Attachment 03 Motorola Tower Repeater Card Expansion and Installation SOW.pdf

Contract Number: N6470925Q0061

Attachment (3) Motorola Tower Repeater Card

Expansion and Installation

PERFORMANCE WORK STATEMENT (PWS)

SWFLANT Telecommunications Tower (SE101) 1-Channel Expansion and SUBASE

Telecommunications Tower (SE06) 1-Channel Expansion

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide SWFLANT

Telecommunications Tower (SE101) 1-Channel Expansion and SUBASE Telecommunications Tower

(SE06) 1-Channel Expansion. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform SWFLANT Telecommunications Tower (SE101) 1-

Channel Expansion and SUBASE Telecommunications Tower (SE06) 1-Channel Expansion, as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: SWFLANT is experiencing communication degradation due to the limited available telecommunication resources on SWFLANT tower SE101 and SUBASE tower

SE06. This degradation sometimes occurs when high volume critical communications are required. Therefore, it is necessary to increase the number of available telecommunications resources by adding additional channels, i.e. repeater cards, to ensure uninterrupted critical telecommunications. The SWFLANT and SUBASE towers communicate on the NAVY

Enterprise Land Mobile Radio (ELMR) system which is managed by Chief of Naval

Installations Command (CNIC). Configuration and integration of the additional channels must be performed by the service provider of the CNIC contract (Navy Global Sustainment contract (DISA/DITCO Contract HC102823C0006) in order to meet requirements of the

NAVY ELMR system.

1.3 Objectives:

Provide all necessary equipment, installation, integration, project management and systems engineering services in order to expand SWFLANT Tower (SE101) by 1 additional channel and SUBASE Tower (SE06) by 1 additional channels.

Perform in field acceptance testing upon completion to demonstrate successful completion of installation and integration.

Update all documentation to reflect the changes and update system As-builts

1.4 Scope: The contractor shall provide the following services:

Provide Project Management services to manage the timely execution of all project activities and ensure responsibilities and deliverables are completed to quality standards and as required by the Navy Global Sustainment contract.

Provide System Engineering services to perform the following:

Finalize the channel expansion design at both locations SE101 and SE06; Define the configuration and programming information required for the Navy ELMR Master Sites and the NSB Kings Bay SWFLANT (SE101) and (SE06) equipment impacted by the channel expansion; Review and update the Navy ELMR IP Plan as necessary to add the new GTR repeater channel(s) at both locations; Provide support during installation of the equipment, optimization, and acceptance testing; Develop the Optimization Test Procedures and

Acceptance Test Procedures; Resolution of technical issues.

Perform all specific tasks as indicated in Part 5.

1.5 Period of Performance: The period of performance shall not exceed 12 months.

1.6 General Information

1.6.1 Recognized Holidays: The contractor is not required to perform services on federal holidays.

1.6.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 -1700, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3 Place of Performance: The work to be performed under this contract will be performed on SUBASE Kings Bay in BLDGs 1101, 5109, and at the tower sites for

SE101 and SE06. Contractor will be required to process into the Waterfront

Restricted Area (WRA) in order to access BLDG 5109 and SE101.

1.6.4 Type of Contract: The government will award a Firm-Fixed-Price.

1.6.5 Security Requirements: Contractor personnel performing work under this contract must meet SWFLANT and Naval Submarine Base Kings Bay security access requirements, which may include a criminal background check. Failure to comply with these requirements may result in termination of this contract or removal of contractor employees from site.

1.6.6 Special Qualifications: Contractor must meet any qualification requirements associated with the NAVY Global Sustainment Contract.

1.6.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.8 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

1.6.9 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The

Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the

Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the

U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the

Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10.QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11.SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12.WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CDR Critical Design Review

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

ELMR Enterprise Land Mobile Radio

FAR Federal Acquisition Regulation

GSC Global Sustainment Contract

HIPAA Health Insurance Portability and Accountability Act of 1996

IDP Installation Design Plan

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SIPH Shore Installation Process Handbook

SWFLANT Strategic Weapons Facility Atlantic

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government shall provide access to all work sites and escorts in a timely manner as required.

3.2. Facilities: The Government shall provide adequate space for the installation of the new system equipment. The Government shall provide adequate storage for equipment shipped to site for installation.

3.3. Utilities: The Government shall provide adequate HVAC, AC and/or DC circuits and outlets, circuit breakers, and main service protectors necessary to support installation of new equipment. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 4

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform SWFLANT Telecommunications Tower (SE101) 1-Channel

Expansion and SUBASE Telecommunications Tower (SE06) 1-Channel Expansion, as defined in this Performance Work Statement except for those items specified as government furnished property and services.

5.2. Project Management Services. Provide project management services to manage the timely execution of all project activities and ensure all responsibilities and deliverables are completed to quality standards and as required by the Navy Global Sustainment contract

(DISA/DITCO Contract HC102823C0006), Appendix D Deliverable Expectation Document

(DED) for Anti-Terrorism/Force Protection (AT/FP) Ashore Program for Tech Refresh and

Upgrade ECP.

5.3. Provide System Engineering Services. Provide system engineering services to perform the following:

i Finalize the channel expansion design at both locations SE101 and SE06.

ii Define the configuration and programming information required for the Navy ELMR

Master Sites and the NSB Kings Bay SWFLANT (SE101) and (SE06) equipment that is impacted by the channel expansion iii Review and update the Navy ELMR IP Plan as necessary to add the new GTR repeater channel(s) at both locations iv Provide support during installation of the equipment, optimization, and acceptance testing v Provide support during installation of the equipment, optimization, and acceptance testing vi Develop the Optimization Test Procedures and Acceptance Test Procedures vii Resolution of technical issues

5.4. Perform a project kickoff meeting via teleconference or at SWFLANT to present the quoted design and implementation approach

5.5. Develop a project schedule and implementation plan for review during the project kickoff meeting. The schedule and implementation plan will be finalized based on agreements made and will be updated and submitted monthly under CDRL A001.

PART 5

5.6. Perform a Critical Design Review by teleconference to review the updates to the NSB

Kings Bay SWFLANT (SE101) and (SE06) IDP documentation (100% Pre-Final Package). Final revisions will be made to produce the 100% final IDP package. The updated B001 documentation

(100% Final) will be used for the installation effort

5.7. Provide GSC Appendix D, Deliverable Expectation Document (DED) documentation required to add the additional channel to the NSB Kings Bay SWFLANT (SE101) and (SE06) RF

Sites. This will include the following:

i CDRL A001 – Program Schedule and Monthly Progress Reports ii CDRL B001 – Preparation and delivery of Navy Shore Installation Process Handbook

Standard (SIPH) Installation Design Plan (IDP) documentation in the existing as-built for the

NSB Kings Bay SWFLANT (SE101) and (SE06) to reflect the changes resulting from this upgrade. In addition, the IDP updates the following documentation will be provided:

1 Complete list of new equipment provided under this submittal.

2 Update to Navy ELMR System Diagram showing the channel expansion for the

NSB Kings Bay SWFLANT (SE101) and (SE06).

3 Provide all documentation resulting from equipment upgrades and optimization detailing the final programming and configurations.

iii CDRL B002- System Acceptance Test Plans – The Test Plan will provide procedures to conduct Acceptance Testing following completion of the installation and optimization. It will include a cutover strategy that details the installation approach and cutover plan, as required, for review and approval by the Navy.

iv CDRL B003 - As-Built Drawings - The B001 IDP drawings will be red lined to show the as installed configuration. The red line changes will then be integrated to complete the final as-built configuration drawing package.

v CDRL C001 - Completed Asset Data Template – The Contractor will update the GFI baseline Asset Data for the NSB Kings Bay SWFLANT (SE101) and (SE06) to reflect the equipment and/or components, and software which have been added.

vi CDRL A002 Closeout Package – The Contractor will provide the following documents for project closeout.

1 Site Closeout Report

2 DD Form 250 – Material Inspection and Receiving Report

3 DD Form 1354 – Transfer and Acceptance of DoD Real Property

4 DD Form 1149 – Transfer of Ownership

5 System Test Report

6 Signed Site Acceptance Document

7 Asset Data IUID Registry Verification

5.8. Perform the installation of channel expansion(s) at the NSB Kings Bay SWFLANT

(SE101) and (SE06).

5.9. Perform the necessary programming and configuration updates to the Navy ELMR

Master sites to facilitate the integration of the channel expansion.

PART 6

5.10. Configure the NSB Kings Bay SWFLANT (SE101) and (SE06) equipment, set system levels, optimize, and perform in-field acceptance testing.

5.11. Administer safe work procedures for installation.

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

SWFLANTINST 5100.4N SWFLANT Safety Program Manual

SWFLANTINST M-5530.7S SWFLANT Security Manual

SUBASEINST 5530.21, Access Control Instruction

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required—usually a shall statement)

Standard Performance Threshold

(This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

PRS # 1.

The contractor shall provide all necessary equipment, installation, integration, project management and systems engineering services in order to expand SWFLANT Tower (SE101) by 1 additional channel and SUBASE

Tower (SE06) by 1 additional channels.

The contractor provided 3 additional communication channels (1 for

SWFLANT and 2 for SUBASE) to service Kings Bay users of the telecommunications towers

Minimum acceptable level of service is no dropped calls during peak periods of usage.

Validated by the

SWFLANT

Telecommunications

Manager and review of data from the system

PRS # 2

The contractor shall perform in field acceptance testing upon completion to demonstrate successful completion of installation and integration.

The contractor performed in field acceptance testing to confirm successful installation and integration of equipment

No unresolved failures identified on acceptance tests

GOVT

representative present and signed off on acceptance test

PRS # 3

The contractor shall update all documentation to reflect the changes and update system As-builts

The contractor documented the configuration changes in system As-Builts

Delivered As-Builts to GOVT representative

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

CDRL A001 –

Program Schedule and Monthly

Progress Reports

Within 30 days of contract award, and by the 5th of every month thereafter.

1 original and 2 copies, Within 30 days of contract award, and by the 5th of every month thereafter

Delivered electronically, via

MS Word or .PDF

SWFLANT

Telecommunications

Manager

CDRL B001 –

Preparation and delivery of Navy

Shore Installation

Process Handbook

Standard (SIPH)

Installation Design

Plan (IDP)

Within 60 days of contract award for

100% pre-Final design; within 120 days for 100% Final design; within 300 days for incorporation of As-

Builts and final configuration.

1 original and 2 copies, Within 60 days of contract award for 100% pre-

Final design: within

120 days for 100%

Final design; within

300 days for incorporation of As-

Builts and final configuration.

Delivered electronically, via

MS Word or .PDF

SWFLANT

Telecommunications

Manager

CDRL C001 -

Completed Asset

Data Template

Within 300 days for incorporation of As-

Builts and final configuration

1 original and 2 copies, within 300 days for incorporation of As-

Builts and final configuration.

Delivered electronically, via

MS Word or .PDF

SWFLANT

Telecommunications

Manager

CDRL A002-

Closeout Package

Within 300 days for incorporation of As-

Builts and final configuration

1 original and 2 copies, within 300 days for incorporation of As-

Builts and final configuration.

Delivered electronically, via

MS Word or .PDF

SWFLANT

Telecommunications

Manager