A-E Services_Statement of Work_Final 7-1-24.docx

STATEMENT OF WORK (SOW)

FOR

ARCHITECTURAL AND ENGINEERING (A-E) SERVICES

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity that is responsible for research and development, testing and evaluation, engineering, and fleet support for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 102, Infrastructure Division, which is responsible for facility maintenance, repair of various buildings, and whole building systems, equipment, and machinery involved in overall building and facility operations.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable Contractor badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U.S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship.

Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and to notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice shall include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and, the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either

a. Confirm the conduct is in violation and when necessary direct the mode of further performance;

b. Countermand any communication regarded as a violation;

c. Deny that the conduct constitutes a violation and when necessary direct the mode of further performance; or

d. In the event the notice is inadequate to make a decision, then advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

Naval Surface Warfare Center, Philadelphia Division, (NSWCPD) is the Navy’s center for excellence for ships and ship systems. NSWCPD provides full-spectrum research, development, testing, and evaluation (RDT&E); in-service engineering; and, fleet support for the Navy’s surface and under-sea vehicles. NSWCPD’s expertise spans across more than forty (40) disciplines, from electrical and mechanical engineering to computer engineering and physics. NSWCPD’s technical-use facilities and spaces are responsible for conducting tests, diagnostics, and evaluations of new, emerging, production-representative, and in-service systems.

In general, the NSWCPD Infrastructure Division (Code 102) is responsible for the planning, maintenance, operation, and repairs regarding NSWCPD facilities. The Infrastructure Division (Code 102) of NSWCPD provides Infrastructure Management Services for NSWCPD facilities and infrastructure ranging from office and light-laboratory space to industrial and high-bay space, and including facility-related low-to-medium voltage utilities. Code 102’s responsibilities include design and engineering; facility planning; space management; sustainment, repair, and maintenance (SRM); construction project management; and, associated Environmental and Safety and Health Services for all NSWCPD RDT&E facilities.

NSWCPD occupies and maintains approximately fifteen (15) buildings totaling about 1.4-million gross square feet that include the above-described wide range and mix of uses. Attachment 1 shows the following main buildings occupied and maintained by NSWCPD at the Philadelphia Navy Yard: Bldgs 1000, 542, 633 Complex, 666, 745, 29, 531, 1032, 4, 87, 776, 756, 77H, 77L, and 771.

The Contractor shall support NSWCPD site and facility efforts in the following areas:

a. Graphics Design Support,

b. Conceptual Design Support,

c. Preliminary Design Support,

d. Detailed Design Support,

e. Outfitting, Installation, Test, and Evaluation Design Support regarding building systems,

f. Design Logistics Documentation Support,

g. Design Environmental Impact Support,

h. Design Administrative Tracking Support,

i. Professional Engineering Stamp and Licensed Professional Engineer Support, and

j. Design Program Support.

2.0 APPLICABLE DOCUMENTS, REFERENCES, AND ATTACHEMENTS

2.1 Technical and Engineering References and Standards: The following is a non-exhaustive list of sources for technical architectural, engineering, and construction (A/E/C) standards and specifications. The Contractor shall follow all required standards based on local, state, and national laws and conform to industry best practices. These documents can be referenced at the websites where cited. The Contractor shall reference and utilize the latest version available when performing tasks within this SOW.

2.1.1 DODI 5000.02 Operation of the Defense Acquisition System (http://dtic.mil/whs/directives/corres/pdf/500002_interim.pdf)

2.1.2 Occupational Health and Safety Administration (OSHA) https://www.osha.gov/

2.1.3 National Fire Protection Association (NEPA) www.nfpa.org/

2.1.4 Environmental Protection Agency (EPA) www.epa.gov/

2.1.5 National Electrical Code (NEC) http://catalog.nfpa.org/

2.1.6 Department of Defense (DOD) www.defense.gov

2.1.7 Department of Energy (DOE) www.energy.gov/

2.1.8 Department of Defense (DoD) Facilities Criteria (FC) 1-300-09N (“Design Procedures”) located at http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/fc-1-300-09n

2.1.9 DoD Unified Facilities Criteria (UFC) 1-200-01 (“General Building Requirements”) located at http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01

2.1.10 All Other DoD UFC Technical Publications applicable to specific Task Orders issued under this contract located at http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

2.1.11 Unified Facilities Guide Specifications (UFGS) located at http://www.wbdg.org/ffc/dod/unified-facilities-guidespecifications-ufgs

2.1.12 Regional Specifications located at http://www.wbdg.org/ccb/browse_cat.php?o=3&c=43

2.1.13 Design-Build Request for Proposal Web Site located via the Whole Building Design Guide (WBDG) at http://www.wbdg.org/ffc/navy-navfac/design-build-request-proposal

2.1.14 “Document Review and Checking System” (DrChecks) from ProjNet located at https://www.projnet.org/

2.1.15 U.S. Army Corps of Engineers (USACE) “Safety and Health Requirements Manual” (EM 385-1-1)

2.1.16 Secretary of the Interior’s Standard for Rehabilitation and Guidelines for Rehabilitating Historic Buildings guidance located at http://www.nps.gov/tps/standards/rehabilitation.htm, http://www.nps.gov/tps/taxincentives. htm, and http://www.nps.gov/tps/how-to-preserve/briefs.htm

