N6339425R0007_Attachment_1of2_SOW.docx
DOCX document 75 KB Posted
- Solicitation number
- N6339425R0007
About this file
This document is a Statement of Work (SOW) for an Integrated Lifecycle Sustainment and Depot-Level Repair contract with the Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD). The solicitation (N6339425R0007) is planned for competitive award as a small business set-aside, with an anticipated performance period of one 12-month base period and four 12-month option periods. The contract will include cost-plus-fixed-fee line items for labor and cost-only line items for other direct costs, supporting comprehensive repair and maintenance services for naval systems and equipment across various ship classes, including cruisers, carriers, destroyers, submarines, and amphibious ships.
Key milestone dates include a planned solicitation issue date of 17 June 2025, proposal due date of 17 July 2025, and contract award targeted for 25 May 2026. The scope of work encompasses technical and engineering support for system repairs, upgrades, and integration, with responsibilities including overhaul and reassembly of components, parts and materials management, installation services, and comprehensive documentation. The contract will support NSWC PHD's mission of research, development, test and evaluation, and in-service engineering across combat systems, unmanned systems, surface ship systems, and information systems, with a focus on optimizing total cost of ownership while maintaining equipment functionality and reliability.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| N6339425R0007_Attachment_2of2_MaterialMasterList.xlsx | XLSX spreadsheet |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
1 BACKGROUND
The Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD) is part of the larger Naval Sea Systems Command. NSWC PHD mission is to provide research, development, test and evaluation, and in-service engineering and logistics support to the U.S. Navy, other military services, and government agencies. Its focus areas include combat systems, unmanned systems, surface ship systems, and information systems.
2 SCOPE
Integrated lifecycle sustainment and depot-level repair are crucial for evaluating and improving component and system performance and sustainability. These processes ensure that equipment remains operationally efficient and maintains its longevity throughout its entire lifespan. The general scope of this Statement of Work (SOW) varies across different phases, the overarching goal is to ensure that systems and equipment consistently meet the needs of the NSWC PHD. The primary goal is to optimize the total cost of ownership while maintaining functionality and reliability. These approaches are essential for sustaining operational efficiency and extending the useful life of equipment.
Life cycle support for equipment and systems spans several phases: acquisition, development, deployment, operations and maintenance, modernization, and retirement. Throughout this cycle, lifecycle sustainment provides ongoing support from deployment to retirement. This support includes routine maintenance, upgrades, and modifications to ensure systems consistently meet performance standards and adapt to changing requirements.
Depot-level repair addresses more complex issues by offering comprehensive repairs and overhauls that go beyond routine maintenance. As components enter their operational phase, continuous monitoring becomes important to manage wear and tear, performance issues, and maintenance needs effectively. By analyzing key performance indicators (KPIs) and understanding common failure modes, we can refine maintenance strategies and improve design to enhance overall system performance and reliability.
When components reach the end of their lifecycle, it presents opportunities for design improvements, such as incorporating more durable materials or improving efficiency. Comprehensive reports detailing performance, sustainability, and economic considerations, along with transparent communication with stakeholders, facilitate informed decision-making. Ultimately, effective lifecycle management and depot-level repairs increase operational efficiency, cost-effectiveness, and environmental stewardship by ensuring optimal maintenance and management of components and systems throughout their entire lifespan.
2.1 PROGRAMS, SHIP CLASSES, EQUIPMENT, AND SYSTEMS
This contract provides services to the departments and offices within NSWC PHD, covering systems, equipment, and programs under their responsibility. NSWC PHD's responsibilities include support for various programs and platforms, including but not limited to, different ship classes, equipment, radar systems, weapons, and computer systems. The contract encompasses support for an extensive range of assets, such as CG Class Cruisers, CVN Class Carriers, DDG 51 Class and DDG 1000 Class Destroyers, FFG Class Frigates, and FMS Cruisers and Destroyers. It also covers the Ex-USS KIDD (DDG 993) Class Destroyers of the Taiwan Navy, land-based test sites, and a variety of amphibious ships, including LHA, LCC, LCS, LHD, LSD, and LPD Classes.
Additional support extends to the MCM and PC Class ships, Self Defense Test Ship (SDTS), shore sites, depots, service school commands, and training facilities. The contract also includes support for SSN/SSGN Class Submarines, US Naval Shipyards, US Naval Weapon Stations, US Support Facilities Overseas, and WMSL Class Coast Guard Cutters. It further covers the FFG 62 Constellation Class Combat System and the Multi-Mission Surface Combatant. Throughout the contract performance period, specific details regarding the programs, equipment, platforms, or ships to be supported will be outlined in Section B - Subcontract Line Item Number (SLIN) description or Technical Instruction (TI), if utilized.
3 APPLICABLE DOCUMENTS
The following documents are applicable to this SOW. All tasking, processes, performance, execution and documentation within this SOW shall be in accordance with the most current approved version/revision of these documents at contract award.
