Amendment 0001-N6449824R4041 0001 - 14 Dec 2023.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide responses to questions received and complete minor updates to RFP Section L. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 9

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Dec-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6449824R4041

X 9B. DATED (SEE ITEM 11)

30-Nov-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Dec-2023

CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0243, RACHEL JOHNSTON

RACHEL.M.JOHNSTON6.CIV@US.NAVY.MIL

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

N64498 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6449824R4041

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

Question #1: Section L.2.1, PAGE NUMBERS AND LIMITS, states that "Past Performance References" and "Quality Management System Level 1 Procedures" are not included in the page limits. However, Section L.3, PROPOSAL CONTENT AND ORGANIZATION, states that Factor 1: QMS and Factor 3: Past Performance are included in the 30 page proposal maximum. Due to the complexity of both factors, we recommend that the government allow 40 pages in total for Factor 1 - QMS and Factor 3 - Past Performance.

Question #1 Response: The page limitations outlined in the chart found in Section L.3 have been updated.

Question #2: Is it the intention of the government to have all QMS Level 1 procedures included in Volume II? If so, please confirm that there is no limit to the number of pages provided in Volume II.

Question #2 Response: Yes, QMS Level 1 Procedures are to be included in Volume II. The page limitation for Volume II, reflected in the chart in Section L.3, has been updated.

Question #3: The RFP states that a Quality Assurance Plan is not included in the page limits. However, there is no instruction to include a Quality Assurance Plan in Section L therefore, we do not intend to include one in this proposal. Is this acceptable?

Question #3 Response: The reference to the Quality Assurance Plan has been removed from section L.2.1.

Question #4: The solicitation contains two sections numbered L.3.3: L.3.3 VOLUME IV: FACTOR 3 – PAST PERFORMANCE and L.3.3 VOLUME V: FACTOR 4 – TOTAL EVALUATED PRICE. Will the Government please clarify numbering?

Question #4 Response: Section L.3.3 has been re-numbered in proper sequence.

Question #5: Section L.2 states, "The font shall be Times New Roman with a font size of 12 throughout the document." Will the Government accept fonts smaller than 12 point for headers and footers, graphics, tables, and captions?

Question #5 Response: The solicitation is clear on its face.

Question #6: The RFP states that "Subcontracting/Teaming/Consulting Agreements, letters of intent for key personnel" are not included in the page limits. However, there is no instruction to include these items in Section L, therefore we do not intend to include them in this proposal. Is this acceptable?

Question #6 Response: If any Subcontracting/Teaming/Consulting Agreements, letters of intent are applicable to your proposal then they will need to be submitted.

Question #7: Section L.3.2 states "The Prime Contractor shall provide its Quality Management System (QMS) Level 1 Procedures meeting the requirements of ASQ/ANSI/ISO 9001:2015." In order to ease evaluation of Factor 1, can the Government please provide a list of the QMS Level 1 procedures to be evaluated?

Question #7 Response: See SOW 2.9 to access the procedures.

Question #8: The RFP states Offeror shall submit a Small Business Subcontracting Plan as part of its proposal. We intend to submit the Small Business Subcontracting Plan as part of Volume I. Is this acceptable?

Question #8 Response: Yes, that is acceptable.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

CONTENT OF PROPOSALS

L.1 GENERAL INSTRUCTIONS

The Offeror shall submit all information required by this RFP and in the same format as outlined herein. Failure to comply with the requirements of the RFP may result in the Offeror being removed from consideration for award. The Government does not assume the duty to search for data to cure problems it finds in proposals.

Proposals shall be sufficiently detailed to enable Government evaluation board members to make a thorough evaluation and to arrive at a sound determination as to whether or not the prospective Offeror has a thorough understanding of the requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet the requirements.

Pricing information should only be present in the Price Volume. No classified information shall be provided in any volume.

A “subcontractor” includes any person or entity other than the prime contractor (e.g., consultants, temporary purchased labor, or divisions, subsidiaries, and affiliates of a contractor or subcontractor) who will furnish or furnishes any effort in connection with this prospective contract.

A “major subcontractor” is considered to be any entity proposed to perform 30% or more of the total proposed contract value for the purposes of this solicitation.

Offerors shall propose base year escalation for the time period between the direct labor rate support (payroll date) and the estimated award date provided in L-211-H001, Updates to Period of Performance and Delivery Dates.

L.1.2 SOLICITATION CHANGES

Any changes or additional information (responses to questions, amendments, etc.) related to the solicitation will be made available only through the following website: https:// sam.gov/. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall provide proposals in response to any and all amendments to this solicitation by the date and time specified in the amendment(s). The cover letter /transmittal letter shall acknowledge receipt/response to the amendment version).

