MC_Tech_Refresh_-_Brand_Name_Final_Redacted.pdf

v1.4_MAY 2019

BRAND NAME SPECIFICATION

Media Center Tech Refresh

PR 1300798574

BACKGROUND:

The Code 1041 Media Center facilities provide classified and unclassified A/V presentation and VTC services at Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT). This request is to procure two (2) new digital A/V matrix switchers, a new control system, several monitors and associated cabling and peripherals, as well as a new VTC endpoint. The procurement request includes annual maintenance for technical phone support, Information Assurance (IA) vulnerability patching and the ability to receive next day replacement parts to minimize facility downtime in the event of a failure, as a codec failure will render the facility inoperable.

The Extron A/V switching and control products are already being utilized across the NUWCDIVNPT campus and staff is trained in the configuration and installation of the specified A/V products. The purchase of Extron brand name equipment is essential in order to ensure compatibility with the A/V equipment already in place at NUWCDIVNPT. Switching to another brand would be excessively costly as it would result in major compatibility issues between systems and equipment, resulting in labor costs to identify and fix issues and any costs associated with the re-purchase of existing equipment to re-establish compatibility.

The Polycom product is the only VTC system available for procurement that is approved for use per the Media Center Unclassified Integrated Services Digital Network Video Teleconferencing (U), 902 Unclassified RDTE and 903 Classified RDTE Core network accreditation packages issued by NETWARCOM. Any potential substitutions could jeopardize the security posture of the network and would require a complete resubmittal of all three (3) certification and accreditation packages to obtain NETWARCOM approval before any substitute system could be purchased and deployed. The Certification and Accreditation (C&A) process is very labor intensive and can take up to a year to complete the approval cycle. Additionally, utilizing Extron and Polycom brand name equipment ensures there will not be any compatibility or interoperability issues with the NUWC media center facility A/V equipment.

The purchase order needs to be awarded during fiscal year 2019 (FY19) as the funds expire this FY and the delivery must take place in FY19.

REQUIREMENT:

CLIN Brand Part No. Part Description QTY

0001 Sharp PN-UH701 70" Commercial LCD Display 2

0002 Chief LTM1U Fixed tilt mount 2

0003 Chief FCK016 16" extension for Fusion mount 1

0004 Chief FCA821 14" fusion mount camera shelf 1

0005 Polycom J7200-64250-001 RealPresence Group 500-720p 1

0006 Polycom 5150-65082-001 Group Series 1080p HD License-1080 1

0007 Polycom 4870-64250-112 Premier, One Year, RealPresence Group 500-720p 1

0008 Polycom 2215-10445-001 Power Cord AMERICAS-Type A, NEMA 43600 1

0009 Polycom 2215-64200-001 EagleEye Digital Extender 1

0010 Polycom 2215-68675-001 Polycom camera mount 1

0011 Polycom 2215-65169-002 mount bracket for group system 500 1

0012 Polycom 2200-23809-002 Ceiling Mic white 2

0013 Extron 60-1546-01 XTP II CrossPoint 3200 Frame 1

0014 Extron 70-1112-01 Four Input Board, HDMI 4K/60 with Stereo Audio 3

0015 Extron 70-1113-01 Four Output Board, HDMI 4K/60 with Stereo Audio 4

0016 Extron 70-940-21 Four Input Board, XTP 4K with IR/RS-232 Insertion 3 0017 Extron 70-943-21 Four Output Board, XTP 4K with IR/RS-232 Insertion 1