| DOC NO./VERSION |
| TITLE |
| COMFLTFORCOMINST 4790.3 (series) (Volume 2, Volume 4, & Volume 7) |
| Joint Fleet Maintenance Manual |
| OPNAVINST 5100.23 (series) |
| Navy Occupational Safety and Health (NAVOSH) Program Manual |
| NAVSEA Technical Specification 9090-310 (series) |
| Alterations to Ships Accomplished by Alteration Installation Teams |
| NAVSEA Technical Specification 9090-600 (series) |
| Ship Alteration Drawing Preparation |
| NAVSEA Technical Publication T9074-AD-GIB-010/1688 (series) |
| Requirements for Fabrication Welding, and Inspection |
| NAVSEA S9AA0-AB-GOS-010/GSO |
| General Specifications for Overhaul of Surface Ships and Submarines |
| NAVSEA STANDARD ITEM (SI) (series) |
| Standard Items |
| COMLANTFLTINST 5400.2 |
| U.S. Atlantic Fleet Regulations |
| COMNAVSURFLANT/PACINST 3502.2 (series) |
| Surface Force Training Manual |
| COMPACFLTINST 5400.3 |
| U.S. Pacific Fleet Regulations |
| OPNAVINST 3120.32 (series) |
| Standard Organization Regulations of the U.S. Navy |
| OPNAVINST 4700.7 (series) |
| Maintenance Policy for United States Navy Ships |
| OPNAVINST 4790.2 |
| Naval Aviation Maintenance Program |
| OPNAVINST 4790.4 (series) |
| Ships' Maintenance and Material Management System Policy |
| OPNAVINST 5100.19 (series) |
| Navy Safety and Occupational Health Program Manual for Forces Afloat |
| OPNAVINST 5100.28 |
| Hazardous Material User’s Guide (HMUG) |
| NAVSEA 4160.3 |
| Technical Manual Management Program (TMMP) |
| NAVSEA 4400.4 |
| Identification of Standard and Non-Standard Repair Parts to Allowance Parts List (APL) |
| NAVSEA 4423.4 |
| Installation and Check-Out (I&C) Material Acquisition and Management |
| NAVSEA 4440.5 |
| Stripping of Material from Ships Programmed for Disposal |
| NAVSEA 4720.11 (series) |
| Shipboard Installations and Modifications Performed by Alteration Installation teams |
| NAVSEA 4790.14 |
| Ship Departure and Alteration Completion Reports |
| NAVSEA 4790.7 (series) |
| Operational Sequencing Systems (OSS) |
| NAVSEAINST 4790.8 (series) |
| Ships’ Maintenance and Material Management (3-M) Manual |
| NSWC PHD Instruction 3070.1 |
| OPSEC Program |
| NSWC PHD Instruction 9090.3 (series) |
| Alteration Installation Team Quality Management System Procedures |
| Naval Surface Warfare Center OM&S Interim Guidance Letter (Serial TD/168) dated 12/20/12 |
| NSWC OM&S Interim Guidance Letter |
| NAVSEA OM&S Guidance Letter (Serial 04-237/319) dated 6/9/12 |
| NAVSEA OM&S Guidance Letter |
| DoD M5200.01 V4 |
| DoD Information Security Program: Controlled Unclassified Information (CUI) |
| DoD-STD-2003/1 (NAVY) |
| Electric Plant Installation Standard Methods for Surface Ships and Submarines (Cable) |
| The Joint Travel Regulations (JTR) |
| Uniformed Service Members and DoD Civilian Employees dated 11/01/2019 |
| DoD 5010.12-L |
| Acquisition Management Systems and Data Requirements Control List (AMSDL) |
| DoD 5010.12-M |
| Procedures for the Acquisition and Management of Technical Data |
| MIL-STD-1310 |
| Shipboard Bonding, Grounding, and other Techniques for Electromagnetic Compatibility and Safety |
| MIL-S-17000 |
| General Specification for Switching Equipment, Combat Systems, Command and Control, Fire Control, and Interior Communication |
| DD Form 1423 |
| Contract Data Requirements List (CDRL) |
| DD Form 1664 |
| Data Item Description (DID) |
| 4 | MANAGER, PROGRAM/PROJECT III (MANP3) (ONE (1) REQUIRED) - KEY PERSONNEL |
| 4.1 | The Manager, Program/Project III shall be responsible for providing technical expertise for overall planning, direction and success of all tasks defined in this SOW and shall ensure all project goals and objectives are met on time, within budget, and to the satisfaction of all stakeholders. The Manager, Program/Project III shall be physically located at the contractor’s Ventura County, CA Program Management Office (PMO). The Manager, Program/Project III is required to support NSWC PHD in person, at the PHD campus on as needed basis up to and as frequently as four (4) days a week. |
| 4.2 | The Manager, Program/Project III shall provide program and project management services including, but not limited to: |
· Program Planning and Control
· Resource management
· Risk management
· Rough Order of Magnitude (ROM) development
· Budgeting and Cost Management
· Schedule management
· Performance monitoring and reporting
· Documentation preparation and transmittal
· Quality control
4.3 The Manager, Program/Project III shall establish effective communication channels with Procuring Contracting Officer (PCO), Contract Specialist, and Contracting Officer’s Representative (COR) and shall conduct contract status meetings covering contract execution, identified performance risks and issues, and the contractor’s mitigation/corrective actions. The contractor shall deliver briefing materials three (3) calendar days before the meeting and deliver meeting minutes within three (3) calendar days following the meeting.