L.2. PROPOSAL FORMAT

Proposals shall be prepared on standard 8-1/2” by 11’ paper, set at single-spaced with 1” width margin spacing, 0” left and right indent and a single blank line before and after each paragraph. The font shall be Times New Roman with a font size of 12 throughout the document.

The Offeror’s company name, the solicitation number and the date of the proposal shall appear at the top of each page. Each page shall contain a footer that includes, at a minimum, the volume number, page number and, if applicable, restrictive legend (see FAR 52.215-1(e)).

The Non-Cost/Price Volumes of a Proposal shall not contain any reference to cost. Proposals shall be written so that Government personnel evaluating the proposal can arrive at a sound determination as to whether the proposal meets the requirements of this solicitation. To this end, the proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective Contractor has a clear understanding of the technical requirements contained in Section C of this solicitation. Statements such as "the Offeror understands", "will comply with the Performance Work Statement," "standard procedures will be employed"; "well known techniques will be used" and general paraphrasing of the Performance Work Statement are considered inadequate.

L.2.1. PAGE NUMBERS AND LIMITS

A page is defined as one sheet of paper with typing on one side when printed. When information is contained on both sides of a single sheet of paper it will be counted as two pages and shall be numbered accordingly. Partial pages count as a full page.

Specific page limitations are provided below in Table L.3. Pages that exceed the page count limit will not be evaluated by the Government. If the proposal exceeds the identified page limit, the Government will remove all pages exceeding the specified page count. Blank pages must contain only material pertinent to the page heading and marked "Intentionally Left Blank." All pages within a page limited volume shall be consecutively numbered, starting at page one, and shall not exceed the page limitation.

The following are not included in the page limitations:

Title/Cover pages Tables of Contents Glossaries of abbreviations and acronyms Subcontracting/Teaming/Consulting Agreements, letters of intent for key personnel Past Performance References and subcontractor commitment letters OCI Mitigation Plan Section J Attachments Quality Management System Level 1 Procedures

L.2.2 PROPOSAL ELECTRONIC FORMAT AND SUBMISSION REQUIREMENTS

Mailed and hand-carried proposals will not be accepted.

Electronic Delivery of Proposals via DoD SAFE Utilization of DoD SAFE is currently the only available method to deliver proposal submissions. DoD SAFE supports individual file sizes up to 8GB. When offers are submitted via DoD SAFE, the Government will receive an automated message stating that a file has been “Dropped-Off.” An offer uploaded (“Dropped-Off”) to DoD SAFE is considered to be timely when it is time stamped by the SAFE System prior to the due date and time set for receipt of offers. Late submissions will be treated in accordance with FAR 52.212-1(f) or 52.215-1(c)(3)(ii)(A).

In order to submit a proposal via DoD SAFE:

1. The Contractor shall send a request to the following email addresses rachel.m.johnston6.civ@us.navy.mil and angela.f.cusati.civ@us.navy.mil stating its intent to submit a proposal and shall include in that request a valid email address(es).

2. Within 2 business days from the date of the request, the Contractor will receive a link via email allowing it to upload/“Drop-Off” a proposal in DoD SAFE. The Contractor has 14 days from receipt of the email to “Drop-Off” its proposal in DoD SAFE. Offerors are reminded to be mindful of the deadline for receipt of proposals.

3. It is recommended that each offeror keep a screen shot of the DoD SAFE page showing that the “Drop-Off” has been completed for its records.

The DoD SAFE site is located here: https://safe.apps.mil/ Additional information on DoD SAFE from the DON CIO:

Additional information on DoD SAFE from the DON CIO:

https://www.doncio.navy.mil/ContentView.aspx?ID=12719

L.3. PROPOSAL CONTENT AND ORGANIZATION

The proposal shall contain five (5) separate volumes with page limits identified as follows:

Volume

Contents

Original (Electronic)

Copies

Page Limits

I. PROPOSAL DOCUMENTS 1 None II. FACTOR 1: QUALITY MANAGEMENT SYSTEM (QMS) 1 None

III. FACTOR 2: EQUIPMENT/TOOLING/FACILITES 1 30

IV. FACTOR 3: PAST PERFORMANCE 1 None V. FACTOR 4: TOTAL EVALUATED PRICE 1 None

L.3.1. VOLUME I: PROPOSAL DOCUMENTS

This volume is the Offeror’s contractual commitment, complete in every respect and ready for acceptance by the Government.

L.3.1.1 TRANSMITTAL/COVER LETTER

The Offeror’s proposal shall include a transmittal letter on the Offeror’s letterhead signed by an executive of the company who possesses authority to contractually bind the Offeror. The letter shall provide the name, title, phone number and e-mail address of the Offeror’s principal point of contact for the solicitation and identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The letter shall include the following information:

1. Reference the RFP number and acknowledge that it transmits an offer in response to the requirements as stated in the solicitation,

2. Identify all attachments and enclosures being transmitted as part of the response to the RFP,

3. List all subcontractors identified in the Offeror’s proposal

4. A statement that the proposal is made without qualification or exception to any terms and conditions appearing in the solicitation; or if the Offeror takes any exceptions to solicitation, provide a full explanation. Each exception shall be referenced to the applicable paragraph or contract line item number. Any exceptions made, and not clearly delineated here will not be considered or accepted.

Any material exceptions to the RFP may render the proposal unacceptable and ineligible for award.

5. A statement that the proposal is valid for at least 180 calendar days after the date established for receipt of offers.

6. If the proposal contains a “contractor team arrangement” as defined in FAR 9.601, provide information that describes the contractor team arrangement to include any information that will help the Government understand the contractor team arrangement purpose and benefit.

7. List any subcontractor commitment letters provided with the Past Performance Proposal

8. Provide the following information pertaining to the Offeror:

a. Commercial and Government Entity (CAGE) number

b. Unique Entity Identifier, (UEI) Number (assigned by SAM.gov)

c. Taxpayer Identification Number (TIN)

d. Address(es) of the location(s) at which the Offeror intends to perform the proposed effort

e. Name, address and telephone number of the cognizant Defense Contract Audit Agency

(DCAA), audit office

f. Name, address and telephone number of the cognizant Defense Contract Management

Agency (DCMA) office

g. The Offeror shall reference the most recent date on which the Offeror’s cognizant

Defense Contract Management Agency has determined the adequacy of the Offeror’s property management system and attach a copy of the determination to the cover letter.

h. If no Organizational Conflict of Interest exists, then the Offeror shall clearly state this in its cover letter.

i. Identify any beneficial interests to include: The names of the subcontractors included in its proposal in which the Offeror or Offeror's owners/management share a beneficial interest.

If a beneficial financial, management, or controlling interest exists between the prime offeror or subcontractor, the prime offeror must explicitly state the manner of the shared interest and state how it will assure that transactions between the related parties will remain at arms-length.

j. Provide the names of the other offerors who submitted proposals to the solicitation from whom the prime offeror shares a beneficial interest. The prime offeror shall include a statement in its proposal if there are no beneficial interests. Note: A beneficial interest is defined as the prime offeror, owners/management of prime offeror, or family members of owners/management having a beneficial financial, management, or controlling interest in another contractor either directly, or indirectly.

k. The names, titles, phone numbers and email addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation.

l. Offerors are instructed to provide the following Government Furnished Property information as required by FAR 45.201(c): A description of the Offeror's property Management System Plan, and any customary commercial practices, voluntary consensus standards, or industry-leading practices and standards to be used by the Offeror in managing Government property.

The Offeror shall submit a copy of their Government Property Management System Plan to be used in managing Government Property in accordance with FAR 52.245-1. The Plan should include a timeline for implementing a formal Property Management System that will be used to manage Government Property in its possession. Alternatively, the contractor may provide a confirmation letter of an approved Property Management System from Defense Contract Management Agency (DCMA) within the 3 years from solicitation issuance date.

L3.2 VOLUME II: FACTOR 1 – QUALITIY MANAGEMENT SYSTEM

The Prime Contractor shall provide its Quality Management System (QMS) Level 1 procedures meeting the requirements of ASQ/ANSI/ISO 9001:2015.

L3.3 VOLUME III: FACTOR 2 – EQUIPMENT/TOOLING/ FACILITIES

Proposals shall include the following:

1. Identify and describe all existing physical manufacturing facilities to be used for the design, testing, andproduction of solid waste processing equipment that meet the requirements stated in Section 3.0 of the

SOW.

2. Provide a table identifying existing tooling and equipment (exclusive of hand tools and powered hand tools) that will be used in the production assembly and testing of this equipment. The table shall include:

a. Type of equipment/tool, make, model, quantity

b. Identification of whether numerically or manually controlled

c. Description of the size, capacity and capability of each machine

L3.4 VOLUME IV: FACTOR 3 – PAST PERFORMANCE

List up to four (4) relevant contracts performed within the last three (3) years by the Offeror whether completed or not, including Federal, State and Local Government and private sector contracts. If subcontractor experience is submitted for consideration as part of the proposal, the Offeror should include a commitment signed by Offeror and subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will not be evaluated or considered. Affiliate companies, sister companies, teaming arrangements, joint venture agreement, etc., will be considered provided that sufficient documentation is included in the proposal. The primary offering entity must demonstrate that the affiliate will perform significant and critical aspects of the contract if awarded. Documentation includes a copy of the signed arrangement such as documented affiliation, a copy of the teaming agreement, a copy of the joint venture agreement, etc. Per FAR 15.305(a)(2)(vi), If the joint venture does not demonstrate past performance for award, the past performance of each party to the joint venture will be considered.

For evaluation of Past Performance, the Government may use information from any sources available to it including, but not limited to, the Contract Performance Assessment Reporting System (CPARS.gov)), Federal Awardee Performance and Integrity Information System (FAPIIS), and Electronic Subcontract Reporting System (eSRS). The Government may review relevant past performance information from other sources or through the use of questionnaires. Offerors should provide relevant past performance information for similar or related work that has taken place during the last three years. Each Offeror has the opportunity to provide in its proposal any information regarding its past performance of contracts similar to the Government's requirement that it would like the Government to consider. This includes information that the Offeror considers essential to the Government's evaluation or explanatory information of poor performance.

Offerors should provide the following information:

1. Contract Number (and name of Contract’s Prime Contractor if applicable)

2. Customer/Agency

3. Contracting Officer /Technical Point of Contact/POC (names and telephone numbers)

4. Brief description of the scope of work (as compared to the tasks/requirements of this SOW)

5. Contract type

6. Award Price

7. Total Labor-Hours of Effort

8. Period of Performance

9. Contract Deliverables

To provide information, the Government may contact the points of contact listed, however, the Government is not required to do so. The Government may contact references other than those provided by the Offeror to evaluate past performance.

L3.5 VOLUME V: FACTOR 4 – TOTAL EVALUATED PRICE

L.3.5.1 COMPLETED STANDARD FORM (SF) 33 SOLICITATION OFFER AND

AWARD DOCUMENT

Offerors shall submit the Standard Form 33, “Solicitation, Offer and Award,” for the solicitation and each amendment, as applicable with blocks 12 through 18 completed/signed by the Offeror and signed by or an authorized party in Block 17. Electronic signatures by responsible parties and electronic, mechanically-applied, or printed dates may be used and shall be considered original signatures and dates.

L3.5.2 RFP FILL-INS

The document shall not be embellished with any cover or binding. If the Offeror makes any qualifications to any provisions in the RFP, all such qualifications shall be listed in the transmittal letter to the proposal.

Offerors must fill in all areas of the RFP that contain Offeror fill-ins, including proposed costs including unit price and fees for each CLIN/SLIN in Section B. In accordance with 52.252-1 Solicitation Provisions Incorporated by Reference, in lieu of submitting the full text, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer or they may elect to submit a completed RFP document in its entirety. (Note - This information is exempt from the font and spacing requirements identified under Paragraph L.2.1). Special attention should be taken to accurately enter the prices required in Section B.

Offerors shall submit signed Section K signed Representations, Certifications and Acknowledgements and System for Award Management (SAM). Offerors shall ensure that Representations and Certifications in SAM are current in the Online Representations and Certifications (ORCA) database at www.SAM.gov.

Each Offeror is required to submit a Price Volume for all priced CLINs. Electronic copies, shall be submitted on separate media, using MS Word/MS Excel as applicable and shall be in accordance with Section L.2.2, Proposal Electronic Format and Submission Requirements.

Total quantities and ODC amounts are estimates only to establish ceiling amounts, and do not necessarily reflect the total amount of ODCs that the Government will actually order. The Government may order less than the total quantities or may order up to the maximum quantities listed in Section B.

Ground Rules and Assumptions:

a. As this is a competitive acquisition with adequate competition anticipated, any price documentation requested shall not be certified cost or pricing data in accordance with FAR 15.406-2. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors and may conduct negotiations with the Offeror, pursuant to FAR Part 15.403-4, in order to ensure a reasonable and realistic price. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2. Offeror shall acknowledge the requirement to provide additional cost or pricing information and certify the data prior to award if/when requested by the Government.

b. The Offeror shall provide sufficient information to support its price as well as an explanation of all ground rules and assumptions that affect the price estimates. Any apparent imbalances in the pricing, high or low proposed prices as compared to historical data, or any other anomalies should be fully explained. Topics to be addressed include, but are not limited to, investments, programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns), etc.

L3.5.3 ORGANIZATIONAL CONFLICT OF INTEREST (OCI) MITIGATION PLAN

The Offeror’s OCI Mitigation Plan shall be provided in Volume I.

In accordance with Section C, the OCI provision of this section, Offerors shall identify any and all conflicts of interest or potential conflicts of interest related to this solicitation. Offerors shall follow the below described two-step process for identifying known or potential OCI issues to the Government for this solicitation.

Offerors shall submit a statement in affirmation or negation whether they have an OCI conflict regarding this solicitation. If OCI issues are present or anticipated, Offerors shall provide details and submit an OCI mitigation plan and its corporate policy for resolving as part of their proposal submission. If it is believed that no conflicts of interest exist, then the Offeror shall clearly state this in their offer cover letter, in addition to providing their corporate policy for resolving OCIs. Organizational charts and/or corporate policy are authorized to be submitted in addition to the OCI Mitigation Plan and do not count toward any page limitation.

(End of Summary of Changes)