N6660416R00950001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 37

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Nov-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N66604-16-R-0095

X 9B. DATED (SEE ITEM 11)

22-Oct-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Nov-2015

CODE

NAVAL UNDERSEA WARFARE CENTER

CHESTER M. SWISZCZ, CODE 0222

CONTRACTS DEPARTMENT

1176 HOWELL STREET, BLDG. 1258

NEWPORT RI 02841

N66604 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N66604-16-R-0095

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

The purpose of this amendment is to:

1. Extend the RFP closing date from 11 Dec 2015 to 15 Jan 2016

2. Revise Section A, Notes to Offerors

3. Incorporate three additional Optional PIO CLIN’s (0016, 0017 & 0018)

4. Incorporate Clause C25 ACCESS TO GOVERNMENT SITE

5. Incorporate a revised Statement of Work

6. Incorporate revised CDRLs

7. Revise Clause 52.217-7 to identify option exercise date table

8. Respond to the following questions:

The TDP does not have a revision indicated. What is the latest revision?

The TDP revision that applies to this solicitation is the date marked on the Technical Information for Solicitation Number N66604-15-R-1398 Transducer/Nose Shell Assemblies CD provided for the RFP which is

23-OCT-2015.

The GFE list does not contain shipping containers that are required by the CIPS. Is the contractor responsible for procurring shipping containers, or will they be provided GFE? If the contractor is responsible, please provide drawings.

The Government will perform the environmental testing therefore the contractor does not require a shipping container for testing. Currently the Government does not have shipping containers to provide as GFE, so the contractor should ship the units using best commerial practices. The RFP is updated to include Clause HQ D-1-0002 PACKAGING OF

SUPPLIES.

The RFP does not provide estimated award dates for the options. For planning purposes, can the Government provide estimated award dates for the options?

The first production option will be exercised subsequent to successful completion of First Article testing. Subsequent options are anticipated to be exercised annually.

Paragraph 4.2 states "the contractor shall recommend last time buys and lifetime buys." Will the contractor be allowed to make last time buys and lifetime buys at contract award?

When the Government receives the contractor's recommendation as required by the Parts Management Plan, the Government will evaluate the recommendation and advise.

How will DMS be addressed throughout the life of the contract?

The contractor's Parts Management Plan should address periodic DMS evaluations (per applicable document 3.1.6) with life-of-contract recommendations.

For a contractor currently delivering identical components to the Government, it would be in the Government's interest to allow the option to propose a waiver of First Article Requirements for those components as defined under clause HQ C-2-

0026 WAIVER OF FIRST ARTICLE REQUIREMENTS

(NAVSEA)(SEP 1990) and clause HQ M-2-0011

WAIVER OF FIRST ARTICLE REQUIREMENTS

(CONTRACTOR TESTING). Request the RFP be ammended to add the First Article Waiver request clauses.

The RFP has been ammended to add the First Article Waiver Request Clauses HQ C-2-0062

WAIVER OF FIRST ARTICLE REQUIREMENTS

(NAVSEA) (SEP 1990) and clause HQ M-2-

0011 WAIVER OF FIRST ARTICLE

REQUIREMENTS (CONTRACTOR TESTING).

Request deletion of FAR 52.215-20 in accordance with FAR 15.403 section (c)(1).

Additional cost or pricing data may be required in order to determine whether the price is fair and reasonable or to comply with the statutory requirement for certified cost or pricing data (SEE PROVISION 252.215-7008

ONLY ONE OFFER)

Request addition of DFARS 252.219-7004 Small Business and Small Disadvantaged Business Subcontracting Plan (Test Program).

Clause 252.219-7004 Small Business and Small Disadvantaged Business Subcontracting Plan (Test Program) added to RFP.

A template or description for the personal qualification sheets and the personal data forms were not included in the RFP. Please provide.

Reference removed from RFP.

Request the government modify the RFP to allow combining First Article and option years long lead material buys in order to meet schedule and reduce the likelihood of future DMS.

The RFP contains PIO CLIN 0006, 0016, 0017, 0018 which can be exercised to procure long lead material buys. The RFP has been updated to include additional PIO CLINs (0016, 0017, 0018) for option years.

The delivery period is doubly constrained by the per-month delivery rate and the start/end dates. In order to maintain the rate of 10 units per month, we request the government modify the RFP to allow industry to specify optimal delivery start/end dates in order to address long lead material.

The RFP has been updated to change the initial delivery to 12 months after Production Options are exercised. Additionally, the RFP has been changed to allow a minimum lot size of 5 per month replacing the 16 month end date. The RFP contains PIO CLIN 0006 which can be exercised to procure long lead material buys at any time subsequent to contract award.

In order to meet schedule, we request the Government modify the RFP to add a separate long lead material CLIN for each production option to be awarded in advance of the production CLIN.

The RFP has been updated to include additional PIO CLINs (0016, 0017, 0018) for option years.

Is the government willing to relax the "no later than" delivery start date and allow more deliveries per month to meet the delivery end date?

The RFP has been updated; For CLINs 0002 - 0005, initial delivery to begin 12 months after each option is exercised. Additionally, the RFP has been changed to allow a minimum lot size of 5 per month replacing the 16 month end date.