(CDRL A001) – Briefing Material (CDRL A002) – Meeting Minutes
| 5 | CONTRACT MANAGEMENT AND ADMINISTRATION |
| 5.1 | Administrative Requirements |
The contractor must efficiently manage the contract by streamlining communication, establishing processes, and ensuring quality assurance. This involves overseeing communication and coordination among stakeholders, managing risk, allocating resources optimally, and monitoring performance. Through diligent execution of these tasks, the contractor ensures seamless tasks execution and delivers high-quality outcomes while adhering to budgetary and scheduling limitations. Tasks outlined in Section 5 fall within the purview of Contract Management and Administration. These tasks are operational rather than technical and are critical for ensuring the seamless execution of tasks and achieving contract objectives.
| 5.1.1 | PMO shall be in Ventura County, CA within 20 miles of NSWC PHD Port Hueneme, CA campus |
| 5.1.2 | The contractor may be required to participate in an annual program review, typically lasting about an hour. This review can occur at either the Naval Base Ventura County campus, through telecommunication, or a combination of both. The purpose of the program review is to review the status of contract execution and discuss any issues/challenges. The Government will provide the briefing material and format via email to the Manager, Program/Project III for review and feedback. |
| 5.1.3 | The Government will not manage or direct contractor personnel. The contractor shall manage its employees and guard against any actions that are, or perceived, as personal services. If the contractor believes that any actions constitute, or perceived to constitute, personal services, the contractor shall notify the PCO, Contract Specialist, and COR via email within one (1) business day. |
| 5.1.4 | The contractor shall accomplish all work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience to provide quality workmanship, maintain schedule, and minimize rework. |
| 5.1.5 | The contractor shall have procedures in place to assure that all personnel performing shipboard work maintain the required certifications for the work to be performed. |
| 5.1.6 | The contractor shall develop and submit a monthly Contracting Officer’s Management report by the 10th day of each month. The final report for each contract period (base, option year 1, etc.) is due by no later than 60 calendar days after the end of each period of performance. |
(CDRL A003) Contracting Officer’s Management Report
5.1.7 The contractor shall prepare a monthly personnel roster of individuals performing work on behalf of the government. The Personnel Roster shall be delivered by the 10th of each month and within two (2) business days of when personnel changes are made. The COR shall be notified via email no later than two (2) business days after becoming aware that a contractor employee is separating from the company, and the personnel roster shall be updated.
(CDRL A004) Contractor’s Personnel Roster
| 5.1.8 | Performance under this contract requires that contractor personnel complete mandatory training requirements accessible via Total Workforce Management Services (TWMS) or Waypoints. It’s the contractor’s responsibility to ensure that their employees and subcontractor personnel, assigned to tasks under this contract, complete the mandatory training. The contractor shall maintain a roster of personnel who have completed the training. |
| 5.1.9 | Emergency Muster: Upon request from the COR or PCO, the Contractor shall, within one (1) business day of receiving the request, provide the names, geographical locations, and physical status of the contractor personnel assigned to this requirement via email. Physical condition shall be described as “Mustered – unharmed,” “Mustered – injured,” “Missing,” “Deceased,” or “Unknown” in accordance with the situation. Follow-on update reports may be requested as the emergency develops. |
| 5.1.10 | Normal hours of operation at NSWC PHD are from 0730-1700 Pacific Standard Time, Monday through Friday, except Federal holidays. The standard hours of operation for remote site and travel destination workplaces are determined locally and may vary. Contractor personnel are authorized to work independently within government facilities without the presence of a government representative on site, provided the nature of the work allows for independent execution without compromising safety, security, or the integrity of government property. |
| 5.1.11 | Contractor personnel may need to work overtime when directed by the PCO. This includes weekends and US Federal Holidays |
| 5.1.12 | The contractor shall obtain the PCO’s approval in advance of any work performed on weekends, holidays and during facility shut down. During facility shutdowns, certain offices will remain operational, and contractor personnel might be needed to maintain support services during this time. |
| 5.1.13 | Alternate work schedules used by the contractor must not negatively impact SOW deliverables, project schedules, and efforts. |
| 5.1.14 | The contractor shall ensure that each contractor employee who requires (or has been issued) a Common Access Card (CAC) completes all initial required training and annually as required thereafter. The contractor shall provide the required form(s) (i.e., Application for Identification Card/Deers Enrollment (DD Form 1172-2)) for each contractor employee requiring a CAC. |
| 5.1.15 | As part of continuous improvement process and quality management, the Government will issue a formal notification via a Corrective Action Request (CAR) (Form NAVSEA TS9090-310 Change 1,) when technical requirements do not conform to the contract, specifications, drawings, policies, standards, etc. The contractor shall respond with its plan to correct the nonconformance and return the CAR to the COR within three (3) business days after receipt. |
| 5.1.16 | During performance of technical tasks, the contractor shall complete and deliver a Condition Found Report (CFR) for deficiencies found, repairs required, and recommend corrective action(s) within three (3) business days. For conditions found to impact the critical path(s)/controlling item(s), the contractor shall notify the COR via email within 24-hours of discovery. This initial notification need not include all content required for a CFR but must include a description of the condition/deficiency and the contractor's professional recommendation for resolution. Review of the CFR and/or initial notification will be completed by the Government’s technical team, COR and PCO. The Government will notify the contractor on how to proceed via email. If a change to the contract is required, a contract modification will be issued. |
(CDRL A005) Condition Found Report (CFR)
5.1.17 The contractor shall prepare and submit an analysis report that assesses task execution progress, providing insights into current performance and future forecasts.
(CDRL A006) Integrated Program Mgmt. Data and Analysis Report (IPMDAR)
5.1.18 The contractor shall provide a trip report for each trip performed within seven (7) calendar days of trip completion, including site visits, ship visits, travel, etc.
