N63394-16-T-0063_Qand_A_21_June_2016.pdf

N63394‐16‐T‐0063 Document Destruction Support Services

1. Please advise if an incumbent is providing the services.

Answer – Yes, under two separate contracts.

2. If there is an incumbent please provide information such as contractor name, contract number, contract award amount, period of performance.

Answer – Only contractor names and numbers will be provided.

N63394‐15‐F‐0146 Integrated Solutions and Services Unlimited, Inc (1WEP4) POP to 29Sep2016 N63394‐13‐P‐0225 The Kearney Corporation (0S6H1) POP to 30Sep2016

3. Is the ongoing contract covered under Service Contract Act?

Answer – Yes.

4. How many FTEs are required on the contract?

Answer – See PWS. Many of the functions for the services require two personnel.

5. Does Executive Order 13495 apply to this solicitation? Are the incumbent available for hire?

Answer – Yes, it is possible that current employees may be displaced.

6. For cost purposes what is the seniority date for the incumbents

Answer – Unknown.

7. Is the requirement covered under any Collective Bargaining Agreement (CBA)?

Answer – Unknown.

8. Section 3.2 Task 2: Maintenance Service mentions, "Sharpening of knives shall be performed at the contractor's facility". Please advise if the contractor requires a facility within the government place of performance vicinity.

Answer – No.

9. Please advise if the solicitation is covered under the Service Contract Act.

10. Please provide the applicable Occupation code from the Area Wage Determination.

Answer – Not directed, see www.wdol.gov.

11. Are all positions filled currently?

12. Please provide FAR 52.222‐42 "Statement of Equivalent Rates for Federal Hires."

Answer ‐ see www.wdol.gov.

13. Is the contractor required to provide any material, equipment or vehicle to perform the services?

Answer – no for the daily pick‐up and destruction service, yes for the maintenance service. See PWS.

14. Please provide a list of government furnished equipment.

Answer – See PWS .

15. Are there any proposal instructions for this effort, such as L & M?

16. The notice says low price technical acceptable? What are the minimum requirements to be technically acceptable?

Answer – Provide proposal that clearly addresses the services called for in the PWS.

17. Do you want the FFP identified by year and total?

18. Do you want Maintenance broken out on its own line?

19. Task 1 provides a very good description of the scope and level of effort historically required. For Task 2, who (govt or contractor) is responsible for the replacement of unserviceable equipment?

Answer – Government provides replacement items as needed.

20. What are the qualification requirements for the maintenance personnel?

Answer – See PWS.

21. Does the government have an historical estimate of the part numbers and the number of parts being replaced on each piece of equipment?

22. Does this work fall under the Service Contract Act?

23. What is the price paid for these services for the most previous month of service?

Answer – will not be provided.

24. Please confirm the scope of the current contract is the same or similar to the services being solicited.

Answer – Yes, under two separate contracts.

25. Reference RFP Paragraph 3.1: The paragraph implies that two FTEs are necessary to perform these services. Please confirm our understanding is correct.

26. Reference RFP Paragraph 3.1: The paragraph implies that two FTEs are necessary to perform these services. Please confirm that these positions do not require backfill for absences due to vacation or sickness.

Answer – There are some tasks that can be accomplished individually if two personnel are not available.

27. Reference RFP Paragraph 3.1.a): The paragraph implies that two FTEs are necessary to perform these services. Please provide the Gross Vehicle Weight for the vehicle supplied by the Government to perform the transportation of material.

Answer – It is a utility van, which requires only a standard driver’s license.

28. Reference RFP Paragraph 3.1.a) and Paragraph 3.1.f): The initial paragraph implies that two FTEs are necessary to perform these services with materials being picked up using a Government‐furnished vehicle. The second reference states that material destruction can be done only with 2 personnel present. Does Government policy allow pickup and inventory to be completed by a single individual?

Answer – while a single person can accomplish some collection, two personnel are required to operate certain machines.

29. Reference RFP Paragraph 3.1.c) and Paragraph 3.1.f): The initial paragraph states the hours of service to be from 0600‐1800. The second reference states that material destruction can be done only with 2 personnel present. Does the Government require two persons to be present for the entire service window?

Answer ‐ No, 0600‐1800 are the available hours of operation.

30. Reference RFP Paragraph 3.2: The paragraph outlines the maintenance requirements for the Government‐furnished shredders at a “contractor facility”. Please confirm this is third‐party maintenance taking and returning shredder knives rather than the removal of this equipment to and from the Government‐furnished facility.

31. Can we submit a proposal as a teaming arrangement with another company for the entire PWS and also submit a standalone proposal for either the pickup/document destruction or the Maintenance?

32. Should the quote be submitted as a fixed firm price or should we propose CLINs for the pickup/destruction and the maintenance?

Answer – separate firm fixed priced CLINs and totals would be best.

33. Reference RFP Paragraph 8.0: The paragraph states “Contractor shall have three (3) years’ experience with operating and maintaining SEM 22 Disintegrator, SEM 0301 HD Hard Drive Shredder, SEM 23HDS Disintegrator, SEM 700 Disintegrators, and SEM 244 Shredders. Please confirm these requirements are on the personnel at the site actually performing the operation or maintenance of the GFP and not Corporate contract experience.

34. Please confirm the applicable Wage Determination for this acquisition is 2015‐5626, Revision 1.

35. Nowhere in the contract does it state that you can subcontract. Are we allowed to subcontract?

Answer – Yes, prime contractors may subcontract work.

36. Who pays for security clearance?

Answer – The Contractor.

37. Who pays the vendors? Whichever company is going to bid, you are asking us to trust companies that we do not know, they could be out of state and only administering the contract and we have never met them. If this is the case can more time be granted to meet and form a relationship with these companies.

Answer – The Government will work directly with the Prime Contractor.

38. There are other costs associated with the disintegrators that are not mentioned in the RFQ. Are we to quote these costs in our bid? Because they are required costs for operation of the machines and the machines cannot be operated without them they should be included in the cost of maintenance. Since they are not mentioned in the RFQ, if we quote these costs, are they to be looked upon as excessive and not needed? Who makes that determination?

Answer ‐ Offerors should provide costs required for the full operation of the disintegrators. Information provided by a Contractor will not be looked upon as excessive. The technical evaluation team will review all responses to the RFQ.

39. Who makes the judgment call on other emergency road calls? Who pays for these if they are handled on a “reimbursable basis?”

Answer – All emergency repairs will be handled and paid for on a case by case basis.