proposals by the time and date specified in Box 8 of the SF1449.

Questions: Shall be submitted no later than noon (CET) on 26 February 2024. Questions submitted after this date and time may not be answered. Other methods of submitting questions are not authorized and will not be acknowledged or addressed. Questions and answers will be provided to all potential quoters via European Navy Electronic Commerce Online (EURONECO) and sam.gov through a solicitation amendment.

Quote Delivery: Quoters are advised that delays can be experienced with the Government’s email system.

Additionally, the email system capacity for each email is 10 MB. Emails greater than 10 MB will not be delivered and, consequently, will not be considered. Therefore, quotes exceeding the size limit must be sent via multiple emails. Email submissions must specify whether the quoter is submitting multiple emails. The emails must be labeled (i.e., Email #1 of 3). Zip files are not accepted. It is the contractor’s responsibility to follow up with the Contracting Officer to ensure receipt via phone and/or email.

DO NOT SEND POSTAL ELECTRONICALLY CERTIFIED (PEC) EMAILS.

Amendments and Notices to the RFQ: Amendments and notices will be posted to EURONECO and SAM.GOV.

It is the quoter’s responsibility to check these sites for amendments and notices.

All quotes will be evaluated in accordance with FAR provision 52.212-2, Evaluation of Commercial Items.

(1) SUBMISSION OF QUOTES/CONTENTS

(A) Quotes must be in English. Quotes shall be provided only in English. An offer shall consist of the following:

(1) Standard Form 1449. Quoters shall submit a signed copy of the SF-1449, with blocks 17a, and 30a through 30c completed. All RFP amendments shall be signed and returned with the proposal. Additionally, all prices for all CLINs shall be inserted in the SF 1449 – CLIN schedule entitled SUPPLIES/SERVICES.

(2) The proposal shall be submitted in three (3) separate volumes as indicated below. Each volume, as described below, shall be appropriately labeled to present a clear and organized package:

(a) Volume I – Technical Capability Sub-factor 1.1 – Staffing Sub-factor 1.2 – Technical Approach

(b) Volume II – Past Performance

(c) Volume III – Price

(3) VOLUME REQUIREMENTS:

(a) VOLUME I – TECHNICAL CAPABILITY

The technical volume shall be no more than 20 pages, to include any title pages, table of contents, etc. Submissions must have 1 inch margins and be 12 pt. font. If any proposal is not in compliance with the page limitation, any pages beyond 15 will be removed and not evaluated.

Sub-factor 1.1 – Staffing

The quoter shall submit a plan which describes proposed manning levels and skills mix necessary to ensure all required personnel resources are provided to successfully accomplish all performance requirements on the start date of the performance period. This plan must address the vendor/quoter’s ability to provide the personnel with all qualifications described in paragraphs 2.2.1 and 2.2.2 of the PWS.

Sub-factor 1.2 – Technical Approach

Vendors shall provide, in detail, a technical approach that demonstrates a complete understanding of and the capability to fully implement and execute all requirements of the solicitation and Performance Work Statement (PWS). The technical approach must include, at a minimum, the vendor’s approach to performing the required services to the Government at the identified sites as described in paragraphs 2.3, 2.4, 2.5, and 2.12 of the PWS.

(b) VOLUME II – PAST PERFORMANCE

The Quoter shall describe its past performance on directly-related or similar federal, state and local government, or private contracts and subcontracts, which are ongoing or were completed within the last five (5) years from the closing date of this RFQ, and which are of the same or similar scope, magnitude and complexity as the PWS contained in this RFQ (not more than three references). Quoters must clearly state whether the work performed on referenced contracts was done as a prime contractor or a subcontractor.

Quoters shall provide a detailed explanation demonstrating the similarity of referenced contracts to the requirements of the RFQ. Specifically, Quoters shall use the Past Performance Information Sheet (Attachment 1) to provide the required information regarding its past performance on no more than three

(3) recommended relevant (“same or similar”) contracts obtained from the Government and/or commercial sources. The Past Performance Information Sheet is a mandatory document that the Quoter must complete and return with its quote. Volume II should consist of the completed Attachment 1 only. There are no page limits for the Past Performance volumes.

