Statement_of_Work_(SOW)_Final.pdf

STATEMENT OF WORK

1.0 BACKGROUND

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) has approximately 2,728 civilian employees and 73 military personnel. A majority of the work performed is sedentary in nature. In order to promote a healthy working environment, the NUWCDIVNPT Fitness Center offers an opportunity to increase morale and productivity as well as to decrease work-related injuries, accidents, and time off due to illness.

The NUWCDIVNPT Fitness Center provides its personnel a fitness center, group exercise classes and educational seminars. To date, approximately 1653 employees are cleared to use the Fitness Center with an average of 230 users per month.

1.1 Place of Performance

Performance of this contract shall occur at NUWCDIVNPT, Newport, RI.

1.2 Funding:

Funding for this procurement is Working Capital Funds (WCF), Overhead funding.

1.3 Sponsor

NUWCDIVNPT is the sponsor for this procurement.

2.0 SCOPE

The contractor shall staff and operate the NUWCDIVNPT Fitness Center and group exercise room for a five (5) year period of performance to provide fitness and health services to all personnel. The contractor shall provide physical fitness and health education services, including personal training and the development of individual fitness routines and group exercise classes for participants.

3.0 APPLICABLE DOCUMENTS

The contractor shall perform the tasking required in Section 4.0 in accordance with the below Applicable Documents (AD). Documentation required to perform this statement of work is provided as Government Furnished Information (GFI), and identified in Section 6.0 of the SOW.

Num. Title/Description Document Date SOW Task Number

3.1. NUWCDIVNPT Fitness Center Rules 1 Oct 2018 4.1-4.3

3.2. American College of Sports Medicine (ACSM)

Fitness Testing Procedures/Guidelines 27 Jul 2011 4.1-4.3

3.3. NUWC DIVISION NEWPORT

INSTRUCTION 5090.3E – Hazardous Material Control Program

07 Jan 2016 4.1-4.3

3.4. NUWC DIVISION NEWPORT

INSTRUCTION 5720.2D – Freedom of Information Act Program

21 Dec 2015 4.3.1.1, 4.3.1.2

4.0 FITNESS CENTER SERVICES

4.1 PROGRAM MANAGEMENT

4.1.1 Clearance Form & Process

4.1.1.1 Upon request from NUWCDIVNPT users, the contractor shall issue a Fitness Center

Clearance Form, provided as GFI, for use of the Fitness Center. The contractor shall review forms for completion. The contractor shall retain the original and maintain an active file of all registered participants. Clearance forms must be updated every six (6) years. The contractor shall develop and maintain an electronic database of all users.

(CDRL A001, DI-MISC-80508B). The contractor shall provide the COR with an updated user list via email.

4.1.2 Reports

4.1.2.1 On a monthly basis, the contractor shall provide a report detailing usage, active participants, a comparison of usage by new participants with usage by continuous participants from previous years, and the number of employees taking the aerobics/exercise classes per week and per month. (CDRL A001, DI-MISC-80508B).

4.1.2.2 On a monthly basis, the contractor shall report all equipment repair and maintenance issues. (CDRL A001, DI-MISC-80508B).

4.1.2.3 On a monthly basis, the contractor shall provide a report detailing and identifying any issues that may arise within the fitness center, such as facility calls. (CDRL A001, DI-

MISC-80508B).

4.1.2.4 On a monthly basis, the contractor shall provide a Group Exercise Schedule of classes held at the fitness center. (CDRL A002, DI-MISC-80508B).

4.1.2.5 On a quarterly basis, the contractor shall develop a newsletter containing fitness center related news, including results from any fitness challenges held, and articles related to fitness. The newsletter shall be a minimum of two pages. The contractor shall provide the newsletter to the COR for review and approval. (CDRL A003, DI-MISC-80508B).

4.1.2.6 Using GFI, on an annual basis, the contractor shall distribute customer feedback surveys in March and September. All survey results shall be provided via email to the COR.

