N6660416R0095.pdf

PDF 6 MB Posted Oct 22, 2015

Attached to: Transducer Array/Nose Shell Assemblies Federal contract opportunity
Solicitation number: N66604-15-R-1398
Issued by: Department of the Navy Naval Sea Systems Command

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Formal RFP document released on 22 Oct 2015 with a closing date for receipt of proposals of 11 Dec 2015

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File	Type	Posted
N6660416R00950004.pdf	PDF	Jan 11, 2016
N6660416R00950003.pdf	PDF	Dec 22, 2015
N6660416R00950002.pdf	PDF	Dec 8, 2015
N6660416R00950001.pdf	PDF	Nov 19, 2015
254_Transducer.pdf	PDF	Apr 23, 2015
TDP_Mat_Req.docx	DOCX document	Apr 21, 2015
SOWARRAY_presol.docx	DOCX document	Apr 21, 2015

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CODE

(Hour)

PAGE(S)

until 02:00 PM local time 11 Dec 2015

X B

X C X D

F 80 - 94

95 - 113

X H 114

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

DO-C9 1 121

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N66604 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 5 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

BLDG 1258

conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2

3 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

12 - 43

44 - 46

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

47 - 48

49 - 52 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 53 - 58 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 59 - 62 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

63 - 78

PART II - CO NTRACT CLAUSES

NAVAL UNDERSEA WARFARE CENTER

CHESTER M. SWISZCZ, CODE 0222

CONTRACTS DEPARTMENT

1176 HOWELL STREET, BLDG. 1258

NEWPORT RI 02841

401-843-8409

401-832-4820FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

22 Oct 2015

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N66604-16-R-0095

Section SF 30 - BLOCK 14 CONTINUATION PAGE

CLAUSES INCORPORATED BY FULL TEXT

NOTES TO OFFERORS

1.Offerors shall complete all Sections identified under Provision L5 REQUIREMENTS FOR

OFFEROR COMPLETION

2. Offerors shall complete and submit the Cost Analysis Spreadsheet which is located at (SEE

CLAUSE L46):

http://www.navsea.navy.mil/Home/WarfareCenters/NUWCNewport/Partnerships/CommercialC ontracts/InformationeCraft/CostPriceAnalyst.aspx .

3. CLIN 0006 is a PIO CLIN. All offerors shall fill in $100,000.00 in Section B for CLIN 0006.

4. The FEE TABLE in Section B shall be completed by the offeror and is applicable to CPFF

CLINs 0001, 0007 – 0010.

5. CLINs 0011 – 0014 are Cost Reimbursement only. All offerors shall fill in the Governments following estimated costs plus applicable burdens in Section B for each CLIN.

0011 - $23,550 ($6K Material, $17,550 Travel)

0012 - $30,345 ($6K Material, $24,345 Travel)

0013 - $19,590 ($6K Material, $13,590 Travel)

0014 - $19,590 ($6K Material, $13,590 Travel)

6. All offers must be made valid through 31 MAY 2016

7. DFAR Clause 252.211-7003 UNIQUE ITEM IDENTIFIER (UID) shall apply (See RFP

Section I). This clause also requires that UID information must be submitted in WAWF and that a UID tag must be affixed to the item prior to shipping.

8. Deadline for Industry Submission of Questions is hereby established. The deadline for RFP questions submission is 11/06/15 – 2:00 PM EST. After this date and time, the Government may not respond to questions received.

9. The offeror is required to submit a summary of their cost proposal for all CPFF and Cost

Reimbursement line items using the NUWC Division, Newport Cost Analysis Spreadsheet (SEE

Provision L46).

10. This RFP is issued under Full and Open Competition.

http://www.navsea.navy.mil/Home/WarfareCenters/NUWCNewport/Partnerships/CommercialContracts/InformationeCraft/CostPriceAnalyst.aspx http://www.navsea.navy.mil/Home/WarfareCenters/NUWCNewport/Partnerships/CommercialContracts/InformationeCraft/CostPriceAnalyst.aspx

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 3 Each MK48 Transducer Array First Article

CPFF

Transducer Array/Nose Shell Assembly First Article in accordance with SOW and TDP.

FOB: Destination

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

0002 45 Each OPTION MK48 Transducer Array Option 1

FFP

Transducer Array/Nose Shell Assembly Production Option 1 (Year 2) in accordance with SOW and TDP.

NET AMT

STEPLADDER PRICING

STEPLADDER NAME ITEM NO FROM QUANTITY TO QUANTITY UNIT PRICE

Transducer Array Nose Shell

Assembly Production Items

0002 10.00 20.00

21.00 45.00

0003 45 Each OPTION MK48 Transducer Array Option 2

FFP

Transducer Array/Nose Shell Assembly Production Option 2 (Year 3) in

Assembly Production Items

0003 10.00 20.00

0004 45 Each OPTION MK48 Transducer Array Option 3

FFP

Transducer Array/Nose Shell Assembly Production Option 3 (Year 4) in

Assembly Production Items

0004 10.00 20.00

0005 45 Each OPTION MK48 Transducer Array Option 4

FFP

Transducer Array/Nose Shell Assembly Production Option 4 (Year 5) in

Assembly Production Items

0005 10.00 20.00

0006 1 Lot OPTION Provisioned Item Order

FFP

Transducer Array Nose Shell Assembly Provisioned Item Order. The PIO is for long lead items or components within scope of the SOW.

