N66604-17-Q-1739_SOW_Rev_2_KO_approved.pdf

1.0 INTRODUCTION

The purpose of this Blanket Purchase Agreement (BPA) is to establish a “Contractor

Managed Compressed Gas On-Line Ordering System” for the ordering, delivery and invoicing of specialty and common stock gases utilizing Electronic Commerce (World

Wide Web) in a secured environment.

2.0 SCOPE

2.1 The BPA will provide all authorized Naval Undersea Warfare Center Division Newport

(NUWCDIVNPT) employees (Buyers) with the ability to order compressed gases through an on-line ordering system.

2.2 This will be a paper-less “Just-In-Time” (JIT) office supply desktop to desktop ordering, delivery and invoicing system, which will utilize electronic transfer of data in a secured environment.

2.3 All orders placed against this BPA shall be paid via US Government Purchase Credit

Card by Authorized Users. The Government will provide a current “Authorized User List” to the seller and update as necessary.

2.4 This system will provide timely delivery to the final destination (building, room, and/or laboratory).

2.5 Each order shall be placed on a FILL/KILL basis. No partial orders shall be made.

3.0 TASK DESCRIPTIONS

3.1 Contractor shall provide the Buyer with pricing based on the Retail Price Sheet submitted in the Seller’s original proposal and posted on the Seller’s on-line ordering website, along with any discount offers. These prices also reflect delivery charges and the lease period of the gas cylinders on a daily, monthly, or yearly basis, whichever arrangement is most preferred by the Buyer. Contractor shall provide customer support and problem resolution for electronic transmission issues, product specification, product availability, delivery problems, returned merchandise authorization and potential invoicing and payment issues when using the on-line ordering system.

Prices to the Government shall be the same or lower than those charged the supplier’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. All prices quoted will be Free On Board (F.O.B.)

destination to the agreed upon location at NUWCDIVNPT.

3.2 Each order placed with Seller is an individual contract and shall not exceed $3,500.00, (Federal Acquisition Streamlining Act micropurchase limitation). (Seller shall not honor orders exceeding this limitation.

Seller’s bank shall include the Buyer’s ERP P.O. # (452xxxxxxxx) with each bank card transmission in the level 2 data to Citibank, the Government Credit Card provider.

3.3 Ordering Methods: The Seller shall provide an on-line electronic ordering system for all orders placed. However, telephone orders may be placed when it is not possible to use the on-line electronic ordering system.

All deliveries shall contain an invoice/delivery ticket including at a minimum, the following information:

Buyer’s ERP P.O. # (452xxxxxxxx)

Buyer’s Name and Code

Ship to Address

Date of Order

Name of the Product Ordered and Quantity

Unit Price and Total Cost for each product

Date of Delivery

An itemized invoice shall be submitted with each order or at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period for which payment has not been received, to each individual Buyer.

3.4 Fill Rate: Each order is placed on a Fill/Kill basis. No partial orders shall be made.

3.5 Seller shall make deliveries of common stock items to the agreed to location at

NUWCDIVNPT twice a week, preferably Tuesdays and Thursdays. Delivery of specialty type gases will be made on the date agreed to between the Buyer and Seller. Seller shall ensure that all cylinders are marked, labeled, shipped and stored at NUWCDIVNPT in accordance with Department of Transportation regulations. In addition, the Seller shall provide a Material Safety Data Sheet (MSDS) to the Buyer as needed.

3.6 Seller agrees to accept returns submitted within 30 days from delivery under the following conditions:

Defective products – Seller agrees to credit the full purchase price;

Wrong product delivered – Seller agrees to deliver new product within one business day at no additional cost;

Wrong item ordered – Returned product is subject to Seller’s restocking fee policy (clearly state the fee in bid submitted) ; and

Excess quantities ordered – Returned product is subject to Seller’s restocking fee policy (clearly state the fee in bid submitted).

Returned products shall be credited to the individual Ordering Customer Bankcard account during the next bill cycle and shown on the monthly sales report.

3.7 Site Access Requirements: Contractors, their employees, and agents shall wear badges while on Naval Undersea Warfare Center Division, Newport property. Badges will be issued by NUWCDIVNPT Badge and Pass Office located in Building 80 between the hours of 8:00 AM and 3:00 PM, Monday through Friday, excluding government holidays. Upon termination of employment or the contract period, the badges will be turned in to the

NUWCDIVNPT Badge and Pass Office. The name, social security number, date of birth, and birthplace of delivery drivers shall be provided at least two weeks prior to effective date of this BPA. See Clause C25 for more details.

4.0 Deliverables/Reports

4.1 Seller shall provide the ability electronically for daily downloads through the on-line ordering website. Buyers shall be able to view on-line reports detailing in chronological order each individual purchase made for the previous twelve (12) months. Specifically, the report will enumerate the following in the order listed: Enterprise Resource Planning

(ERP) Number and/or Requisition Number, Date, Account Number, item(s) description, and quantity. Upon Buyer’s request, a monthly sales report shall also be provided via email to individual Buyer including the same information.

4.2 Seller shall provide a Monthly Usage/Sales Report which details in chronological order each individual purchase made by authorized Buyers as well as any cylinder pickups/returns for the previous month via email to the NUWCDIVNPT Environmental

Department, Stacie Paquette, EMP2 Air Quality Compliance at Stacie.paquette@navy.mil.

(CDRL A001)

4.3 Seller shall provide a Quarterly Usage/Sales Report for each authorized Buyer in chronological order via email to the NUWCDIVNPT BPA, Contract Negotiator, Pamela J.

Sheehan-McGuire at pamela.sheehanmcguir@navy.mil. Reports shall include at a minimum: Buyers name, Buyers Enterprise Resource Planning (ERP) Purchase Order

(P.O.) Number, (ex: 452xxxxxxxx) items ordered, date of order and dollar value. (CDRLs

A002)