Industry_Day_Questions_FINAL.pdf

Reminder: All technical and contractual aspects are tentative and are subject to change.

Industry Day Questions & Answers

Q1: Will sleeves be procured as a part of the shaft procurement or as a separate item?

A1: Sleeves will be procured as a part of the shaft assembly.

Q2: Are future quantities for procurement represented in Slide 20 as an overall or as a minimum?

A2: Minimum Order Quantities will be in the upcoming solicitation. The numbers in Slide 20 are the projected shortfall.

Q3: Is the proposed buy quantity for FY19 shafts funded yet?

A3: Funding is available, but the contract vehicle to procure them is not, which is the purpose of the

Industry Day.

Q4: Which shaft refurbishments are expected to be the most important?

A4: The purpose of the day's discussions was to present the Navy's current thinking related to new shaft construction needs for Surface Ships. Refurbishment of existing shafts will be addressed separately in future contract initiatives as appropriate/applicable. For new shaft construction orders against potential future contracts, such issues will be addressed as necessary at the time such concerns may be found to exist. In all cases such determinations will be communicated to the vendor(s) via the Contracting Officer.

Q5: Are current IDIQ contract holders for refurbishment work going to be precluded from bidding or possibly even having those IDIQs canceled?

A5: No. This is considered to be a completely separate contract.

Q6: Is this for submarine shafting or for surface ship shafting?

A6: This contract will be for surface ship shafts only.

Q7: When is the first FY19 shaft delivery date?

A7: Depends on industry standards. Suggestions were offered between 200 days and 700 days after contract award.

Q8: Is this all new shaft procurement or will there be a refurbishment component, as well?

A8: At this time, this contract is for new procurements only. A separate refurbishment contract is being developed and tentatively will be issued in the upcoming year.

Q9: Is the main scheduling issue money-related or is it administrative?

A9: The issue is no longer availability of funding for procurement, which is the reason behind beginning the market research with an Industry Day.

Q10: Can the Navy award contracts or orders prior to having the funding available?

A10: The NSWCPD Code 02 Contracting Office is looking into creative solutions to expedite the contracting process, and at this time, nothing is outside of consideration. However, the FAR and the Anti-Deficiency Act dictate that no obligation may be made without funds available for commitment.

Q11: A first article test (FAT) takes time, and in many cases hasn’t been performed in over 20 years for shafts. Is it possible to make an initial order for a few different shaft types to speed the FAT approval process?

A11: As per Navy regulations, a FAT must be performed. However, the requiring activity will only require a FAT performed on the class of shaft, not each batch of shafts ordered. While there is potential for the Material Engineering (NAVSEA 05P THW) to require FAT based on different shaft diameters, the certifying activity (NAVSEA 05Z TWH) will review quantifiable metrics on each batch, such as but not limited to material composition, in order to waive any requirement to conduct additional FAT on the same Class of steel for different ship classes. So, it is likely a Class 1 shaft FAT will be sufficient for all other Class 1 shaft procurements under the contract.

Q12: Are contractors going to be qualified first, then have the first orders out to bid among qualified parties?

A12: Yes. All contracts would require a FAT in the first order. The goal is to qualify vendors through the

FAT results.

Q13: Is refurbishment of existing shafts going to be included in this contract?

A13: No. The requiring activity and the contracting office are looking to determine need and the industry landscape for refurbishment work on an ongoing basis. A separate refurbishment contract is being developed and tentatively will be issued in the upcoming year.

Q14: Will this be Time & Materials, Cost-Reimbursement, or Firm Fixed Price?

A14: Shaft procurement is Firm Fixed Price.

Q15: Will best value be based on availability?

A15: The source selection factors will be detailed in the forthcoming RFP.

Q16: Is it possible to split forging and value-added components?

A16: We will look into the feasibility of separating those functions and their relation to cost, schedule and competition. NSWCPD originally envisioned this as turn-key delivery, but nothing is definite at this time.

Q17: What if many companies can’t do all the work, from forging to machining?

A17: If a “turnkey” strategy is pursued, NSWCPD would expect that prime contractors would subcontract with other companies in order to complete the requirement.

Q18: Does a bidder have to be certified before bidding?

A18: Many interested machine shops are NAVSEA qualified for finish machine work, they may submit their current certification with their response to the RFP. If a non-qualified machine shop is interested in this work, they will need to contact NAVSEA to begin the certification process.

Machine shops will need to be NAVSEA qualified for finish machine work prior to award, or a provision would have to be made in the contract to allow that company to become certified prior to delivery and payment. Forging activities will need to become NAVSEA qualified through

FAT.

Q19: FAT for forging is done when?

A19: With the first order placed.

Q20: Industry recommends 2 contracts: 1 for forging, and 1 for machining.

A20: Taken under advisement. The Contracting Center is open to all suggestions.

Q21: Where does refurbishment fall under this contract in relation to the projected inventory shortfalls?

A21: It is already factored in.

Q22: Can bidders save time by re-using submarine FAT shaft results? A Virginia-class sub shaft is also a

Class 1.

A22: The FAT is a current Navy requirement, but we will discuss the possibility of waivers with NAVSEA

02 main command.

Q23: When is the RFP expected to be issued?

Q23: NSWCPD expects an RFP to be released sometime during the first quarter of calendar year 2018.

Q24: Is it a requirement that vendors are US companies?

A24: No, but the Country in which the Offeror is located must have a current Reciprocal Procurement

Memoranda of Understanding with the Department of Defense. Additionally, Offerors would need to comply with regulations and statutes on domestic preference (please note this list is not exhaustive):

Regulation Statute DFARS 225.7002 10 U.S.C. 2533b DFARS 225.7102 Policy restriction to protect the domestic (U.S.)

defense industrial base FAR 25.701 & DFARS 225.701-70 Proclamations, Executive Orders, and statutes administered, and implementing regulations of, the Office of Foreign Assets Control (Treasury)- 31 CFR Part 515, Part 560, Part 500, Part 537, Part 538, and Executive Order 13067

DFARS 209.104-1(g)(i) and 225.701 10 U.S.C. 2327(b) and 50 U.S.C. App.

2405(j)(10(A)

Q25: Will orders be competed as LPTA or Tradeoff?

A25: The Government has not yet decided whether the initial award or any subsequent orders will be made utilizing LPTA or Tradeoff. The RFP will provide clarification when issued.