4.2 PHYSICAL OPERATION

4.2.1 Staffing

4.2.1.1 The contractor shall provide certified fitness trainers to operate the fitness center

Monday-Friday 1000-1800 (closed for the 10 Federal Holidays). All contractor personnel shall maintain current personal trainer and CPR/First Aid certification. Fitness Trainers shall wear fitness attire. The contractor shall ensure the fitness center remains staffed while group exercise classes are in session. At no time during the hours of 1000-1800 shall the fitness center remain unstaffed. There should be at least two personnel on staff during class time and office hours.

4.2.1.2 On an ad hoc basis, the fitness trainer(s) may adjust his/her hours to provide services to personnel outside the normal hours of operations with COR approval. However, the Fitness Center must remain open and staffed from 1000-1800. The Government estimates ad hoc services are provided 12 times a year.

4.2.2 Maintenance of Equipment

4.2.2.1 On a daily basis, the contractor shall inspect the operability and troubleshoot issues of the

Fitness Center equipment. The contractor shall notify the COR via email of any necessary maintenance or repairs.

4.2.2.2 On a weekly basis, the contractor shall provide maintenance to the equipment, including the lubrication of equipment. Cleaners, lubricants and rags necessary for the maintenance of the fitness center equipment will be provided by the Government.

4.2.2.3 The contractor shall maintain an up-to-date Safety Data Sheet (SDS) binder documenting all SDS data for inspection purposes in accordance with AD 3.3, all chemical products must meet and follow all NUWCDIVNPT safety policies and regulations (SDS requirements, labeling, etc.). (CDRL A001, DI-MISC-80508B).

4.2.3 Cleanliness of Fitness Center

4.2.3.1 On a daily basis, the contractor shall clean the fitness center equipment, including wiping equipment with cleaner to remove sweat, scuffmarks, grime, dust, etc.

4.2.3.2 On a daily basis, the contractor shall clean and inspect the Fitness Center and Group Exercise Room. Cleaning shall include picking up debris such as paper cups, cans, trash, towels, and putting away weights. Cleaning solution and paper towels will be provided by the Government. The contractor shall notify the COR via email of any identified health or safety hazards.

4.2.4 Fitness Center Rules

4.2.4.1 The contractor shall ensure internal Fitness Center rules are posted and followed at all times. If rules are not being adhered to, the contractor shall notify the COR via email of any identified issues.

4.2.5 Posters and Motivational Material

4.2.5.1 The contractor shall provide and display health and fitness motivational material, such as posters, on the walls of Fitness Center and Group Exercise Room. Posters and motivational material shall be changed quarterly, at a minimum.

4.2.5.2 The contractor shall develop flyers, schedules, and notices for use on bulletin boards and in NUWCDIVNPT publications to advertise events and encourage participation in fitness activities. On average, this tasking will occur 4-6 times per year. (CDRL A003, DI-

MISC-80508B).).

4.2.6 First Aid/Responder

4.2.6.1 The contractor shall provide first aid and follow emergency procedures posted by the Government in the fitness center and exercise room. In the event an injury occurs in the fitness center or exercise room, the contractor shall immediately notify the COR by phone and confirm with an email. (CDRL A004, DI-MISC-80508B).

4.3 FITNESS PROGRAMS

4.3.1 Fitness Assessments

4.3.1.1 Upon request from users with a submitted clearance form, the contractor shall provide users an introduction/orientation to the fitness center, equipment, and group exercise class information.

4.3.1.2 The contractor shall conduct individual fitness assessments including cardiovascular function, body composition, flexibility, and muscular strength and endurance and interpret the results of the fitness assessment. The contractor shall prescribe individualized fitness programs based on the results of the assessments. (CDRL A001, DI-MISC-80508B).

4.3.1.3 The contractor shall monitor the prescribed fitness programs for each participant and update the programs as required to incorporate all fitness levels. The contractor shall maintain charts on each of these individuals. (CDRL A001, DI-MISC-80508B).

4.3.2 Group Exercise Classes

4.3.2.1 The contractor shall provide one-hour group exercise classes. Classes shall be suitable for all fitness levels including beginners, intermediate and advanced participants. The contractor shall provide a one-hour program between 1100 – 1300 and a one-hour program between 1600 - 1800, Monday through Friday. The Government estimates a minimum of 10 classes per week.