(CDRL A007) Trip/Travel Report
| 5.2 | Security Requirements |
| 5.2.1 | This contract is unclassified, however the work to be performed under this contract requires access to secure areas or classified information up to and including SECRET security classification guidance and security requirements will be identified per Contract Security Classification Specification, DD Form 254 (Attachment J-01). In the event a contract requires revisions, updates or changes to security requirements, the DD Form 254 (Attachment X) will be revised. The contractor shall develop an Operations Security (OPSEC) Plan. The contractor is required to protect critical information associated with the contract to prevent unauthorized disclosure and shall observe OPSEC Requirements. See block 14 of the Department of Defense (DD) Form 254. |
| 5.2.2 | In accordance with SECNAV M-5510.30, the Navy Personnel Security Program Manual (Chapter 6, Section 6-6, Paragraphs 2b and 2c), Executive Order 13467 of 30 June 2008, as well as Homeland Security Presidential Directive 12 (HSPD -12) and United States Office of Personnel Management Memorandum, Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12 dated 31 July 2008, the contractor shall ensure that all individuals performing work on behalf of the Government have a current, favorably adjudicated background investigation of the appropriate type to determine fitness to perform work on behalf of the Government as a contractor employee, perform sensitive national security duties, or have access to classified information. A background investigation equivalent to the current Tier requirement and which is still in scope is acceptable. |
| 5.2.3 | Contractor Employees who require access to Classified Information will be processed under the terms of the National Industrial Security Program (NISP) in alignment with the work requirements of the contract and Security Requirements on the applicable DD Form 254 (Attachment J-01). Those contractor employees who do not require access to classified information in performance of this contract, but are assigned to sensitive national security duties, require access to sensitive information, or for other reasons require a fitness or trustworthiness determination, shall be processed for the appropriate background investigation through the NSWC PHD Personnel Security Office for a Non-NISP investigation. Point of contact is the Personnel Security Specialist, (805) 228-7196. |
| 5.2.4 | NSWC PHD Command Security Manager (CSM) shall be made aware of any contractor personnel who have an investigation with an action pending, eligibility has been administratively withdrawn or pending, withdrawal of interim clearance eligibility, eligibility of no determination made, or final denial or revocation of security clearance eligibility. |
| 5.2.5 | Electronic Spillages are unacceptable and pose a risk to national security. An electronic spillage is defined as classified data placed on an information system, media or hardcopy document possessing insufficient security controls to protect the data at the required classification level. If the contractor is determined to be responsible for an electronic spillage, the contractor shall be responsible for all direct and indirect costs incurred by the Government. |
| 5.2.6 | NSWC PHD Security will continue to be responsible for the corrective action plan in accordance with the security guidance reflected on the DD Form 254 (Attachment J-01). NSWC PHD Security will identify the contractor and contract number associated with all electronic spillages during the investigation that involve contractor support. NSWC PHD Security will notify the PCO with the contractor’s name and contract number, incident specifics and associated costs for clean-up. The PCO will be responsible to work with the contractor to capture the costs incurred during the spillage clean up. The contractor is also responsible for taking Information Security Awareness training annually, via its Facility Security Officer (FSO), as part of the mandatory training requirements. If a spillage occurs additional training will be required to prevent recurrence. |
| 5.2.7 | The contractor will be developing, producing, analyzing, maintaining, transporting, storing, testing, or using critical information or indicators for this contract. |
| 5.2.8 | The contractor shall comply with the Government Contracting Activity (GCA) or facilities OPSEC program instructions and guidance and contribute to organization-level OPSEC training and awareness programs while performing aboard designated government sites and facilities. Ensure you read NSWCPHDINST 3070.1 for OPSEC requirements. |
| 5.2.9 | The contractor shall include OPSEC as part of its ongoing training and awareness program and take all required activity OPSEC training. The contractor shall protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed in support of the mission. Specific OPSEC requirements will be delineated on the DD Form 254. |
| 5.3 | Quality Assurance |
Quality assurance is the process of verifying products, services, and and/or systems meet standards and requirements. The goal is to identify and eliminate defects, errors, and inconsistencies and prevent defects and problems before they occur and continuously improve the overall process. It covers all stages of the product lifecycle.
| 5.3.1 | The contractor shall develop and implement quality control methods and processes that are effective and efficient, including defining and communicating quality standards and establishing and monitoring quality metrics. The contractor shall ensure that products, services, and processes meet quality standards and requirements. |
| 5.3.2 | The contractor shall conduct audits to ensure that quality standards are being met. This includes inspecting products and services, analyzing data, and making recommendations for improvement. |
| 5.3.3 | The contractor shall ensure errors and inconsistencies are identified early on and corrected to prevent rework. |
| 5.3.4 | The contractor shall provide and maintain a quality management system that adheres to the requirements of American National Standards Institute/American Society for Quality Control ANSI/ASQC Q9001-1994 Quality Management Systems. The quality management system documentation and data shall be made available to the Government for review upon request. Existing quality documents that meet this requirement may continue to be used. The Government may perform necessary inspections, verifications, and evaluations to ascertain conformance to requirements and the adequacy of the implementing procedures. |
