N6449821R4041.pdf

This is a 100% small business set-aside IAW FAR 19.502-2(a). The Deputy for Small Business concurs w ith the set-aside decision.

The North American Industry Classif ication System (NAICS) code is 238160.

A proposal submitted prior to the date in Block 13a below w ill be accepted and is highly encouraged.

DILLON M LUCAS 445-444-5320

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

27-May-2021

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________1825 calendar days after receiving aw ard, notice to proceed. This performance period is X mandatory, negotiable. (See _________________________Schedule

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________28 Jun 2021 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0223, DILLON LUCAS

215-897-2043, DILLON.M.LUCAS@NAVY.MIL

5001 SOUTH BROAD STREET, BUILDING 4

PHILADELPHIA PA 19112

N64498

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: 215-897-2043 TEL: FAX:

N6449821R4041 142

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued)

(Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

N6449821R4041

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Roofing Maintenance Year 1

FFP

This CLIN is comprised of all labor, materials, equipment, supervision, etc. to performance regular, recurring roofing maintenance, including gutter cleanings and roof surveys IAW SOW paragraph 1.14.1 and 1.14.2.

Year 1

FOB: Destination

PSC CD: Z1HB

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 1 Lot Roofing Maintenance Year 2

FFP

This CLIN is comprised of all labor, materials, equipment, supervision, etc. to performance regular, recurring roofing maintenance, including gutter cleanings and roof surveys IAW SOW paragraph 1.14.1 and 1.14.2.

Year 2

MAX

UNIT UNIT PRICE MAX AMOUNT

0003 1 Lot Roofing Maintenance Year 3

FFP

This CLIN is comprised of all labor, materials, equipment, supervision, etc. to

Year 3

UNIT UNIT PRICE MAX AMOUNT

0004 1 Lot Roofing Maintenance Year 4

FFP

This CLIN is comprised of all labor, materials, equipment, supervision, etc. to

Year 4

UNIT UNIT PRICE MAX AMOUNT

0005 1 Lot Roofing Maintenance Year 5

FFP

This CLIN is comprised of all labor, materials, equipment, supervision, etc. to

Year 5

UNIT UNIT PRICE MAX AMOUNT

0006 1 Lot Repairs (All Years)

FFP

All repairs shall be performed IAW SOW paragraph 1.14.3 and 1.14.4. Orders off of this CLIN shall be placed using the ELIN schedule attached to this document.

PSC CD: Z2HB

CONTRACT MINIMUM GUARANTEE

The minimum contract guarentee shall be $1,000.00. The maximum contract value shall be the total of all CLINs.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-OCT-2021 TO

30-SEP-2022

N/A NSWCPD FACILITIES

MARK LAGATTA

5001 S BROAD ST.

BLDG 4

PHILADELPHIA PA 19112

215-897-8321

N64498

0002 POP 01-OCT-2022 TO

30-SEP-2023

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-OCT-2023 TO

30-SEP-2024

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-OCT-2024 TO

30-SEP-2025

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-OCT-2025 TO

30-SEP-2026

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-OCT-2021 TO

30-SEP-2026

N/A (SAME AS PREVIOUS LOCATION)

Section 00 21 16 - Instructions to Proposers

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-22 Alternative Line Item Proposal JAN 2017

52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017

52.215-22 Limitations on Pass-Through Charges--Identification of

Subcontract Effort

OCT 2009

252.215-7008 Only One Offer JUL 2019

252.215-7010 (Dev) Requirements for Certified Cost or Pricing Data and Data

Other Than Certified Cost or Pricing Data. (DEVIATION

2020-O0020)

AUG 2020

252.215-7013 Supplies and Services Provided by Nontraditional Defense

Contractors.

JAN 2018

252.225-7974 (Dev) Representation Regarding Business Operations with the

Maduro Regime (DEVIATION 2020-O0005)

FEB 2020

252.232-7016 Notice of Progress Payments or Performance-Based Payments APR 2020

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this solicitation.