Attachment (2), Past Performance Survey/Questionnaire is provided for INFORMATIONAL PURPOSES ONLY. Quoters SHALL NOT complete or submit this form. Attachment (2) will be completed by the past performance references provided by the Quoter in Attachment (1), and may be utilized in the Quoter’s past performance evaluation. The sole reason for providing this attachment is for informational purposes.

The Quoter shall provide the information requested above for past performance evaluation, or affirmatively state on the Past Performance Information Sheet that it possesses no recent or relevant past performance.

(c) VOLUME III – PRICE

This volume shall include the completed solicitation documents and a complete and detailed price breakdown with all supporting documentation. Price shall be in US Dollars. The pricing information shall be completed in accordance with the following:

A complete and signed Standard Form 1449, “Solicitation/Contract/Order for Commercial Items” to include a monthly and total price for each CLIN and executed copy of amendments, if applicable.

Unless completed in the System for Award Management, the quoter shall complete the representations and certifications contained in the solicitation. If the quoter has completed all of the representations and certifications required by this solicitation in the System for Award Management, then the quoter need not submit the hardcopy representations and certifications.

This volume shall also include any information required to support the quoter’s proposed prices and to support the Government’s price analysis of quotes received.

The solicitation include a not-to-exceed (NTE) materials CLIN in the amount of $10,000.00 for year of performance, and $5,000.00 for the final six month Option Period IAW FAR 52.217-8. These CLINs are included to account for any materials required IAW Paragraph 2.3.1 of the PWS, On-Call Support Services.

o Do not propose a separate price for these NTE CLINs.

The price section is not page-limited, but is strictly limited to the requested information and supporting documentation only. No price information shall be contained in any other part of the quote.

LIST OF ATTACHMENTS

ATTACHMENT 01: PAST PERFORMANCE INFORMATION

ATTACHMENT 02: PAST PERFORMANCE QUESTIONAIRE

ATTACHMENT 03: QUALITY ASSURANCE SURVEILLANCE PLAN

ATTACHMENT 04: FTSP TRAINING DEVICE INVENTORY

ATTACHMENT 05: FTSP TRAINERS STATUS

PERFORMANCE WORK STATEMENT

PART 1: SCOPE AND BACKGROUND

1.1 SCOPE. This Performance Work Statement (PWS) specifies the general requirements for field maintenance, training and technical support for Firefighter Training Structures and Props (FTSP) in support of Navy personnel in live-fire firefighter training. The Contractor will provide Commander Navy Region Europe, Africa, Central (CNREURAFCENT) with field maintenance and training services in support of readiness objectives. The goal of these services is to provide maintenance, repairs, and training for the operator certification or recertification of training devices. Maintenance and repair will be outside the continental United States (OCONUS) locations. Devices include, but are not limited to, the following training props:

- Mobile Aircraft Fire Training Device (MAFTD)

- Mobile Attack Aircraft Fire Training Device (MAAFTD)

- Helicopter Trainer Prop

- Car Trainer Prop

- Helicopter/Car Combination Trainer Prop

- Mobile Structural Fire Training Device (MSFTD)

- Fixed Structural Facility

- Portable Fire Extinguisher Trainer

- Fixed Submarine/Shipboard Training Device

- BullEX Fire Training Device

- Confined Space/Self-contained breathing apparatus (SCBA) Trainer

- Flashover Trainer A list of training devices and their locations is found in 2.12.

1.2 BACKGROUND. The Aircraft Rescue and Firefighting (ARFF) training program ensures that each ship and shore based activity that supports operations is staffed with highly trained and qualified personnel. The ARFF training program requirements comply with NAVAIR 80-R- 0014, Naval Air Training and Operating Procedures Standardization (NATOPS) manual and provide personnel qualified in state of the art firefighting tactics, technologies, fire combat systems and equipment. Live-fire training for aircraft firefighting is considered high-risk and consists of stationary fire pits using liquid petroleum propellants. This live-fire training approach gives rise to environmental and personnel safety concerns. The devices provide an environmentally acceptable alternative to fossil fuel fire pit training. They provide the requisite training for CNREURAFCENT Fire & Emergency Services (F&ES) personnel on US Naval activities in various geographical areas. The Structural Fire Fighting training program supports

F&ES highly trained and qualified personnel. The training program requirements comply with Department of Defense (DOD) Instructions, National Fire Protection Association (NFPA) standards and Accredited Fire Service Certification Programs to provide personnel qualified in firefighting tactics, technologies, fire combat and equipment. Support services are required to assist the activities in maintaining the safe and effective operating conditions and maintain configuration control for unit modifications and component replacement. An operator proficiency evaluation is required at all recipient activities to assure continued safe and efficient operation of all Liquefied Petroleum Gas (LPG) fueled training devices. Intimate knowledge of the systems and configurations is required to ensure personnel safety in a potentially hazardous operating environment.