| 5.4 | Government Furnished Information |
| 5.4.1 | The contractor shall manage Government Furnished Information (GFI) and complete the GFI form for all GFI received and/or in the custody of the contractor by the 10th day of each of each month. |
(CDRL A008) Revisions to Existing Government Documents / GFI
| 5.5 | Government Furnished Property |
| 5.5.1 | The contractor shall manage and deliver a report for all Government Furnished Property (GFP) and Contractor acquired property in the custody of the Contractor by the 10th day of each month. |
(CDRL A009) Government Property Inventory Report
| 5.5.2 | The contractor shall maintain (real-time) a tracking system to track and manage material status, packaging, shipping and storage for all GFP and Contractor acquired property. |
| 5.5.3 | Classified matter shall be stored, packed and shipped in accordance with transmission instructions contained in the National Industrial Security Program (NISP) and any applicable security requirements guide identified in this requirement. |
| 5.5.4 | The contractor shall ship, receive, and manage equipment and materials for all United States/Outside the contiguous United States (CONUS/OCONUS) locations. |
| 5.6 | Material Procurement |
| 5.6.1 | The contractor shall procure materials necessary to complete the tasks outlined in the SLIN description or TI, if utilized. Additionally, the contractor shall provide a Priced Bill of Materials (PBOM) that includes the quantity, description, part numbers, unit costs, and total costs for all items required to complete the task or project. However, any procurement of materials which is not directly related to and necessary for contract performance may be determined to be unallowable costs pursuant to FAR Part 31. |
(CDRL A00A) Priced Bill of Materials (PBOM)
| 5.6.2 | The contractor shall supply all consumable materials required to complete the tasks. Consumable materials include, but are not limited to, welding consumables, saw blades, sanding and grinding discs, drills, crating materials, paint, cable hangers, straps, and similar items. |
| 5.6.3 | The contractor must provide the following information for each item costing $10,000 or more per unit to both the COR and the PCO via email. Once the PCO has reviewed the request and proposal(s) and determined that the cost is fair and reasonable, the PCO will either issue a modification adding the SLIN to authorize the purchase of the material for the task or provide written authorization if the SLIN is already included in Section B. |
· Complete description of the material to be procured;
· Tasks the material will be used for;
· An explanation of the need for the material;
· Quantity;
· Unit and Total Cost;
· Delivery/Freight charges;
· Any associated service charges such as assembly, configuration, packing, etc.;
· Explanation of the determination of price reasonableness regarding the selected supplier costs;
· List the competitive quotes received from potential suppliers; and
· The basis for the selection of the selected supplier (CDRL A00A) Priced Bill of Materials (PBOM)
5.7 Counterfeit Prevention and Management Plan for Supply Chain Integrity Safeguard product authenticity by implementing a comprehensive strategy across all stages of the supply chain. It involves conducting risk assessments to identify vulnerabilities and enforcing strict quality controls for suppliers and distributors. Compliance with relevant laws, regular audits, and clear communication channels are also critical.
5.7.1 The contractor shall provide their Counterfeit Prevention Plan that documents procedures to minimize the risk of procuring and/or using counterfeit parts and materials. This plan shall comply with DFARS 252.246-7007 Contractor Counterfeit Electronic Part Detention and Avoidance. Additionally, all subcontracts or teaming agreements with suppliers shall contain requirements for procedures aimed at minimizing the risk of procuring and using counterfeit parts and materials. If contractor does not already have a Counterfeit Prevention Plan, they shall develop and submit one. The plan shall be submitted within 45 days of the contract award.
(CDRL A00B) Counterfeit Prevention Plan
5.7.2 The contractor shall adhere to the procedures outline in DFARS 252.246-7007 to minimize the risk of receiving counterfeit parts and materials. Parts and materials shall not be procured from unauthorized suppliers such as independent distributor or broker, unless no other procurement options are available. In cases where an unauthorized supplier is the only option, the contractor must provide written notification to the COR and PCO. This report should include: 1) the reason why an authorized supplier or OM could not provide the part or material; 2) product certificate of conformance with traceability to the OM, if available; and 3) verification and authenticity data results, which may include visual inspection, marking/surface finish permanency, Differential Power Analysis (DPA), Scanning Acoustic Microscopy, Energy D-4 Dispersive X-Ray Spectroscopy, Fourier Transform Infrared (FTIR) Spectroscopy, Rockwell Hardness Test, or other relevant methods.
(CDRL A00C) Technical Report – Study/Services, Unauthorized Supplier Purchase Report
| 5.7.3 | The contractor may refer to SAE AS5553 for guidance, as it provides information on the detection, avoidance, and mitigation of counterfeit electronic components. |
| 5.7.4 | The contractor shall promptly inform the COR and PCO upon identifying a suspect or confirmed counterfeit part or material. This notification shall detail the steps taken to identify, contain, and impound all product from the affected lot. Additionally, the contractor shall submit an alert to the Government-Industry Data Exchange Program (GIDEP) within 60 days of discovering the counterfeit item. |
| 5.7.5 | The contractor shall not scrap or dispose counterfeit products without approval from investigative authorities or the PCO. Confirmed counterfeit items shall not be returned or handled in a way which would allow its resale or reuse. Suspect counterfeit parts or materials whose authenticity cannot be definitively verified, shall be dispositioned by the Material Review Board (MRB). The contractor shall submit an Unauthorized Supplier Purchase Report within three (3) business days of confirming counterfeit items. |
(CDRL A00D) Unauthorized Supplier Purchase Report
5.8 Hazardous Material
Hazardous material refers to substances or materials that pose a significant risk to human health or the environment and require special handling and management procedures.