FOB: Origin

0007 Job OPTION Engineering Services Option 1

CPFF

Engineering and Technical Services Option 1 (Year 2) per the enclosed statement of work

Estimated 3000 hours

0008 Job OPTION Engineering Services Option 2

CPFF

Engineering and Technical Services Option 2 (Year 3) per the enclosed statement of work

Estimated 3000 hours

0009 Job OPTION Engineering Services Option 3

CPFF

Engineering and Technical Services Option 3 (Year 4) per the enclosed statement of work

Estimated 2000 hours

0010 Job OPTION Engineering Services Option 4

CPFF

Engineering and Technical Services Option 4 (Year 5) per the enclosed statement of work

Estimated 2000 hours

0011 Lot OPTION Engineering Svcs Travel ODC (Year 2)

COST

Other Direct Costs in support of Engineering Services CLINs. Notes: (1) This is a

NOT TO EXCEED AMOUNT CLIN; (2) This CLIN is NON-FEE BEARING,

(3) This CLIN contains applicable burdens.

0012 Lot OPTION Engineering Svcs Travel ODC (Year 3)

COST

Other Direct Costs in support of Engineering Services CLINs. Notes: (1) This is a

NOT TO EXCEED AMOUNT CLIN; (2) This CLIN is NON-FEE BEARING, 0013 Lot OPTION Engineering Svcs Travel ODC (Year 4)

COST

Other Direct Costs in support of Engineering Services CLINs. Notes: (1) This is a

NOT TO EXCEED AMOUNT CLIN; (2) This CLIN is NON-FEE BEARING, 0014 Lot OPTION Engineering Svcs Travel ODC (Year 5)

COST

Other Direct Costs in support of Engineering Services CLINs. Notes: (1) This is a

NOT TO EXCEED AMOUNT CLIN; (2) This CLIN is NON-FEE BEARING, DATA

Contract Data Requirement List (CDRLs) - See Exhibit A. This line item is not separately priced.

HQ B-2-0007 LIMITATION OF COST OR LIMITATION OF FUNDS LANGUAGE

The clause entitled "LIMITATION OF COST" (FAR 52.232-20) or "LIMITATION OF

FUNDS" (FAR 52.232-22), as appropriate, shall apply separately and independently to each separately identified estimated cost.

FEE TABLE

Offeror to complete

Labor

CLIN

Labor Hours

Estimated Cost

Fixed Fee

Total Fee Percentage

0007 3,000

0008 3,000

0009 2,000

0010 2,000

Total 10,000

HQ B-2-0020 TRAVEL COSTS - ALTERNATE I (NAVSEA) (DEC 2005)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with FAR 31.205-46. The costs to be reimbursed shall be those costs accepted by the cognizant DCAA.

(b) Reimbursable travel costs include only that travel performed from the Contractor's facility to the worksite, in and around the worksite, and from the worksite to the

Contractor's facility.

(c) Relocation costs and travel costs incident to relocation are allowable to the extent provided in FAR 31.205-35; however, Contracting Officer approval shall be required prior to incurring relocation expenses and travel costs incident to relocation.

(d) The Contractor shall not be reimbursed for the following daily local travel costs:

(i) travel at U.S. Military Installations where Government transportation is available,

(ii) travel performed for personal convenience/errands, including commuting to and from work, and

(iii) travel costs incurred in the replacement of personnel when such replacement is accomplished for the Contractor's or employee's convenience.

HQ B-2-0023 CONTRACT SUMMARY FOR PAYMENT OFFICE (COST/

FIXED PRICE) (FEB 1997)

This contract includes the following mixture of cost reimbursement and fixed price line items:

CLIN Type*

0001, 0007, 0008, 0009, 0010 CPFF

0011, 0012, 0013, 0014 CR

0002, 0003, 0004, 0005, 0006 FFP

0015 NSP

*CPFF – Cost Plus Fixed Fee

CR – Cost Reimbursement

FFP – Firm Fixed Price

NSP – Not Separately Priced

Section C - Descriptions and Specifications

C11 STATEMENT OF WORK (JAN 2012)

Services are to be performed in accordance with the Statement of Work below:

1. BACKGROUND

The Naval Undersea Warfare Center Division, Newport (NAVUNSEAWARCENDIVNPT) located in Rhode Island

(RI) and the Naval Undersea Warfare Center Division, Keyport (NAVUNSEAWARCENDIVKPT) located in

Washington (WA) are responsible for supporting all life cycle phases of the Lightweight and Heavyweight Torpedo systems including requirements definition, design, development, integration and test of torpedo upgrades and automated test equipment, weapon procurement and production support activities, torpedo performance analysis and operational readiness, and technical support for foreign military sales. In support of these activities, these facilities maintain corporate and scientific/engineering knowledge and specialized facilities for planning, developing, and conducting research, advanced development, production hardware assessment and operational systems development for all torpedo systems including export weapons.

