N6426724Q0196 - Combined Synopsis Solicitation.pdf

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Fire Protection Services

FFP

See Section C.

FOB: Destination

PSC CD: J012

NET AMT

0002 1 Lot

CDRL A001

FFP

Maintenance Schedules and Procedures See Section C, Statement of Work (SOW) and Section J

0003 1 Lot

CDRL A002

FFP

Safety Plan See Section C, Statement of Work (SOW) and Section J

0004 1 Lot

CDRL A003

FFP

Inspection, Testing, and Maintenance See Section C, Statement of Work (SOW) and Section J

0005 1 Lot

CDRL A004

FFP

Utility Outages See Section C, Statement of Work (SOW) and Section J

0006 1 Each Fire Alarm/Suppression Control Panel

FFP

Cheetah Xi Fire Alarm/Suppression Control Panel (FSCP) or similar

- See Section C, Statement of Work (SOW) and Section J, Attachment 1

- Specifications referenced within the red box(es) are the detailed salient characteristics required in order to satisfy this CLIN.

0007 1 Each VESDA E-Detector VEP-A00-1P (AS1) or sim

FFP

VESDA E-Detector VEP-A00-1P (AS1) or similar

- See Section C, Statement of Work (SOW) and Section J, Attachment 1

- Specifications referenced within the red box(es) are the detailed salient characteristics required in order to satisfy this CLIN.

0008 1 Each VESDA Laser Focus VLF-500 (AS2) or simil

FFP

VESDA Laser Focus VLF-500 (AS2) or similar

- See Section C, Statement of Work (SOW) and Section J, Attachment 1

- Specifications referenced within the red box(es) are the detailed salient characteristics required in order to satisfy this CLIN.

0009 1 Each VESDA E-Detector VEP-A00-1P (AS3) or sim

FFP

VESDA E-Detector VEP-A00-1P (AS3) or similar

- See Section C, Statement of Work (SOW) and Section J, Attachment 1

- Specifications referenced within the red box(es) are the detailed salient characteristics required in order to satisfy this CLIN.

1001 1 Lot OPTION Fire Protection Services

FFP

See Section C.

1002 1 Lot

OPTION CDRL A001

FFP

Maintenance Schedules and Procedures See Section C, Statement of Work (SOW) and Section J

1003 1 Lot

OPTION CDRL A002

FFP

Safety Plan See Section C, Statement of Work (SOW) and Section J

1004 1 Lot

OPTION CDRL A003

FFP

Inspection, Testing, and Maintenance See Section C, Statement of Work (SOW) and Section J

1005 1 Lot

OPTION CDRL A004

FFP

Utility Outages See Section C, Statement of Work (SOW) and Section J

Section C - Descriptions and Specifications

STATEMENT OF WORK

SALES TAX EXEMPTION

The contractor is hereby advised that the United States Government and Agencies thereof are exempt from State and Local Government tax by virtue of Article 6 of the United States Constitution. No exemption certificate is required.

This is an official Request for Quote (RFQ) under FAR Part 13.

Building 540 Fire Alarm Service

1.0 INTRODUCTION

NSWC Corona requires services to perform Inspection, Testing, and Maintenance (ITM) on Building 540 fire alarm system as required by Unified Facilities Criteria (UFC) 3-601-02 Fire Protection Systems Inspection, Testing, and Maintenance to support building operations on a recurring basis. The intent of this Purchase Order is to fully service the fire alarm systems to ensure the system is maintained operable at all times. The fire alarm system is an advanced setup employing an addressable fire alarm control panel utilizing aspirating smoke detection with continuous air sampling and clean agent discharge system for fire suppression.

2.0 OBJECTIVES

The objective of the fire alarm system preventative maintenance and repair service Purchase Order is to ensure the continuous functionality and reliability of the fire alarm system. This Purchase Order aims to proactively identify, address, and prevent potential issues through regular inspections, testing, and maintenance and perform repairs when necessary. By maintaining the system in optimal condition, the Purchase Order seeks to enhance the safety and security of the premises, comply with regulatory standards, and minimize the risk of system failures or false alarms.

Additionally, the services may include provisions for prompt response to emergencies, keeping the fire alarm system in compliance with UFC 3-601-02 and NFPA standards.

In addition to ensuring the continuous functionality of the fire alarm system, this Purchase Order incorporates a vital coordination component. This involves active engagement with government personnel and regional teams to facilitate repairs, inspections, and testing as required. By fostering effective communication and collaboration with relevant Authorities Having Jurisdiction (AHJ), this coordination component further reinforces the commitment to a comprehensive and efficient preventative maintenance and repair service contract.