The top-level assembly drawing for the Transducer, Nose Array Assembly and its parts list were changed in early 2015. Request the government provide “from-to” change documentation to facilitate determining what has been updated in the

TDP? ECP 48/NUE14055R2/NOR 48/NUE14055-2R2

8-Apr-2015 (6879925) and ECP 48/NUE14070R1/NOR 48/NUE14070-1, 6-Feb-2015

(PL6879925).

• NOR 48/NUE14055-2R2: On 6879925 sheet 1 in note 4 - from 6879993 to 8595315

• NOR 48/NUE14055-1 made 6879993 inactive for new procurement

• 48/NUE14070-1: For item number 37 on PL6879925 INTCON BD ASSY, delete

"ALTERNATE: 6113725"

• 48/NUE14070-3: Note added to PL6113725: "Inactive for new procurement - Use USE DRAWING PL8325563-1"

• 48/NUE14070-5: Add note to PL5856801:

Trans Array, Nose Shell Assy Inactive - Use

PL6879925

• 48/NUE14070-7: Added note to PL5728216

- "Interconnect Board Wire LIst Inactive for new procurement - use 8325563" The Government provided the "from-to" change documentation on CD Supplement 1.

The government-directed sole source of supply for the ICB Primary Connector, part number 5727577 (Hypertronics), has a 9 month delivery schedule.

We request the government modify the RFP to allow industry to specify delivery start/end dates to accommodate long lead materials.

The RFP has been updated; For CLINs 0002 - 0005, initial delivery to begin 12 months after each option is exercised. Additionally, the RFP has been changed to allow a minimum lot size of 5 per month replacing the 16 month end date.

Does the Government require the contractor to perform functional manufacturing screening/HASS testing of the nose FIR (vs. non-operational screening)? If so, will the Government provide the nose functional test equipment as GFE for performing the testing or does the contractor have to provide the STE?

The Government anticipates that the contractor will perform non-operational screening. The Governmnent will perform the tests specified in the Statement of Work, section 4.9.3.

The RFP does not address engineering reliability analyses. Does the Government require the contractor to perform a First Article reliability analyses as required by the CIPFS in paragraphs 4.2.3.1, 4.2.3.2 and 4.2.3.3? and Table VI?

Yes. The Government requires the contractor to perform reliability analysis on any proposed design changes that could potentially affect reliability of the system per the CIPFS. The analysis should be delivered as part of the First Article Test Report.

The RFP does not include a deliverable for the list of materials of construction. Does the Government require the contractor to provide the list of all First Article manufacturing materials so that the Government can verify compliance with the CIPFS paragraph 3.3.1.1 (Submarine Atmospheric Control Manual Compliance Conformance) as required by CIPFS paragraph 4.3.1.1 and Table VI?

Currently the RFP TDP is in compliance with the Submarine Atmospheric Control Manual Compliance Conformance. It is the contractor's responsibility to identify any changes to materials via variance or Engineering Change Proposal. The Government will review for compliance at the time of submittal.

The RFP does not include a deliverable for a preventive maintenance inspection. Does the Government require the contractor to provide and inspection report in accordance with CIPFS paragraph 4.2.4.1 and Table VI?

The inspection report should be delivered as part of the First Article test report.

The RFP on page 40 states in HQ-C-2-0026 (b) that the “(b) The First Article shall conform in every respect to the requirements of this contract and shall be fully tested by the Contractor to determine compliance with said requirements.” For the First Article environmental qualification tests (not manufacturing screening), will the Government perform all of the required testing as specified in the CIPFS as suggested by SOW paragraph 4.7.3?

The Government will perform all testing as specified in section 4.7.3 of the Statement of Work (SOW) of the solicitation.

The RFP on page 40 states in HQ-C-2-0026 (b) that the “(b) The First Article shall conform in every respect to the requirements of this contract and shall be fully tested by the Contractor to determine compliance with said requirements.” For the Transducer Nose Array Assemblies, will the Government perform all of the acoustic tests (both First Article and FAT), as specified in the Table VI of 8595315 (the Nose CIPFS)?

The Government will perform all testing as specified in section 4.7.3 and 4.9.3 of the Statement of Work (SOW) of the solicitation.

The RFP does not address fungus testing. Does the Government require First Article fungus testing as required by the Nose CIPFS paragraph 4.2.5.4 and Table VI?

Currently the RFP TDP is in compliance with the CIPS fungus requirement. It is the contractor's responsibility to identify any changes to materials via variance or Engineering Change Proposal. The Government will review for compliance at the time of submittal.

The RFP does not address solar radiation testing.

Does the Government require solar radiation testing as required by the Nose CIPFS paragraph

4.2.5.6 and Table VI?

Currently the RFP TDP is in compliance with the CIPS solar radiation requirement. It is the contractor's responsibility to identify any changes to materials via variance or

Engineering Change Proposal. The Government will review for compliance at the time of submittal.

The RFP states that the contractor shall provide a Contractor Work Breakdown Structure (WBS) and an Integrated Master Schedule (IMS) with the proposal. Request that the Government modify the RFP to allow contractors to submit the WBS and IMS in non-page limited appendices that do not count against the page limit of the Technical Volume.

Yes. The RFP Section L30X B.1.v has been updated to exclude from the page count limit the WBS and IMS.

What is the timeframe for the government to test and evaluate the 3 FA deliverables under CLIN 0001? It states in section 4.3.7 that the “expected” duration of first article test events is 6 months.

The estimated time frame for the Government to test and evaluate the 3 FA deliverables under CLIN 0001 is 6 months.