0018 Extron 70-944-01 Four Output, Analog Stereo Audio for XTP Digital System

0019 Extron 70-939-01 Blank Plate for XTP Matrix 4

0020 Extron 60-1216-12 HDMI, VGA Decorator-Style Transmitter - Black 10

0021 Extron 60-1512-01 12x8 ProDSP Processor w/AEC 1

0022 Extron 26-695-35 Extron XTP DTP 24P/35 3

0023 Extron 26-695-100 Extron XTP DTP 24P/100 4

0024 Extron 26-695-75 Extron XTP DTP 24P/75 2

0025 Extron 26-695-50 Extron XTP DTP 24P/50 2

0026 Extron 26-702-12 Extron XTP DTP 24/12 1

0027 Extron 60-1418-01 IPCP Pro 550 Control Processor 1

0028 Extron 60-1343-02 TLP Pro 1520TG 15" Touch panel 1

0029 Extron 60-604-02 RSB 129 1U 9.5" D basic rack 6 0030 - Comprehensive CDA-

HD200EC

1 x 2 HDMI splitter 4

0031 Kramer CP-AOCH-50 HDMI optical cable 6

0032 Kramer CP-AOCH-131 HDMI optical cable 3

0033 Kramer CP-AOCH-164 HDMI optical cable 4

0034 Kramer C-HM/HM/PICO/BK-1 1' HDMI CABLES 12

0035 Kramer C-HM/HM/PICO/BK-2 2' HDMI CABLES 12

0036 Kramer C-HM/HM/PICO/BK-3 3' HDMI CABLES 12

0037 Kramer C-HM/HM/PICO/BK-6 6' HDMI CABLES 12

0038 Shure SCM800 eight-channel microphone mixer 4

0039 Shure MX392BE/C Cardioid Mic , Black, Bottom Exit 25

0040 Shure MX400DP Desk top Base 6

0041 Dell P2717H 27 inch HD monitor 4

0042 Chief FTR1U Fixed tilt wall mount 3

0043 NEC E437Q 43" LED Display 1

0044 Extron 60-1546-01 XTP II CrossPoint 3200 Frame 1

0045 Extron 70-1112-01 Four Input Board, HDMI 4K/60 with Stereo Audio 2

0046 Extron 70-940-21 Four Input Board, XTP 4K with IR/RS-232 Insertion 2

0047 Extron 70-1113-01 Four Output Board, HDMI 4K/60 with Stereo Audio 3 0048 Extron 70-943-31 Four Output Board, XTP 4K with IR/RS-232 Insertion 2

0049 Extron 70-944-01 Four Output, Analog Stereo Audio for XTP Digital System

0050 Extron 70-939-01 Blank Plate for XTP Matrix 6

0051 Extron 60-1198-01 XTP T USW 103 2

0052 Extron 60-1524-13 XTP R HD 4K 2

0053 Extron 22-235-03 XTP DTP 24P/1000 2

0054 Extron 101-005-02 XTP DTP 24 Plug 2

0055 Extron 60-842-01 SSP 7.1 Surround sound processor 1

0056 Extron 60-1179-01 DMP 128 C P 2

0057 Extron 22-156-03 STP22/1000 22awg serial control/audio cable 1 0058 - Comprehensive MHD-

MHD-25PROBLKA

25' microflex active HDMI cables 4

0059 - Comprehensive MHD-

MHD-35PROBLKA

35' microflex active HDMI cables 5

0060 - Comprehensive MHD18G-

3PROBLK

3' Microflex Pro AV/IT 12

0061 - Comprehensive MHD-

MHD-18INPROBLK

1.5' Microflex Pro AV/IT 12

0062 - Comprehensive MHD18G-

6PROBLK

6' Microflex Pro AV/IT 12

0063 Beetronics 12HDM 12 inch HD monitor 3

0064 Mackie ProFX16v2 Pro Effects mixer 1

0065 HP 1FH52A8#ABA EliteDisplay E273q Monitor 27" 4

0066 Shure QLXD124/85-G50 Shure Microphone Combo pack 3

0067 Extron 60-1545-11 XTP II CrossPoint 1600 Frame w/ RPS 1

0068 Extron 70-940-31 XTP CP 4i 4K 2

0069 Extron 70-1112-01 XTP II CP 4i HD 4K PLUS 1

0070 Extron 70-1113-01 XTP II CP 4o HD 4K PLUS 1

0071 Extron 70-943-31 XTP CP 4o 4K 1

0072 Extron 70-944-01 XTP CP 4o SA 1

0073 Extron 70-939-01 XTP Matrix Blank Plate 2

0074 Extron 60-1530-12 XTP T UWP 202 4K NL 5

0075 Extron 60-1524-13 XTP R HD 4K 4

0076 Extron 26-695-75 XTP DTP 24P/75 5

0077 Extron 26-695-100 XTP DTP 24P/100 4

0078 Extron 60-850-01 XPA 2001-70V 1

0079 Extron 60-1418-01 IPCP Pro 550 IP Link Pro Control Processor 1

0080 Extron 60-1565-02 TLP Pro 1025T Black - Tabletop 1

0081 - COMPREHENSIVE MHD-

MHD-25PROBLKA

25' microflex active HDMI cables 4

0082 - COMPREHENSIVE MHD-

MHD-35PROBLKA

35' microflex active HDMI cables 5

0083 - COMPREHENSIVE

MHD18G-3PROBLK

3' Microflex Pro AV/IT 12

0084 - COMPREHENSIVE MHD-

MHD-18INPROBLK

1.5' Microflex Pro AV/IT 12

0085 - COMPREHENSIVE

MHD18G-6PROBLK

$6' Microflex Pro AV/IT 12

0086 Polycom J7200-64250-001 Group system 500 3 0087 Polycom 4870-64250-112 Premier, One Year, RealPresence Group 500-720p:

Group 500 HD codec, EagleEyeIV-12x camera

0088 Polycom 2215-10445-001 Power Cord AMERICAS-Type A, NEMA 43600 3

0089 Polycom 2215-64200-001 EagleEye Digital Extender 3

0090 Polycom 2215-68675-001 Polycom camera mount 3

0091 Polycom 2215-65169-002 mount bracket for group system 500 3

0092 Polycom 2200-23809-002 Polycom Ceiling microphone array 8

BRAND NAME SPECIFICATION:

As stated previously, any substitution of the Extron or Polycom equipment specified in this justification would require a thorough analysis to determine their impact on the operability of the facilities receiving the upgrade and any impact on the certification and accreditation packages. It would also require resubmittal of the packages for approval before the non-brand name VTC equipment could be deployed. It is conceivable that the accreditation approving authority, NETWARCOM, could take up to one year evaluate and NETWARCOM could deny the use and deployment of the substitute equipment.

The integration of dissimilar models will also require thorough analysis to assess how the devices would integrate with the existing audiovisual and control systems and subsystem. The analysis would include physical interconnections (e.g. jack, plugs, etc.) and electrical signal compatibility. Analysis would also be required to determine if audiovisual and control systems and subsystems would require reprogramming/reconfiguring to accommodate non-brand name equipment. This analysis could take upwards of one month to complete.

The Extron and Polycom equipment specified in this justification has already been vetted to meet the existing requirements without any of the aforementioned analysis or potential pitfalls.

Retaining commonality between the equipment permits the integration of new equipment with already deployed A/V switching equipment across the campus. The commonality also provides the same user interface so that it does not require a learning curve for the technical support staff nor the end users on the installation or operation of the system.

The Polycom products are the only approved VTC products that are included in three certification and accreditation packages that do not jeopardize the network security posture. The Polycom RealPresence Group System platform is a DISA Joint Interoperability Command (JTIC) approved product that compiles with DoD and NETWARCOM requirements for video conferencing interoperability and standardization. The Polycom product was also selected because it complies with the Navy Telecommunications Directive (NTD) 09-08 Navy Wide Video Teleconference Standard.

All other items identified in this requirement that are not Extron or Polycom brand equipment are required to be the brand name stated or equal.

Product Comparison Matrix:

VTC Functional Requirement Polycom

DISA DoD Approved Product List Certified Codec Y Y N

IP, ISDN and serial communication network interface Y Y N

1 HD camera inputs Y Y Y

H.264 High Profile encoding standard Y N N

Embedded Acoustic Fence audio technology Y N N

Scalable Video Coding (SVC) standard support Y N Y

NoiseBlock cancellation technology Y N N

Skype for Business Native Integration Y N N

Audio/Video Functional Requirement Extron

4K HDMI Input Y Y Y

4K HDMI Output Y Y Y

Analog Audio Output Y Y Y

A/V Extension over FOC (Fiber Optic Cable) Y Y N

Digital Audio Output Y Y N

JTIC Compliance Y Y N

Ability to be spares for existing A/V equipment Y N N

RESELLERS:

The Extron A/V equipment and Polycom RealPresence Group System platform and accessories are proprietary to their manufacturers and are available from the manufacturer as well as authorized resellers. However, the cost to the Government would be significantly higher if the system components were procured directly from the manufacturer. Vendors must be a Polycom and Extron authorized reseller.