3.0 SCOPE

Fire Alarm System Preventative Maintenance and Repair Services – Services include but are not limited to the performance inspection, testing, and preventive maintenance or repair of a variety of fire alarm and notification systems, equipment and components such as manual alarm devices, smoke and heat detectors, tamper switches, pressure switches, water flow switches, remote and graphic annunciators, main fire alarm panel and components, audible and visual notification devices, wiring circuits and junctions, storage containers, distribution piping and nozzles, dry chemical systems, wet chemical systems, water mist system, all other alarm, detection and control and ancillary devices, battery back-up systems and emergency power operations.

3.1 FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

The Contractor shall use the current UFC 3-601-02 standard to perform inspections, testing, and preventive maintenance of fire protection and life safety systems and equipment and all test results and certifications shall be recorded. The Contractor shall not make any software upgrades or corrections to the Fire Protection Systems without prior approval and coordination of the Government’s Regional Fire Protection Engineer. The Contractor shall:

Comply with all appropriate safety code requirements. If the Contractor encounters equipment that is in a condition that shall endanger life or property, the Contractor shall immediately notify the Technical Point of Contact (TPOC) and NAVFAC Fire Inspector, of the condition requiring immediate action.

Within 24 hours following the notification of the TPOC, the Contractor shall provide to the Contracting Officer (KO) and NAVFAC Fire Inspector, a written report of the hazardous condition and recommended corrective action in accordance with (IAW) Contract Data Requirements List (CDRL) A003.

Maintenance Schedules and Procedures: Develop maintenance schedules and procedures, and a reference to which preventative or predictive maintenance standards or guides the Contractor shall use IAW CDRL A001.

Safety Plan: Develop and implement a written safety plan that describes procedures for its employees to follow during power failures, equipment failures, or other emergencies within 30 calendar days of Purchase Order start date. The Contractor shall also review with its employees those parts of the plan necessary to protect workers in emergencies IAW CDRL A002.

The Contractor shall ensure that the fire alarm system is always maintained operable, except while being tested or repaired. It is essential that the Contractor carefully schedule with the Building Manager (BM) all non-emergency shutdowns of the fire alarm system and that back up protection be provided by the Contractor (arrangement of additional personnel stationed at the fire alarm system control panel) any time that the fire alarm system is out of service for more than 4 hours. In addition, regardless of the duration of the shutdown, the affected portion of the system shall be tested to ensure that the protection has been restored.

3.2 INSPECTION, TESTING AND MAINTENANCE (ITM)

3.2.1 ITM Task Descriptions and Frequencies

3.2.1.1 Applicable ITM tasks are defined in UFC 3-601-02 Tables 2-1 through 2-31 and 3-1 through 3- 3 and shall be performed to ensure the fire protection system will function on demand.

Technical tasks must be performed according to the manufacturer’s instructions.

3.2.1.2 Excluded National Fire Code Tasks. The ITM tasks identified in UFC 3-601-02 may not include some of the ITM tasks identified in the National Fire Codes. This is to reduce burden on tasks that are deemed to be low risk/not significant. Therefore, the ITM identified in UFC 3-601-02 shall govern the ITM tasks required in this contract.

3.2.1.3 Fire Detection and Alarm Systems. The type and frequency of ITM tasks for fire detection and alarm systems depend on whether the system is monitored. Building 540 (B540) is currently not occupied. To comply with AHJ ITM guidance, the building shall be considered occupied to establish proper frequency of testing events. This shall require horns and strobes tests to be conducted on an annual basis as if the building is physically occupied.

3.2.1.4 Fire Watch. In the event fire protection and life safety equipment is not returned to operational condition for more than 4 hours, the Contractor shall notify the TPOC and NAVFAC Fire Inspector.

3.2.1.5 Upon completion of ITM activities, the Contractor shall restore the fire alarm system to its operational state.

3.2.1.6 Within 7 days of ITM activities, the Contractor shall submit a report to document results and findings IAW with CDRL A003.

3.2.1.7 Tests and Inspections. At its discretion, the Government reserves the right to make any test or inspection it deems necessary to make sure the system is being properly maintained.

3.3 COORDINATING ITM ACTIVITIES WITH REGIONAL DISPATCH CENTER (RDC)

3.3.1 Notification: Before proceeding with any testing, the Contractor shall coordinate the notification of all persons and facilities that receive alarm, supervisory or trouble signals (e.g. BM, RDC, Federal Protective Service, Fire Department). The Contractor will coordinate with the BM to ensure that all building occupants are notified. At the conclusion of testing, the Contractor shall notify those previously notified that the testing has been concluded.

3.3.2 Before repairs. The Contractor shall be responsible for contacting RDC and providing account information required to place fire alarm system in testing mode. The Contractor must wait a minimum of 10 minutes after placing alarm in test mode to allow the system to register the current state of the system has been changed to test mode.

3.3.3 After repairs. The Contractor shall be responsible for contacting RDC to restore the system to active mode and to validate signals have been received. Only after RDC has confirmed receipt of correct signals, is this task considered to be completed. The Contractor must contact RDC with 14-day notice for full activation. The Contractor shall inform the NAVFAC Fire Inspector prior to signal validation to support on site coordination and prevent false engine response.