OY1 quantity asks for price ranges from 45 units, 10-20 units and 21-45 units. Is the range suppose to be 21-44, where 45 is already a quantity requested?

This identifies the breakdown for stepladder pricing. The QUANTITY of 45 listed only represents the maximum quantity. Proposed pricing is completed by filling in the stepladder unit price table.

Concerning the “Government Facilities on a Rent Free Basis” – how much advance notice time must be given to schedule each one of the facilities?

See clause C25.

What GFM and GFE equipment will be provided in support of the contract? Can and will additional quantities of GFP be given to the contractor? What is the pedigree of the PN 6879925 that will be provided as GFP?

RFP Section H 5252.245-9108 Government- Furnished Property specifies the GFE that will be provided in support of this contract. The Government will consider supplying additional quantities of GFP upon request.

The Government will provide functional GFP.

In section 4.7.5 it states, “ contractor shall perform fault isolation and root cause analysis of failure of deficiency that is identified during First Article testing isolated to a Transducer Array/Nose Shell Assembly deliverable.” This seems to be in contradiction to a build-to-print contract.

The Government does not anticipate any failures however, in the event that a failure or deficiency should occur, the contractor shall perform the isolation and root cause analysis as stated in Statement of Work section 4.7.5.

Section 4.9 – how many inspection audits will be conducted by the government?

The Government reserves the right to request periodic samples per Statement of Work section 4.9. No more than 1 sample per production CLIN will be selected to determine compliance with the specifications and drawings.

Block 16 states one of these CDRL is necessary when CDRL A008 and A006 are approved. CDRL A008 is self-referential and CDRL A006 is for Variances which do not impact the TDP.

Block 16 of CDLS A008 thru A00C has been updated to require "approved changes per CDRLs A005 and A007"intstead A006 and A008.

CDRL A002 applies to Firm Fixed Priced CLINs.

According to DFAR 234.201, Earned Value Management, section (1), (iv), (A) states that the application of Earned Value Management is discouraged on Firm Fixed Priced contracts. Should the FFP CLINs be removed from CDRL A002.

CDRL A002 has been updated to remove Firm Fixed Priced CLINs.

There appears to be a conflict on external EVMS reporting, there is no EVMS clause in the RFP, yet there is an Integrated Program Management Report (IPMR) requiring external EVMS reporting. Should the IPMR requirement be removed from the RFP?

The RFP has been updated to add a EVMS clause 52.234-4.

NOTES TO OFFERORS

1.Offerors shall complete all Sections identified under Provision L5 REQUIREMENTS FOR

OFFEROR COMPLETION

2. Offerors shall complete and submit the Cost Analysis Spreadsheet which is located at (SEE

CLAUSE L46):

http://www.navsea.navy.mil/Home/WarfareCenters/NUWCNewport/Partnerships/CommercialC ontracts/InformationeCraft/CostPriceAnalyst.aspx .

3. All offerors shall fill in $100,000.00 in Section B for CLIN 0006, 0016, 0017 & 0018.

4. The FEE TABLE in Section B shall be completed by the offeror and is applicable to CPFF CLINs 0001, 0007 – 0010.

5. CLINs 0011 – 0014 are Cost Reimbursement only. All offerors shall fill in the Governments following estimated costs plus applicable burdens in Section B for each CLIN.

0011 - $23,550 ($6K Material, $17,550 Travel) 0012 - $30,345 ($6K Material, $24,345 Travel) 0013 - $19,590 ($6K Material, $13,590 Travel) 0014 - $19,590 ($6K Material, $13,590 Travel)

6. All offers must be made valid through 31 JULY 2016

7. DFAR Clause 252.211-7003 UNIQUE ITEM IDENTIFIER (UID) shall apply (See RFP Section I). This clause also requires that UID information must be submitted in WAWF and that a UID tag must be affixed to the item prior to shipping.

8. Deadline for Industry Submission of Questions is hereby established. The deadline for RFP questions submission is 11/13/15 – 2:00 PM EST. After this date and time, the Government may not respond to questions received.

9. The offeror is required to submit a summary of their cost proposal for all CPFF and Cost Reimbursement line items using the NUWC Division, Newport Cost Analysis Spreadsheet (SEE Provision L46).

10. This RFP is issued under Full and Open Competition.

SECTION A - SOLICITATION/CONTRACT FORM

The standard size code 750 has been added.

The required response date/time has changed from 11-Dec-2015 02:00 PM to 15-Jan-

2016 02:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0007

The FSC code has changed from 1260 to R425.

CLIN 0008

CLIN 0009

CLIN 0010

CLIN 0011

CLIN 0012

CLIN 0013

CLIN 0014

CLIN 0016 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0016 1 Lot OPTION Provisioned Item Order

FFP

Transducer Array Nose Shell Assembly Provisioned Item Order. The PIO is for long lead items or components within scope of the SOW (YEAR 2).

FOB: Destination

NET AMT

CLIN 0017 is added as follows:

0017 1 Lot OPTION Provisioned Item Order

FFP

Transducer Array Nose Shell Assembly Provisioned Item Order. The PIO is for long lead items or components within scope of the SOW (YEAR 3).

CLIN 0018 is added as follows:

0018 1 Lot OPTION Provisioned Item Order

FFP

Transducer Array Nose Shell Assembly Provisioned Item Order. The PIO is for long lead items or components within scope of the SOW (YEAR 4).