PART 2: MAINTENANCE AND OPERATOR TRAINING SERVICES

2.1 GENERAL. The Contractor shall provide the necessary management, personnel, materials, shipping, transportation, travel, and technical services to accomplish all tasks identified in this PWS, unless otherwise specified herein.

2.2 TRAINING AND QUALIFICATIONS. The Contractor must have knowledge of commercially available live-fire training systems that utilize LPG for live-fire fuel source and the applicable NFPA Standard. Government owned commercial live-fire training systems include, but are not limited to: Pro-Safe Fire Training, Kidde Fire Training, Fire Blast 451, Inc. and BullEx products. The Contractor shall adequately train its employees to enable performance of tasks delineated in this PWS. Training shall include as a minimum, initial training, refresher training, training resulting from Government/Contractor change/modification to any training device, first aid/ Cardio-Pulmonary Resuscitation (CPR), and training of replacement personnel.

In addition, the Contractor will be required to provide training to Government site personnel in accordance with this section and PWS paragraph 2.3. The Contractor shall maintain personnel training records and ensure their availability to the COR upon request.

2.2.1 OPERATOR PERSONNEL. Operator personnel shall have at a minimum: 3 years of experience in training operators in the use of live-fire gas-fueled training systems and specialty props or possess appropriate certification from the original equipment manufacturer (OEM).

*** The COR has the right to request training and qualification records from the KTR for any operator personnel performing this contract at any time.

2.2.2 MAINTENANCE PERSONNEL. Maintenance personnel shall have a minimum of 3 years of technical service, repair, and/or maintenance on LPG systems and possess the skills, requisite qualifications and certifications necessary to support the specific requirements.

Maintenance personnel may be qualified to operate the training device or have a qualified operator available to test effectiveness of repairs. Maintenance personnel shall demonstrate the following qualifications:

a. Ability to read electrical and mechanical drawings and schematics.

b. Comprehension of AC power distribution, DC analog and digital signals, and controls.

c. Understanding of basic electrical theory, mechanics, optics, thermal stress, corrosion, and general physics.

d. Ability to troubleshoot complex electro-mechanical and computer systems to component level, isolate faults, and take corrective action.

e. Capability to organize tools, equipment, parts, and material necessary to conduct field service activity.

f. Ability to plan work activities and execute in an efficient, timely manner.

g. A thorough knowledge of portable test equipment, analog and digital multi-meters, and

IBM PC hardware and software.

h. Demonstrated dexterity with common power and hand tools.

i. Understanding and capability to recognize hazard controls or the precautions to be followed to use the system and shall provide verification of compliance to the safety requirements of this contract.

ALL LIVE FIRE TRAINING UNITS ARE TO BE OPERATED BY

QUALIFIED PERSONNEL ONLY. SERIOUS INJURY OR DEATH MAY

RESULT IN IMPROPER OPERATION OF THE MAFTD UNIT.

2.3 RESPONSIBILITES. Annually, in accordance with the agreed-upon schedule, the Contractor shall:

(1) Provide technical and engineering support services, including supplemental operator and maintenance training for deployment and operation of the training devices out of OEM warranty.

(2) Provide on-site maintenance and repairs in response to requests from custodial activities on system failures including the troubleshooting and repair of electro-mechanical systems, subsystems, and components.

(3) Conduct on-site inspections of training equipment to ensure structural integrity and system safety.

(4) Prepare NFPA 1403 Inspection reports and include in the Deliverables List (see 2.11).

Device information and location are listed in 2.12 of this PWS.