3.4 UNWANTED ACTIVATIONS

3.4.1 The Contractor shall report unwanted fire alarms to the BM, TPOC and NAVFAC Fire Inspector at the close of each business day and provide the following information: the approximate time, date and location of the system activation, a brief description of the fire alarm system activation, including initial device activation, location of initial device, a brief reason for why the fire alarm system activated (if known), how the fire department was notified and what time they arrived on scene, an approximate count of how many building occupants evacuated the building and for how long in minutes.

3.4.2 When unwanted fire alarm system activations occur, without additional expense to the Government, the Contractor shall be liable for all local fees associated with unwanted fire alarm system activations that are caused by the Contractor and require local jurisdiction fire department response to the building. Any unwanted fire alarm activations must be investigated and resolved by the Contractor without incurring additional costs to the Government.

3.4.3 Damage to Fire Alarm System. Any damage to the fire alarm or associated equipment caused by normal testing shall be repaired by the Contractor at no additional cost to the Government. At its discretion, the Government may have representatives present to witness any or all such tests.

3.5 ITM RECORDS

3.5.1 Records of the inspections, tests, and maintenance of the system and its components shall be maintained on site and made available to the Technical Point of Contact (TPOC) upon request

(CDRL A003).

3.5.2 Records shall indicate the procedure performed (inspection, test, or maintenance), the person/organization performing the work, the results, and date. Records shall be retained for a three- year period.

3.5.3 Test results shall be compared with those of the first iteration of test after award, if available, and with the most recent test results.

3.5.4 Upon request, the Contractor shall furnish a record of all repairs they have made to the fire alarm system covered under this scope IAW CDRL A003.

3.5.5 The Contractor shall maintain, for a minimum of 3 years, as-built system installation drawings, original acceptance test records, and device manufacturers' maintenance bulletins to assist in the proper care of the system and its components.

3.5.6 Within 7 days after completing inspection, testing and or maintenance, the Contractor will furnish a typed report to the TPOC and NAVFAC Fire Inspector that includes the following:

3.5.6.1 Include, as a minimum, each ITM task, date scheduled, date completed, and the technician completing the task.

3.5.6.2 Include any deficiencies to equipment noted during ITM activities and individual costs to correct each deficiency noted outside of the scope of the contract.

3.5.6.3 The record shall be provided electronically (by email and formatted as a .DOC, .PDF, or

.EXE) to the TPOC and NAVFAC Fire Inspector.

3.5.7 Recording Presence: Each Contracting personnel must sign in when entering the building and state the purpose of the visit, (for example, scheduled maintenance, service call, or repairs) and sign out when leaving the building. Supervisory employees shall indicate their titles adjacent to their signatures. The TPOC will designate the location of the log and the type of form used.

3.6 SERVICE CALLS

3.6.1 Service Calls. Any Service Call that relates to the maintenance of the system. Service Calls are non-reimbursable work (included in the full-maintenance contract). Service Calls for repairs are defined as Critical or Non-critical and require the response times as stated in this Contract. The Contractor shall perform, at a minimum, twelve (12) Service Calls on an annual basis.

3.6.1.1 Critical and Non-critical Service Calls. Initial response to repair calls will be based on the nature of the repair, whether, in the opinion of the TPOC, it is Critical or Non-critical in nature. Critical Service Calls are those service calls affecting the continued occupancy of a building, or certain operations in a building, which are critical in nature.

3.6.2 Critical Service Call Response. Due to the emergency nature of Critical Service Calls, the TPOC will normally make the requests for service calls verbally. Requirements for critical service calls include:

3.6.2.1 After being notified of a repair request, the Contractor shall have a qualified technician on-site within 4 hours and complete the repair within 16 hours.

3.6.2.2 If the Contractor’s local technical representative cannot identify the problem within 4 hours after arrival, the Contractor shall escalate the problem to the Contractor’s next higher level technical specialist.

3.6.2.3 If the fire alarm system cannot be repaired within 16 hours, the Contractor’s technical specialist shall notify the TPOC with a schedule for completing the work. The schedule may be approved verbally by the TPOC, but must be approved by the TPOC in writing, within a reasonable amount of time.

3.6.3 Non-Critical Service Calls. Requirements for Non-critical Service calls include:

3.6.3.1 After being notified of the need for service, the Contractor shall have a qualified technician on- site within 24 hours and complete the repair within 48 hours.

3.6.3.2 If the Contractor’s local technical representative cannot identify the problem within 4 hours, the Contractor shall escalate the problem to the Contractor’s next higher level technical specialist.

3.6.3.3 If the fire alarm system cannot be repaired within 48 hours, the technical specialist shall request a time extension from the TPOC. The request may be approved verbally by the TPOC, but must be approved by the TPOC in writing, within a reasonable amount of time.

3.7 REPAIRS AND UNSCHEDULED WORK

3.7.1 Definition of Repairs. Repairs are defined as unscheduled work to repair or modify a fire alarm system, or to correct recurring system and/or equipment malfunction(s).

3.7.2 Repair Parts. Contracting personnel who perform repairs under this Purchase Order shall be capable of providing replacement parts within 24 hours for the central processing unit (CPU), controller, monitoring and signaling cards, display boards, and other critical parts that may be necessary to restore the equipment and systems.

3.7.3 Critical and Non-critical Repairs. Initial response to repair calls will be based on the nature of the repair, whether, in the opinion of the TPOC, it is Critical or Non-critical in nature. Critical Repairs are those repairs affecting the continued occupancy of a building, or certain operations in a building, which are critical in nature.

3.7.3.1 Critical Repair Response. Due to the emergency nature of Critical Repairs, the TPOC will normally make the requests for repairs verbally, followed by a written work order.

Requirements for critical repairs include:

3.7.3.2 After receiving verbal request from the TPOC requiring Contractor to provide Critical Repair

Response, the Contractor shall have a qualified technician on-site within 4 hours and complete the work with 16 hours.

3.7.3.3 If the Contractor’s local technical representative cannot identify the problem within 16 hours, they shall escalate the problem to the Contractor’s next technical level above and the National Accounts level as necessary, to identify the problem and provide a solution.

3.7.3.4 If the fire alarm system cannot be repaired within 16 hours, the Contractor’s technical specialist shall notify the TPOC with a summary of equipment/parts replaced by the Contractor. The TPOC shall then forward the estimates to the KO for approval.

3.7.3.5 If the fire alarm system cannot be repaired within 16 hours, the Contractor's technical specialist shall notify the TPOC on the status of the repairs every 24 hours from the known-time that such repair will exceed the 16-hour mark and shall do so until such repairs are completed.

3.7.4 Non-Critical Repairs. Requests for repairs will be set forth in work orders listing the type of equipment, description of the malfunction, and the facility point of contact. Requirements for Non-critical Repairs include:

3.7.4.1 After the Contractor has been notified of the need for Non-Critical repairs by the TPOC, the Contractor shall have a qualified technician on-site within 8 hours and complete the repair within 48 hours.

3.7.4.2 If the Contractor’s local technical representative cannot identify the problem within 48 hours, they shall escalate it, to the Contractor’s next technical level above and National Accounts level if necessary, to identify the problem and provide a solution.

3.7.4.3 If the fire alarm system cannot be repaired within 48 hours, the technical specialist shall notify the TPOC with a summary of equipment/parts replaced by the Contractor. The TPOC shall then forward the estimates to the KO for approval.

3.7.4.4 If the fire alarm system cannot be repaired within 48 hours, the Contractor's technical specialist shall notify the TPOC on the status of the repairs every 24 hours from the known-time that such repair will exceed the 16-hour mark and shall do so until such repairs are completed.

3.7.5 Testing After Repairs. All repairs shall be tested according to requirements defined in UFC 3-601-02.

A representative of the Government may witness testing. The TPOC requests to be notified, in advance, when such tests are to be conducted by the Contractor to allow the TPOC to be present and witness such tests. The Contractor must provide written certification that repairs are complete. The document shall also include the names and titles of the witnesses to the test IAW CDRL A003.

3.7.6 The services covered under this Purchase Order shall include provisions for unscheduled inspections, testing, and or maintenance activities as deemed necessary based on emerging risks, critical events, or regulatory updates beyond predefined frequencies. Such events may include:

3.7.6.1 Inspecting and testing Fire Alarm Control Panel faults, performing root cause analysis, and resolving issues.

3.7.6.2 Support AHJ in supplementing testing activities and establishing communication with

Regional systems as necessary.

3.7.6.3 Spare NOVEC tanks shall require service to maintain operational readiness as deemed necessary by manufacturer recommendations.

3.7.6.4 Engage with Government personnel and regional teams to facilitate repairs, inspections, and testing as required.

3.7.7 Repair or correction of impairments to system or feature performance.

3.7.7.1 Impairment Correction. The Contractor shall be responsible for correcting impairments affecting the performance of installed fire protection features immediately when identified.

Repair or correction of impairments shall be in accordance with 29 CFR Part 1910.160(b)(2) and 160(b)(6)).

3.7.7.2 Maintenance Activity Notifications. The Contractor shall notify the BM, TPOC and the

NAVFAC Fire Inspector when impairments cannot be corrected immediately when identified. The Contractor shall consult with the NAVFAC Fire Inspector to determine the immediate measure that must be taken to ensure personnel safety and mission continuity.

3.7.7.3 Extended Impairment Measures. When the impairment will exist for more than 4 hours, the

Contractor, the BM, TPOC and NAVFAC Fire Inspector must jointly develop written compensatory measures to ensure personnel safety and to the maximum degree possible, mission continuity.

3.7.7.4 Mitigating Measures. The Contractor shall consult the TPOC and NAVFAC Fire Inspector on the need for Mitigating measures. The NAVFAC Fire Inspector shall have the final authority on approving mitigating measures.

3.7.7.5 New Extended Impairments. The Contractor shall be responsible for informing the BM, TPOC and NAVFAC Fire Inspector of any new impairments not corrected within 4 hours of the jointly developed compensatory measures being recommended, and the remaining mission risk exposure.

3.8 EQUIPMENT LIST

CLIN ITEM DESCRIPTION QTY

0002 Cheetah Xi Fire Alarm/Suppression Control Panel (FSCP) or similar See Attachment 1 o Specifications referenced within the red box(es) are the detailed salient characteristics required in order to satisfy this CLIN.

1 EA

0003 VESDA E-Detector VEP-A00-1P (AS1) or similar See Attachment 1 o Specifications referenced within the red

0004 VESDA Laser Focus VLF-500 (AS2) or similar See Attachment 1 o Specifications referenced within the red

0005 VESDA E-Detector VEP-A00-1P (AS3) or similar See Attachment 1 o Specifications referenced within the red

For the above product table:

Cheetah Xi 1016 or equivalent – Controller shall be procured to be compatible with existing mounting enclosure without modification to standard mounting points. The controller shall be capable of supporting controlled devices in section 3.13 and input/output devises identified in section 3.14 Fire Alarm Control Matrix.

The fire alarm control panel shall be compatible with Point ID Digital Alarm Communicator Transmitter (DACT ) FIKE PN: 10-2528 and Ten Button Remote Display Unit (RDU10) FIKE PN:10-2631.

VESDA Replacement Controllers or equivalent - Controllers shall meet or exceed the system threshold setting ranges defined below. Changes from the original design shall require FPE certification.

DETECTOR TYPE: VEP-A00-1P (AS-1)

TRANSPORT TIME: 41 SECONDS

ALERT THRESHOLD: 0.0133 FOR 0.20% OBS

ACTION THRESHOLD: 0.0335 FOR 0.50% OBS

FIRE 1 THRESHOLD: 0.0671 FOR 1.00% OBS

FIRE 2 THRESHOLD: 0.1343 FOR 2.00% OBS

DETECTOR TYPE: VLF-500 (AS-2)

TRANSPORT TIME: 25 SECONDS

ALERT THRESHOLD: 0.0494 FOR 0.20% OBS

ACTION THRESHOLD: 0.1237 FOR 0.50% OBS

FIRE 1 THRESHOLD: 0.2475 FOR 1.00% OBS

FIRE 2 THRESHOLD: 0.4951 FOR 2.00% OBS

DETECTOR TYPE: VEP-A00-1P (AS-3)

TRANSPORT TIME: 49 SECONDS

ALERT THRESHOLD: 0.0132 FOR 0.20%OBS

ACTION THRESHOLD: 0.0333 FOR 0.50%OBS

FIRE 1 THRESHOLD: 0.0668 FOR 1.00% OBS

FIRE 2 THRESHOLD: 0.1337 FOR 2.00% OBS

3.9 FIRE ALARM CONTROLLED DEVICES

3.10 FIRE ALARM CONTROL MATRIX

4.0 APPLICABLE CODES AND STANDARDS

The Contractor is required to adhere to all applicable standards and guidelines specified in the contract. In the absence of named standards, broadly accepted professional standards shall prevail as related to the associated industries within the tasks identified. Work, materials, and equipment shall comply with the most restrictive of local, state, and federal authorities’ codes and ordinances of those plans and specifications. All work shall be performed in accordance with the scope and in compliance with latest applicable codes.

DOCUMENT

TYPE/NO.

TITLE DATE

29 CFR 1910 Occupational Safety and Health Standards for General Industry https://www.osha.gov/laws-regs/regulations/standardnumber/1910

Current

29 CFR 1926 Safety and Health Regulations for Construction https://www.osha.gov/laws-regs/regulations/standardnumber/1926

Current

EM 385-1-1

United States Army Corps of Engineers Safety & Health Requirements Manual https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManu als/EM_385-1-1.pdf

ICC IBC-2021

International Building Code https://shop.iccsafe.org/codes/2021-international-codes-and-references/2021-international-building-coder.html

FC 1-300-09N

Facility Criteria Navy and Marine Corps Design Procedures https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/fc-1-300-09n

NFPA 101

Life Safety Code https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=101

NFPA 11

Standard for Low-, Medium-, and High-Expansion Foam codes-and-standards/detail?code=11

NFPA 16

Standard for the Installation of Foam-Water Sprinkler and Foam-Water Spray Systems codes-and-standards/detail?code=16

NFPA 17

Standard for Dry Chemical Extinguishing Systems codes-and-standards/detail?code=17

NFPA 17A

Standard for Wet Chemical Extinguishing Systems https://www.nfpa.org/codes-and-standards/nfpa-17a-standard-development/17a

NFPA 69

Standard on Explosion Prevention Systems codes-and-standards/detail?code=69

NFPA 70

National Electric Code codes-and-standards/detail?code=70

NFPA 72

National Fire Alarm and Signaling Code codes-and-standards/detail?code=72

NFPA 96

Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations https://www.nfpa.org/codes-and-standards/nfpa-96-standard-development/96

NFPA 750

Standard on Water Mist Fire Protection Systems https://www.nfpa.org/codes-and-standards/nfpa-750-standard-development/750

N6426724Q0196

UFC 1-200-01 Design: General Building Requirements https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-200-01

UFC-4-010-05

Sensitive Compartmented Information Facilities Planning, Design, and Construction https://www.wbdg.org/FFC/DOD/UFC/ufc_4_010_05_2013_c1.pdf

UFC 3-601-02 Fire Protection Systems Inspection, Testing, and Maintenance https://www.wbdg.org/FFC/DOD/UFC/ufc_3_601_02_2021.pdf

Current

UFGS Unified Facilities Guide Specifications https://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs

5.0 GENERAL REQUIREMENTS

SECURITY

Contractor shall undergo Government vetting before access can be granted.

Contractor shall obtain access to Navy installations through participation in the Defense Biometrics

Identification System (DBIDS). Requirements for Contractor employee registration and transition for employees currently under Navy Commercial Access Control System (NCACS) are available at https://www.cnic.navy.mil/om/dbids.html. No fees are associated with obtaining a DBIDS credential.

Registration for DBIDS is available at https://www.cnic.navy.mil/Operations-and- Management/Base-Support/DBIDS/.

Procedure includes:

a. Present a letter or official award document (i.e. DD Form 1155 or SF 1442) from the

Contracting Officer that provides the purpose for access, to the base Visitor Control Center representative.

b. Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

c. Provide completed SECNAV FORM 5512/1 to the base Visitor Control Center representative to obtain a background check. This form is available for download at https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/.

d. Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which includes Contractor employee photo, fingerprints, base restriction, and several other assessments.

e. Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS credential, and will be allowed to proceed to the worksite.

DBIDS Eligibility Requirements

Through the length of the contract, the Contractor employees must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges.

An Adjudication process may be initiated when a background screening failure results in disqualification from participation in the DBIDS, and Contractor employee does not agree with the reason for disqualification. The Government is the final authority in regard to matters concerning disqualifying of Contractor personnel participation in DBIDS.

DBIDS Notification Requirements

a. Immediately report instances of lost or stolen badges to the TPOC.

b. Immediately collect DBIDS credentials and notify the TPOC in writing under the following circumstances:

(1) An employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

SAFETY

Safety Procedures. The Contractor shall comply with all appropriate safety code requirements.

Contractor shall perform all work in accordance with the United States Army Corps of Engineers

Safety and Health Requirements Manual (EM385-1-1). The Contractor is required to always keep the work site neat and in presentable conditions. Contractor shall continuously maintain a safe working area. All debris shall be removed from the work site on a continual and daily basis, and at project completion. The Contractor shall take special care to protect Government property. Any damage by Contractor shall be returned to original condition.

The Contractor is responsible for ensuring that all work under this Purchase Order meets Federal

Occupational Safety and Health Administration (OSHA) standards. The Contractor is responsible for ensuring safe work performance of employees and bears sole responsibility for the safety of its employees. The Contractor is expected to take all steps necessary to establish, administer, and enforce safety rules that will meet the current requirements of Federal OSHA.

The Contractor is responsible for ensuring that all work under Purchase Order meets state OSHA standards and local requirements such as the state of California OSHA. These standards will apply for the Contractor activity on federal property within the respected state.

Emergency shutdown instructions (including contact name and telephone numbers), inspection checklists and Lock-Out-Tag-Out procedures shall be posted by the Contractor in all mechanical rooms and electrical rooms, as applicable to the equipment in the given room. Such instructions and checklists shall be posted in an accessible and conspicuous location.

ENVIRONMENTAL

5.3.1 Disposal of Lead Acid Batteries: The Contractor shall be responsible for turning over lead batteries to the government when removed from service.

5.3.1.1 Lead acid batteries should be handled carefully to avoid any damage or leakage of hazardous substances.

5.3.1.2 All lead acid battery terminals must be securely sealed with electrical tape to prevent short circuits during transportation and handling.

5.3.1.3 A secure and non-conductive container shall be provided by the Contractor for safe holding of the batteries to be turned in.

5.3.1.4 Contact TPOC for designated turn-in location.

WARRANTY

Warranty for labor and materials for new work shall be warranted for a period of 12 months after final acceptance. Equipment and/or material failures during warranty period shall be adjusted, repaired, or replaced at no additional cost or reduction in service to the Government. Response times shall be in accordance with Critical and Non-Critical repairs.

Exception: Contractor shall not be required to warrant reused devices/infrastructure except those that have been rebuilt or repaired. Installation labor and materials shall be warranted. Contractor shall demonstrate operable condition of reused devices/infrastructure at time of acceptance.

WORK HOURS

Hours of operation are Monday through Friday, 06:00 AM – 06:00 PM (PST) (not including all Federal or State Holidays). Work outside of these hours shall be coordinated with the TPOC. Noise shall be kept to a minimum since the unaffected spaces within the facility will continue to be occupied during Contractor services performed under this Purchase Order unless the facility is deemed unoccupied. All work that secures HVAC, electrical, voice and data shall be coordinated with the TPOC. The Contractor is responsible for submitting a work schedule that shall be reviewed and approved by the

TPOC.

In the event Contractor work interferes with onsite-scheduled work, the Contractor may be required to work evenings and weekends to complete the installation. The final schedule shall be approved by the TPOC.

The Contractor shall coordinate with the BM to decide when testing, maintenance and repair can be performed. Testing, maintenance, and repair can be performed during normal business hours when it does not interfere with building operations. When testing, maintenance or repair will interfere with building operations; work shall be coordinated with the TPOC.

UTILITY CUTOVERS AND INTERRUPTIONS

The Contractor shall report to the TPOC, in advance, any utility outages prior to starting work IAW

CDRL A004.

The Contractor shall make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays and shall conform to procedures required in paragraph 5.5.1.

The Contractor shall ensure that new utility lines are complete, except for the connection, before interrupting existing service.

The Contractor shall report to the TPOC any interruptions to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, and compressed air when considering utility cutovers pursuant to the paragraph 5.5.1.

Operation of Utilities: The Contractor must not operate nor disturb the setting of control devices in the utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the TPOC giving reasonable advance notice when such operation is required.

CONTRACTOR SPECIAL REQUIREMENTS

The Contractor, at the Contractor’s expense will obtain all necessary permits, and licenses for performing fire suppression system tests and inspections.

The Contractor shall provide all tools and supplies necessary to properly perform inspections, tests, and maintenance in accordance with UFC 3-601-02.

The Contractor shall have a local office, within a 40-mile radius of the proposed job site at the time of award.

The Contractor’s company shall specialize in fire protection systems and possess the necessary expertise in designing, installing, and maintaining fire suppression, detection, and alarm systems.

This includes a thorough understanding of relevant building codes, safety regulations, and industry standards.

The Contractor agrees to utilize responsible, capable, NICET certified, employees (as outlined in

Certifications and Qualifications of Technicians) in the performance of any task associated with this solicitation. The Contractor may be asked to remove persons who pose a threat to health, safety, or security of an installation. Contractor personnel, while on site shall possess current NICET certification.

The Contractor shall have available at all times a sufficient number of capable and qualified employees to enable the Contractor to properly, adequately, and safely perform all work required under the terms of this contract.

CERTIFICATIONS AND QUALIFICATIONS OF TECHNICIANS

All Fire Alarm Technicians shall be certified by the National Institute for Certification in

Engineering Technologies (NICET).

Fire Alarm Systems Engineering Technicians. Fire Alarm Systems technicians performing work under this Purchase Order shall meet the service personnel qualification requirements in NFPA 72 and also hold at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems. Additionally, the Technician must have experience in the past five years in fire alarm system testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this

Technicians. Dry Chemical Extinguishing System, Wet Chemical Extinguishing System; Clean Agent

Fire Extinguishing System; Halogenated Extinguishing System; Carbon Dioxide Extinguishing System; Ventilation System Fire Extinguishing System; Smoke Control; Fire Damper; Smoke Damper; Combination Fire/Smoke Damper; Fire-rated Door Assemblies; Smoke Door Assemblies;

Portable Fire Extinguisher; Emergency and Standby Power; Contractor Technicians shall be trained and possess a current training certificate for inspecting, testing, and maintaining these components from an equipment manufacturer or a certificate by an organization deemed acceptable by the TPOC. The Contractor shall submit to the KO and NAVFAC Fire Inspector, the certification document and expiration date, issued by the equipment manufacture or organization confirming the technician has been trained, for each field technician and inspector responsible for performing the inspection, testing, and maintenance of such systems/equipment under the terms of this Contract.

Addressable Systems. Technicians modifying the fire alarm control panel of systems shall be factory trained and currently certified for the operating system, including software version, of the particular fire alarm system, and shall provide documentation of this certification to the TPOC.

Licenses & Permits. Contractor personnel engaged in the activities specified by this Purchase Order shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions.

Documentation. The Contractor shall provide to the TPOC documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall ensure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

6.0 GOVERNMENT FURNISHED PROPERTY

Government Furnished Material N/A

Government Furnished Equipment

Government Furnished Information

7.0 DELIVERABLES

NUMBER DESCRIPTION

A001 Maintenance Schedules and Procedures A002 Safety Plan A003 Inspection, Testing and Maintenance A004 Utility Outages

CLAUSES INCORPORATED BY FULL TEXT

C-202-H001 ADDITIONAL DEFINITIONS–BASIC (NAVSEA) (OCT 2018)

(a) Department - means the Department of the Navy.

(b) Commander, Naval Sea Systems Command - means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) - All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers - Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non-significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(End of text)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are acquired will contain a requirement that:

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, for the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors should enter into separate non-disclosure agreements with the file room contractor. Contact the Procuring Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

C-227-H006 DATA REQUIREMENTS (NAVSEA) (OCT 2018)

The data to be furnished hereunder shall be prepared in accordance with the Contract Data Requirements List, DD Form 1423, Exhibit(s) A, attached hereto.

(End of Text)

C-246-H001 EXTENSION OF COMMERCIAL WARRANTY (NAVSEA) (OCT 2018)

The Contractor shall extend to the Government the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided that such warranty is available at no additional cost to the Government. The Contractor shall provide a copy of the standard commercial warranty with the item. The standard commercial warranty period shall begin upon the final acceptance of the applicable material or software.

Acceptance of the standard commercial warranty does not waive the Government's rights under the "Inspection" clause, nor does it limit the Government's rights with regard to other terms and conditions of the contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty.

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits for complying with any applicable Federal, State, and Municipal laws, codes, and regulations for shipping and transportation including, but not limited to, any movement over public highways of overweight/over dimensional materials.

Section D - Packaging and Marking

D-211-H001 PACKAGING OF DATA (NAVSEA) (FEB 2022)

Data to be delivered by Integrated Digital Environment (IDE) or other electronic media shall be as specified in the contract.

All unclassified data to be shipped shall be prepared for shipment in accordance with best commercial practice.

Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial Security Program Operating Manual (NISPOM), 32 CFR Part 117.

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(1) name and business address of the Contractor

(2) contract number

(3) sponsor: TBD (Name of Individual Sponsor)

TBD

(Name of Requiring Activity)

TBD

(City and State)

D-211-H004 IDENTIFICATION MARKING OF PARTS--BASIC (NAVSEA) (OCT 2018)

For all parts not subject to the marking requirements in DFARS 252.211-7003 – Item Unique Identification and Valuation, marking shall be accomplished in accordance with the following:

(1) Parts shall be marked in accordance with generally accepted commercial practice.

(2) In cases where parts are so small as not to permit identification marking as provided above, such parts shall be appropriately coded so as to permit ready identification.

D-246-H002 WARRANTY NOTIFICATION FOR ITEM(S) 0001-1005—BASIC (NAVSEA) (OCT 2018)

The Contractor shall apply a permanent warranty notification stamping or marking on each warranted deliverable end item and its container. The notification shall be placed in close proximity to other required stamping or markings so as to be easily readable by personnel. The warranty notification shall read:

THIS ITEM WARRANTED UNDER CONTRACT TBD TO CONFORM TO DESIGN,

MANUFACTURING, AND PERFORMANCE REQUIREMENTS AND BE FREE FROM DEFECTS IN

MATERIAL AND WORKMANSHIP FOR A PERIOD OF ONE YEAR FROM DATE OF

ACCEPTANCE. IF ITEM IS DEFECTIVE NOTIFY TBD AND PCO.

D-247-H004 MARKING AND PACKING LIST(S) – BASIC (NAVSEA) (FEB 2022)

(a) Marking. Shipments, shipping containers and palletized unit loads shall be marked in accordance with ASTM- D-3951-18 approved 1 May 2018, Standard Practice for Commercial Packing.

(b) Packing List(s). A packing list (DD Form 250 Material Inspection and Receiving Report may be used) identifying the contents of each shipment, shipping container or palletized unit load shall be provided by the Contractor with each shipment. When a contract line item identified under a single stock number includes an assortment of related items such as kit or set components, detached parts or accessories, installation hardware or material, the packing list(s) shall identify the assorted items. Where assortment of related items is included in the shipping container, a packing list identifying the contents shall be furnished.

(c) Master Packing List. In addition to the requirements in paragraph (b) above, a master packing list shall be prepared where more than one shipment, shipping container or palletized unit load comprise the contract line item being shipped. The master packing list shall be attached to the number one container and so identified.

(d) Part Identification. All items within the kit, set, installation hardware or material shall be suitably segregated and identified within the unit pack(s) or shipping container by part number and/or national stock number.

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer paper and similar hygroscopic or non-neutral material) is prohibited. In addition, the use of yellow wrapping or packaging material is prohibited except where used for the containment of radioactive material. Loose fill polystyrene is prohibited for shipboard use.

Section E - Inspection and…