HQ B-2-0023 CONTRACT SUMMARY FOR PAYMENT OFFICE (COST/

FIXED PRICE) (FEB 1997)

This contract includes the following mixture of cost reimbursement and fixed price line items:

CLIN Type*

0001, 0007, 0008, 0009, 0010 CPFF

0011, 0012, 0013, 0014 CR

0002, 0003, 0004, 0005, 0006, 0016, 0017, 0018 FFP

0015 NSP

*CPFF – Cost Plus Fixed Fee CR – Cost Reimbursement FFP – Firm Fixed Price NSP – Not Separately Priced

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

HQ C-2-0062 WAIVER OF FIRST ARTICLE REQUIREMENTS (NAVSEA)

(SEP 1990)

If the First Article is waived by the Government, the Contractor shall deliver supplies that are identical or substantially identical to those previously accepted by the Government under the following contract(s):

(Offeror to fill in contract number(s), as applicable. See Section M)

C11 STATEMENT OF WORK (JAN 2012)

Services are to be performed in accordance with the Statement of Work below:

1. BACKGROUND

The Naval Undersea Warfare Center Division, Newport (NAVUNSEAWARCENDIVNPT) located in Rhode Island (RI) and the Naval Undersea Warfare Center Division, Keyport (NAVUNSEAWARCENDIVKPT) located in Washington (WA) are responsible for supporting all life cycle phases of the Lightweight and Heavyweight Torpedo systems including requirements definition, design, development, integration and test of torpedo upgrades and automated test equipment, weapon procurement and production support activities, torpedo performance analysis and operational readiness, and technical support for foreign military sales. In support of these activities, these facilities maintain corporate and scientific/engineering knowledge and specialized facilities for planning, developing, and conducting research, advanced development, production hardware assessment and operational systems development for all torpedo systems including export weapons.

Currently, the United States Navy (USN) maintains an active inventory of MK48 Mod 6 and Mod 7 Heavyweight Torpedoes. The current Transducer Array/Nose Shell Assembly used in the MK48 Heavyweight Torpedo was last acquired in the early 1990’s. Recent assessments of the torpedo inventory have identified a need for the USN to acquire additional Transducer Array/Nose Shell Assemblies. In response, NAVUNSEAWARCENDIVNPT has completed an effort to modernize the Transducer Array/Nose Shell Assembly Technical Data Package (TDP) and is seeking to procure Transducer Array/Nose Shell Assemblies that meet the requirements within the TDP. The Undersea Weapons Program Office (PMS 404) will be sponsoring the Naval Undersea Warfare Center for the acquisition of these Transducer Array/Nose Shell Assemblies.

2. SCOPE

This Statement of Work (SOW) sets forth the work efforts required by the contractor to fabricate, assemble, test, inspect, package, and deliver First Article and Production Transducer Array/Nose Shell Assemblies for the MK48 Heavyweight Torpedoes to include performing program management, and engineering and technical services. The Transducer Array/Nose Shell Assemblies shall be built In Accordance With (IAW) the build-to-print TDP, Applicable document 3.1.1. All work to be performed under this SOW shall require a secure facility and personnel with required security clearances IAW Attachment #1 (DD-254).

2.1 Sponsors

This contract is sponsored by the following organizations:

1) PMS404

2.2 Funding

This contract is funded using the following categories:

1) WPN

2) FMS

3. DOCUMENTS

To the extent referenced herein, the following documents form a part of this SOW and are hereby incorporated by reference. If no revision is indicated, the revision in effect on the date of contract award applies. In the event of a conflict between the documents referenced herein and the contents of this SOW, the contents of this SOW shall take precedence. The contractor shall perform all SOW tasks IAW applicable documents identified in Table 3.1.

Reference documents in table 3.2 are provided for guidance.

3.1 Applicable Documents:

Applicable Document

Document # Document Title Date or Revision Applicable

SOW Task

3.1.1 N/A Torpedo MK 48 Transducer Array/Nose

Shell Assembly Technical Data Package N/A

4.4, 4.4.1, 4.7, 4.7.1.3, 4.7.3, 4.7.5, 4.9, 4.9.3, 6

3.1.2 6879925

(Classified Document)

Transducer, Nose Array Assembly C

4.4, 4.4.1, 4.7, 4.7.1.3, 4.7.3, 4.7.5, 4.9, 4.9.3, 6

3.1.3 8595315

(Classified Document)

Critical Item Product Fabrication Specification For Transducer Array/Nose Shell Assembly

B 4.7.2, 4.7.3, 4.9.3, 6

3.1.4 MIL-STD-3018 Parts Management 2 June 2015 4.2

3.1.5 MIL-STD-31000 Technical Data Packages 26 February 2013 4.4

3.1.6 - Torpedo Systems Department Configuration Management Plan D 4.4, 6

3.1.7 S0199-133-A-O-C Configuration Management Plan for

Undersea Weapons Program (PMS404) D 4.4, 6

3.1.8 - Undersea Weapons Program Office, Risk Process Description 8 September 2003 4.1.1, 6

3.1.9 ANSI/ISO/ASQ

9001-2008

Quality Management Systems - Requirements Standard November 2008 4.6

3.1.10 GEIA-859-A Data Management April 2012 4.3

3.1.11 MIL-HDBK-2155 Failure, Reporting, Analysis and

Corrective Action Taken

11 December 1995 4.6, 4.7.5

3.2 Reference Documents:

As stated in section 3.0, Reference Documents in table 3.2 are provided for guidance.

Applicable Document

Document # Document Title Date or

Revision Applicable SOW Task

3.2.1 MIL-STD-1521

Technical Reviews and Audits for

Systems, Equipment, and Computer Software

B 4.7.1

3.2.2 MIL-STD-1686

Electrostatic Discharge Control Program for Protection of Electrical and

Electronic Parts, Assemblies and Equipment

C 4.6

3.2.3 MIL-HDBK-263

Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically

Initiated Explosive Devices) (Metric)

B 4.6

3.2.4 - Government Qualification Acceptance

Test Plan (QATP), 52 Element Transducer Array/Nose Shell Assembly

3 August 2010 4.8, 4.10.1, 6

3.2.5

- TOR-

2007(8583)-6414, Volume 1

Technical Reviews and Audits for Systems, Equipment, and Computer

Software 1 4.7.1

3.2.6 EIA-649-B Configuration Management Standard April 2011 4.4

4. REQUIREMENTS

The contractor shall perform the tasking in this SOW IAW applicable documents listed in section 3.1. The requirements defined in sections 4.1 thru 4.6 shall be applicable throughout the period of performance of the contract including Preproduction – First Article, Integration Validation and Verification (IV&V) testing, and Production.

4.1 Program Management Plan

The contractor shall prepare a Program Management Plan (PMP). The PMP shall contain the contractor’s management and scheduling of all efforts necessary to meet the contract requirements. The contractor shall designate a Program Manager who shall have responsibility for all aspects of this contract.

Deliverables: The contractor shall deliver a Program Management Plan IAW CDRL A001

4.1.1 Integrated Program Management Report (IPMR)

The contractor shall prepare monthly Integrated Program Management Reports (IPMR) to include the efforts of all activities, including all subcontractors and suppliers.

The contractor shall include an Integrated Master Schedule (IMS) as part of the monthly IPMR detailing all program activities required for the performance of this contract. The contractor shall update the IMS monthly.

The contractor shall implement a comprehensive risk management process to include program risk areas and the program’s critical path to systematically identify, quantify, track and mitigate schedule, and technical risks. The contractor shall provide updated risk item reports, which include the identification and adjudication of risk items, within the monthly IPMR.

Deliverables: The contractor shall deliver Integrated Program Management Reports IAW CDRL A002

4.2 Parts Management

The contractor shall establish and maintain a Parts Management Plan for components that will be utilized in the construction of the Transducer Array/Nose Shell Assembly. The contractor shall use parts that meet contractual requirements. The contractor shall describe how the parts management process is validated, how process improvements are incorporated, and how process variation is controlled. The Parts Management Plan shall address these elements IAW applicable document 3.1.4.

The contractor shall recommend last-time buys, and life-time buys. The contractor shall recommend design changes to ensure continuous manufacturing and repairing capabilities IAW the Configuration Management requirements of this contract.

Deliverables: The contractor shall deliver a Parts Management Plan IAW CDRL A003

4.3 Data Management

The contractor shall establish and maintain a Data Management Program. The contractor shall prepare a Data Accession List (DAL) to maintain a current listing of all data generated in the execution of this contract. All non- CDRL data generated by the contractor and subcontractors in the performance of this contract shall be made available on the DAL and, if ordered by the Government, delivered to the Government.

Deliverables: The contractor shall deliver Data Accession Lists IAW CDRL A004

4.4 Configuration Management

The contractor shall implement a Configuration Management (CM) program to establish and maintain a Product Baseline that provides hardware, software and documentation management, change control, and status accounting for all components under CM control for each Transducer Array/Nose Shell Assembly deliverable or repair action during the contract period of performance.

In addition to the requirements of Clause HQ-C-2-0012 Configuration Management (NAVSEA) (APR 2004), the contractor shall prepare Engineering Change Proposals (ECP) for Government approval when changes are required to the TDP. The contractor shall prepare Request for Deviations (RFD) for Government approval for variances on any requirement(s). All ECPs and RFDs shall be entered into the Government’s web-based Configuration Management Database (CMPro). ECPs shall include corresponding Notices of Revision (NORs). The contractor shall provide a completed Lead Engineering Summary (LES) and CMPro Checklist for each ECP/RFD submitted via CMPro IAW applicable document 3.1.6. If the Government is unable to provide, or the contractor is unable to receive access to the CMPro Database, the contractor shall submit each deliverable in Adobe PDF (.pdf, searchable) and applicable Microsoft Office 2010 (.docx, .xlsx, etc.) formats.

The Government may issue ECPs modifying the TDP during the contract. The Government will notify the contractor of any Government ECP. The contractor shall review the ECP for cost, schedule, and technical impact.

The contractor shall notify the Procuring Contracting Officer (PCO) or Contracting Officer’s Representative (COR) of implementation impact in writing within 15 business days of receipt of the Government ECP.

Deliverables: The contractor shall deliver Engineering Change Proposals IAW CDRL A005 The contractor shall deliver Request for Deviations (RFD) - Request for Variance (RFV) IAW

CDRL A006

The contractor shall deliver Notice of Revisions (NOR) IAW CDRL A007

4.4.1 Technical Data Package Update

The contractor shall update the TDP to incorporate all contractor initiated and approved ECPs.

Deliverables: The contractor shall deliver Product Drawings/Models and Associated Lists IAW CDRL A008 The contractor shall deliver Commercial Drawings/Models and Associated Lists IAW CDRL

A009 The contractor shall deliver Special Inspection Equipment (SIE) Drawings/Models and Associated

Lists IAW CDRL A00A The contractor shall deliver Special Tooling (ST) Drawings/Models and Associated Lists IAW

CDRL A00B

The contractor shall deliver Program-Unique Specification Documents IAW CDRL A00C

4.4.2 As Built Configuration List

The contractor shall prepare a complete As-Built Configuration List (ABCL). The list shows the as-built configuration specific to each individual end item delivered under the contract. The list will be used to monitor contractor compliance with contractual hardware configuration requirements and as a baseline for continuous updating throughout the lifecycle of the item.

Deliverables: The contractor shall deliver As-Built Configuration Lists IAW CDRL A00D

4.5 Technical Meetings

4.5.1 Technical Interchange Meetings

The contractor shall conduct Technical Interchange Meetings (TIM) every other month at the contractor’s facility or via telephone conferences with Government participation. The TIMs shall include leadership and working group levels to resolve and discuss ongoing progress, status, condition of Government Furnished Property (GFP), and program issues. The contractor shall prepare meeting minutes.

Deliverables: The contractor shall deliver a Report, Record of Meeting Minutes IAW CDRL A00E

4.5.2 Technical Status Meetings

The contractor shall conduct technical status meetings every two weeks via telephone conferences with Government personnel to resolve and discuss ongoing progress, status, condition of Government Furnished Property (GFP), and program issues. The contractor shall prepare meeting minutes.

Deliverables: The contractor shall deliver a Report, Record of Meeting Minutes IAW CDRL A00E

4.6 Quality Management

The contractor shall prepare a Quality Program Plan (QPP). The QPP shall include all of the contractor’s Quality Management System (QMS) standard policies and procedures and any additional procedures required to verify appropriate quality control and compliance with all requirements of this contract. The contractor shall meet the Quality Thresholds identified in Table 1 below. The contractor shall also identify Key Quality Indicators (KQI) with associated thresholds in the QPP. The QPP shall list quantitative metrics that shall be used by this program to monitor and measure program performance including subcontractors. If the criteria are not met, the contractor shall provide an adequate rationale along with conducting an investigation to determine the reason for the noncompliance.

A Corrective Action Plan with recommended forward and backward corrective action shall be prepared for Government review and disposition. The Corrective Action Plan shall identify applicable open failure analysis and corrective action investigations and any underlying trends. If the analysis and corrective action are deemed appropriate and approved by the Government, no further action is necessary outside of implementation of the approved corrective action. If the Government concludes that the contractor’s analysis and proposed correction is inadequate, the Government may direct further analysis and correction or suspend production deliveries due to contractual noncompliance; after which production deliveries shall not resume until directed by the PCO or COR.

Event Issue Result Quality Threshold Quality Goal

FRACA Open (pending closure) Closure of FRACA. 3 Open FRACAs

1 Open

FRACA

Systemic Failures

A systemic failure shall be defined as identical failure symptoms on three different units under test. If preliminary investigation cannot rule out the possibility that all three failures have the same root cause, the failures shall be considered systemic. If at any time during

Identification and root cause analysis on any systemic failure identified.

No more than two open systemic failure investigations at any given time.

No more than one open systemic failure investigation at any given time.

production a systemic pre- Factory Acceptance Test failure is identified, the contractor shall conduct root cause analysis or perform an engineering analysis.

Table 1 – Government Quality Thresholds

The contractor shall prepare and flow down to all of its subcontractors and vendors at all tiers, quality requirements sufficient to ensure that the end items and services provided meet all requirements of this contract.

The contractor shall establish and document a Failure Analysis Program Plan as part of the QPP which generally follows the guidelines established in applicable document 3.2.11.

The contractor shall establish and implement an effective Electrostatic Discharge (ESD) control program.

Deliverables: The contractor shall deliver a Quality Program Plan IAW CDRL A00F

The contractor shall deliver Corrective Action Plan(s) IAW CDRL A00G

4.7 Preproduction – First Article

The contractor shall manufacture, test, package, and deliver First Article samples (also referred to as Preproduction samples in the specifications), using the methods and procedures proposed for production.

These samples will be tested by the contractor and the Government using approved test procedures (see task 4.7.3) to determine that the contractor, prior to starting production, is capable of producing Transducer Array/Nose Shell Assemblies that comply with the design and technical requirements of the contract. First Article manufacturing and testing must be successfully completed before the start of the manufacturing of production units.

4.7.1 Technical Program Reviews

The contractor will use reference documents 3.2.1 and 3.2.5 as guidance for planning and execution of the reviews and audits listed in the following subtasks.

4.7.1.1 Integrated Baseline Review

The contractor shall conduct an Integrated Baseline Review (IBR) at the contractor’s facility following the delivery of the PMP (see task 4.1) and meeting the entrance criteria defined below. The contractor shall prepare the IBR agenda and presentation materials for Government approval. The contractor shall address the following details of the contractor's planning during the IBR:

1. Complete coverage of the work

2. The logical scheduling of work activities

3. The adequacy of resources

4. The understanding of technical requirements

5. The identification of inherent risks

The contractor shall prepare meeting minutes from the IBR.

The IBR will be considered complete when the exit criteria defined below have been met and the PCO or COR provides notification to the contractor authorizing the contractor to proceed with First Article tasking. Once the IBR is approved by the Government, the contractor shall update the IMS based on the results of the IBR. The contractor shall resolve all assigned action items generated during the review.

Entrance and Exit Criteria for the IBR:

IBR Entrance Criteria:

a. An approved Program Management Plan (PMP)

b. An Integrated Program Management Report (IPMR)

c. An approved Parts Management Plan

d. The contractor baseline must be established and must reflect the entire scope of work documented at the appropriate level of detail before the formal IBR can be conducted.

IBR Exit Criteria:

a. Technical scope of work is fully included and is consistent with authorizing documents.

b. Key project schedule milestones are identified and supporting schedules reflect a logical flow to accomplish the work.

c. Resources (budgets, facilities, personnel, skills, etc.) are available and are adequate for the assigned tasks.

d. Tasks are planned and can be measured objectively relative to the technical progress.

e. Government accepts rationales underlying the Program Measurement Baseline as reasonable.

Deliverables: The contractor shall deliver a Meeting Agenda IAW CDRL A00H The contractor shall deliver Presentation Material IAW CDRL A00J

The contractor shall deliver a Report, Record of Meeting Minutes IAW CDRL A00E

4.7.1.2 Test Readiness Review

The contractor shall conduct a Test Readiness Review (TRR) at the contractor’s facility after meeting the entrance criteria defined below. The contractor shall notify the Government no less than 30 days prior to scheduling the TRR.

The contractor shall prepare the TRR agenda and presentation materials for Government approval. The contractor shall discuss the following details during the TRR:

1. Test plans and procedures

2. Test assets

3. Test facilities

4. Risks in the upcoming testing

The contractor shall prepare meeting minutes from the TRR.

The TRR will be considered complete when the exit criteria defined below have been met and the PCO or COR provides notification to the contractor authorizing the contractor to proceed to formal First Article testing. The contractor shall resolve all assigned action items generated during the review.

Entrance and Exit Criteria for the TRR:

TRR Entrance Criteria:

a. Action items assigned to the contractor during the IBR are closed

b. Approved First Article Test Plan and Procedures (see task 4.7.3)

c. Approved First Article Test Verification Matrix (see task 4.7.3)

d. Approved Production Screening and Proof of Life Test Procedures (see task 4.7.2)

e. An updated Integrated Master Schedule (IMS)

f. An updated Risk Assessment

g. All required resources (key test personnel, facilities, test articles, test instrumentation) have been identified and coordinated to support the planned First Article and Production acceptance tests.

TRR Exit Criteria:

a. An updated Risk Assessment

b. Completed identification and coordination of required test resources

c. A system product baseline to include updated schematics, board layouts, GERBER files, parts list, analyses, and all other design documentation (see task 4.4.1)

Deliverables: The contractor shall deliver a Meeting Agenda IAW CDRL A00H

The contractor shall deliver a Report, Record of Meeting Minutes IAW CDRL A00E

4.7.1.3 Production Readiness Review

The contractor shall conduct a Production Readiness Review (PRR) at the contractor’s facility after meeting the entrance criteria defined below. The contractor shall notify the Government no less than 30 days prior to scheduling the PRR. The contractor shall prepare the PRR agenda and presentation materials for Government approval. The contractor shall discuss the following details during the PRR:

1. Plans and resources required to attain the program's production goals

2. Efforts to eliminate manufacturing risks and known issues

3. Plans addressing obsolescence in the TDP

The contractor shall prepare meeting minutes from the PRR.

The PRR will be considered complete when the exit criteria defined below have been met and the PCO or COR provides notification to the contractor authorizing the contractor to proceed into factory production once a contract option is exercised. The contractor shall resolve all assigned action items generated during the review.

Entrance and Exit Criteria for the PRR:

PRR Entrance Criteria:

a. A Test Readiness Review (TRR) has been successfully completed

b. Action items assigned to the contractor during the TRR are closed

c. Successful completion of all First Article testing; Production Screening; and Integration

Validation and Verification (IV&V) testing (see task 4.8)

d. Approved Program Management Plan (PMP)

e. Approved Quality Program Plan (QPP)

f. An updated Risk Assessment

g. Approved Factory Acceptance Test Plan (see task 4.9.3)

h. Approved Factory Acceptance Test Procedure (see task 4.9.3)

i. Approved Factory Acceptance Test Verification Matrix (see task 4.9.3)

j. Successful Proof of Life Test (see task 4.7.2)

k. Completed identification and coordination of required test resources

l. Contractor approved Supply Sources and Vendors

m. A system product baseline to include updated schematics, board layouts, GERBER files, parts list, analyses, and all other design documentation (see task 4.4.1)

PRR Exit Criteria:

a. An updated Risk Assessment

b. An updated Integrated Master Schedule (IMS)

c. Established baseline of all factory processes

Deliverables: The contractor shall deliver a Meeting Agenda IAW CDRL A00H

The contractor shall deliver a Report, Record of Meeting/Minutes IAW CDRL A00E

4.7.2 First Article Production Screening and Proof of Life Testing The contractor shall prepare for Government approval a Production Screening and Proof of Life Test Plan IAW applicable document 3.1.3 to be used on Preproduction – First Article and Production units.

IAW applicable document 3.1.3 and the approved Production Screening and Proof of Life Test Plan, the contractor shall prepare for Government approval Production Screening and Proof of Life Test Procedures to be used on Preproduction – First Article and Production units.

The contractor shall conduct Production Screening on all Preproduction – First Article units IAW approved Production Screening procedures. The contractor shall include Production Screening results for each Preproduction

– First Article unit in the First Article Test Report (see task 4.7.4).

Margin Testing required by applicable document 3.1.3 shall be omitted during the execution of this contract.

The contractor shall conduct Proof of Life testing on a contractor manufactured Interconnect Board Assembly assembled into a Government Furnished Array Assembly. After the completion of Proof of Life testing, the contractor shall prepare a Proof of Life Report.

Deliverables: The contractor shall deliver a Test Plan – Production Screening and Proof of Life Test Plan IAW

CDRL A00T

The contractor shall deliver Test Procedure(s) - Production Screening and Proof of Life Test

Procedure IAW CDRL A00W The contractor shall deliver a Test/Inspection Report – Proof of Life Report IAW CDRL A00X

4.7.3 First Article Test Plan and Procedures

The contractor shall prepare a comprehensive Test Plan and Procedure(s) to address all First Article test requirements in applicable document 3.1.3.

The First Article Test Plan shall identify that the following First Article tests will be conducted by the Government at Government facilities:

1. Array Transmitting (Section 3.2.1.1 of applicable document 3.1.3)

2. WAS Transmit Modes (Section 3.2.1.2 of applicable document 3.1.3)

3. Array Receiving (Section 3.2.1.3 of applicable document 3.1.3)

4. WAS Receive Mode (Section 3.2.1.4 of applicable document 3.1.3)

5. Maximum Voltage (Section 3.2.1.5.1 of applicable document 3.1.3)

6. Maximum Current (Section 3.2.1.5.2 of applicable document 3.1.3)

7. Maximum Power (Section 3.2.1.5.3 of applicable document 3.1.3)

8. Maximum Operating Condition (Section 3.2.1.5.4 of applicable document 3.1.3)

9. Environment Conditions (Section 3.2.5 of applicable document 3.1.3)

10. Self-Generated Noise (Section 3.3.2 of applicable document 3.1.3)

11. Electromagnetic Interference (EMI) (Section 3.3.4 of applicable document 3.1.3)

Note: The expected duration of the test events listed above is 6 months after the delivery of all three Preproduction – First Article units based on the assumption all testing is successful.

The contractor shall prepare a Test Verification Matrix to demonstrate traceability between each test requirement and its associated test procedure.

The contractor shall obtain Government concurrence and approval of the Test Plans, Procedures and the Test Verification Matrix prior to implementation.

Deliverables: The contractor shall deliver First Article Qualification Test Plan and Procedures IAW CDRL A00K

The contractor shall deliver a Specification Requirement Verification Matrix - First Article Test Verification Matrix IAW CDRL A00L

4.7.4 First Article Test Execution and Reporting

The contractor shall conduct First Article testing IAW the approved test plan and procedures.

Upon completion of contractor First Article testing, the contractor shall provide the First Article Transducer Array/Nose Shell Assemblies to the Government to complete Government conducted First Article testing.

The contractor shall electronically log and store all required test data collected IAW the approved procedures. Stored data formats shall be non-proprietary and shall be in the contractor’s normal format consistent with best commercial practices. For testing that takes place at Government Furnished Facilities, the Government will provide the test data to the contractor. The contractor shall be responsible for reviewing and interpreting the data and conducting failure analysis on contractor hardware that fails testing.

After completion of First Article testing, the contractor shall prepare a First Article Test Report. The First Article Test Report shall include the results of all the testing and inspections conducted on the First Article Transducer Array/Nose Shell Assemblies IAW the approved First Article Qualification Test Plan and Procedures.

The First Article Test Report shall clearly demonstrate the conformance to First Article requirements defined within the Technical Data Package.

Upon successful completion of contractor First Article testing and Government acceptance of the First Article Test Report, the contractor shall deliver the First Article Transducer Array/Nose Shell Assemblies to the Government for IV&V Testing.

Deliverables: The contractor shall deliver Test/Inspection Report - First Article Test Report IAW CDRL A00M

4.7.5 Testing Failures

The contactor shall perform fault isolation and root cause analysis of any failure or deficiency that is identified during First Article testing and isolated to a Transducer Array/Nose Shell Assembly deliverable. The contractor shall prepare Failure Reporting, Analysis, and Corrective Action (FRACA) reports for Government approval. Upon Government approval, the contractor shall incorporate applicable identified corrective actions into the Transducer Array/Nose Shell Assembly TDP via ECP/RFD IAW task 4.4 & 4.4.1.

The contractor shall submit reports that include the information listed below as part of the Preliminary and Final Report:

1. Date of Hardware Receipt from Government

2. Reference designator

3. Test Phase Performed (i.e., vendor, CCA First Function, Factory Acceptance Test, pre-range, in-water, post-range, etc.)

4. Operational and environmental conditions under which the failure occurred

5. Failure analysis results including parts analysis

6. Failure history including vendor, subcontractor, factory

7. Failure trend analysis

8. Systemic failure classification (yes, no)

9. Reference to associated systemic failures (e.g., list of all failures that make it systemic)

10. Identification of root cause

11. Mission impact

12. Summary of changes

13. Criticality

Item 13, Criticality, shall be defined using the following guidelines:

Criteria: Severity of Effect Catastrophic: A failure which…