(End of provision)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Angela Cusati, Contracting Officer

5001 S. Broad St.

Philadelphia, PA 19112

AND

Angela.cusati@navy.mil

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) A site visit will be held on 9 June 2021 at 10:30 AM at the following address:

5001 S. Broad St. (Bldg 4)

Philadelphia, PA 19112

(c) Contractors will not be admitted to the site visit without prior authorization. See solicitation posting on sam.gov for more information.

52.236-28 PREPARATION OF PROPOSALS--CONSTRUCTION (OCT 1997)

(a) Proposals must be (1) submitted on the forms furnished by the Government or on copies of those forms, and (2) manually signed. The person signing a proposal must initial each erasure or change appearing on any proposal form.

(b) The proposal form may require offerors to submit proposed prices for one or more items on various bases, including--

(1) Lump sum price;

(2) Alternate prices;

(3) Units of construction; or

(4) Any combination of paragraphs (b)(1) through (b)(3) of this provision.

(c) If the solicitation requires submission of a proposal on all items, failure to do so may result in the proposal being rejected without further consideration. If a proposal on all items is not required, offerors should insert the words “no proposal” in the space provided for any item on which no price is submitted.

(d) Alternate proposals will not be considered unless this solicitation authorizes their submission.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov/far

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any DFARS (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.215-7012 REQUIREMENTS FOR SUBMISSION OF PROPOSALS VIA ELECTRONIC MEDIA (JAN 2018)

The Offeror shall submit the entire proposal via the following electronic media:

DoD Safe. See solicitation section 00 21 16 for full details.

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT

FILES (NAVSEA) (APR 2019)

(a) NAVSEA may use a contractor to manage official contract files hereinafter referred to as "the support contractor", including the official file supporting this procurement. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File management services consist of any of the following:

secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file management services are acquired will contain a requirement that

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the offeror may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed

Protected Information, for the unauthorized duplication, release, or disclosure of such Protected Information.

(c) Submission of a proposal will be considered as consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file management support contractor for the limited purpose of executing its file support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Offerors are free to enter into separate non-disclosure agreements with the file support contractor. Contact the Procuring

Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the files or otherwise encumber the government.

L-209-H009 NOTIFICATION OF POTENTIAL ORGANIZATIONAL CONFLICT(S) OF INTEREST (NAVSEA)

(DEC 2018)

(a) Offerors are reminded that certain existing contractual arrangements may preclude, restrict or limit participation, in whole or in part, as either a subcontractor or as a prime contractor under this competitive procurement. Of primary concern are those contractual arrangements in which the Offeror, if the awardee of the contract under this solicitation, would provide support to NSWC Philadelphia Division, or related laboratories (if applicable), in support of operation of the office or any of its programs. General guidance may be found in FAR 9.505; however, this guidance is not all inclusive. The Offeror's attention is directed to the "Organizational Conflict of Interest" (or similar) text which may be contained in current or completed contract(s) which prohibits the prime or subcontractor from providing certain supplies or services to the Government as described above during the period of the current "support" contract(s) or for a period after completion of the "support" contract(s). Notwithstanding the existence or non-existence of an Organizational

Conflict of Interest (OCI) clause or similar text in current or completed contract(s), the offeror shall comply with FAR

9.5 and identify whether an OCI exists or there is potential for an OCI and not rely solely on the presence of an OCI text

(b) If a potential conflict of interest exists at any tier, each potential prime offeror shall notify the Contracting

Officer within 14 days of the date of this solicitation. The Offeror shall provide: (1) the contract number and name and phone number of the Contracting Officer for the contract which gives rise to a potential organizational conflict of interest; (2) a copy of the requirement; (3) the statement of work (or technical instruction) from the existing contract; (4) a brief description of the type of work to be performed by each subcontractor under the competitive procurement; and (5) any additional information the Contracting Officer should consider in making a determination of whether a conflict of interest exists. The Government may independently verify the information received from the offeror. Notwithstanding the above, the Government reserves the right to determine whether a conflict of interest exists based on any information received from any source.

(c) The Government will notify an offeror of any conflict of interest within 14 days of receipt of all required information. Those offerors deemed to have a conflict of interest may be ineligible for award under this solicitation. An Offeror’s failure to provide the information in a timely manner does not waive the Government's rights to make a conflict of interest determination. The offeror is notified that if it expends time and money on proposal preparation, such expenditure is at its own risk that the Government will not determine that an organizational conflict of interest exists.

(d) Any potential prime contractor which proposes a subcontractor later determined to have a conflict of interest and deemed ineligible to participate in the current competition, may not be granted the opportunity to revise its proposal to remove the ineligible subcontractor. The Government reserves the right to determine which offerors remain in the competitive range through the normal source selection process.

(e) If the offeror determines that a potential organizational conflict of interest does not exist at any tier, the offeror shall include a statement to that effect in its response to this solicitation.

L-215-H004 INSTRUCTIONS FOR PRICING OF CONTRACT DATA REQUIREMENTS LIST (NAVSEA)

(OCT 2018)

(a) The Offeror shall complete the “Price Group” (Block 17) and “Estimated Total Price” (Block 18) of each data item on the Contract Data Requirements List (CDRL) of this solicitation using the following instructions:

(1) Block 17. Use the specified price group defined below in developing estimated prices for each data item on the DD Form 1423:

(a) Group I. Definition – Data which is not otherwise essential to the offeror’s performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

(i) Estimated Price – Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

(b) Group II. Definition – Data which is essential to the performance of the primary contracted effort but the offeror is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

(i) Estimated Price – Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

(c) Group III. Definition – Data which the offeror must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

(i) Estimated Price – Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data items to the Government.

(d) Group IV. Definition – Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

(i) Estimated Price – Group IV items should normally be shown on the DD Form 1423 at no cost.

(2) Block 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data. The estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The entry “N/C” for “no charge” will be acceptable. The estimated price shall not include any amount for rights in data. The Government’s rights to use the data shall be governed by the pertinent provisions of the contract.

L-215-H007 SUBMISSION OF QUESTIONS BY OFFERORS — ALTERNATE I (NAVSEA) (FEB 2020)

(a) Offerors may submit questions or request clarification of any aspect of this solicitation. It is the Offeror’s responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the SOW or PWS (as applicable) and other solicitation documents attached hereto or incorporated by reference. Each question should identify solicitation number, document, page number, paragraph number or other identifier relating to the question. Questions without this information may not be answered. Acknowledgment of questions received will not be made.

(b) The deadline for receipt of questions is 2 business days after the date of the site visit. Although every effort will be made, the Government makes no guarantee that questions received after the date above will be answered.

(c) All questions shall be submitted via email to the point of contact listed for this solicitation. Responses will be posted to the beta.SAM web page at https://www.beta.SAM.gov.

PRICING

ELIN Pricing - Each ELIN is a non-recurring work item that includes all direct costs, indirect costs, bonds, profit, and all other costs associated with the particular unit of work and is considered “fully burdened.” All labor, materials, and equipment (rented, leased or Contractor-owned) required for the accomplishment of an ELIN is included within the respective ELIN prices.

CLIN 0001-0005 Pricing – The price proposal for CLINs 0001-0005 shall be that includes all direct costs, indirect costs, bonds, profit, and all other costs associated with the performance of the work covered thereunder.

INSTRUCTIONS TO OFFERORS

CONTENT OF PROPOSALS

1 GENERAL INSTRUCTIONS

The Offeror shall submit all information required by this RFP in the format outlined herein. Failure to comply with the requirements of the RFP may result in the Offeror being removed from consideration for award. The

Government does not assume the duty to search for data to cure problems it finds in proposals. Proposals shall be sufficiently detailed to enable Government evaluation board members to make a thorough evaluation and to arrive at a sound determination as to whether or not the prospective Offeror has met the requirements of the solicitation, has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet the requirements.

Cost/pricing information should only be present in the Price Section.

No classified information shall be provided.

A “subcontractor” includes any person or entity other than the prime contractor (e.g., consultants, temporary purchased labor, or divisions, subsidiaries, and affiliates of a contractor or subcontractor) who will furnish or furnishes any effort in connection with this prospective contract.

1.1. SUBMISSION OF QUESTIONS

Offerors may submit questions, concerns, or request clarification of any aspect of this solicitation electronically as follows:

TO: Dillon.m.lucas@navy.mil

The questions should include the page number and paragraph number or identifier which pertains to the Offeror’s question. Questions received without this information may not be answered. The deadline for receipt of questions is

COB 2 days after the date of the site visit. Although every effort will be made, the Government makes no guarantee that questions received after this deadline will be answered and response to questions and requests for clarification received after this date shall be at the sole discretion of the Contracting Officer. Acknowledgement of receipt of questions may not be made.

1.2. SOLICITATION CHANGES

Any changes or additional information (responses to questions, amendments, etc.) related to the solicitation will be made available only through the following website: https://beta.sam.gov/. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall provide proposals in response to any and all amendments to this solicitation by the date and time specified in the amendment(s).

2. PROPOSAL FORMAT

Proposals shall be prepared on standard 8-1/2” by 11’ paper, set at single-spaced with 1” width spacing, 0” left and right indent and a single blank line before and after each paragraph. The font shall be Times New Roman with a font size of 12 throughout the document.

The Non-Price Section of a Proposal shall not contain any reference to price. They shall be written so that

Government personnel evaluating the proposal can arrive at a sound determination as to whether the proposal meets the requirements of this solicitation. To this end, the proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective Contractor has a clear understanding of the technical requirements contained in this solicitation. Statements such as "the Offeror understands", "will comply with the Statement of

Work," "standard procedures will be employed," "well known techniques will be used" and general paraphrasing of the Statement of Work are considered inadequate.

2.1. PAGE NUMBERS AND LIMITS

A page is defined as one sheet of paper with typing on one side when printed. When information is contained on both sides of a single sheet of paper it will be counted as two pages and shall be numbered accordingly. Partial pages count as a full page.

Specific page limitations are provided below in Table 3. Pages that exceed the page count limit will not be evaluated by the Government. If the proposal exceeds the identified page limit, the Government will remove all pages exceeding the specified page count. Blank pages must be marked "Intentionally Left Blank." All pages within a page limited section shall be consecutively numbered, starting at page one, and shall not exceed the page limitation.

The following are not included in the page limitations:

Title/Cover page

Tables of Contents

Glossaries of abbreviations and acronyms

Past Performance Questionnaires

CPARs Documentation

2.2 PROPOSAL ELECTRONIC FORMAT AND SUBMISSION REQUIREMENTS

Hand Delivery of Proposals

Due to ongoing restrictions resulting from the global COVID-19 pandemic, hand delivery of proposals is not possible at this time to the Naval Surface Warfare Center, Philadelphia Division.

Electronic Delivery of Proposals via DoD SAFE Utilization of DoD SAFE at https://safe.apps.mil/ is required for electronic proposal submissions. DoD SAFE supports individual file sizes up to 8GB. Browsers recommended are:

Firefox, Chrome and, Edge. Internet Explorer is not recommended. Please note that Internet Explorer limits uploads to 2GB.

When offers are submitted via DoD SAFE, the Government will receive an automated message stating that a file has been “Dropped-Off.” An offer uploaded (“Dropped-Off”) to DoD SAFE is considered to be timely when this automatic system-generated notification email is sent to the designated Contracting Officer prior to the due date/time set for receipt of offers. Late submissions will be treated IAW 52.215-1(c)(3)(ii)(A).

In order to submit a proposal via DoD SAFE:

(1) The Contractor shall send a request to the following email addresses Dillon.m.lucas@navy.mil and

Angela.cusati@navy.mil stating their intent to submit a proposal and shall include in that request a valid email address(es).

(2) Within 2 business days from the date of the request, the Contractor will receive a link via email allowing them to upload/“Drop-Off” a proposal in DoD SAFE. The Contractor has 14 days from receipt of the email to “Drop-Off” their proposal in DoD SAFE. Offerors are reminded to be mindful of the due date/time set for receipt of offers.

(3) It is recommended that each Offeror keep a screen shot of the DoD SAFE page showing that the “Drop-Off” has been completed for their records.

The DoD SAFE site is located here: https://safe.apps.mil

Additional information on DoD SAFE from the DON CIO:

https://www.doncio.navy.mil/ContentView.aspx?ID=12719

3. PROPOSAL CONTENT AND ORGANIZATION

https://safe.apps.mil/ https://www.doncio.navy.mil/ContentView.aspx?ID=12719

Contents Page Limits

SOLICITATION AND AMENDMENT DOCUMENTS None

FACTOR 1 BONDING AND CERTIFICATIONS None

FACTOR 2 PROGRAM MANAGEMENT PLAN 3

FACTOR 3 SAFETY 2

FACTOR 4 PAST PERFORMANCE 2

FACTOR 5 TOTAL EVALUATED PRICE None

3.1. SOLICITATION AND AMENDMENT DOCUMENTS

This section is the Offeror’s contractual commitment, complete in every respect and ready for acceptance by the

Government.

3.1.1 TRANSMITTAL/COVER LETTER

The Offeror’s proposal shall include a transmittal letter on the Offeror’s letterhead signed by an executive of the company who possesses authority to contractually bind the Offeror. The letter shall provide the name, title, phone number and e-mail address of the Offeror’s principal point of contact for the solicitation and identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The letter shall include the following information:

1. A statement that the proposal is made without qualification or exception to any terms and conditions appearing in the solicitation; or if the Offeror takes any exceptions to solicitation, provide a full explanation. Each exception shall be referenced to the applicable paragraph or contract line item number.

Any exceptions made, and not clearly delineated here will not be considered or accepted. Any material exceptions to the RFP may render the proposal unacceptable and ineligible for award.

2. A statement that the proposal is valid for at least 90 calendar days after the date established for receipt of offers.

3. Provide the following information pertaining to the Offeror:

a. Commercial and Government Entity (CAGE) number

b. Data Universal Numbering System (DUNs) Number

c. Taxpayer Identification Number (TIN)

d. The names, titles, phone numbers and email addresses of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitation.

e. If the proposal contains a “contractor team arrangement” as defined in FAR 9.601, provide information that describes the contractor team arrangement to include any information that will help the Government understand the contractor team arrangement purpose and benefit.

3.1.2 FACTOR 1 – BONDING AND CERTIFICATION

(1) Offerors shall submit a signed letter from its surety that shall demonstrate its capability to provide payment and performance bonds, from an acceptable surety in accordance with FAR Subpart 28.2, to meet the maximum task order amount of $500,000, as well as an aggregate amount of $1.5 Million.

(2) Offerors shall submit a Bid Guarantee using the SF 24 (Attachment 14 of this solicitation) in accordance with FAR Clause 52.228-1 – Bid Guarantee (amount shall be at least 20 percent of the proposed price for year 1 regular, recurring maintenance (CLIN 0001), but shall not exceed $3 million).

3.1.3 FACTOR 2 – PROGRAM MANAGEMENT PLAN

Offerors shall provide a comprehensive plan specifically developed for implementation of the Roofing

Maintenance and Repairs Program and subsequent task order projects. At a minimum, the Program

Management Plan (PMP) shall:

(1) Specifically address quality control in accordance with the Roofing Maintenance and Repairs SOW Section

01 45 00.10 20 (to include schedule management) in regards to quality control organization, submittal review, construction management, and closeout;

(2) Address how quality problems will be logically, effectively, and expediently documented and resolved;

(3) Detail measures that will be accomplished to identify poor performing subcontractors, including appropriate corrective action, management tools, methods, and documentation to mitigate effects on schedule.

(4) Identify key quality control positions (with no overlapping duties and responsibilities) and the extent of their authority. It is neither necessary nor desirable to provide resumes for individual personnel as part of the proposal;

(5) Identify how often projects will be inspected (i.e., frequency of at least once per day per job); and

(6) Detail methods the Offeror will utilize to update the Government on project status and how interface with

Government inspectors will be accomplished (status updates shall be a minimum of weekly).

3.1.4 FACTOR 3 – SAFETY

Offerors shall provide a comprehensive narrative that specifically describes the Offeror’s technical approach to safety as related to roofing work and addresses and includes the following items, at a minimum:

(1) Identify and describe the inherent hazards for roofing projects - for example, fall protection.

(2) Describe in detail each safety-related control measure(s), for example, means, methods, engineering, administrative, and equipment controls, to be used for crane lifts, fall protection, scaffolding and work platforms, leading-edge work, and ladders. Equipment, training certifications and safety procedures shall be included.

(3) Describe the evaluation procedure, process, or system the Offeror will use to evaluate the safety of potential subcontractors.

(4) Describe the process(es) of how the Offeror will oversee safety compliance at all levels throughout performance of the contract (to include the Offeror’s own in-house workforce and any subcontractors).

3.1.5 FACTOR 4 – PAST PERFORMANCE

Offerors shall provide past performance information for a minimum of three (3) and a maximum of five (5) project examples that best demonstrate past performance on recent and relevant projects that are similar in size, scope and complexity to the RFP and performed during the last three (3) years from RFP issuance.

Any projects submitted in excess of the five (5) will not be considered. The project description should address how the example is similar in size, scope, and complexity to the solicited effort and provide the final contract price. A project may be a single task order or a contract. However, for multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offeror shall submit the work performed under a task order as a project example. Regarding quality of performance, the Offeror shall submit the Past Performance Questionnaire (PPQ) (Attachment 13 of this solicitation) to the client for each project. The completed PPQs must be submitted by each client to the Contract Specialist, Dillon Lucas and the Contracting Officer, Angela Cusati, via email on or before the closing of this solicitation. Offerors should provide the following information for each project example, even if a CPARS or PPQ is provided for the project:

Contractor:

Contract Number:

Period of Performance:

Dollar Amount at Award:

Dollar Amount at Completion (or Current Dollar Amount, if not Completed):

Contract Type: Fixed-Price; Labor Hour or Time and Material; Cost-Reimbursement (CPFF, CPAF, CPIF, etc.)

Describe the Products or Services:

Include a description of all that apply:

______ Project Management

______ Roofing Maintenance

______ Roofing Repairs

______ Roof Surveys/Inspections

______ Quality Control

______ Acquisition and Contract Management Support

______ Technical Expertise

______ Other Support (please describe: __________________________________________)

Each Offeror has the opportunity to provide in its proposal any information regarding its past performance that it would like the Government to consider. This includes information that the Offeror considers essential to the Government's evaluation or explanatory information of poor performance.

If an Offeror is utilizing past performance information of affiliates/subsidiaries/parent/Limited Liability

Company (LLC)/Limited Company (LTD) member companies (name is not exactly as stated on the

SF1442), the proposal shall clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance of the contract in order for the past performance information of the affiliate/subsidiary/parent/LLC/LTD member companies to be considered. The proposal shall state specific commitments of technical resources (e.g. personnel, equipment) that the affiliate/subsidiary/parent/LLC/LTD member companies commit to the performance of this contract. The proposal shall also describe specific roles of the affiliate/subsidiary/parent/LLC/LTD member companies in terms of the work it will either self-perform or manage on behalf of the Offeror in performance of the contract.

In addition to the PPQs and CPARS provided, the Government may, at its discretion, review and consider any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval

System (PPIRS) using all CAGE/Entity Identifier numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, FAPIIS, SPRS, SAM, inquiries of owner representative(s), and any other known sources not provided by the

Offeror.

To obtain information, the Government may contact the points of contact listed. However, the Government is not required to do so. The Government may contact references other than those provided by the Offeror to evaluate past performance.

3.1.6 FACTOR 5 – PRICE

(1) Completed SF 1442 signed with all amendments acknowledged;

(2) Confirmation of filing of Veterans’ Employment and Training (VETS) VETS- 4212 for the 2020 filing cycle or a statement indicating it did not receive an award of $150,000 or more within the past year;

The Offeror is required to complete all contract line item numbers (CLINs). Failure to complete all CLINs may result in the proposal being rejected or otherwise not considered.

Electronic signatures by responsible parties and electronic, mechanically-applied, or printed dates may be used and shall be considered original signatures and dates.

An Offeror’s total price is the aggregate price of all CLINs. Offerors are advised that all pricing is binding if accepted by the Government.

3.2 RFP FILL-INS

The document shall not be embellished with any cover or binding. If the Offeror makes any qualifications to any provisions in the RFP, all such qualifications shall be listed in the transmittal letter to the proposal.

Offerors must fill in all areas of the RFP that contain Offeror fill-ins, including proposed price for each CLIN in

Section B. In accordance with 52.252-1 Solicitation Provisions Incorporated by Reference, in lieu of submitting the full text, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its offer or they may elect to submit a completed RFP document in its entirety. (Note - This information is exempt from the font and spacing requirements identified under Paragraph 2).

Offerors shall submit signed Section K signed Representations, Certifications and Acknowledgements and System for Award Management (SAM). Offerors shall ensure that Representations and Certifications in SAM are current in the Online Representations and Certifications (ORCA) database at www.SAM.gov.

http://www.sam.gov/

Section 00 22 16 - Supplementary Instructions to Proposers

M-215-H003 EVALUATION OF PREVIOUSLY APPROVED SINGLE PROCESS INITIATIVE (NAVSEA)

(OCT 2018)

Previously approved Single Process Initiative (SPI) processes will be evaluated under the source selection criteria of the RFP. If the successful offeror has previously approved SPI processes in the proposal, those SPI processes will be incorporated into the contract upon award.

M-215-H004 BASIS OF AWARD (NAVSEA) (DEC 2018)

EVALUATION OF PROPOSALS

1. BASIS FOR AWARD

The contract resulting from this solicitation shall be awarded to the responsible Offeror whose offer, conforming to the solicitation, is the lowest priced, technically acceptable.

The rating for all non-price factors must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating for any factor results in the proposal being unacceptable and unawardable, unless corrected through discussions, if held.

2. METHODOLOGY

In order to permit efficient competition and evaluation, the Navy shall utilize the following methodology. Proposals shall initially be screened for price and placed in order (lowest price to highest price). The technical factors of the lowest priced proposal will then be evaluated. In the event the lowest priced proposal is deemed Unacceptable, the same process shall be conducted again as many times as necessary, until such time as the Government identifies a technically acceptable proposal. The Navy shall make award to the lowest priced technically acceptable proposal.

Accordingly, under this methodology, the technical factors of some proposals may not be evaluated. IAW FAR

15.306(c)(2), if discussions are deemed necessary by the Contracting Officer, a maximum of ten (10) lowest priced proposals will be evaluated (both non-price and price) for the purpose of establishing a competitive range.

3. EVALUATION APPROACH

Proposals will be evaluated as described here and in the Instructions section above.

FACTOR 1 – BONDING AND CERTIFICATIONS

The Government will evaluate whether the Offeror submitted a signed letter from its surety stating it can provide payment and performance bonds to meet the maximum task order amount of $500,000, a potential aggregate amount of $1.5 Million and that the Offeror has adequate bonding capacity as of the date of the letter. Bonding capability or capacity that does not cover the aforementioned values will be considered unacceptable.

The Government will evaluate whether the Bid Guarantee complies with provision 52.228-1 of the solicitation.

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

FACTOR 2 – PROGRAM MANAGEMENT PLAN

An acceptable Program Management Plan provides a detailed narrative representation of the Offeror’s plan to ensure successful execution of the Roofing Maintenance and Repairs program and subsequent task order projects. The

Offeror’s proposal shall clearly convey the following:

(1) Quality control in accordance with the Roofing Maintenance and Repairs SOW Section 01 45 00.10 20 (to include schedule management) in regards to quality control organization, submittal review, construction management, and closeout;

(2) Clear processes for the consistent, effective, and expedient documentation and resolution of quality problems;

(3) Sound measures to identify poor performing subcontractors, to include appropriate corrective action, management tools, methods, and documentation;

(4) Key quality control personnel (with no overlapping duties and responsibilities) and the extent of their authority;

(5) Means and frequency of inspection for ongoing projects; and

(6) Processes the Offeror will utilize to update the Government on project status and how interface with Government inspectors will be accomplished (status updates shall be a minimum of weekly).

*Note: The Offeror’s Program Management Plan will be incorporated into the contract if selected for award.

Furthermore, the awardee’s successful execution and effectiveness of their Program Management Plan will be evaluated at the conclusion of each ordering period year via the Contractor Performance Assessment Reporting System

(CPARS).

FACTOR 3 – SAFETY

The Government is seeking to determine that the Offeror fully understands and has a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. To meet the minimum requirements, the Offeror must demonstrate the following:

(1) Offeror describes a viable technical approach to safety that addresses elements specific to roofing, such as lift plans, fall protection, work from scaffolds, ladders and work platforms.

(2) Offeror describes a methodical process of evaluating subcontractor’s safety performance in their selection process.

(3) Offeror describes a logical management plan to hold both themselves and their subcontractors accountable for adhering to the safety requirements of the contract.

(4) Offeror’s proposal clearly shows that the Offeror fully understands the many various safety precautions required in the performance of this roofing maintenance contract.

FACTOR 4 – PAST PERFORMANCE

There are (3) three aspects to the past performance evaluation: Recency, relevancy, and quality. The first is to evaluate the recency of the Offeror’s past performance. Recency is considered work performed within the past three

(3) years of issuance of this solicitation. The second is to determine how relevant a recent effort accomplished by the

Offeror is to the effort to be acquired through the source selection. Common aspects of relevancy include, but are not limited to, the following: similarity of product/service/support, complexity, dollar value, contract type, and extent of subcontracting/teaming. The third aspect of the past performance evaluation is to establish the overall quality of the Offeror’s past performance (see FAR 15.304(c)(2)).

NOTE: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the

Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of Acceptability/Unacceptability, a neutral finding shall be considered “Acceptable.”

Acceptable

Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.

Unacceptable Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

FACTOR 5 – PRICE

The Government will evaluate whether the contractor completed the SF 1442, acknowledged all amendments, provided a filled out Price Proposal Form, and confirmed it has submitted its VETS-4212 report for the 2020 filing cycle or was exempts. An Offeror’s total price shall be the sum of all CLINs.

Price will be evaluated for reasonableness in accordance with FAR 15.404-1(b)(2).

The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items. As defined in FAR 15.404, unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques.

In the absence of adequate price competition, the Contracting Officer may request additional data per FAR 15.403-3 and as described in the solicitation provision 252.215-7010, Requirements for Certified Cost or Pricing Data and

Data Other Than Certified Cost or Pricing Data.

Offerors are advised that all pricing is binding if accepted by the Government.

4. DISCUSSION/FINAL PROPOSAL REVISIONS

The Government intends to evaluate proposals and award a contract without discussions with Offerors. Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a cost or price and technical standpoint.

However, the Government reserves the right to enter into discussions with Offerors as it is determined by the

Contracting Officer to be in the Government’s best interest.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among most highly rated proposals.

If the Contracting Officer determines that discussions are to be held, they shall indicate to, or discuss with, each

Offeror still being considered for award; deficiencies and adverse past performance information to which the Offeror has not yet had an opportunity to respond. The scope and extent of discussions are a matter of Contracting Officer judgment. At the conclusion of discussions, each Offeror still in the competitive range shall be given an opportunity to submit a final proposal revision. A final cut-off date for receipt of final proposal revisions will be established by the Contracting Officer.

Section 00 45 00 - Representations and Certifications

CLAUSES INCORPORATED BY REFERENCE

52.222-38 Compliance With Veterans' Employment Reporting

Requirements

FEB 2016

252.203-7005 Representation Relating to Compensation of Former…