Currently, the United States Navy (USN) maintains an active inventory of MK48 Mod 6 and Mod 7 Heavyweight

Torpedoes. The current Transducer Array/Nose Shell Assembly used in the MK48 Heavyweight Torpedo was last acquired in the early 1990’s. Recent assessments of the torpedo inventory have identified a need for the USN to acquire additional Transducer Array/Nose Shell Assemblies. In response, NAVUNSEAWARCENDIVNPT has completed an effort to modernize the Transducer Array/Nose Shell Assembly Technical Data Package (TDP) and is seeking to procure Transducer Array/Nose Shell Assemblies that meet the requirements within the TDP. The

Undersea Weapons Program Office (PMS 404) will be sponsoring the Naval Undersea Warfare Center for the acquisition of these Transducer Array/Nose Shell Assemblies.

2. SCOPE

This Statement of Work (SOW) sets forth the work efforts required by the contractor to fabricate, assemble, test, inspect, package, and deliver First Article and Production Transducer Array/Nose Shell Assemblies for the MK48

Heavyweight Torpedoes to include performing program management, and engineering and technical services. The

Transducer Array/Nose Shell Assemblies shall be built In Accordance With (IAW) the build-to-print TDP, Applicable document 3.1.1. All work to be performed under this SOW shall require a secure facility and personnel with required security clearances IAW Attachment #1 (DD-254).

2.1 Sponsors

This contract is sponsored by the following organizations:

1) PMS404

2.2 Funding

This contract is funded using the following categories:

1) WPN

2) FMS

3. DOCUMENTS

To the extent referenced herein, the following documents form a part of this SOW and are hereby incorporated by reference. If no revision is indicated, the revision in effect on the date of contract award applies. In the event of a conflict between the documents referenced herein and the contents of this SOW, the contents of this SOW shall take precedence. The contractor shall perform all SOW tasks IAW applicable documents identified in Table 3.1.

Reference documents in table 3.2 are provided for guidance.

3.1 Applicable Documents:

Applicable

Document

Document # Document Title Date or Revision Applicable

SOW Task

3.1.1 N/A

Torpedo MK 48 Transducer Array/Nose

Shell Assembly Technical Data Package N/A

4.4, 4.4.1, 4.7, 4.7.1.3, 4.7.3, 4.7.5, 4.9, 4.9.3, 6

3.1.2

6879925

(Classified

Document)

Transducer, Nose Array Assembly C

4.4, 4.4.1, 4.7, 4.7.1.3, 4.7.3, 4.7.5, 4.9, 4.9.3, 6

3.1.3

8595315

(Classified

Document)

Critical Item Product Fabrication

Specification For Transducer

Array/Nose Shell Assembly

B 4.7.2, 4.7.3, 4.9.3, 6

3.1.4 MIL-STD-3018 Parts Management 2 June 2015 4.2

3.1.5 MIL-STD-31000 Technical Data Packages 26 February 2013 4.4

3.1.6 - Torpedo Systems Department

Configuration Management Plan D 4.4, 6

3.1.7 S0199-133-A-O-C

Configuration Management Plan for

Undersea Weapons Program (PMS404) D 4.4, 6

3.1.8 - Undersea Weapons Program Office, Risk Process Description 8 September 2003 4.1.1, 6

3.1.9

ANSI/ISO/ASQ

9001-2008

Quality Management Systems -

Requirements Standard November 2008 4.6

3.1.10 GEIA-859-A Data Management April 2012 4.3

3.1.11 MIL-HDBK-2155

Failure, Reporting, Analysis and

Corrective Action Taken

11 December

4.6, 4.7.5

3.2 Reference Documents:

As stated in section 3.0, Reference Documents in table 3.2 are provided for guidance.

Applicable

Document

Document # Document Title Date or

Revision

Applicable

SOW Task

3.2.1 MIL-STD-1521

Technical Reviews and Audits for

Systems, Equipment, and Computer

Software

B 4.7.1

3.2.2 MIL-STD-1686

Electrostatic Discharge Control Program for Protection of Electrical and

Electronic Parts, Assemblies and

Equipment

C 4.6

3.2.3 MIL-HDBK-263

Electrostatic Discharge Control

Handbook for Protection of Electrical and Electronic Parts, Assemblies and

Equipment (Excluding Electrically

Initiated Explosive Devices) (Metric)

B 4.6

3.2.4 -

Government Qualification Acceptance

Test Plan (QATP), 52 Element

Transducer Array/Nose Shell Assembly

3 August 2010 4.8, 4.10.1, 6

3.2.5

- TOR-

2007(8583)-6414, Volume 1

Technical Reviews and Audits for

Systems, Equipment, and Computer

Software

1 4.7.1

3.2.6 EIA-649-B Configuration Management Standard April 2011 4.4

4. REQUIREMENTS

The contractor shall perform the tasking in this SOW IAW applicable documents listed in section 3.1. The requirements defined in sections 4.1 thru 4.6 shall be applicable throughout the period of performance of the contract including Preproduction – First Article, Integration Validation and Verification (IV&V) testing, and Production.