| 5.8.1 | The contractor shall not bring hazardous material(s) onto Government property unless such material(s) is necessary for the completion of tasks defined in this SOW and accompanied by a current Material Safety Data Sheet(s). |
| 5.8.2 | The contractor shall ensure that all hazardous materials are properly managed, stored, and disposed of. |
| 5.8.3 | The contractor shall ensure its personnel who handles and/or works with hazardous materials, are properly trained and equipped to manage these materials safely. |
| 5.8.4 | The contractor shall prepare and submit hazardous material and/or hazardous waste report(s) for any services or incidents involving hazardous material and/or hazardous waste. These reports shall be submitted within (3) working days of such incidents. |
(CDRL A00E) Hazardous Material Management Program (HMMP) Plan
| 5.9 | Deliverables |
| 5.9.1 | All deliverables shall be completed and submitted in accordance with the requirements of this SOW and as specified on the Contract Data Requirements List (CDRLs), DD Form 1423. |
| 5.9.2 | The contractor shall ensure all deliverables provided against this contract contain the appropriate classification marking and distribution statement. All Controlled Unclassified Information (CUI) must be marked and protected according to applicable laws, regulations, and government-wide policies. |
| 5.9.3 | The Government reserves the right to reject deliverables without the appropriate marking and distribution statement and for errors. The contractor shall correct the deliverable and resubmit to the Government within three (3) workings days after receipt of rejection. |
| 5.9.4 | Mark CUI according to the DoDI 5200.48, March 6, 2020, and apply Distribution Statements according to DoDI 5230.24, August 23, 2012. |
| 5.9.5 | Deliverables provided under this requirement may contain technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et. seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25. |
| 5.9.6 | Destruction Notice for classified documents, follow the procedures in DoD 5220.22-M, Industrial Security Manual, Section 11 - 19 or DoD 5200.1-R, Information Security Program Regulation, Chapter IX. For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document. |
| 5.9.7 | Government documentation shall be destroyed upon completion of the contract. Use of Government documentation for commercial purposes is forbidden. |
| 5.10 | Travel Requirements |
| 5.10.1 | The contractor will be required to travel to various CONUS and OCONUS locations to carry out the tasks specified in the SOW. When required to obtain access to a Government facility, ship, aircraft, or other duty station, the contractor shall complete all forms required and provide the request and forms to the COR for appropriate action. The contractor shall maintain a working knowledge of the Foreign Clearance Guide for OCONUS travel. |
| 5.10.2 | All travel shall be coordinated with the COR, prior to travel. The contractor shall complete and provide to the COR a trip information form for each trip. The COR will review the request and provide a response, addressing any questions, concerns, or confirming concurrence. Concurrence indicates that the estimated trip costs align with the applicable travel procedures and policies. |
(CDRL A00Q) Revisions to Existing Government Documents / Trip Information Form
| 5.10.3 | The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. All travel shall be conducted in accordance with FAR Part 31.205-46 Travel Costs and the Joint Travel Regulations (JTR). It is anticipated that travel will be required primarily within the CONUS but could be required OCONUS to support deployed assets. |
| 5.10.4 | It is estimated that the following travel will be required, and it is based on per option period and subject to change based on task requirement. The contractor shall provide a trip report for each trip performed within seven (7) calendar days of trip completion. |
(CDRL A007) Trip/Travel Report
| Origin |
| Destination |
| Trips |
| Ppl |
| Days |
| PHD |
| San Diego, CA |
| 6 |
| 4 |
| 63 |
| LAX |
| Norfolk, VA |
| 4 |
| 4 |
| 63 |
| LAX |
| Norfolk, VA |
| 2 |
| 4 |
| 84 |
| LAX |
| Mayport, FL |
| 2 |
| 4 |
| 63 |
| LAX |
| Everett, WA |
| 2 |
| 2 |
| 28 |
| LAX |
| Bremerton, WA |
| 2 |
| 2 |
| 28 |
| LAX |
| Seattle, WA |
| 2 |
| 2 |
| 77 |
| LAX |
| Pearl Harbor, HI |
| 3 |
| 4 |
| 63 |
| LAX |
| Pascagoula, MS |
| 2 |
| 4 |
| 35 |
| LAX |
| Charleston, SC |
| 1 |
| 2 |
| 14 |
| LAX |
| Sasebo, Japan |
| 2 |
| 4 |
| 63 |
| LAX |
| Yokosuka, Japan |
| 3 |
| 4 |
| 28 |
| LAX |
| Rota, Spain |
| 2 |
| 2 |
| 28 |
| LAX |
| Rota, Spain |
| 3 |
| 4 |
| 63 |
| LAX |
| Bahrain |
| 2 |
| 4 |
| 28 |
| LAX |
| Gaeta, Italy |
| 3 |
| 4 |
| 28 |
| LAX |
| Genoa, Italy |
| 2 |
| 2 |
| 21 |
5.11 Technical Instruction Form
The issuance of technical tasks required under SOW Sections 6 may be provided by the COR via the TI form. The TI will outline specific task requirements within the scope of the contract, including details such as performance location, task sequence, any necessary drawings or specifications. It is important to note the TIs do not obligate funds and cannot be used for financial management purposes. They serve as a mean to provide clarification or additional information related to the SOW or contract terms. The contractor is responsible for reviewing TIs to ensure tasks are within scope and if any out-of-scope tasks are identified, the contractor shall promptly notify the PCO. After confirming that the TI aligns with the SOW, the contractor must sign it and return it to the COR. Revisions to the TI are only required if there are changes or updates to the original task requirements, but these revisions must remain within the contract scope and do not require formal contract modification.
6 TECHNICAL REQUIREMENTS
To avoid redundancy, each requirement in this SOW is detailed in a single section, even if it applies to multiple areas. The contractor shall collaborate closely with various programs across different departments to ensure effective execution and alignment with overall objectives.
6.1 Contingency Environment
NSWC PHD may be required to operate in unpredictable environments, where integrated product support is essential for sustaining operational sufficiency, assuring safety, and attaining mission objectives. These environments may present challenges that require innovative and customizable solutions. The objective is to obtain integrated product support capable of addressing the unique challenges posed by contingent environment. The contractor support will enable NSWC PHD to respond effectively to evolving situations, implement timely solutions, and mitigate risk associated with operating in such environments.
6.2 Types of Systems and Equipment Subject to Repair, Maintenance, Overhaul The following types of systems and equipment are subject to repair, maintenance, or overhaul under this contract, providing an overview rather than an exhaustive list. This includes electrical systems, weapon systems, HVAC (heating, ventilation, and air conditioning) systems, safety systems, and information technology systems. Additional systems and equipment may also be included as needed.
6.2.1 The Combat System Switchboard (SWBD) is essential for integrating and managing the ship's combat systems by providing digital and analog connectivity between weapons, launchers, sensors, computers, and navigation equipment. It ensures seamless communication across these components while incorporating a crucial feature of complete isolation on a per-circuit basis. This isolation capability allows for independent management and maintenance of each circuit, enhancing system reliability and security by preventing faults in one circuit from affecting the overall combat system.
· Combat System SWBD Type:
· MARK (MK)-16 Gun Fire Control; MK-70 Digital Data
6.2.2 The Interior Communication (IC) Switchboard (SWBD) manages the distribution, protection, and measurement of power and signals for communication, navigation, and weapon control systems. It ensures reliable operation by routing power and signals efficiently, protecting against faults with devices like fuses and circuit breakers, and monitoring system performance with precise measurement tools. Additionally, the switchboard supports flexible switching options, including cross-switching, selective switching, and complete isolation of circuits, allowing for adaptable operation, resource optimization, and independent maintenance of components.
· SWBD type and location:
· Main Interior Communication (IC) Systems: MAIN IC #1; MAIN IC #2; MAIN IC #3
· Steering Gear Room (SGR) IC: SGR IC
· Local IC Systems: LOCAL IC POWER PROPULSION (PP) #1; LOCAL IC PP #2; LOCAL IC SGR; LOCAL IC PORT STEERING; LOCAL IC #1
· Naval Tactical Data System (NTDS): MAIN IC #1; MAIN IC #2
· Enclosed Operating Station (EOS): EOS #1; EOS #2
· Additional IC Systems: SGR IC #1; SGR IC #2; RADAR RM IC; AUXILIARY (AUX) IC
6.2.3 Interior Communications/Standard Module (IC/SM) Alarm Switchboards monitor status of remote equipment by audible and/or visual indication if there is a break or short in the sensor circuit. Circuits being monitored include ship systems, personnel and equipment safety. Circuits being monitored provide notification of:
· Navigation equipment failure
· Flooding
· Fire
· Equipment high temperature
· Intrusion
· Low fluid flow for chilled water
· Steering gear malfunctions
| 6.2.4 | Sensors are a vital component of a radar system, used to monitor essential engine parameters like temperature and pressure. Built from durable materials, it withstands harsh environments and integrates seamlessly with engine control units for accurate data transmission. Designed for precise operation within defined ranges, this sensor ensures optimal engine performance and reliability, playing a crucial role in the effectiveness of naval operations. |
| 6.2.5 | Circuit cards, or printed circuit boards (PCBs), are essential in Navy applications, serving as the foundation for various electronic systems. They house components that connect and support equipment like the SPY-1 radar and Q-70, which is suite used to display, manage, and process the Aegis Combat System (ACS) data. Additionally, they support the Weapons Control System (WCS), which manages engagements of air or surface targets using missiles or aircraft under the unit's control, facilitating essential electrical connections and signal pathways. These cards withstand harsh maritime conditions, ensuring reliable performance. Their precise manufacturing allows for compact designs, and many are easily replaceable for upgrades, making them vital for effective and modern naval operations. |
| 6.2.6 | Display units utilized in systems such as the Aegis Display System (ADS), is a computer-controlled display complex that assists command personnel in threat engagement and operational direction by providing critical displays for combat system functions. The Q-70 equipment serves as the display unit for specific Aegis Baselines, used in aviation and military applications to present essential information such as engine metrics and navigation data. |
| 6.2.7 | Power supplies are essential for maintaining reliability and efficiency in various operations. Uninterruptible Power Supplies (UPS) provide backup power to critical systems, ensuring continuous operation during power interruptions. Additionally, both DC and AC power supplies are utilized to meet the specific requirements of onboard systems; DC power is essential for equipment like communication and navigation systems, while AC power supports a range of auxiliary functions, including lighting and HVAC systems. Power supply systems used in Navy applications are designed to withstand the harsh conditions of maritime environments, including extreme temperatures, humidity, and vibrations. Furthermore, they comply with military standards to ensure reliability and performance in critical situations. |
| 6.3 | Planning |
Effective communication and proactive problem-solving are crucial to ensuring smooth operations and supporting the ship’s mission objectives.
6.3.1 The contractor shall effectively coordinate and manage tasks, including overhauls, repairs, and Alteration Installation Team (AIT) schedules, ensuring they align with the ship’s or site’s mission and overall timeline. This involves creating detailed scheduling plans, such as the Plan of Action and Milestones (POA&M), identifying potential conflicts, and making necessary changes to prevent disruptions. The contractor must collaborate closely with all relevant stakeholders to ensure timely completion of activities, minimizing any impact on the ship’s or site’s operational commitments and critical deadlines.
(CDRL A00F) Schedule Plan
6.3.2 The contractor shall participate in planning meetings, conferences, and ongoing program reviews to effectively support installation, sustainment, or overhaul activities. This involvement includes contributing to the development of strategies, providing updates on progress, and addressing any issues that may arise. Additionally, the contractor shall review and provide input on conference minutes to ensure that all relevant information is accurately captured and communicated. Meeting minutes shall be delivered within three (3) calendar days following the meeting.
(CDRL A001) Briefing Material (CDRL A002) Meeting Minutes
6.3.3 In accordance with Technical Specification 9090.310 (series), the contractor shall develop a detailed POA&M installation for integrated availability planning and production execution tasks. This POA&M must incorporate information from site surveys, ship checks, Ship Installation Drawing (SID) reviews, material lead times, and other necessary resources. Additionally, the contractor shall update, revise, and correct the POA&M on a weekly basis or as required by the specification.
(CDRL A00G) Key Events Schedule
6.4 Overhaul and Reassembly for Optimal System Performance
The process involves disassembling, inspecting, and reassembling components or systems to restore them to a condition comparable to new. This includes evaluating all parts for wear, damage, or malfunction with appropriate diagnostic tools. The findings will be documented, and necessary repairs or replacements will be completed, with worn or outdated parts replaced by new or refurbished components that meet or exceed original standards. After reassembly according to specifications, functional testing may be required to ensure the components achieve full operational capability.
| 6.4.1 | The contractor shall conduct a thorough inspection of all components or systems, assessing both internal and external parts for signs of wear, damage, or malfunction. The inspection must utilize appropriate diagnostic tools and methods to ensure a comprehensive evaluation. |
| 6.4.2 | Following inspection of components or systems, the contractor shall document all findings, including any deviations from operational standards, and provide recommendations for necessary repairs or replacements to maintain optimal performance and compliance with relevant specifications. |
(CDRL A00H) Test/Inspection Report
| 6.4.3 | The contractor shall overhaul components or systems, addressing all issues. This includes performing repairs, making necessary modifications, or developing engineering solutions to resolve issues. Additionally, the contractor shall thoroughly assess each problem, implementing suitable corrective actions, and ensuring that all components adhere to required standards for optimal performance and reliability. Any worn, damage, or outdated parts must be replaced with new or refurbished components that meet or exceed original equipment standards. |
| 6.4.4 | Once the repairs and modifications are complete, the contractor shall reassemble components or systems, adhering to manufacture specifications. Following the reassembly, the contractor shall perform functional testing to confirm that the overhauled components or systems meet all required operational and performance standards. This testing will ensure that the systems achieve full operational capability and function as intended. |
6.5 Technical and Engineering Support for System Repairs, Upgrades, and Integration Support involves providing expert technical and engineering assistance throughout the entire process of repairs, modifications, upgrades, and installation. This support includes diagnosing and troubleshooting issues, analyzing failures to identify root causes, and developing effective solutions to address and resolve these problems. Furthermore, support encompasses the integration of legacy systems with newer technologies. This aspect of support involves managing data migration processes to ensure that historical data is accurately and securely transferred. It also includes conducting thorough compatibility assessments to verify that legacy systems can seamlessly interact with and operate alongside modern technologies, thereby maintaining system functionality and performance.
| 6.5.1 | The contractor shall identify the root cause of system issues, which could range from mechanical failures to software glitches. This often involves analyzing error reports, performing diagnostic tests, and using various troubleshooting tools. The contractor shall apply a systematic approach to address and resolve the identified issues, which may involve reconfiguring systems, replacing faulty components, or applying patches and update. |
| 6.5.2 | The contractor shall examine failed systems or components to understand why they did not perform as expected. This includes studying patterns of failure, examining logs, and conducting stress tests. |
| 6.5.3 | The contractor shall address the identified issues by creating or recommending design changes to restore the systems to their optimal operational state. This may include redesigning components, updating software, or modifying system configurations. |
| 6.5.4 | The contractor shall replace defective parts, reprogram software, or modify systems to improve performance, add new features, or adapt to evolving requirements. Improvements may involve adjusting system parameters, integrating new technologies, or upgrading components to maintain efficiency. Upgrades might also include installing new hardware, migrating to newer software versions, or improving network capabilities. |
| 6.5.5 | The contractor shall ensure that older systems, or legacy systems, can effectively interact with newer technologies. This involves developing or configuring middleware, Application Programming Interface (API), or other integration layers to facilitate seamless communication between the old and new systems. The contractor shall manage the transfer of data from legacy systems to new platforms, maintaining data integrity and consistency throughout the process. This task often includes mapping data formats, converting data types, and verifying accuracy after migration. |
| 6.5.6 | The contractor shall evaluate the compatibility of older systems, or legacy systems with newer technologies, checking for potential conflicts or performance issues. The contractor shall also determine if any additional upgrades are necessary to ensure smooth and efficient operation across the integrated systems. |
| 6.5.7 | The contractor shall review systems and processes to identify areas for improvement. This involves gathering feedback, analyzing performance metrics, and staying updated with technological advancements. Additionally, the contractor shall maintain detailed records of troubleshooting activities, repair actions, modifications, upgrades, and integration efforts. This ensures that future support benefits from past experiences and offers a valuable knowledge base for the team. |
(CDRL A00J) Maintenance Data Collection Record (MDCR)
| 6.6 | Installation, Project Management, and Post-Installation Services |
| 6.6.1 | The contractor shall provide installation subject matter expertise and participate in Integrated Process Teams (IPT), reviews and modernization execution and development meetings to make recommendations and input lessons learned. The contractor may be asked to review or provide input to briefings or white papers and identify and provide corrective actions when installation issues, concerns, etc. have been identified. When feasible, meetings shall be scheduled in the Pacific Standard Time zone or Uniform Time. Program Office meetings tend to be in Eastern Standard Time. |
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .