N6449821R4015.pdf

N6449821R4015

This is a 100% small business set-aside IAW FAR Subpart 19.502-2(a).

The North American Industry Classif ication System (NAICS) code is 238220.

IAW FAR 36.204, the estimated construction magnitude of this project is betw een $250,000 and $500,000.

A proposal submitted prior to the date in Block 13a below w ill be accepted and is highly encouraged.

DILLON M LUCAS 445-444-5320

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

11-Feb-2021

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________90 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________0 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________15 Mar 2021 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0223, DILLON LUCAS

215-897-2043, DILLON.M.LUCAS@NAVY.MIL

5001 SOUTH BROAD STREET, BUILDING 4

PHILADELPHIA PA 19112

N64498

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: 215-897-2043 TEL: FAX:

N6449821R4015 86

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued)

(Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section SF 30 - Block 14 Continuation Page (SF 30)

QUESTIONS AND ANSWERS

Q1: Can work be performed Monday – Friday after 5 PM, rather than weekends?

A1: Yes. SOW Paragraph 1.11 has been revised and the Period of Performance is now 90 calendar days. Work is no longer permitted on weekends.

Q2: Is CLIN 0003 included in the estimated construction magnitude of $250,000 - $500,000.

A2: Yes.

Q3: Is it up to each contractors discretion on what Prevailing Wage Rate is to be used or will there be a specific rate and classification that will be required to be used?

A3: Each contractor must determine the specific employees it will utilize during performance. For more information about this and utilizing appropriate labor categories, please see provision 52.222-6 in the solicitation.

Q4: If it is discovered after removing the ceiling tiles that the ductwork is located above a hard ceiling, the work to cut into a hard ceiling could be done at an additional charge, correct?

A4: A majority of the individual zones of duct work in the open and private office environments (1st and 2nd floors as shown in SOW Attachment 7) is located above the acoustical drop ceiling tile but below a hard ceiling. Where the duct work is redirected upwards and penetrates any hard barriers, the ducting generally daylights in such a manner that the duct work can be cleaned from both directions given standard cleaning and sealing equipment used for vertical sections of ducting. As an example, refer to SOW Attachment 9 Page 10; in the “Second Floor Mechanical

Plan – Southeast Quadrant,” an example can be seen on the supply ducting running from the main duct towards the northern portion of the building where a 40 inch by 14 inch section of ducting is routed up and back down to navigate over a load bearing wall. In other cases, where a duct penetrates a hard ceiling, access hatches granting access to the space above the hard ceiling are generally available near the penetration.

Q5: Exhaust ductwork is excluded, correct?

A5: Correct.

Q6: Can we use scissor lifts in the building?

A6: Yes. Note that a majority of the office environments on the ground and second floors use carpet tile fixed in place with adhesive as the floor finish. The Contractor must protect existing carpet tiles from damage, due to turning lift tires (e.g., ¼” plywood under the tires). Further note that the pedestrian elevators providing access to the second floor and mechanical penthouse are limited to a 2500 pound capacity. The opening to the elevator is 42 inches wide by 83 inches high, and the elevator interior dimensions are approximately 81 inches wide by 50 inches deep by 92 inches high. Allowable loading on the ground floor is 400 pounds per square foot (PSF) for live and dead loads, which includes the fixed and mobile furnishings. Allowable loading on the second floor varies from 75 to 200 PSF.

Q7: Is payment and performance bonds required for this project?

A7: Yes, both Payment and Performance Bonds are required. See provision 52.228-15.

Q8: SOW 1.19.2.7. Are confined space entry permits and certificates required for this project?

A8: Confined space permits and certificates are not required for this project. However, please refer to the United

States Army Corps of Engineers EM 385-1-1 Safety and Health Requirements Manual, Section 34 (and the references contained within) for other administrative and performance based requirements as they relate to confined space. Additionally, confined space is defined in Appendix Q of EM 385-1-1.

Q9: Do we need escorts from the Government to place our equipment on the roof and to clean the duct(s) on the roof?

A9: A Government employee will be present during the performance of work in all areas.

Q10: Are there hard ceilings above the drop ceiling? If so, will the Government cut the holes in the hard ceiling?

A10: See answer to question 4.

Q11: During the site visit, we noticed several ceiling tiles that were damaged. Is the Government going to provide replacement tiles?