4.1 Program Management Plan

The contractor shall prepare a Program Management Plan (PMP). The PMP shall contain the contractor’s management and scheduling of all efforts necessary to meet the contract requirements. The contractor shall designate a Program Manager who shall have responsibility for all aspects of this contract.

Deliverables: The contractor shall deliver a Program Management Plan IAW CDRL A001

4.1.1 Integrated Program Management Report (IPMR)

The contractor shall prepare monthly Integrated Program Management Reports (IPMR) to include the efforts of all activities, including all subcontractors and suppliers.

The contractor shall include an Integrated Master Schedule (IMS) as part of the monthly IPMR detailing all program activities required for the performance of this contract. The contractor shall update the IMS monthly.

The contractor shall implement a comprehensive risk management process to include program risk areas and the program’s critical path to systematically identify, quantify, track and mitigate schedule, and technical risks. The contractor shall provide updated risk item reports, which include the identification and adjudication of risk items, within the monthly IPMR.

Deliverables: The contractor shall deliver Integrated Program Management Reports IAW CDRL A002

4.2 Parts Management

The contractor shall establish and maintain a Parts Management Plan for components that will be utilized in the construction of the Transducer Array/Nose Shell Assembly. The contractor shall use parts that meet contractual requirements. The contractor shall describe how the parts management process is validated, how process improvements are incorporated, and how process variation is controlled. The Parts Management Plan shall address these elements IAW applicable document 3.1.4.

The contractor shall recommend last-time buys, and life-time buys. The contractor shall recommend design changes to ensure continuous manufacturing and repairing capabilities IAW the Configuration Management requirements of this contract.

Deliverables: The contractor shall deliver a Parts Management Plan IAW CDRL A003

4.3 Data Management

The contractor shall establish and maintain a Data Management Program. The contractor shall prepare a Data

Accession List (DAL) to maintain a current listing of all data generated in the execution of this contract. All non-

CDRL data generated by the contractor and subcontractors in the performance of this contract shall be made available on the DAL and, if ordered by the Government, delivered to the Government.

Deliverables: The contractor shall deliver Data Accession Lists IAW CDRL A004

4.4 Configuration Management

The contractor shall implement a Configuration Management (CM) program to establish and maintain a Product

Baseline that provides hardware, software and documentation management, change control, and status accounting for all components under CM control for each Transducer Array/Nose Shell Assembly deliverable or repair action during the contract period of performance.

In addition to the requirements of Clause HQ-C-2-0012 Configuration Management (NAVSEA) (APR 2004), the contractor shall prepare Engineering Change Proposals (ECP) for Government approval when changes are required to the TDP. The contractor shall prepare Request for Deviations (RFD) for Government approval for variances on any requirement(s). All ECPs and RFDs shall be entered into the Government’s web-based Configuration

Management Database (CMPro). ECPs shall include corresponding Notices of Revision (NORs). The contractor shall provide a completed Lead Engineering Summary (LES) and CMPro Checklist for each ECP/RFD submitted via

CMPro IAW applicable document 3.1.6. If the Government is unable to provide, or the contractor is unable to receive access to the CMPro Database, the contractor shall submit each deliverable in Adobe PDF (.pdf, searchable) and applicable Microsoft Office 2010 (.docx, .xlsx, etc.) formats.

The Government may issue ECPs modifying the TDP during the contract. The Government will notify the contractor of any Government ECP. The contractor shall review the ECP for cost, schedule, and technical impact.

The contractor shall notify the Procuring Contracting Officer (PCO) or Contracting Officer’s Representative (COR) of implementation impact in writing within 15 business days of receipt of the Government ECP.

Deliverables: The contractor shall deliver Engineering Change Proposals IAW CDRL A005

The contractor shall deliver Request for Deviations (RFD) - Request for Variance (RFV) IAW

CDRL A006

The contractor shall deliver Notice of Revisions (NOR) IAW CDRL A007

4.4.1 Technical Data Package Update

The contractor shall update the TDP to incorporate all contractor initiated and approved ECPs.

Deliverables: The contractor shall deliver Product Drawings/Models and Associated Lists IAW CDRL A008

The contractor shall deliver Commercial Drawings/Models and Associated Lists IAW CDRL

A009

The contractor shall deliver Special Inspection Equipment (SIE) Drawings/Models and Associated

Lists IAW CDRL A00A

The contractor shall deliver Special Tooling (ST) Drawings/Models and Associated Lists IAW

CDRL A00B

The contractor shall deliver Program-Unique Specification Documents IAW CDRL A00C

4.4.2 As Built Configuration List

The contractor shall prepare a complete As-Built Configuration List (ABCL). The list shows the as-built configuration specific to each individual end item delivered under the contract. The list will be used to monitor contractor compliance with contractual hardware configuration requirements and as a baseline for continuous updating throughout the lifecycle of the item.