4.3.2.2 The contractor shall create and provide a monthly Group Exercise Schedule and submit to the COR for review and approval. (CDRL A002, DI-MISC-80508B).).

4.3.3 Incentive Programs

4.3.3.1 The contractor shall provide a minimum of four incentive programs per year. Incentive programs shall be designed to reward people for good health/exercise habits through structured competitions with self or others. Reward prizes are the responsibility of the contractor and shall be health related items such as water bottles, sweatbands, towels.

4.3.4 Lecture/Educational Seminars

4.3.4.1 On a quarterly basis, the contractor shall provide lecture and educational seminars.

Presentation shall include topics such as stress reduction, nutrition, weight control, smoke cessation, back fitness, and shall be conducted between 1100-1300 and/or 1600- 1800 or another time approved by the COR.

4.3.4.2 The contractor shall participate in various NUWCDIVNPT events. Possible events are

Bring Your Child to Work Day, Revitalization Fair, and International Day. The contractor shall provide any handouts for these events to the COR for review and approval. (CDRL A005, DI-MISC-80508B).

4.3.5 Annual Health Fair

4.3.5.1 The contractor shall organize the annual NUWCDIVNPT Health Fair with exhibits and demonstrations, and hands-on activities designed to provide information to employees about various aspects of fitness. The contractor may include healthful snacks and refreshments. This event shall be held between 1100-1300 and include decorations, such as balloons, banners, etc. to enhance its appeal. At a minimum, the health fair shall offer glaucoma, glucose, and cholesterol screenings.

4.3.6 Annual Open House

4.3.6.1 The contractor shall organize the annual Fitness Center Open House. This event shall be held between 1100-1300 and provide orientation to interested NUWCDIVNPT personnel.

This event shall include health and fitness related contests such as push up, sit up and pull up body composition evaluations, promotion of any current incentive programs being offered, and raffles. The contractor may include healthful snacks and refreshments. The contractor shall provide event improvement recommendations to the COR. Upon COR approval, the contractor shall implement recommendations.

5.0 MONTHLY REPORTS

For tasks 4.1 – 4.3, the contractor shall submit Monthly Progress and Financial Reports in accordance with Clause C-237-W001, ELECTRONIC COST REPORTING AND FINANCIAL TRACKING (eCRAFT) SYSTEM REPORTING (JUN 2018).

6.0 GOVERNMENT FURNISHED INFORMATION (GFI)

Title SOW Task

6.1 Customer Feedback Survey 4.1.2.6

6.2 Fitness Center Clearance Forms 4.1.1

6.3 Card Reader Access Reports 4.1.2.1

6.4 Educational Lectures and seminars and

NUWCDIVNPT Events handouts.

4.3.4

All GFI shall be returned to the Government upon completion of the work at the end of the five year Period of Performance

7.0 QUALITY SURVEILLANCE & PERFORMANCE STANDARDS

The Government will conduct quality surveillance via various methods including formal and informal meetings, review of technical reports, review of monthly progress reports, and deliverables.

Contractor performance will be evaluated in the areas of technical quality, cost, schedule/timeliness, management, responsiveness and regulatory compliance as follows:

• Technical Quality: The Government will evaluate technical quality using the criteria defined in the Performance Requirements Summary table (PRST), Attachment 1;

• Cost will be evaluated based upon the contractor’s ability to manage cost based on the Firm Fixed Price cost;

• Schedule/Timeliness: The Government will evaluate the contractor’s ability to meet negotiated milestones and delivery schedules and the ability to meet CDRL schedules;

• Management: The Government will evaluate the contractor’s ability to integrate and coordinated all activities needed to execute the contract;

• Responsiveness: The Government will evaluate the contractor’s responsiveness based upon the Government’s experience interacting with the contractor during performance;

• Regulatory Compliance: The Government will evaluate the contractor’s compliance with the terms and conditions of the contract relating to applicable regulations and codes.