(5) Be responsible for ensuring all Government site personnel requiring training device operator certification or recertification receive the required training, upon notification of the COR. There will be a maximum of five students per location to be trained. The Contractor shall evaluate the proficiency of certified operators and provide remedial refresher training as necessary to restore sufficient skills and knowledge for recertification of the operators (train the trainer). The contractor shall provide on-site user level maintenance training and provide a detailed list of user level maintenance requirements.

a) The intent of the required refresher training is to provide training to individuals who have already completed initial training. Under contract, all first time site visits will require initial training.

Subsequent visits will require refresher training or a combination of both, based on the requirements of the particular Government team at each location (e.g. students). The contractor is granted latitude to determine the length and overall substance of the training, with COR’s approval. For example, initial training may be three days and refresher training may be one day. New students must take the three-day training, while refresher students will only require the one day of refresher training. These numbers are for example only and do not reflect actual training day requirements. As stated previously, a maximum of five students per location will require initial and/or refresher training per site visit.

(6) Other visits may be required on an as-needed basis outside of the required annual on-site support for each site. Prior to scheduling any additional on-site support, the government and the contractor shall engage phone/web support to remotely troubleshoot any known issues. If troubleshooting is unsuccessful and the device is inoperable, an out of cycle visit shall be scheduled

CONTRACTORS ARE NOT AUTHORIZED TO DIRECT LIVE-FIRE

TRAINING EVOLUTIONS OUTSIDE THE SCOPE OF THE OPERATOR

TRAINING CURRICULUM.

2.3.1 ON-CALL SUPPORT SERVICE. Contractor support personnel shall respond to requests (notifications for support service action(s)) from the COR. Formal approval from the COR or Procuring Contracting Officer (PCO) is required prior to commencing any support service efforts. Device maintenance priorities are managed by the COR and may be changed at any time during performance of this contract.

Travel for on-call support service is the responsibility of the contractor and shall be included in the price of services.

This contract includes a not-to-exceed (NTE) materials CLIN for each performance period. The contractor will be reimbursed for actual costs only for any materials needed during performance of on-call support services only (i.e. out-of-cycle field visits). See reporting requirements below in Paragraph 2.11.

In the event a training device listed herein is inoperable, and the device/Installation is outside of its normal preventive maintenance cycle, the COR will engage with the Contractor via phone and/or web-based support in accordance with the timeframes listed in 2.4. If the issue cannot be resolved via phone/web support, the COR will determine whether field support is required.

* Approval from the COR is required for any part expected to cost in excess of $500.00 that may be needed during an out-of-cycle field visit. Any part requirement during the in-cycle visits are at the expense of the contractor.

2.4 CONTRACTOR RESPONSE TIMES:

Phone/Web-Based Support Field Maintenance

4 hour phone and/or email response Hours of Operation 0800 – 1600 Local Contractor Time

2 weeks pending country clearance

2.5 PREVENTIVE MAINTENANCE (PM). On an annual basis, the Contractor shall perform PM in accordance with (IAW) the Manufacturer’s approved Planned Maintenance System (PMS) schedule and the NFPA 1402 Standards, upon notification of the COR. The Contractor shall record all PM inspections and required maintenance actions on a maintenance action for (MAF) or Government approved substitute forms. All costs associated with materials for PM purposes will be factored into the proposal during the bid process.

2.5.1 MAINTENANCE AND REPAIRS. No later than 60 days prior to a site visit, the contractor will be provided a deficiency list from the installation with required repairs and maintenance for their respective training props. The contractor shall perform all required maintenance and repairs to all components covered within this PWS to include trailers. Repairs include, but are not limited to:

- Removal and replacement of floor material

- Repair or replacement of all electrical components to include electrical panels, fuses, wiring, audio/visual cables, Ethernet cords, cameras, power cord connectors, lighting and covers, remote controls, heat sensors, solar chargers, headsets, control panels, audible alarm systems, transformers, smoke detectors, propane detectors, foot pedals

- Welding and repair of all metal structural components to include floors, walls, roofs, exterior walkways, railings, latches, handles, hinges, doors, windows, chains, fuselage (skin), stairwells and steps, decks, chassis, interior/exterior ladders, ramps, roll up doors, pilot box, smoke tubing, torch guards, torch assembly, thumb wheel, water pans, and drains

- Repair or replace other components such as fan belts, reservoirs, wheels, batteries, Power Take-Off and switch, pressure relief valves, generators, break components, seats, skirting, glass, mounting bolts

- Repair of heavily damaged or warped metal due to rust or extreme heat

- Repair or replacement of all pulley systems and components

- Painting of repaired elements, or other paint requirements outside of PM

- Weather proofing where applicable

- Replacement of exterior and interior signage, markings, mirrors, and placards

- Repair or replacement of propane enclosures, propane lines, pipes, hoses, connections, brackets, thermo-couplers, air-lines, gauges, solenoids, safety valves, cables, nitrogen connectors, make-up fans, gears,

- Repair or replacement of all window and door seals

- Repair of all safety components to include sprinkler systems, standpipes, fittings, and valves

- Repair or replacement of winch and winch system components All repairs will comply with the host nation’s standards (CE, UL, etc.)

Provision of all materials needed during annual performance maintenance and site visits are the responsibility of the contractor.

The Government considers any repair cost greater than 25% of the replacement value of the device to be over-and-above a normal repair requirement. In these cases, after the contractor notifies the Government of a potential over and above repair, the COR shall review the repair and provide concurrence or non-concurrence. If concurrence is authorized, the Government shall assume responsibility for either disposing of the device, repairing or replacing the device, or replacing the device. The Government shall exercise this responsibility through a separate contractual action. If non-concurrence is determined, the Government shall provide rationale for its determination.

2.6 LANGUAGE REQUIREMENT. Contractor personnel shall be able to read, write, speak, and understand English fluently.

2.7 APPEARANCE AND CONDUCT. The Contractor shall be responsible for the supervision and conduct of its employees. Contractor personnel shall conduct themselves in a professional manner commensurate with their role at all times. In the simulator, flight line, storage, and/or other industrial areas, clothing and shoes must conform to safety regulations.

2.8 SAFETY/SECURITY. Contractor personnel, although recognized as employees and under the administrative control of the Contractor, shall comply with the directives and requirements of the Base Commander, or authorized representative, as to safety standards and security regulations applicable to the assigned site of work. Personnel shall also report any other conditions or incidents, which could be reasonably expected to be of interest to the Government, such as damage to Government property. Initial reports may be made verbally but shall be followed-up with a written report within 24 hours. Reports of incidents with security implications shall include full details of the incident, any remedial actions taken by the contractor, and shall be in compliance with applicable security instructions. All reports shall be forwarded to the Contracting Officer Representative (COR) or designated representative. The Contractor shall conduct an investigation into all accidents occurring on Government property involving Contractor employees and report the findings (on applicable forms) to the COR within three working days after occurrence.

2.9 OPERATOR TRAINING SCHEDULING AUTHORITY. Scheduling will be established by the COR, in collaboration with the Contractor. Initial schedule will be agreed upon within 90 days after contract award. Only the COR or the Contracting officer may make changes to the schedule.

2.10 RECORDS AND REPORTS. The Government will provide all Government forms and records required to furnish administrative data for this Contract. The Contractor shall provide all remaining forms, records and reports required to administer this Contract. Records and reports media, format and content shall be approved by the COR.

2.11 CONTRACT DELIVERABLE REQUIREMENTS

The Contractor is responsible for the submission of the following data requirements to the COR.

a. Site Visit Report within 30 days of visit.

b. Maintenance Action Form(s), as required

c. Written report of safety/security violation(s) within 24 hours of incident(s), as applicable

d. Operator Certification(s), if issued and/or list of personnel who completed operator training

e. Quarterly Materials Report for NTE Materials referenced in 2.3.1.

2.12 CURRENT INVENTORY AND DEVICE LOCATIONS

The Contractor shall maintain all training devices listed below. The devices and their locations are subject to change, and changes to the inventory profile will be communicated with the contractor as soon as effected.

Assigned To Fixed / Mobile Training Device (Type)

NAS SIGONELLA Mobile MOBILE AIRCRAFT FIRE TRAINER - MAFTD

NAS SIGONELLA Mobile STRUCTURAL TRAINER

NAS SIGONELLA Mobile FLASHOVER TRAINER

NAS SIGONELLA Mobile HELO/CAR TRAINER

NAVSTA ROTA Mobile MOBILE AIRCRAFT FIRE TRAINER - MAFTD

NAVSTA ROTA Fixed STRUCTURAL FACILITY

NAVSTA ROTA Mobile FLASHOVER TRAINER

NAVSTA ROTA Mobile CONFINED SPACE/SCBA TRAINER

NAVSTA ROTA Mobile SUBMARINE/SHIPBOARD TRAINER

NSA BAHRAIN Fixed HELO/CAR TRAINER

NSA BAHRAIN Mobile

SYNTECH ST834 40’ CLASS B LIVE FIRE

ATTACK TRAINER WITH FLASHOVER

NSA BAHRAIN Mobile

SYNTECH ST-PRO 1 WAY 4 FT LOW CUBE

CONTAINER W/ROOFTOPHATCH AND

RAPPEL STATION

Camp Lemmonier, DJIBOUTI

Mobile STRUCTURAL TRAINER

Camp Lemmonier, DJIBOUTI

Mobile MOBILE AIRCRAFT FIRE TRAINER - MAFTD

Camp Lemmonier, DJIBOUTI

Mobile HELO/CAR TRAINER

Camp Lemmonier, DJIBOUTI

Fixed STRUCTURAL FACILITY

NSA NAPLES Mobile FLASHOVER TRAINER

NSA NAPLES Mobile CAR TRAINER

NSA NAPLES Mobile STRUCTURAL TRAINER

ISA AB Mobile MOBILE AIRCRAFT FIRE TRAINER - MAFTD

ISA AB Mobile STRUCTURAL TRAINER

ISA AB Mobile JET MAFTD TRAINER - F18

NSA SOUDA BAY Mobile MOBILE AIRCRAFT FIRE TRAINER - MAFTD

NSA SOUDA BAY Mobile STRUCTURAL TRAINER

NSF DEVESELU Mobile STRUCTURAL TRAINER

NSF REDZIKOWO Mobile STRUCTURAL TRAINER

NSF REDZIKOWO Mobile CAR TRAINER

2.13 Technical/Training Data. Contractor personnel shall have knowledge of the most current technical data required to fulfil their responsibilities and duties. Documents/data listed below are (but not limited to) the primary applicable documents:

Publication Number Publication Title

NAVAIR 00 80R-14 NATOPS, US NAVY AIRCRAFT FIREFIGHTING AND RESCUE

MANUAL

NFPA 1402/1403 STANDARD ON LIVE FIRE TRAINING EVOLUTIONS

NFPA 1500 FIRE DEPARTMENT SAFETY

NFPA 1001(1434) FIREGROUND OPERATIONS EXTERIOR CLASS A FIRE

SKILLS

NFPA 1001 (2109) FIREGROUND OPERATIONS FLAMMABLE GAS FIRE SKILLS

NFPA (1433) FIREGROUND OPERATIONS VEHICLE FIRE SKILLS

OPNAVINST 11320.23H NAVY FIRE AND EMERGENCY SERVICES PROGRAM

DOD INST 6055.06-M DOD FIRE CERTIFICATES

OPNAVINST 1500.75C POLICY AND GOVERNANCE FOR CONDUCTING HIGH-RISK

TRAINING

PROSAFE OPERATIONS MANUAL MAFT OPERATIONS MANUAL (PROSAFE)

FALCON DMX F-18 Exterior Live Fire Training Mobile Simulator Operation and

Maintenance Manual (FIREBLAST 451) FALCON EX Exterior Live Fire Training Mobile Simulator Operation and

Maintenance Manual (FIREBLAST 451)

OPERATIONS AND

MAINTENANCE MANUAL

MAFT OPERATIONS AND MAINTENANCE MANUAL

(PROSAFE)

TM-4A1-010-722 O & M Manual for the Mobile Firetrainer® T-4000 Maritime

PARTS MANUAL MAFT PARTS MANUAL (PROSAFE)

MAFTD Operator Certification Course GFI Course Data will be provided

SYMTECH PRODUCT CUT SHEET

SYMTECH SYSTEM SPECIFICATIONS

SYMTECH SCHEMATICS, START-UP PROCEDURES, EMERGENCY

PROCEDURES, AND MAINTENANCE PROCEDURES

MANUALS

3.0 Contracting Officer’s Representative (COR):

TBD at time of award.

(E…