Deliverables: The contractor shall deliver As-Built Configuration Lists IAW CDRL A00D

4.5 Technical Meetings

4.5.1 Technical Interchange Meetings

The contractor shall conduct Technical Interchange Meetings (TIM) every other month at the contractor’s facility or via telephone conferences with Government participation. The TIMs shall include leadership and working group levels to resolve and discuss ongoing progress, status, condition of Government Furnished Property (GFP), and program issues. The contractor shall prepare meeting minutes.

Deliverables: The contractor shall deliver a Report, Record of Meeting Minutes IAW CDRL A00E

4.5.2 Technical Status Meetings

The contractor shall conduct technical status meetings every two weeks via telephone conferences with Government personnel to resolve and discuss ongoing progress, status, condition of Government Furnished Property (GFP), and program issues. The contractor shall prepare meeting minutes.

Deliverables: The contractor shall deliver a Report, Record of Meeting Minutes IAW CDRL A00E

4.6 Quality Management

The contractor shall prepare a Quality Program Plan (QPP). The QPP shall include all of the contractor’s Quality

Management System (QMS) standard policies and procedures and any additional procedures required to verify appropriate quality control and compliance with all requirements of this contract. The contractor shall meet the

Quality Thresholds identified in Table 1 below. The contractor shall also identify Key Quality Indicators (KQI) with associated thresholds in the QPP. The QPP shall list quantitative metrics that shall be used by this program to monitor and measure program performance including subcontractors. If the criteria are not met, the contractor shall provide an adequate rationale along with conducting an investigation to determine the reason for the noncompliance.

A Corrective Action Plan with recommended forward and backward corrective action shall be prepared for

Government review and disposition. The Corrective Action Plan shall identify applicable open failure analysis and corrective action investigations and any underlying trends. If the analysis and corrective action are deemed appropriate and approved by the Government, no further action is necessary outside of implementation of the approved corrective action. If the Government concludes that the contractor’s analysis and proposed correction is inadequate, the Government may direct further analysis and correction or suspend production deliveries due to contractual noncompliance; after which production deliveries shall not resume until directed by the PCO or COR.

Event Issue Result Quality

Threshold Quality Goal

FRACA Open (pending closure) Closure of FRACA. 3 Open

FRACAs

1 Open

FRACA

Systemic

Failures

A systemic failure shall be defined as identical failure symptoms on three different units under test. If preliminary investigation cannot rule out the possibility that all three failures have the same root cause, the failures shall be considered systemic. If at any time during production a systemic pre-

Factory Acceptance Test failure is identified, the contractor shall conduct root cause analysis or perform an engineering analysis.

Identification and root cause analysis on any systemic failure identified.

No more than two open systemic failure investigations at any given time.

No more than one open systemic failure investigation at any given time.

Table 1 – Government Quality Thresholds

The contractor shall prepare and flow down to all of its subcontractors and vendors at all tiers, quality requirements sufficient to ensure that the end items and services provided meet all requirements of this contract.

The contractor shall establish and document a Failure Analysis Program Plan as part of the QPP which generally follows the guidelines established in applicable document 3.2.11.

The contractor shall establish and implement an effective Electrostatic Discharge (ESD) control program.

Deliverables: The contractor shall deliver a Quality Program Plan IAW CDRL A00F

The contractor shall deliver Corrective Action Plan(s) IAW CDRL A00G

4.7 Preproduction – First Article

The contractor shall manufacture, test, package, and deliver First Article units (also referred to as Preproduction samples in the specifications), using the methods and procedures proposed for production.

First Articles will be tested by the contractor and the Government using approved test procedures (see task 4.7.3) to determine that the contractor, prior to starting production, is capable of producing Transducer Array/Nose Shell

Assemblies that comply with the design and technical requirements of the contract. First Article manufacturing and testing must be successfully completed before the start of the manufacturing of production units.

4.7.1 Technical Program Reviews

The contractor will use reference documents 3.2.1 and 3.2.5 as guidance for planning and execution of the reviews and audits listed in the following subtasks.

4.7.1.1 Integrated Baseline Review

The contractor shall conduct an Integrated Baseline Review (IBR) at the contractor’s facility following the delivery of the PMP (see task 4.1) and meeting the entrance criteria defined below. The contractor shall prepare the IBR agenda and presentation materials for Government approval. The contractor shall address the following details of the contractor's planning during the IBR:

1. Complete coverage of the work

2. The logical scheduling of work activities

3. The adequacy of resources

4. The understanding of technical requirements

5. The identification of inherent risks

The contractor shall prepare meeting minutes from the IBR.

The IBR will be considered complete when the exit criteria defined below have been met and the PCO or COR provides notification to the contractor authorizing the contractor to proceed with First Article tasking. Once the IBR is approved by the Government, the contractor shall update the IMS based on the results of the IBR. The contractor shall resolve all assigned action items generated during the review.