2.1.17 DoD UFC 3-120-10 (“Interior Design”) located at http://www.wbdg.org/ffc/dod/unified-facilities-criteriaufc/ ufc-3-120-10

2.1.18 OPNAVINST 11010.20H (“Facilities Project Instruction”)

2.1.19 “Sustainability & Energy Data Record Card” available via the WBDG website at http://www.wbdg.org/FFC/NAVFAC/navfac_sustainable_energy_data_record_card.pdf

2.1.20 NAVFAC Engineering and Construction Bulletin (ECB) Issue No. 2014-01, “NAVFAC’s Building Information Management and Modeling (BIM) Phased Implementation Plan” dated 14 October 2015, located at http://www.wbdg.org/FFC/NAVFAC/ECB/ecb_2014_01.pdf

2.1.21 DoD UFC 1-300-08 (“Criteria for Transfer and Acceptance of DoD Real Property”) located at http://www.wbdg.org/FFC/DOD/UFC/ufc_1_300_08_2009_c2.pdf

2.1.22 DoD UFC 3-220-01 (“Geotechnical Engineering”) located at http://www.wbdg.org/FFC/DOD/UFC/ufc_3_220_01_2012.pdf

2.1.23 DoD UFC 1-200-02 (“High Performance & Sustainable Building Requirements”) located at http://www.wbdg.org/FFC/DOD/UFC/ufc_1_200_02_2016.pdf

2.1.24 Deputy Secretary of Defense Memorandum (Subj: Access for People with Disabilities) dated 31 October 2008

2.1.25 OPNAVINST 4535.1B (“Vending Facility Program for the Blind on Federal Property”)

2.1.26 DoD UFC 3-440-05N (“Tropical Engineering”) located at http://www.wbdg.org/FFC/DOD/UFC/ufc_3_440_05n_2004_c2.pdf

2.1.27 DoD UFC 4-010-01 (“DoD Minimum Antiterrorism Standards for Buildings”) located at http://www.wbdg.org/FFC/DOD/UFC/ufc_4_010_01_2012_c1.pdf

2.1.28 DoD UFC 3-600-01 (“Fire Protection Engineering for Facilities”) located at http://www.wbdg.org/FFC/DOD/UFC/ufc_3_600_01_2016_c1.pdf

2.1.29 DoD UFC 3-601-02 (“Operation and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems”) located at http://www.wbdg.org/FFC/DOD/UFC/ufc_3_601_02_2010.pdf

2.1.30 NAVFAC Engineering and Construction Bulletin (ECB) 2008-03, “Acceptance Testing of Critical Systems” dated 25 September 2008, located at http://www.wbdg.org/FFC/NAVFAC/ECB/ecb_2008_03.pdf

2.1.31 U.S. Air Force Center for Engineering and the Environment (AFCEE) Building Information Modeling (BIM) Requirements

2.1.32 Cost Engineering Policy and Procedures located at http://www.wbdg.org/ccb/browse_cat.php?c=273

2.1.33 U.S. Army Corps of Engineers (USACE) “Cost and Schedule Risk Analysis (CSRA) Guidance” located at http://www.nww.usace.army.mil/Missions/Cost-Engineering/

2.1.34 AACEi 56R-08 (“Cost Estimate Classification System - Building and General Construction”) located at http://www.aacei.org/

2.2 Additional References: The guidance and requirements provided in the Additional Naval Facilities Command (NAVFAC) and Regional References listed below provide information to supplement the contract scope. The guidance provided by these references is required for all applicable Task Orders (T.O.s) issued under this contract. Unless noted otherwise, use the latest versions of these references as of the award date of each T.O. as the basis for providing the product(s) under the respective T.O.

2.2.1 NAVFAC Electronic Project Generator (EPG) Program and the EPG Application Support page

2.2.2 Commander, Navy Installations Command (CNIC) Notice 4101 (“Roofing System Design and Construction for MILCON Building Projects and Major FSRM Roof Replacements”) dated 10 June 2010

2.2.3 NAVFAC Business Management System (BMS) - Process B-11.3.2: MILCON General Project Development and Evaluation Guidance

2.2.4 NAVFAC Engineering and Construction Bulletin (ECB) Issue No. 2010-01, “Marine Corps BEQ, Gross Building Allowance (GBA) Calculation Change”

2.2.5 NAVFAC Engineering and Construction Bulletin (ECB) Issue No. 2010-04, “Marine Corps BEQ, Gross Building Allowance (GBA) Calculation Change (Additional Guidance)”

2.2.6 NAVFAC Engineering and Construction Bulletin (ECB) Issue No. 2010-05, “Solar Roof Technologies”

2.2.7 Executive Order 13423 (“Strengthening Federal Environmental, Energy, and Transportation Management”)

2.2.8 ICPG 705.2 Construction of Sensitive Compartmented Information Facilities Inside the United States, 2009

(FOUO)

2.2.9 LANT Instruction 1030.1A (“Command Lead Policy for Design, Construction, Renovation, Repair, and Maintenance of Facilities”) - November 26, 2002 - (without appendices)

2.2.10 PWCNORVA Instruction 11300.10F Utilities System (22 July 1993)

2.2.11 CNRMA Instruction 4100.1 Regional Energy Management Program dated 28 September 2009 (attached)

2.2.12 Value Engineering, Functional Analysis Concept Development (FACD)/Design Charette Design

2.3 Statement of Work Attachments: The SOW attachments numbered and listed below provide additional guidance and/or requirements for this contract and are incorporated by reference. Unless noted otherwise, use the latest versions as of the award date of each Task Order (T.O.) as the basis for providing the product(s) under the respective T.O.

(1) Philadelphia Navy Yard Site Map;

(2) Example T.O. Task Lists & Durations;

(3) Design Quality Control Requirements;

(4) Storm-water Protection Report Requirements;

(5) Designer-to-NSWCPD Code 102 Report Requirements;

(6) Designer-to-NSWCPD Code 102 Presentation Requirements;

(7) Functional Analysis Concept Development (FACD) Requirements;

(8) Design Charrette Requirements; and

(9) Post Construction Award Services Requirements.

3.0 SCOPE OF WORK

3.1 Contract Scope Description: Comprehensive Architectural-Engineering (A-E) services are required for planning, design, and construction services in support of new construction, repair, replacement, demolition, alteration, and/or improvement of military and other governmental facilities. Projects may involve single or multiple disciplines, including, but not limited to, architectural, structural, mechanical, electrical, civil, landscape design, environmental, fuel storage and transportation facilities, fire protection, instrumentation and controls, and interior design. Individual Contract Data Requirement Lists (CDRLs) referenced in Section 4 of this contract will be identified specifically at the task order level. Specific types of A-E services that may be required under this contract include:

3.1.1 Planning Services, including those associated with the development of project programming documentation (for example, DD Form 1391); facility evaluations/site investigations; cost estimation; facility planning services including project programming, and scope development; conceptual pricing development; development of alternatives including economic analysis; interior space planning/design; collateral equipment inventories; facility analysis, including general condition assessment including code compliance; energy utilization studies; life safety analysis; exterior and interior hazardous material surveys and analysis; site investigation services including geotechnical investigation in support of foundation design recommendations; utility location/identification; site access studies; site topographic studies, including flood zones and fetch analysis; environmental soil sampling; and, analysis traffic analysis.

3.1.2 Design Services, including development of design-build RFP packages; development of contract documents for design-bid-build; full design for new construction and renovations of facilities, including, but not limited to light laboratory facilities, administrative facilities, training facilities such as operational, maintenance, or classrooms, industrial facilities such as maintenance shops, manufacturing, public works shops, and warehouses and facilities that require phased construction due to operational requirements.

3.1.3 Construction Services, including submittal reviews, field consultation, and Operation and Maintenance Support Information (OMSI), contractor submittal reviews, field consultation and inspections and obtaining permits and regulatory approvals.

3.1.4 Meetings: The Contractor shall conduct meetings as directed by either the Contracting Officer or the NSWCPD Technical Point of Contact (TPOC). For these meetings the Contractor shall

a. host periodic progress meetings in a communications means and interval as approved by the TPOC;

b. author and send out a meeting agenda to stakeholders electronically prior to the meeting; and

c. author and send out meeting minutes electronically to stakeholders that include an action-item list, revising based on stakeholder feedback.

3.2 A-E firms may be required to prepare cost estimates utilizing the MCACES MII estimating system, specifications in the SPECSINTACT program, design-build RFPs utilizing Design-Build Masters programs, and drawings in AutoCAD (2016 or higher) utilizing the National CADD Standards format with NSWCPD specified modifications. 3D and BIM modeling may also be required. Selected A-E firm will be required to provide documents in PDF format. Final documents will require electronic signatures following the NSWCPD signature process and using required software. Projects may require design in the metric system (SI), when needed. As defined by paragraph 1-5 of Reference 2.1.28, UFC 3-600-01, Fire Protection Engineering for Facilities, this contract will require the services of a licensed fire protection engineer or sub-consultant.

3.3 Asbestos and/or lead-based paint assessments may be required on this contract to determine the presence of hazardous material during removals/demolition or at utility points of connections. Work on and around waterfront structures, including under deck and underwater, and work in confined spaces may be required on this contract. A-E firms must be able to accept work that involves asbestos, lead paint, PCBs, and other hazardous materials, work on and under waterfront structures, and in confined spaces.

3.4 All engineering and design services shall comply with the most current edition of UFC 1-300-09N Design Procedures, and other requirements as indicated on the Whole Building Design Guide Web Site (www.wbdg.org). Selected A-E firm is required to have online access to web-based support programs and email via the internet for routine exchange of correspondence/information. A-E firm is required to submit and maintain an A-E Accident Prevention Plan (APP) in accordance with USACE EM 385-1-1 for each project on this contract and Activity Hazard Analysis (AHA) for each in-field action. Key personnel, including sub-consultants, must be U.S. citizens and able to obtain security clearances as required.

3.5 Project Locations: Projects located primarily in Philadelphia, Pennsylvania, at the Philadelphia Navy Yard (also known as the Philadelphia Naval Business Center (PNBC)) for NSWCPD, but may also include services for other locations within a fifty- (50-) mile radius of the Philadelphia Navy Yard.

3.6 Task Orders: Each T.O. will be initiated by a Statement of A-E Services (SAES) that will provide the description of the particular task(s) that will be required for the project. Each T.O. will include supporting data that is specific to the project and is the best information available as of the date that the T.O. is issued. If any conflicts occur between a T.O. SAES and the applicable references and/or attachments, including this document, the T.O. SAES governs.

3.6.1 Other Professional Services: T.O.s may be issued for other than design services including, but not limited to, the following -

a. DD Form 1391 Document, Military Construction Project Data;

b. Studies/Engineering Investigations;

c. Performance of Post-Award Construction Services (PCAS); and

d. Preparation of Operation and Maintenance Support Information (OMSI) for NSWCPD In-House prepared design-bid-build (DBB) projects.

3.7 A-E Fee Proposal Format: Use a Microsoft (MS) Excel workbook for submitting A-E fee proposals. All A-E fee proposals must be submitted using this workbook, along with all applicable substantiating backup information. An electronic copy of the MS Excel workbook may be obtained from the NSWCPD Contracting Officer (KO) or TPOC. In general, the A-E fee proposal shall show work tasks, labor categories, level of effort (LOE) in hours, unit and extended labor costs, and any other direct costs.

3.8 Schedule of A-E Fees: Each T.O. will be negotiated at the time of issue, based on the prices negotiated under this contract for the various standard services. Prices for services for which fixed rates are not determined at the time of this basic contract award will be negotiated for the T.O. based on fixed prices for hourly rates and other available standard rates for services.

a. Options: Individual T.O.s may identify optional items that are negotiated concurrently with the T.O. requirements. These items may or may not be awarded at the Government’s convenience, and typically are NOT awarded concurrently with the basic T.O. requirements. Options that are negotiated will identify a timeframe after the construction contract is awarded during which they may be issued.

b. Separately Priced Line Items to be Exercised During Design: Unit prices for additional quantities of services, such as soil borings, may be requested by a T.O.

3.9 PROJECT POINTS OF CONTACT: Specific persons will be identified with each T.O., along with their email and telephone information. Definitions and responsibilities are as noted below:

3.9.1 Naval Ships Warfare Center Philadelphia Division (NSWCPD), Code 024, Contracting Division, or Contracting Officer (KO): The KO is responsible for all contract terms, changes or deviations requiring contract adjustments. The KO is the only person with the authority to make changes to or issue additional work under any T.O.

3.9.2 NSWCPD Project Manager (PM): The PM administers the scope, schedule, and outside agency interface(s) for each T.O. The PM also coordinates the criteria requirements, provides technical oversight, and is responsible for managing project costs within the established budget. The Contracting Officer has authorized the PM to perform general technical oversight and technical administration of the negotiated contract. In that position, the PM may provide in-scope direction to the Architect-Engineer (A-E) to assure the terms of the negotiated services are met.

3.9.3 NSWCPD Design Manager (DM): The DM is the NSWCPD point of contact (POC) to assist the PM on technical matters.

3.9.4 NSWCPD Code 102 Infrastructure Division’s Acquisition Support Branch (Code 1022) and Facilities Branch (Code 1021): This division and these branches include Construction Managers, Contracting Officer Representatives (CORs), and Engineering Technicians that support the technical components and tasks of contracts and the construction component.

3.9.5 NSWCPD Construction Manager (CM): The CM is responsible for monitoring the construction efforts after construction contract award.

3.9.6 Only when needed and directed by NSWCPD, NAVFAC MIDLANT Real Property Accountability Officer (RPAO): The RPAO is the government representative responsible for providing the Draft DD Form 1354, Transfer and Acceptance of Military Real Property.

3.9.7 Only when needed and directed by NSWCPD, Activity Representative: The Activity Representative serves as the POC to provide site access and site information, and may be located at the site location’s Public Works Department or may be a representative of a NSWCPD. The Activity Representative does NOT have any authority to modify the terms and/or conditions of a T.O.

3.9.8 Design Office Liaison (DOL): When the construction contract will be executed using the Early Contractor Involvement (ECI) approach, the DOL is the Construction Contractor’s representative who is assigned to work with the A-E throughout the design process.

3.10 PROJECT FUNDING: Specific project funding criteria will be identified for each T.O. Definitions of the funding terminology are noted below:

3.10.1 Project Cost: When the tasking is preparation of a solicitation package for design-bid-build (DBB), full design, or a design-build (DB) request for proposal (RFP), the Project Cost is the Total Authorized Funding for each project as shown on the DD Form 1391 for a Military Construction (MILCON or MCON) project or Navy Special Project. If the project is not a MILCON or Navy Special Project, the Project Cost is the total amount on the project programming document, or the total amount shown on the T.O. if the tasking is other than DBB, full design, or DB RFP.

3.10.2 “Design to” Construction Cost Limitation (CCL): The estimated maximum value of the Construction Contract at award (i.e., Project Cost less SIOH (Supervision, Inspection and Overhead), less Contingency, less A-E Post-Award Construction Services (PCAS), and less any other fees and/or costs that the PM identifies that are part of the total project cost but occur outside the construction contract). Cost limitations and contract bid items must be established in accordance with Reference 2.1.8 (FC) 1-300-09N. Each design project accomplished under this contract will be assigned funds for construction which will be designated in the design criteria documents.

NOTE: The A-E firm’s responsibility to design within the funding limitation for each project accomplished under this contract is established by the applicable Federal Acquisition Regulation (FAR) clause(s) that are included in the respective project T.O.

a. Notify the NSWCPD KO and DM/PM in writing when it becomes evident that the CCL will be exceeded. AUTHORITY TO PROCEED WITH A DESIGN/RFP AT A COST IN EXCESS OF THE “DESIGN-TO” CCL REQUIRES A CONTRACT MODIFICATION.

b. Analyze “excessively high” and/or “excessively low” bids received during the construction-contract-award phase of projects covered under this contract. If errors are found, submit a revised government cost estimate with an explanation for any changes.

3.10.3 Ceiling Price: For contracts that are executed using Early Contractor Involvement (ECI), this is the maximum award price stated in the construction solicitation documents, essentially the same as CCL.

3.10.4 Base Bid Goal: During the conceptual development with NSWCPD discuss design alternatives and identify potential bid items that would establish a base bid for a functionally complete and usable facility. This may be accomplished via a Base Bid at less than 100% of “Design to” CCL plus Additive or Option items. If this format is used, the target percentage will be identified for the respective T.O. Another approach is to identify 100% of requirements and additive/optional items in the Base Bid, and list Deductive Bid Items through which a reduction in scope is accomplished. As part of the Preliminary Design Development Submittal, identify proposed bid items and any design alternatives to reduce costs (indicate which ones have NSWCPD concurrence).

3.11 A-E SERVICES (GENERAL): Perform all A-E Services that are required under this contract in accordance with Reference 2.1.8 (FC) 1-300-09N. In addition, References 2.1.9 through 2.1.13 provide additional guidance and information related to the Design and Engineering Services required by this contract. References and/or attachments that are specific to a project will be provided with the respective T.O. NOTE: The guidance provided by the Draft UFCs listed in Reference 2.1.8 (FC) 1-300-09N and Reference 2.1.10 All Applicable UFCs applies to all projects under the cognizance of NSWCPD and are applicable for all T.O.s issued under this contract.

3.11.1 Responsibility of the A-E Firm:

a. The A-E firm is responsible for all designs/DB RFPs, drawings, specifications, and other services to be provided under this contract in accordance with the applicable FAR clause(s).

b. Members of the design team assigned to any T.O. must meet the professional requirements identified by discipline in the Whole Building Design Guide. In general, this document and subsequent T.O.s will directly refer to individual discipline qualifications when a project requires explicit and particular emphasis.

c. A corporate member of the principal A-E firm must sign every drawing in the space marked "Submitted by" located in the title block. This is required in addition to professional registration stamps.

d. Immediately upon award, apply for all the necessary passes and identification badges for A-E personnel and vehicles to enter military areas in accordance with the latest applicable requirements.

3.11.2 Design-Bid-Build or Design-Build Request for Proposal Contract Documents:

a. Design-Bid-Build (DBB): For DBB projects, prepare a completely designed construction package consisting of full plans, specifications, detailed cost estimate, and other services as requested by the respective T.O. SAES.

b. Design-Build (DB): For DB projects, prepare a DB Request for Proposal (RFP) requirements package consisting of preliminary design information and project requirements that the Construction Contractor will use as the basis for final design development and construction. A detailed cost estimate and other services as requested by the respective T.O. SAES must also be provided.

c. Early Contractor Involvement (ECI): ECI on a project involves the selection and participation of a Construction Contractor during the early stages of the design process. The selection of the Construction Contractor is made using Best Value processes. A preliminary award is made to provide preconstruction services as part of the Design Team, and the construction effort will be an option which may be exercised at the completion of the design effort.

1) Design Office Liaison (DOL): The Construction Contractor must appoint a liaison, referred to as the DOL, who will interact with the Design Team throughout design development. The A-E must provide work space for the DOL. Each T.O. issued for ECI execution will identify whether the DOL will be co-located with the A-E, or temporary space must be provided for a stipulated minimum number of hours per week during the life of the design. Specifics must be jointly determined between the A-E and the DOL regarding amenities.

2) Design Consultation: Collaborate with the DOL to make a recommendation to the Government regarding the appropriate level of design for exercising the construction option, including definition of the level of design required for each discipline, before the construction option can be exercised. The services that the DOL must provide include advice on the time and cost consequences of A-E design decisions due to market conditions, constructability and sequencing. Evaluate the DOL’s advice during the design phase and throughout the entire project lifetime to deliver the best quality facility possible within the Ceiling Price and required delivery schedule.

3) Risk Management: Address any risks related to constructability, safety or cost identified by the DOL during the design phase.

d. Electronic Bid Solicitation (EBS): An EBS on CD will be required with the 100% Pre-Final and Final Design/RFP submittals in accordance with Reference 2.1.8 (FC) 1-300-09N.

e. Project Information Form (PIF): For each T.O. that requires the submission of a PIF, assist the NSWCPD DM/PM in providing the necessary information for completion.

3.11.3 Design Development: Projects issued as a T.O. under this contract that require the preparation of a DBB or DB RFP construction contract package (i.e., drawings, specifications, basis of design (BoD), design analysis, engineering calculations, cost estimate, etc.) and/or engineering report/study must be accomplished in accordance with Reference 2.1.8 (FC) 1-300-09N. The typical schedule for submittals will occur at the 15%, 35%, 50%, 60%, 100% (Pre-Final), and Final design stages. For projects that exceed a certain dollar value, a Functional Analysis Concept Development (FACD) Conference may be required as part of the design process.

a. Design Schedule: The design schedules for the various T.O.s issued under this contract will vary for each project based on the level of difficulty and the urgency of the project. Normally, the Government review time will be 14 calendar days after submittals are received. However, on projects with urgent completion dates, "over the shoulder" review meetings may be scheduled to accelerate the Government review process.

1) The tasks to be performed by the A-E will be identified in each T.O. issued under this basic contract, along with the duration that will be allowed for each task. The exact dates will be determined as part of the negotiation for each T.O. Refer to SOW Attachment (2), T.O. Tasks for examples of tasks with corresponding example durations for various T.O.s.

2) For projects using ECI, provide the design schedule to the DOL for integration into the overall project schedule. This overall schedule must be updated on a monthly basis.

b. Submittal Procedures: The items required to be submitted must be as specified in each T.O. and in accordance with Reference 2.1.8 (FC) 1-300-09N. The 100% Pre-Final and Final Design/RFP submittals must include all review comments of the previous submittal annotated with the actions taken by the A-E for each comment.

1) Provide the Work Order Number, contract number, project number (if assigned), project title, location, and date submitted on the cover sheet of all documents submitted. The BoD, drawings, specifications, engineering calculations, detailed cost estimate and reports/studies (geotechnical, HAZMAT, etc.) must be bound separately. The format (hardcopy and/or electronic), number of copies, and the names/addresses of the reviewers to receive copies will be specified in each T.O.

2) All hardcopy working drawings submitted for review must be half-size (11-in.-high by 17-in.-wide) prints. In addition to a project site-specific map, include a vicinity reference map for all drawing packages and reports/studies.

3) The final drawing set must be full-size (22-in.-high by 34-in.-wide) and submitted in electronic format (Adobe PDF and AutoCAD DWG). In addition, half-size hardcopies may be requested by the respective T.O.

4) Each T.O. issued under this contract will provide a submittal schedule and the corresponding Government review periods. The number of days indicated for each submittal are to be construed as calendar days.

c. Reproduction Requirements: Provide reproduction of design documents required during the design stages. Specific reproduction requirements will be specified in each T.O.

d. Available Data: Pertinent data in the NSWCPD files will be made available to the A-E firm. Check the accuracy of all data used and payment of all applicable costs and/or fees.

e. Design Quality Control (DQC): Unless modified by a specific T.O., provide DQC in accordance with SOW Attachment (3), DQC Requirements of this SAES for all applicable projects covered under this contract.

f. Design Submittal Review Comments: Unless required by a T.O., all design submittal review comments will be provided using the means of Reference 2.14 DrChecks when requested, the internet based software “Document Review and Checking System” (DrChecks) from ProjNet. Respond to all review comments and resolve them to the maximum extent possible within the requirements of this contract and subsequent T.O.s.

1) For processing design review comments, NSWCPD may require the use of Reference 2.1.14 DrChecks to the maximum extent possible. Respond to all design review comments using the features DrChecks. For ProjNet access, the prime design firm and each consulting firm must obtain separate “office passwords” and additional instruction from the ProjNet support site at 1-800-428-4357, or contact them at: staff@rcesupport.com. At the time of each scheduled design review, a T.O. may require posting the documents in the appropriate folders on the ProjNet website.

g. Construction Procurement Strategies: If known, each T.O. that requires preparation of construction solicitation documents will identify the solicitation method to be used and how many construction contracts will be generated by the respective T.O. Also, if known, the construction schedule, duration, and phasing requirements will be identified by each T.O.

1) Methods of Procurement: One or more of the following methods to procure the required construction services may be used as applicable:

- Competitive Negotiation; Best Value Source Selection, One-Step or Two-Step, including Low Price Technically Acceptable;

- SBA-8(a) Set Aside;

- Competitive Bid (Firm-Fixed-Price);

- Cost Plus Award Fee (CPAF) – justification is required;

- Early Contractor Involvement (ECI) – authorization is required; and

- Prequalified Bid List – justification is required.

2) Construction Phasing: When the method of construction is ECI, the A-E firm must be responsive to recommendations offered by the DOL for the use of construction phasing, fast-tracking, procurement of materials, and any other procedures that will maximize the available funds for the project, expedite material delivery, and accelerate project completion.

3.11.4 Field Investigations/Site Visits: Prior to each field investigation performed under this contract, prepare and submit an “A-E Site Visit Request” for NSWCPD approval. As a minimum, the A-E Site Visit Request must include the following,

- A-E firm must coordinate site visits 20 days in advance with the Government PM/DM/TPOC;

- Name(s) of the A-E firm(s) making the request;

- Date of the A-E Site Visit Request;

- Date(s) and time(s) of the field investigation;

- Purpose of field investigation/site visit and brief description of what the A-E will be accomplishing;

- List of equipment and vehicles that will be utilized by the A-E during the field investigation;

- Name and phone number of the A-E’s POC; and

- Other pertinent information and/or requests that the Government needs to be aware of.

NOTE: Some locations for which a T.O. may be issued have security requirements that are more restrictive than the general requirements that must be met for this contract award. For those locations, additional personnel information may be required before site access will be authorized for the team members assigned to the T.O.

a. A-E Safety Plan/Accident Prevention Plan (APP): Prepare and submit an A-E Safety Plan/APP for approval by the NSWCPD Safety Engineer/Officer prior to each field investigation performed under this contract. The A-E Safety Plan/APP must be prepared in accordance with Reference 2.1.15 EM-385-1-1. The prime A-E firm will prepare the A-E Safety Plan/APP for the entire team, with the sub-consultants submitting their respective hazard analysis for incorporation into the prime’s package. The A-E Safety Plan/APP must include, but not be limited to, the following,

- Identified hazards that are anticipated to be encountered during the field investigation/site visit;

- Control measures to be taken;

- Procedures for fall protection;

- Procedures to be followed prior to and during access to confined spaces such as manholes, vaults, and attics;

- Emergency procedures to be followed in the event that injuries occur;

- Local emergency telephone numbers (most Navy and Marine Corps sites do not use “911”); and

- Emergency contact telephone numbers for each member of the A-E’s field team.

NOTE: If the field investigation includes soil borings or other subsurface investigation, submit the A-E Site Visit Request and A-E Safety Plan/APP to the NSWCPD DM/PM at least 30 calendar days prior to start of work for approval. Identify the type of field investigation and the techniques to be used to verify the location of known utilities (i.e., visual, toning, GPR, potholing, test pitting, vacuum extraction/lancing, hand digging, etc.). Mark the underground utilities before starting ground disturbing actions.

1) Provide the names of competent and/or qualified persons and proof of competency/qualification to meet specific OSHA Competent/Qualified person requirements.

2) Provide one (1) copy of the A-E Safety Plan/APP to each of the following -

- NSWCPD DM/PM;

- A-E Field Team;

- FEAD or ROICC, only when needed and directed by NSWCPD, at the location where the field investigation is to be performed; and

- If the site investigation is at a remote location that is not in the same locale as the NSWCPD facility or FEAD or ROICC office, provide a copy of the A-E Site Visit Request and A-E Safety Plan/APP to the Activity point of contact or duty office, only when needed and directed by NSWCPD, whichever is located at the remote site, before starting the work.

3.11.5 Other Special Requirements:

a. Security Requirements of Design Contracts: Many of the military areas of work expected under this contract will not allow the entry of aliens. The A-E’s Design Team and field crews must be comprised of U.S. citizens who can qualify for access to these areas. The A-E must adhere to the latest applicable base access requirements prior to and during all meetings, site visits, and field investigations. Dual citizenship is not permissible for persons attempting to gain access to NSWCPD facilities.

b. Security Requirements of Construction Contracts: Many of the military areas of work expected under this contract will not allow the entry of aliens. The Construction Contractor’s workers and subcontractors must be required to be U.S. citizens who can qualify for access to the applicable construction sites. The Construction Contractor must be required to adhere to the latest applicable base access requirements prior to and during all construction and construction-related activities. Dual citizenship is not permissible for persons attempting to gain access to NSWCPD facilities.

c. Intergovernmental Coordination Required by A-E with State or Federal Agencies Outside DoD: Will be identified, as applicable, for each T.O. Examples include, but are not limited to, state agencies such as Department of Environmental Quality, State Historic Preservation Office (SHPO), local city or county agencies, US Army Corps of Engineers (USACE).

d. Site Approval Status: Will be identified, as applicable, for each T.O.

e. National Environmental Policy Act (NEPA) Status: Will be identified, as applicable, for each T.O. (Record of Categorical Exclusion (RCE); or Environmental Assessment (EA) Finding of No Significant Impact (FONSI); or Environmental Impact Statement (EIS) Record of Decision (ROD); or Memorandum of Negative Decision.

f. Section 106 Review by the State Historic Preservation Office (SHPO): May be required by T.O.s issued under this contract. Reference 2.1.16 Rehab. Standards & Guidelines provides additional information. If required, prepare the following,

- Brief project description;

- Detailed statement explaining why replacement is proposed over repair;

- Whether the items being removed/replaced are original to the units. If not, when they were installed;

- Dimensions (thickness, height, width), details, materials, and condition (dry rot, broken, etc.) of the items being repaired or replaced;

- Random photographs of item(s) being replaced; and

- One (1) set of 100% plans, specifications, and construction schedule.

g. Archeological/Cultural Resource Monitoring: Whenever site clearing and/or excavation work is to be performed, coordinate with the NSWCPD DM/PM to confirm if archeological/cultural resource monitoring will be required. If required, the area to be monitored should be indicated on the drawings and the A-E firm must include the pertinent conditions/constraints that will be imposed on the Construction Contractor in the DBB specifications or DB RFP requirements. Examples of these conditions include, but are not limited to, the following,

1) Hiring or coordinating with a Government-third-party-provided Archeologist to provide continuous or on-call monitoring of all site clearing and excavation activities. Archeological/cultural resource monitoring will be required for all excavations down to three (3) feet below existing grade or until hard and continuous bedrock layer is encountered.

2) All excavations will be accomplished with 12-inch-thick maximum lifts (i.e., archeological/cultural resource monitoring/detection must be done for every 12-inch increment of the excavation).

3) If an archeological/cultural resource is encountered during construction, the Construction Contractor must stop all work within the prescribed area determined by the Archeologist until the resource is either removed or documented by a qualified authority.

h. Natural Resource Monitoring: Whenever site clearing and/or excavation work is to be performed, coordinate with the NSWCPD DM/PM to confirm if natural resource monitoring will be required. If required, the area to be monitored should be indicated on the drawings and the A-E firm must include the pertinent conditions/constraints that will be imposed on the Construction Contractor in the DBB specifications or DB RFP requirements. Examples of these conditions include, but are not limited to, the following,

1) Hiring or coordinating with a Government-third-party-provided Biologist/Marine Biologist to provide continuous or on-call monitoring of all site clearing and excavation activities. Natural resource monitoring will be required for all excavations down to two (2) feet below existing grade or until hard and continuous bedrock layer is encountered.

2) All excavations will be accomplished with 12-inch-thick maximum lifts (i.e., natural resource monitoring/detection must be done for every 12-inch increment of the excavation).

3) If a natural resource of interest is encountered during construction, the Construction Contractor must stop all work within the prescribed area determined by the Biologist/Marine Biologist until the resource is either removed or documented by a qualified authority.

3.12 DESIGN SERVICE DELIVERABLES: The following Design Service Deliverables may be required for T.O.s issued under this contract. Specific and applicable referenced documents will be listed for each individual T.O.

- Drawings/Plans;

- Specifications; and

- Cost Estimate.

3.12.1 Drawings/Plans: For specific requirements, refer to Reference 2.1.8 (FC) 1-300-09N.

a. Metric Units Design: When applicable, the T.O. will identify whether the project drawings and specifications will be prepared in metric/System International (SI) or English/inch-pound (I-P) units. For designs to be accomplished in metric units, hard metrics must be utilized in the design drawings and specifications to the greatest extent practicable.

1) Metric Product Listing: Provide with the 35%, 50%, and 60% submittals, as part of the BoD, a listing of hard metric products used in the design. List a minimum of three (3) manufacturers and indicate whether the products are available locally or if imported. The Metric Product Listing must be done for each discipline in a table format listing the specification division number and section, manufacturer’s name, address, measurement type, and source (where available).

b. Special Details for a Project: NSWCPD, the activity, or sponsor may request special details for a project/T.O. (even for DB solicitation packages). An example may be special fencing (i.e., razor wire, decorative, or privacy).

c. Computer Graphics: All drawings to be provided under this contract must be accomplished and developed using computer-aided design and drafting (CADD) software and procedures in accordance with Reference 2.1.8 (FC) 1-300-09N. Format of drawings must be compatible with Government-used software.

d. Building Information Modeling (BIM): As applicable, implement BIM in accordance with Reference 2.1.31 AFCEE BIM Requirements that describe the basic requirements for BIM services for Air Force projects. Also, when BIM is required, the design documents must require the Construction Contractor to provide a BIM implementation plan as part of the construction contract deliverables.

e. Reference Drawings: May be required for renovations to an existing facility to provide information on existing conditions. Reference ”as-built” drawings may be available that can be provided as an attachment to a solicitation package. These are not the same as hazardous demolition drawings.

3.12.2 Specifications: For specific requirements, refer to Reference 2.1.8 (FC) 1-300-09N. All project specifications must be prepared in the SPECSINTACT SGML format. Contact the DM/PM to verify the latest guide specification, specification format, clauses, etc. that are to be used for each T.O.

3.12.3 Cost Estimate (DBB Projects): For applicable T.O.s awarded under this contract, provide cost estimates in accordance with Reference 2.1.8 (FC) 1-300-09N and Reference 2.1.32 Cost Engineering Policy and Procedures. Use the standard Work Breakdown Structures provided with either PACES (Parametric Cost Engineering System) or MII (Micro-Computer Aided Cost Estimating System/MACES – Second Generation) software. Submit both hard and electronic copies of cost estimates with each submittal and include the estimate native data. The latest version of the Cost Book must be used for MII and PACES, except where local pricing of materials is obtained.

a. For user-created items that have an extended direct cost greater than or equal to $10,000 or greater than or equal to 5% of the total direct cost, whichever is less, a detailed backup to the cost estimate must be prepared or vendor quotations obtained as…