A11: Acoustical ceiling tiles (ACT) that are noted as damaged are not required to be replaced with new ceiling tile.

If an ACT is in such a condition (existing condition) that it cannot be reinstalled following the performance of work, the Government may provide a new ceiling tile to reinstall or may direct the Contractor to disregard the reinstallation of that ceiling tile.

Q12: Are medical examinations of all workers required for this project?

A12: No

Q13: Section: 3.1.3. If we do not have a CPARS form completed by the Government, can the contractor completes this form, or do we have to have our past performances customers complete this form?

A13: If no CPARS is available, the Offeror shall submit the Past Performance Questionnaire (PPQ) (Attachment 13 of this solicitation) to the client to complete for each project.

Q14: On the Price Proposal Form, you are asking the contractor to provide a price for exterior duct cleaning? Is this correct or should it be interior?

A14: The pricing requested is for cleaning and sealing of the interior portion of the ductwork. However, the quantities for applicable line items (1 through 3 and 7 through 9 in the Price Proposal Form) reference the exterior dimensions of the duct work in accordance with the historical as-builts.

Q15: SOW Attachment (8) Ductwork Dwgs & SOW Attachment (9) AHU-2 Ductwork Dwgs: The specification indicates cleaning the supply, return and exhaust ductwork. The drawings only highlight the supply and return ductwork. Is the contractor to clean and seal exhaust ductwork?

A15: There is no exhaust duct work in this project. All duct work is supply, return, or outside air intake duct work and is shown and highlighted (in red or blue ink) in SOW Attachments 8 and 9. Additionally, SOW Attachment

10 has been amended and references to exhaust duct work and exhaust components in SOW Paragraphs 1.5.2 and

3.2.1.9 have been removed.

Q16: SOW Section 1.32.1. The specification indicates that the coil cleaning must return the coil pressure drop to within 10% of the coils original pressure drop. Is the contractor to include this testing of coils or is the Government going to do the testing? If this is the contractor’s work, the contractor will need the initial testing data.

A16: Reference SOW Attachment 10 paragraph 3.3.1.4. The original pressure drop is not known. Therefore, successful cleaning of coils shall be through visual observation by the Contractor and concurrence by the COR.

Q17: Does the contractor need to provide any leakage testing for this project?

A17: No. However, the contractor shall ensure negative pressure is maintained on the duct work as required (refer to the Statement of Work and SOW Attachment 10 for more details) for cleaning activities. Sealing activities may require negative pressure, depending on the instructions provided by the manufacturer and/or the means and methods used to protect existing features to remain outside of the ductwork.

Q18: SOW Attachment (9) AHU-2 Ductwork Dwgs. In the attachment, we will require a drawing for AHU-2 for page 14 of 14. An AHU-1 drawing is in the package of the drawings for AHU-2. Please advise how to proceed.

A18: The approximate geometry and dimensions can be gathered from both AHUs 1 and 2 through SOW

Attachments 8 and 9. For AHU-2, refer to SOW Attachment 9 Pages 3 and 4 for a plan view and elevation view of the AHU which can collectively be used to estimate the interior area of the AHU. No detail drawings for the AHUs are available. However, note that each AHU includes a heating coil, cooling coil, return air fan, blower supply fan, outside air intake with louvers, and relief dampers.

Q19: SOW Attachment (8) AHU-1 Ductwork Dwgs & SOW Attachment (9) AHU-2 Ductwork Dwgs. Please confirm that we are only to perform the ductwork highlighted on both attachments. This looks like a lot less ductwork than seen at the site visit.

A19: All duct work highlighted as supply or return ductwork on SOW Attachments 8 and 9 (highlighted in red or blue ink) is included in this work under either CLIN 0001 or 0002. The highlighted duct work feeds the zones shown on SOW Attachment 7. Note that all components contained in or a part of the highlighted duct runs are also included which may include, but are not limited to, dampers, turning vanes, and reheat coils. Refer to SOW

Attachment 12 for a mechanical legend provided with Amendment 0001.

Q20: What is the approximate CFM or tonnage of Air Handler Unit 1&2?

A20: SOW Attachment 12 has been added to show the specs for AHU 1 &2. Refer to page 2 of this attachment.

Q21: Will Access to 30 Amp 208 Volt power be available on all floors and penthouse?

A21: Generally, the ground floor and second floor office environments and the mechanical penthouse provide for

20A/120V circuits and receptacles. However, each corner (NE, SE, NW, SW) of the building on the ground floor and second floor has 120/208V 3-phase 4-wire power panels with spares and/or spaces. Additionally, one 120/208V

3-phase 4-wire power panel is provided in the center of the mechanical penthouse. If 208V single phase or three phase power is required, the Contractor will be responsible for providing a breaker, outlet, and all other necessary material in the electrical utility rooms and may use extensions cords as necessary to reach the work sites. Installation and material must conform to the National Fire Protection Association (NFPA) 70 National Electric Code. Distances from the closets to planned ground floor and second floor work sites can be estimated using SOW Attachment 7 as the drawing is scaled.

Q22: Does the company that is being reviewed in the PPQ required to be NADCA certified?

A22: No. However, it is a requirement of this solicitation that the prime or subcontractor that will perform onsite duct cleaning and sealing must be NADCA certified.

Q23: NADCA specifies that flex duct is to be replaced. Is it a requirement that flex duct, if encountered, is to be replaced?

A23: Flexible duct is not required to be replaced, but may be replaced in lieu of cleaning. If flexible duct is not replaced, it shall be cleaned to a visually-clean condition using methods that minimize damage to the ducting. Where flexible duct is not replaced, it is not required to be sealed.

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot AHU 2 Cleaning and Fiber Lock Sealing

FFP

All work shall be completed IAW the SOW, section 01. Work associated with this

CLIN includes all labor, material, equipment, management, and all else necessary to perform the entire work associated with Building 4 Air Handling Unit (AHU) #2 and all components of the system including, but not limited to, ductwork, reheat coils, drain pans, air distribution devices, louvers, outside air intakes, fans, variable air volume (VAV) boxes, and the AHU coil in accordance with the contract drawings and specifications.

FOB: Destination

PSC CD: Z1AA

NET AMT

0002 1 Lot OPTION AHU 1 Cleaning and Fiber Lock Sealing

FFP

OPTION

All work shall be completed IAW the SOW, section 01. Work associated with this

CLIN includes all labor, material, equipment, management, and all else necessary to perform the entire work associated with Building 4 Air Handling Unit (AHU) #1 and all components of the system including, but not limited to, ductwork, reheat coils, drain pans, air distribution devices, louvers, outside air intakes, fans, variable air volume (VAV) boxes, and the AHU coil in accordance with the contract drawings and specifications.

0003 1 Lot NTE Additional Cleaning and Sealing

FFP

This CLIN is priced on a Not to Exceed basis. The price of this CLIN is the sum of all NTE items on the Price Proposal Form. Use of this CLIN is only authorized by written consent of the Contracting Officer or his/her designated Representative. If used, only actual amounts shall be invoiced. Any residual funding shall be removed if not used.

Pricing shall include all costs necessary to meet the requirements listed in the contract technical documents and the SOW including, but not limited to, protection of existing features to remain, equipment, labor and material. Work shall be completed to the same standard and specification as non-NTE work.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 90 dys. ANP 1 NSWCPD FACILITIES

ROBERT SHERIDAN

5001 S BROAD ST.

BLDG 4

PHILADELPHIA PA 19112

215-897-8633

N64498

0002 90 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

0003 90 dys. ANP 1 (SAME AS PREVIOUS LOCATION)

PRICING STRUCTURE

Not to Exceed (NTE) Items: CLIN 0003 is priced on an NTE basis. The total price of CLIN 0003 shall be the sum of items 1-9 of the Price Proposal Form. CLIN 0003 items are not guaranteed, and shall only be used following written approval by the Contracting Officer or his/her designated Representative.

Section 00 21 16 - Instructions to Proposers

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-22 Alternative Line Item Proposal JAN 2017

52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017

252.215-7008 Only One Offer JUL 2019

252.215-7010 (Dev) Requirements for Certified Cost or Pricing Data and Data

Other Than Certified Cost or Pricing Data. (DEVIATION

2020-O0020)

AUG 2020

252.215-7013 Supplies and Services Provided by Nontraditional Defense

Contractors.

JAN 2018

252.232-7016 Notice of Progress Payments or Performance-Based Payments APR 2020

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

(End of provision)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Anglea Cusati, Contracting Officer

5001 S. Broad St.

Philadelphia, PA 19112

Angela.cusati@navy.mil

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) A site visit will be held on 23 Feb 2021 at 1000 EST at the following address:

5001 S. Broad St.

Philadelphia, PA 19112

(c) Offerors will not be admitted into the building without prior authorization. See solicitation posting on beta.sam.gov for more information.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov/far

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any DFARS (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.215-7012 REQUIREMENTS FOR SUBMISSION OF PROPOSALS VIA ELECTRONIC MEDIA (JAN 2018)

The Offeror shall submit the proposal via the following electronic media:

Email sent to dillon.m.lucas@navy.mil

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT

FILES (NAVSEA) (APR 2019)

(a) NAVSEA may use a contractor to manage official contract files hereinafter referred to as "the support contractor", including the official file supporting this procurement. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File management services consist of any of the following:

secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file management services are acquired will contain a requirement that

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the offeror may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed

Protected Information, for the unauthorized duplication, release, or disclosure of such Protected Information.

(c) Submission of a proposal will be considered as consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file management support contractor for the limited purpose of executing its file support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Offerors are free to enter into separate non-disclosure agreements with the file support contractor. Contact the Procuring

Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the files or otherwise encumber the government.

L-209-H009 NOTIFICATION OF POTENTIAL ORGANIZATIONAL CONFLICT(S) OF INTEREST (NAVSEA)

(DEC 2018)

(a) Offerors are reminded that certain existing contractual arrangements may preclude, restrict or limit participation, in whole or in part, as either a subcontractor or as a prime contractor under this competitive procurement. Of primary concern are those contractual arrangements in which the Offeror, if the awardee of the contract under this solicitation, would provide support to NSWCPD, or related laboratories (if applicable), in support of operation of the office or any of its programs. General guidance may be found in FAR 9.505; however, this guidance is not all inclusive. The Offeror's attention is directed to the "Organizational Conflict of Interest" (or similar) text which may be contained in current or completed contract(s) which prohibits the prime or subcontractor from providing certain supplies or services to the

Government as described above during the period of the current "support" contract(s) or for a period after completion of the "support" contract(s). Notwithstanding the existence or non-existence of an Organizational Conflict of Interest (OCI) clause or similar text in current or completed contract(s), the offeror shall comply with FAR 9.5 and identify whether an

OCI exists or there is potential for an OCI and not rely solely on the presence of an OCI text

(b) If a potential conflict of interest exists at any tier, each potential prime offeror shall notify the Contracting

Officer within 14 days of the date of this solicitation. The Offeror shall provide: (1) the contract number and name and phone number of the Contracting Officer for the contract which gives rise to a potential organizational conflict of interest; (2) a copy of the requirement; (3) the statement of work (or technical instruction) from the existing contract; (4) a brief description of the type of work to be performed by each subcontractor under the competitive procurement; and (5) any additional information the Contracting Officer should consider in making a determination of whether a conflict of interest exists. The Government may independently verify the information received from the offeror. Notwithstanding the above, the Government reserves the right to determine whether a conflict of interest exists based on any information received from any source.

(c) The Government will notify an offeror of any conflict of interest within 14 days of receipt of all required information. Those offerors deemed to have a conflict of interest may be ineligible for award under this solicitation. An Offeror’s failure to provide the information in a timely manner does not waive the Government's rights to make a conflict of interest determination. The offeror is notified that if it expends time and money on proposal preparation, such expenditure is at its own risk that the Government will not determine that an organizational conflict of interest exists.

(d) Any potential prime contractor which proposes a subcontractor later determined to have a conflict of interest and deemed ineligible to participate in the current competition, may not be granted the opportunity to revise its proposal to remove the ineligible subcontractor. The Government reserves the right to determine which offerors remain in the competitive range through the normal source selection process.

(e) If the offeror determines that a potential organizational conflict of interest does not exist at any tier, the offeror shall include a statement to that effect in its response to this solicitation.

L-215-H007 SUBMISSION OF QUESTIONS BY OFFERORS — ALTERNATE I (NAVSEA) (FEB 2020)

(a) Offerors may submit questions or request clarification of any aspect of this solicitation. It is the Offeror’s responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the SOW or PWS (as applicable) and other solicitation documents attached hereto or incorporated by reference. Each question should identify solicitation number, document, page number, paragraph number or other identifier relating to the question. Questions without this information may not be answered. Acknowledgment of questions received will not be made.

(b) The deadline for receipt of questions is COB 2 Business Days after the date of the site visit. Although every effort will be made, the Government makes no guarantee that questions received after the date above will be answered.

(c) All questions shall be submitted via email to the point of contact listed for this solicitation. Responses will be posted to the beta.SAM web page at https://www.beta.SAM.gov.

INSTRUCTIONS TO OFFERORS

CONTENT OF PROPOSALS

1 GENERAL INSTRUCTIONS

The Offeror shall submit all information required by this RFP and in the same format as outlined herein. Failure to comply with the requirements of the RFP may result in the Offeror being removed from consideration for award.

The Government does not assume the duty to search for data to cure problems it finds in proposals. Proposals shall be sufficiently detailed to enable Government evaluation board members to make a thorough evaluation and to arrive at a sound determination as to whether or not the prospective Offeror has a thorough understanding of the requirements and associated risks and is able, willing, and competent to devote the resources necessary to meet the requirements.

Cost/pricing information should only be present in the Price Section.

No classified information shall be provided.

A “subcontractor” includes any person or entity other than the prime contractor (e.g., consultants, temporary purchased labor, or divisions, subsidiaries, and affiliates of a contractor or subcontractor) who will furnish or furnishes any effort in connection with this prospective contract.

1.1. SUBMISSION OF QUESTIONS

Offerors may submit questions, concerns, or request clarification of any aspect of this solicitation electronically as follows:

TO: Dillon.m.lucas@navy.mil

The questions should include the page number and paragraph number or identifier which pertains to the Offeror’s question. Questions received without this information may not be answered. The deadline for receipt of questions is

COB 2 days after the date of the site visit. Although every effort will be made, the Government makes no guarantee that questions received after this deadline will be answered and response to questions and requests for clarification received after this date shall be at the sole discretion of the Contracting Officer. Acknowledgement of receipt of questions may not be made.

1.2. SOLICITATION CHANGES

Any changes or additional information (responses to questions, amendments, etc.) related to the solicitation will be made available only through the following website: https://beta.sam.gov/. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall provide proposals in response to any and all amendments to this solicitation by the date and time specified in the amendment(s).

2. PROPOSAL FORMAT

Proposals shall be prepared on standard 8-1/2” by 11’ paper, set at single-spaced with 1” width spacing, 0” left and right indent and a single blank line before and after each paragraph. The font shall be Times New Roman with a font size of 12 throughout the document.

The Non-Price Section of a Proposal shall not contain any reference to price. They shall be written so that

Government personnel evaluating the proposal can arrive at a sound determination as to whether the proposal meets the requirements of this solicitation. To this end, the proposal shall be specific, detailed and complete as to clearly and fully demonstrate that the prospective Contractor has a clear understanding of the technical requirements contained in this solicitation. Statements such as "the Offeror understands", "will comply with the Statement of

Work," "standard procedures will be employed," "well known techniques will be used" and general paraphrasing of the Statement of Work are considered inadequate.

2.1. PAGE NUMBERS AND LIMITS

A page is defined as one sheet of paper with typing on one side when printed. When information is contained on both sides of a single sheet of paper it will be counted as two pages and shall be numbered accordingly. Partial pages count as a full page.

Specific page limitations are provided below in Table 3. Pages that exceed the page count limit will not be evaluated by the Government. If the proposal exceeds the identified page limit, the Government will remove all pages exceeding the specified page count. Blank pages must be marked "Intentionally Left Blank." All pages within a page limited section shall be consecutively numbered, starting at page one, and shall not exceed the page limitation.

The following are not included in the page limitations:

Title/Cover page

Tables of Contents

Glossaries of abbreviations and acronyms

Past Performance Questionnaires

CPARs Documentation

Attachments

2.2 PROPOSAL ELECTRONIC FORMAT AND SUBMISSION REQUIREMENTS

Hand Delivery of Proposals

Due to ongoing restrictions resulting from the global COVID-19 pandemic, hand delivery of proposals is not possible at this time to the Naval Surface Warfare Center Philadelphia.

Electronic Delivery of Proposals via DoD SAFE Utilization of DoD SAFE at https://safe.apps.mil/ is required for electronic proposal submissions. DoD SAFE supports individual file sizes up to 8GB. Browsers recommended are:

Firefox, Chrome and, Edge. Internet Explorer is not recommended. Please note that Internet Explorer limits uploads to 2GB.

When offers are submitted via DoD SAFE, the Government will receive an automated message stating that a file has been “Dropped-Off.” An offer uploaded (“Dropped-Off”) to DoD SAFE is considered to be timely when this automatic system-generated notification email is received by the designated Contracting Officer prior to the due date/time set for receipt of offers. Late submissions will be treated IAW 52.215-1(c)(3)(ii)(A).

In order to submit a proposal via DoD SAFE:

(1) The Contractor shall send a request to the following email addresses Dillon.m.lucas@navy.mil and

Angela.cusati@navy.mil stating their intent to submit a proposal and shall include in that request a valid email address(es).

(2) Within 2 business days from the date of the request, the Contractor will receive a link via email allowing them to upload/“Drop-Off” a proposal in DoD SAFE. The Contractor has 14 days from receipt of the email to “Drop-Off” their proposal in DoD SAFE. Offerors are reminded to be mindful of the due date/time set for receipt of offers.

(3) It is recommended that each Offeror keep a screen shot of the DoD SAFE page showing that the “Drop-Off” has been completed for their records.

The DoD SAFE site is located here: https://safe.apps.mil

Additional information on DoD SAFE from the DON CIO:

https://www.doncio.navy.mil/ContentView.aspx?ID=12719

3. PROPOSAL CONTENT AND ORGANIZATION

Contents Page Limits

SOLICITATION AND AMENDMENT DOCUMENTS None

FACTOR 1 BONDING AND CERTIFICATIONS None

FACTOR 2 PAST PERFORMANCE 3

FACTOR 3 TOTAL EVALUATED PRICE None

3.1. SOLICITATION AND AMENDMENT DOCUMENTS

This section is the Offeror’s contractual commitment, complete in every respect and ready for acceptance by the

Government.

3.1.1 TRANSMITTAL/COVER LETTER

The Offeror’s proposal shall include a transmittal letter on the Offeror’s letterhead signed by an executive of the company who possesses authority to contractually bind the Offeror. The letter shall provide the name, title, phone number and e-mail address of the Offeror’s principal point of contact for the solicitation and identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The letter shall include the following information:

https://safe.apps.mil/ https://www.doncio.navy.mil/ContentView.aspx?ID=12719

1. A statement that the proposal is made without qualification or exception to any terms and conditions appearing in the solicitation; or if the Offeror takes any exceptions to solicitation, provide a full explanation. Each exception shall be referenced to the applicable paragraph or contract line item number.

Any exceptions made, and not clearly delineated here will not be considered or accepted. Any material exceptions to the RFP may render the proposal unacceptable and ineligible for award.

2. A statement that the proposal is valid for at least 90 calendar days after the date established for receipt of offers.

3. Provide the following information pertaining to the Offeror:

a. Commercial and Government Entity (CAGE) number

b. Data Universal Numbering System (DUNs) Number

c. Taxpayer Identification Number (TIN)

d. The names, titles, phone numbers and email addresses of persons authorized to negotiate on the

Offeror’s behalf with the Government in connection with this solicitation.

e. If the proposal contains a “contractor team arrangement” as defined in FAR 9.601, provide information that describes the contractor team arrangement to include any information that will help the Government understand the contractor team arrangement purpose and benefit.

3.1.2 FACTOR 1 – BONDING AND CERTIFICATION

(1) – Offerors shall submit a signed letter from its surety stating it can provide payment and performance bonds in the full amount of its proposal. The letter shall state the Offeror has adequate bonding capacity as of the date of the letter.

(2) – Offerors shall submit a Bid Guarantee using the SF 24 (Attachment 14 of this solicitation) in accordance with FAR Clause 52.228-1 – Bid Guarantee (amount shall be at least 20 percent of the proposed price, but shall not exceed $3 million)

(3) – Offerors shall submit an active National Air Duct Cleaning Association (NADCA) certification for any prime or subcontractor that will perform onsite duct cleaning and sealing.

(4) – Offerors shall submit an active Air Systems Cleaning Specialist (ASCS) certification for its proposed onsite supervisor.

3.1.3 FACTOR 2 – PAST PERFORMANCE

(1) Offerors shall provide past performance information for a minimum of two (2) and a maximum of three (3) project examples that best demonstrate past performance on recent and relevant projects that are similar in size, scope and complexity to the RFP and performed during the last five years from RFP issuance.

Regarding quality of performance, if a completed CPARS evaluation is available for the example, it should be submitted with the proposal. If a CPARS evaluation is available, the Government will use it in its evaluation. If no CPARS is available, the Offeror shall submit the Past Performance Questionnaire (PPQ)

(Attachment 13 of this solicitation) to the client for each project. An Offeror shall not submit a PPQ when a

CPARS evaluation is available for the project. Each Offeror has the opportunity to provide in its proposal any information regarding its past performance that it would like the Government to consider. This includes information that the Offeror considers essential to the Government's evaluation or explanatory information of poor performance. Ensure that the project description addresses how the project is similar in size, scope, and complexity to the solicited effort and provides the final contract price. A project may be a single task order or contract. However, for multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project.

Offerors should provide the following information for each project example, even if a CPARS is available for the project:

Contractor:

Contract Number:

Period of Performance:

Dollar Amount at Award:

Dollar Amount at Completion (or Current Dollar Amount, if not Completed):

Contract Type: Fixed-Price; Labor Hour or Time and Material;

Cost-Reimbursement (CPFF, CPAF, CPIF, etc.)

Describe the Products or Services:

Include a description of all that apply:

______ Project Management

______ Duct Cleaning

______ Fiber Lock Sealing

______ Quality Control

______ Acquisition and Contract Management Support

______ Technical Expertise

______ Other Support (please describe: __________________________________________)

If an Offeror is utilizing past performance information of affiliates/subsidiaries/parent/Limited Liability Company

(LLC)/Limited Company (LTD) member companies (name is not exactly as stated on the SF1442), the proposal shall clearly demonstrate that the affiliate/subsidiary/parent firm will have meaningful involvement in the performance of the contract in order for the past performance information of the affiliate/subsidiary/parent/LLC/LTD member companies to be considered. The proposal shall state specific commitments of technical resources (e.g. personnel, equipment) that the affiliate/subsidiary/parent/LLC/LTD member companies commit to the performance of this contract. The proposal shall also describe specific roles of the affiliate/subsidiary/parent/LLC/LTD member companies in terms of the work it will either self-perform or manage on behalf of the Offeror in performance of the contract. Any projects submitted in excess of the three (3) will not be considered.

In addition to the PPQs and CPARS provided, the Government may, at its discretion, review and consider any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all

CAGE/Entity Identifier numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, FAPIIS, SPRS, SAM, inquiries of owner representative(s), and any other known sources not provided by the Offeror.

To obtain information, the Government may contact the points of contact listed. However, the Government is not required to do so. The Government may contact references other than those provided by the Offeror to evaluate past performance.

3.1.4 FACTOR 3 – PRICE

(1) Completed SF 1442 signed with all amendments acknowledged;

(2) Price Proposal Form;

(3) Confirmation of filing of Veterans’ Employment and Training (VETS) VETS- 4212 for the 2020 filing cycle.

(4) Bid Guarantee in accordance with FAR Clause 52.228-1 – Bid Guarantee (amount shall be at least 20 percent of the proposed price, but shall not exceed $3 million)

The Offeror is required to submit a complete Price Proposal Form that includes completion of all contract line item numbers (CLINs) and items on the Price Proposal Form. Failure to complete all CLINs and items may result in the proposal being rejected or otherwise not considered.

Electronic signatures by responsible parties and electronic, mechanically-applied, or printed dates may be used and shall be considered original signatures and dates.

Offerors are advised that all pricing is binding if accepted by the Government, including unit pricing provided in the

Price Proposal Form.

3.2 RFP FILL-INS

The document shall not be embellished with any cover or binding. If the Offeror makes any qualifications to any provisions in the RFP, all such qualifications shall be listed in the transmittal letter to the proposal.

Offerors must fill in all areas of the RFP that contain Offeror fill-ins, including proposed price for each CLIN in

Section B. In accordance with 52.252-1 Solicitation Provisions Incorporated by Reference, in lieu of submitting the full text, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its offer or they may elect to submit a completed RFP document in its entirety. (Note - This information is exempt from the font and spacing requirements identified under Paragraph 2).

Offerors shall submit signed Section K signed Representations, Certifications and Acknowledgements and System for Award Management (SAM). Offerors shall ensure that Representations and Certifications in SAM are current in the Online Representations and Certifications (ORCA) database at www.SAM.gov.

http://www.sam.gov/

Section 00 22 16 - Supplementary Instructions to Proposers

52.217-4 Evaluation Of Options Exercised At The Time Of Contract

Award

JUN 1988

M-215-H003 EVALUATION OF PREVIOUSLY APPROVED SINGLE PROCESS INITIATIVE (NAVSEA)

(OCT 2018)

Previously approved Single Process Initiative (SPI) processes will be evaluated under the source selection criteria of the RFP. If the successful offeror has previously approved SPI processes in the proposal, those SPI processes will be incorporated into the contract upon award.

EVALUATION OF PROPOSALS

1. BASIS FOR AWARD

The contract resulting from this solicitation shall be awarded to the responsible Offeror whose offer, conforming to the solicitation, is the lowest priced, technically acceptable.

The rating for all non-price factors must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating for any factor results in the proposal being unacceptable and unawardable, unless corrected through discussions, if held.

2. METHODOLOGY

In order to permit efficient competition and evaluation, the Navy shall utilize the following methodology. Proposals shall initially be screened for price and placed in order (lowest price to highest price). The Navy shall then evaluate the technical factors of the lowest priced proposal. In the event the lowest priced proposal is deemed Unacceptable, the process described shall be conducted again as many times as necessary, until such time as the Government identifies a technically acceptable proposal. The Navy shall make award to the lowest priced technically acceptable proposal. Accordingly, under this methodology, the technical factors of some proposals may not be evaluated by the

Navy. IAW FAR 15.306(c)(2), if discussions are deemed necessary by the Contracting Officer, a maximum of ten

(10) lowest priced proposals will be evaluated (both non-price and price) for the purpose of establishing a competitive range.

3. EVALUATION APPROACH

The evaluation shall be based on the criteria described in solicitation sections 00 21 16 Instructions to Offerors and

00 22 16 Basis of Award.

FACTOR 1 – BONDING AND CERTIFICATIONS

The Goverment will verify and document bonding capability. Bonding capability or capacity that does not cover

100% of the Offeror’s proposed price will be considered unacceptable. The Government will verify the Bid

Guarantee complies with provision 52.228-1 of the solicitation. Offerors shall specifically state whether the Offeror or a proposed subcontractor will perform the onsite duct cleaning and sealing work. The Government will verify the

Offeror has submitted an active NADCA certification for the proposed prime or proposed subcontractor providing onsite duct cleaning and sealing. The Government will verify the Offeror has submitted an active ASCS certification for its proposed onsite supervisor.

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

FACTOR 2 – PAST PERFORMANCE

There are (3) three aspects to the past performance evaluation: Recency, relevancy, and quality (including general trends in Contractor performance and source of information). The first is to evaluate the recency of the Offeror’s past performance. Recency is considered work performed within the past five (5) years of issuance of this solicitation. The second is to determine how relevant a recent effort accomplished by the Offeror is to the effort to be acquired through the source selection. Common aspects of relevancy include, but are not limited to, the following: similarity of product/service/support, complexity, dollar value, contract type, use of key personnel (for services), and extent of subcontracting/teaming. The third aspect of the past performance evaluation is to establish the overall quality of the Offeror’s past performance (see FAR 15.304(c)(2)).

NOTE: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the

Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of Acceptability/Unacceptability, a neutral finding shall be considered “Acceptable.”

Rating Description

Acceptable

Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown.

Unacceptable Based on the Offeror’s performance record, the Government does not have a reasonable expectation that the Offeror will be able to successfully perform the required effort.

FACTOR 3 – PRICE

The Government will evaluate whether the contractor completed the SF 1442, acknowledged all amendments, provided a filled out Price Proposal Form, and confirmed it has submitted its VETS-4212 report for the 2020 filing cycle. Price evaluation will be based on the Total Evaluated Price (TEP). A contractor’s TEP shall be the sum of all

CLINs, which includes the sum of the Price Proposal Form for CLIN 0003.

The Government intends to evaluate all options, and in accordance with FAR 52.217-5 Evaluation of Options, this will not obligate the Government to exercise the option(s).

Price will be evaluated for reasonableness in accordance with FAR 15.404-1(b)(2).

The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or subline items.