Entrance and Exit Criteria for the IBR:

IBR Entrance Criteria:

a. An approved Program Management Plan (PMP)

b. An Integrated Program Management Report (IPMR)

c. An approved Parts Management Plan

d. The contractor TDP baseline must be established and must reflect the entire scope of work documented at the appropriate level of detail before the formal IBR can be conducted.

IBR Exit Criteria:

a. Technical scope of work is fully included and is consistent with authorizing documents.

b. Key project schedule milestones are identified and supporting schedules reflect a logical flow to accomplish the work.

c. Resources (budgets, facilities, personnel, skills, etc.) are available and are adequate for the assigned tasks.

d. Tasks are planned and can be measured objectively relative to the technical progress.

e. Government accepts rationales underlying the Program Measurement Baseline as reasonable.

Deliverables: The contractor shall deliver a Meeting Agenda IAW CDRL A00H

The contractor shall deliver Presentation Material IAW CDRL A00J

The contractor shall deliver a Report, Record of Meeting Minutes IAW CDRL A00E

4.7.1.2 Test Readiness Review

The contractor shall conduct a Test Readiness Review (TRR) at the contractor’s facility after meeting the entrance criteria defined below. The contractor shall notify the Government no less than 30 days prior to scheduling the TRR.

The contractor shall prepare the TRR agenda and presentation materials for Government approval. The contractor shall discuss the following details during the TRR:

1. Test plans and procedures

2. Test assets

3. Test facilities

4. Risks in the upcoming testing

The contractor shall prepare meeting minutes from the TRR.

The TRR will be considered complete when the exit criteria defined below have been met and the PCO or COR provides notification to the contractor authorizing the contractor to proceed to formal First Article testing. The contractor shall resolve all assigned action items generated during the review.

Entrance and Exit Criteria for the TRR:

TRR Entrance Criteria:

a. Action items assigned to the contractor during the IBR are closed

b. Approved First Article Test Plan and Procedures (see task 4.7.3)

c. Approved First Article Test Verification Matrix (see task 4.7.3)

d. Approved Production Screening and Proof of Life Test Procedures (see task 4.7.2)

e. An updated Integrated Master Schedule (IMS)

f. An updated Risk Assessment

g. All required resources (key test personnel, facilities, test articles, test instrumentation) have been identified and coordinated to support the planned First Article and Production acceptance tests.

TRR Exit Criteria:

a. An updated Risk Assessment

b. Completed identification and coordination of required test resources

c. A system product baseline to include updated schematics, board layouts, GERBER files, parts list, analyses, and all other design documentation (see task 4.4.1)

The contractor shall deliver a Report, Record of Meeting Minutes IAW CDRL A00E

4.7.1.3 Production Readiness Review

The contractor shall conduct a Production Readiness Review (PRR) at the contractor’s facility after meeting the entrance criteria defined below. The contractor shall notify the Government no less than 30 days prior to scheduling the PRR. The contractor shall prepare the PRR agenda and presentation materials for Government approval. The contractor shall discuss the following details during the PRR:

1. Plans and resources required to attain the program's production goals

2. Efforts to eliminate manufacturing risks and known issues

3. Plans addressing obsolescence in the TDP

The contractor shall prepare meeting minutes from the PRR.

The PRR will be considered complete when the exit criteria defined below have been met and the PCO or COR provides notification to the contractor authorizing the contractor to proceed into factory production once a contract option is exercised. The contractor shall resolve all assigned action items generated during the review.

Entrance and Exit Criteria for the PRR:

PRR Entrance Criteria:

a. A Test Readiness Review (TRR) has been successfully completed

b. Action items assigned to the contractor during the TRR are closed

c. Successful completion of all First Article testing; Production Screening; and Integration Validation and Verification (IV&V) testing (see task 4.8)

d. Approved Program Management Plan (PMP)

e. Approved Quality Program Plan (QPP)

f. An updated Risk Assessment

g. Approved Factory Acceptance Test Plan (see task 4.9.3)

h. Approved Factory Acceptance Test Procedure (see task 4.9.3)

i. Approved Factory Acceptance Test Verification Matrix (see task 4.9.3)

j. Successful Proof of Life Test (see task 4.7.2)

k. Completed identification and coordination of required test resources

l. Contractor approved Supply Sources and Vendors

m. A system product baseline to include updated schematics, board layouts, GERBER files, parts list, analyses, and all other design documentation (see task 4.4.1)

PRR Exit Criteria:

a. An updated Risk Assessment

b. An updated Integrated Master Schedule (IMS)

c. Established baseline of all factory processes

The contractor shall deliver a Report, Record of Meeting/Minutes IAW CDRL A00E

4.7.2 First Article Production Screening and Proof of Life Testing

The contractor shall prepare for Government approval a Production Screening and Proof of Life Test Plan IAW applicable document 3.1.3 to be used on Preproduction – First Article and Production units.

IAW applicable document 3.1.3 and the approved Production Screening and Proof of Life Test Plan, the contractor shall prepare for Government approval Production Screening and Proof of Life Test Procedures to be used on

Preproduction – First Article and Production units.

The contractor shall conduct Production Screening on all Preproduction – First Article units IAW approved

Production Screening procedures. The contractor shall include Production Screening results for each Preproduction

– First Article unit in the First Article Test Report (see task 4.7.4).

Margin Testing required by applicable document 3.1.3 shall be omitted during the execution of this contract.

The contractor shall conduct Proof of Life testing on a contractor manufactured Interconnect Board Assembly assembled into a Government Furnished Array Assembly. After the completion of Proof of Life testing, the contractor shall prepare a Proof of Life Report.

Deliverables: The contractor shall deliver a Test Plan – Production Screening and Proof of Life Test Plan IAW

CDRL A00T

The contractor shall deliver Test Procedure(s) - Production Screening and Proof of Life Test

Procedure IAW CDRL A00W

The contractor shall deliver a Test/Inspection Report – Proof of Life Report IAW CDRL A00X

4.7.3 First Article Test Plan and Procedures

The contractor shall prepare a comprehensive Test Plan and Procedure(s) to address all First Article test requirements in applicable document 3.1.3.

The First Article Test Plan shall identify that the following First Article tests will be conducted by the Government at

Government facilities:

1. Array Transmitting (Section 3.2.1.1 of applicable document 3.1.3)

2. WAS Transmit Modes (Section 3.2.1.2 of applicable document 3.1.3)

3. Array Receiving (Section 3.2.1.3 of applicable document 3.1.3)

4. WAS Receive Mode (Section 3.2.1.4 of applicable document 3.1.3)

5. Maximum Voltage (Section 3.2.1.5.1 of applicable document 3.1.3)

6. Maximum Current (Section 3.2.1.5.2 of applicable document 3.1.3)

7. Maximum Power (Section 3.2.1.5.3 of applicable document 3.1.3)

8. Maximum Operating Condition (Section 3.2.1.5.4 of applicable document 3.1.3)

9. Environment Conditions (Section 3.2.5 of applicable document 3.1.3)

10. Self-Generated Noise (Section 3.3.2 of applicable document 3.1.3)

11. Electromagnetic Interference (EMI) (Section 3.3.4 of applicable document 3.1.3)

Note: The expected duration of the test events listed above is 6 months after the delivery of all three Preproduction –

First Article units based on the assumption all testing is successful.

The contractor shall prepare a Test Verification Matrix to demonstrate traceability between each test requirement and its associated test procedure.

The contractor shall obtain Government concurrence and approval of the Test Plans, Procedures and the Test

Verification Matrix prior to implementation.

Deliverables: The contractor shall deliver First Article Qualification Test Plan and Procedures IAW CDRL

A00K

The contractor shall deliver a Specification Requirement Verification Matrix - First Article Test

Verification Matrix IAW CDRL A00L

4.7.4 First Article Test Execution and Reporting

The contractor shall conduct First Article testing IAW the approved test plan and procedures.

Upon completion of contractor First Article testing, the contractor shall provide the First Article Transducer

Array/Nose Shell Assemblies to the Government to complete Government conducted First Article testing.

The contractor shall electronically log and store all required test data collected IAW the approved procedures. Stored data formats shall be non-proprietary and shall be in the contractor’s normal format consistent with best commercial practices. For testing that takes place at Government Furnished Facilities, the Government will provide the test data to the contractor. The contractor shall be responsible for reviewing and interpreting the data and conducting failure analysis on contractor hardware that fails testing.

After completion of First Article testing, the contractor shall prepare a First Article Test Report. The First Article

Test Report shall include the results of all the testing and inspections conducted on the First Article Transducer

Array/Nose Shell Assemblies IAW the approved First Article Qualification Test Plan and Procedures.

The First Article Test Report shall clearly demonstrate the conformance to First Article requirements defined within the Technical Data Package.

Upon successful completion of contractor First Article testing and Government acceptance of the First Article Test

Report, the contractor shall deliver the First Article Transducer Array/Nose Shell Assemblies to the Government for

IV&V Testing.

Deliverables: The contractor shall deliver Test/Inspection Report - First Article Test Report IAW CDRL A00M

4.7.5 Testing Failures

The contactor shall perform fault isolation and root cause analysis of any failure or deficiency that is identified during First Article testing and isolated to a Transducer Array/Nose Shell Assembly deliverable. The contractor shall prepare Failure Reporting, Analysis, and Corrective Action (FRACA) reports for Government approval. Upon

Government approval, the contractor shall incorporate applicable identified corrective actions into the Transducer

Array/Nose Shell Assembly TDP via ECP/RFD IAW task 4.4 & 4.4.1.

The contractor shall submit reports that include the information listed below as part of the Preliminary and Final

Report:

1. Date of Hardware Receipt from Government

2. Reference designator

3. Test Phase Performed (i.e., vendor, CCA First Function, Factory Acceptance Test, pre-range, in-water, post-range, etc.)

4. Operational and environmental conditions under which the failure occurred

5. Failure analysis results including parts analysis

6. Failure history including vendor, subcontractor, factory

7. Failure trend analysis

8. Systemic failure classification (yes, no)

9. Reference to associated systemic failures (e.g., list of all failures that make it systemic)

10. Identification of root cause

11. Mission impact

12. Summary of changes

13. Criticality

Item 13, Criticality, shall be defined using the following guidelines:

Criteria: Severity of Effect

Catastrophic: A failure which would create a safety risk or undermine an existing safety feature.

Critical: A failure which will result in mission loss.

Major: A failure which would degrade in-water performance or cause reduction in availability.

Minor: A failure that would not be expected to cause failure or degrade performance in most cases, but will result in unscheduled maintenance or repair.

In addition to the keywords listed in the CDRL A00N Data Acquisition Document DI-SESS-81315B/T, the FRACA report shall address the following failure keywords:

a. Nonrelevant

b. Under Investigation

c. Unknown

d. Unverified

e. Component

f. Non valid

g. Contractor

h. Gov't Furnished Equipment

i. Gov't Furnished Material

Deliverables: The contractor shall deliver Failure Analysis and Corrective Action Reports (FACAR) - Factory

Failures during First Article Testing and Government Testing IAW CDRL A00N

4.8 Integration Validation and Verification (IV&V) Testing

Note: The Government will conduct IV&V Testing for the First Article Transducer Array/Nose Shell Assemblies

IAW reference document 3.2.4. First Article tests conducted by the Government are not planned to be repeated during Government IV&V testing. The expected duration of Preproduction – First Article and IV&V testing is 6 months after the delivery of all three Preproduction – First Article units based on the assumption all testing is successful.

In the event of an IV&V test failure, the contractor shall provide engineering services under task 4.10.1 to identify the root cause of the failure.

In the event the root cause is determined to be Transducer Array/Nose Shell Assembly related, the contractor shall conduct a failure analysis and prepare a corrective action report (see task 4.7.5). Upon Government approval of the proposed corrective action, the contractor shall implement approved corrective actions on the First Article

Transducer Array/Nose Shell Assembly. The Government may require First Article tests to be repeated based on the results of the contractor’s failure analysis and corrective action report. The contractor shall redeliver the corrected First Article Transducer Array/Nose Shell Assemblies after completion of any necessary testing. Upon delivery, the Government will resume IV&V testing.

Deliverables: The contractor shall deliver Failure Analysis and Corrective Action Reports (FACAR) - Factory

Failures during First Article Testing and Government Testing IAW CDRL A00N

4.9 Production

Upon successful completion of First Article testing and Government IV&V testing, the contractor shall manufacture, package, and deliver Transducer Array/Nose Shell Assemblies that meet the requirements defined in the TDP.

Production hardware will undergo a Factory Acceptance Test to verify conformance to applicable performance specification requirements. The contractor shall conduct the Factory Acceptance Test on all production units IAW the approved Factory Acceptance Test Plan and Factory Acceptance Test Procedure. The contractor shall prepare a

Factory Acceptance Test Report.

The Government reserves the right to request periodic samples of the Transducer Array/Nose Shell Assemblies from a production quantity that passed the Factory Acceptance Test. Samples will be selected at random by a Government

Inspector for submission to an activity designated by the procuring agency to determine compliance with the requirements of the specifications and drawings.

4.9.1 Program Management Reviews

The contractor shall conduct semiannual Program Management Reviews (PMRs) to be held at Naval Undersea

Warfare Center Division, Newport, RI (NAVUNSEAWARCENDIVNPT). The Government will confirm the date(s) and location no less than 30 days prior to the PMR. The contractor shall prepare the PMR agenda and presentation materials for Government approval.

The Program Management Reviews shall include the following minimum information:

1. Any changes to the Contract baseline established during the IBR

2. Any changes to Government approved plans

3. Establish the baseline for executed contract options

4. Completed and Planned Efforts

5. Schedule Performance

6. Risk Management Activities

7. Program Issues

8. Contractual Issues

9. Parts Issues

10. Acceptance Testing Status Related to Production Efforts

11. Status of Cost and Schedule Performance Data by Product-Oriented Work Breakdown Structure

(WBS)

12. Status of Each Technical Instruction including:

a. Authorized Funding/Hours

b. Expected Funding/Hours

c. Percentage of Work Complete

d. Estimate at Completion

The contractor shall prepare meeting minutes from the PMR. The contractor shall be responsible to resolve all assigned action items generated during the review.

The contractor shall deliver a Report, Record of Meeting/Minutes IAW CDRL A00E

4.9.2 Production Screening

The contractor shall conduct Production Screening on all production units IAW approved Production Screening procedures (see task 4.7.2). Production Screening results for each production unit shall be included in the Factory

Acceptance Test Report (see task 4.9.4).

4.9.3 Factory Acceptance Testing Test Plan and Procedure

The contractor shall prepare a comprehensive Factory Acceptance Test Plan and Procedure to address all Factory

Acceptance Test requirements in applicable document 3.1.3.

The Factory Acceptance Test Plan shall identify that the following Factory Acceptance Tests will conducted by the

Government at Government facilities: