PWS_Doc_Dest_Pick-Up_ _Maint.pdf

PERFORMANCE WORK STATEMENT

(PWS)

DOCUMENT DESTRUCTION SUPPORT

PICK-UP AND MAINTENANCE for

NAVAL SURFACE WARFARE CENTER,

PORT HUENEME DIVISION

Updated 18 May 2016 Version 1.2

1.0 SCOPE

Document Destruction Support Services are provided to all departments, offices, and staff of Naval Sea Systems Command (NAVSEA) Naval Surface Warfare Center Port Hueneme Division (NSWC PHD) at Naval Base Ventura County (NBVC), Port Hueneme, CA. The contractor shall provide document support services to pick-up and destroy classified Secret/Confidential, sensitive government documents and electronic media and provide maintenance service for the equipment utilized to destroy government documents. Pick-up and maintenance service will be provided at the NSWC PHD campus and other government activities within the Port Hueneme and Pt Mugu area, and maintenance in the San Diego area. Items will be destroyed at the Hammermill Material Destruction Facility (Bldg 1462). The contractor shall work with the Corporate Operations Department, Infrastructure Support Branch who is responsible for the documentation, data entry, tracking, report generation of historical data and administrative support to pick-up, secure then destroy government documents at NSWC

PHD.

2.0 APPLICABLE DOCUMENTS

Code of Federal Regulations (CFR):

29 CFR – Labor 40 CFR – Protection of Environment 49 CFR – Transportation State of California Code – Title 22 – Hazardous Materials and Waste Handling OPNAVINST 5100 series

18 USC 1382 (1972)

IAW OPNAVINST 5102.1 series

OPNAVINST 5100.23

DFARS PGI 245.102-70(2)

SECNAVINST 5510.36 Manual

NISPOM 5220.22-M

PHDNSWCINST 3432.1A

3.0 REQUIREMENTS

3.1 TASK 1: PICK-UP and DESTRUCTION SERVICE

For the purpose of indicating scope of work only, the Government estimates the work to be performed as follows by two (2) Full Time Equivalent (FTE):

a. Pick-up 65-75 shredder containers from all buildings throughout NSWC PHD campus, using a government furnished vehicle. Place containers in the government secured vehicle, return to building 1462 for destruction in the Hammermill Destruction Machine(s). Receive or pick-up electronic media and destroy daily.

b. Daily operation of Hammermill equipment will be in accordance with posted applicable NSWC PHD, Naval Base Ventura County (NBVC) and higher echelon/safety and operation manuals. The Hammermill destruction machine filters will be cleaned in accordance with maintenance and operations manuals provided and located in Bldg 1462. Operators must be familiar with and capable of operating a Security Engineered Machinery (SEM) Model SEM 22, SEM 0301 HD Hard Drive Shredder, and SEM 23HDS Disintegrator.

c. Standard hours of operation for NSWC PHD are 0600 am to 1800 pm. Actual hours of work will be agreed upon at task start up. The hours to be performed may vary over the course of the period of performance.

d. A security clearance of SECRET is required for all Contractor employees. All work is to be performed in accordance with the DD254 and the on-site specifications. All Contractor personnel working on this task order must be U.S.

citizens.

e. Work on this task may require that Contractor personnel have access to Privacy

Information. Personnel will adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

f. The contractor’s employees shall be required to possess a valid driver’s license.

A team of more than one contractor is required when destroying all material, hard drives, CDs, etc. Safety regulations require a team of more than one contractor present when document destruction equipment is operational.

g. Data Entry, Report Generation, establish and maintain production logs, enter data into database, maintain documentation of classified documents, destroy documents in accordance with security regulations and procedures. The Contractor shall use Microsoft Office Suite software to draft, maintain and generate documents. (A002)

h. Contractors may have to pick-up and destroy material provided by government activities (NAVAIR, NCIS, Medical clinic, etc.) located at Port Hueneme or Point Mugu which are not associated with NSWC PHD.

i. Contractor shall be required to contact City of Port Hueneme when compactor is full and requires emptying.

3.2 TASK 2: MAINTENANCE SERVICE

The contractor shall provide equipment, supplies, and personnel support to maintain equipment used to shred government documents in both paper and electronic format.

Items will be destroyed at the Hammermill Material Destruction Facility (Bldg 1462) and using NSA certified shredders in other buildings on the Port Hueneme campus and in the San Diego area. Contractor shall be required to provide a maintenance schedule for all equipment serviced, identified in this PWS.

a. Contractor shall be required to provide maintenance on SEM 23 HDS

Disintegrator with SEM 7050P Shredder, SEM 0301 HD Shredder and air filtration system in Building 1462; SEM 22 Disintegrator in Building 447; SEM Model 700 Disintegrators in Buildings 444 and 447; SEM 200 and SEM 250 disintegrators in Building 1380, and SEM 244 Shredders located throughout NSWC PHD, Port Hueneme, CA, and San Diego, CA, in fully operational condition and meets DoD specifications.

b. Contractor shall be required to provide a maintenance schedule for servicing document destruction equipment and shredders located throughout NSWC PHD at Port Hueneme, CA and San Diego, CA. (A003)

c. The contractor shall inspect the equipment and perform complete preventative maintenance services per year consisting of:

SEM 23HDS Disintegrator with SEM 7050P Shredder, six (6) maintenance services

Lubrication, adjustments and minor repairs to complete system (SEM 23HDS Disintegrator with SEM 7050P Shredder) and associated air filtration system

Remove dull knives and sharpen at contractor facility

Install sharp spare knives and adjust to factory specs

Unlimited operator training

One Emergency road call

SEM 22 Disintegrator, three (3) maintenance services

Lubrication, adjustments and minor repairs to complete system, including filtration system

Remove dull knives and sharpen at contractor facility

Install sharp spare knives and adjust to factory specs

SEM 0301HD Shredder, six (6) maintenance services

Lubrication, adjustments and minor repairs to complete system

SEM 700 Disintegrators, two (2), three (3) maintenance services each

Lubrication, adjustments and minor repairs to complete system, including filtration system

Remove dull knives and sharpen at contractor facility

Install sharp knives and adjust to factory specs

SEM 200 Disintegrator, three (3) maintenance services

Remove dull knives and sharpen at contractor facility

Install sharp knives and adjust to factory specs

Service all electrical, mechanical and vacuum components

Test shredder and instruct operators

SEM 250 Disintegrator, three (3) maintenance services

Remove dull knives and sharpen at contractor facility

Install sharp knives and adjust to factory specs

Service all electrical, mechanical and vacuum components

Test shredder and instruct operators

SEM 244 Shredders (cross cut shredders), one hundred fifteen (115), three (3) maintenance services each

Lubrication, adjustments and minor repairs to complete system

Adjustments

Minor repairs and cleaning to complete service

All maintenance and repair services of the SEM 23HDS Disintegrator and SEM 7050P Shredder; SEM 22 Disintegrator; SEM 0301 HD Shredder; two (2) SEM Model 700 Disintegrators; SEM 200 and SEM 250 Disintegrators, and one hundred fifteen (115) SEM Model 244 cross cut Shredders shall be in accordance with all applicable listed equipment technical manuals and schematics. The Contractor shall instruct the Shredder operators the proper daily and weekly lubrication of the SEM 23HDS Disintegrator with SEM 7050P Shredder, and SEM 22 Disintegrator. One emergency road call is included in the maintenance service, any additional emergency road calls will be handled on a reimbursable basis.

Service Location Maintenance and repair of the SEM 23HDS Disintegrator with SEM 0750P Shredder and associated air filtration system (Building 1462); SEM 22 Disintegrator (Building 447); SEM 0301 HD Shredder (Building 1462); SEM Model 700 Disintegrators (Building 444); and SEM Model 244 cross cut Shredders will be made on-site at NSWC PHD and approximately four (4) standalone shredders in the San Diego area. Sharpening of knives shall be performed at the contractor’s facility.

Clean-up: The Contractor shall clean-up the work area after performing maintenance or repairs. All spilled oils and grease shall be cleaned up and disposed of in accordance with current environmental requirements.

4.0 HISTORICAL WORKLOAD DATA:

Estimated average of workload for a twelve (12) month period is 255,000 pounds of government documents and an average of 26,000 electronic media devices were destroyed.

5.0 OVERTIME REQUIREMENTS:

There will not be any overtime requirements for this tasking.

6.0 DELIVERABLES

The contractor shall provide deliverables as described in subsequent task orders.

Deliverables shall be specified by the government. Format and delivery schedule for deliverables shall be outlined in CDRLs and/or other means TBD.

Identifier Name Description A001 Contractor’s Personnel

Roster and Security

Listing

Listing of all contractor personnel supporting and their clearance level and status

A002 Monthly Shredding

Report

Listing of shredded material by weight, classification, media type, offsite location pick‐ups

A003 Maintenance Schedule Schedule of shredders service/maintenance

7.0 QUALITY ASSURANCE PLAN

Task Performance

Objective Performance Standards

Frequency Acceptable Quality Level

Surveillance Method

2.1 Pick-up &

Destruction

Adhere to requirements specified in paragraph

2.1 of the

PWS

Continual Timeliness: reports provided within 5 days after the end of the month.

Quality: All reports are 98% correct with no greater than a 2% error rate.

Random Inspection of reports.

2.1 Pick-up Service Adhere to

requirements specified in paragraph

2.1 of the

PWS

Continual Timeliness:

shredder containers are picked-up according to established schedule.

Quality:

documents and hard drives are destroyed according to government standards as cited in PWS.

Random inspection of hammermill and reports from customers.

2.2 Maintenance

Service

Adhere to requirements specified in paragraph

2.2 of the

PWS

Continual Timeliness:

equipment serviced in accordance with established maintenance schedule.

Quality:

equipment is maintained and operational 100% of the time.

Random inspection of hammermill and stand-alone shredders and reports from customers.

23. Management/Qua lity Control Plan

Adhere to requirements set forth in the PWS

As required

Timeliness: on or ahead of schedule at least 98% of the time.

Quality:

documents and

Random Inspection and/or Customer Surveys and Feedback hard drives are destroyed according to government standards as cited in PWS.

8.0 SKILLS AND KNOWLEDGE REQUIRED

Contractor shall have three (3) years’ experience with operating and maintaining SEM 22 Disintegrator, SEM 0301 HD Hard Drive Shredder, SEM 23HDS Disintegrator, SEM 700 Disintegrators, and SEM 244 Shredders. Contractor shall have experience in typing/keyboarding, organizing, and Microsoft Office applications. Contractor shall have a valid and current driver’s license.

Contractor shall have knowledge of the following Code of Federal Regulations (CFR):

· 29 CFR – Labor

· 40 CFR – Protection of Environment

· 49 CFR – Transportation

· State of California Code – Title 22 – Hazardous Materials and Waste Handling

During performance of this contract, the Contractor shall provide personnel with sufficient skills to accomplish the tasks contained in this PWS. The skill level of the staff provided shall be current and consistent with new technologies. PHD NSWC, Code 1022 will not bear the costs of any Contractor training to execute this PWS.

9.0 PERIOD OF PERFORMANCE

Base Period plus 4 option years: 1 October 2016 through 30 September 2017 1 October 2017 through 30 September 2018 1 October 2018 through 30 September 2019 1 October 2019 through 30 September 2020 1 October 2020 through 30 September 2021

10.0 WORK HOURS

The work place will normally be available to the contractor from 0600 to 1800 Monday through Friday, except for authorized Federal Holidays. The contractor is not required to provide services on federal holidays. The federal holidays are Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day and Labor Day. Contractor personnel’s work day may conform to the government‘s work hours in order to complete the required services.

11.0 PLACE OF PERFORMANCE

NSWC PHD, 43634 Missile Way, Building 1462, Port Hueneme, CA 93043-4307.

12.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS

Work is normally performed in a warehouse setting, both indoors and outdoors.

Contractor will be subjected to a moderate amount of noise and vibration from shop equipment and to a variety of weather conditions. Physical exertion may result from prolonged standing and moving shedder bins. Work will sometimes be accomplished in cramped and awkward positions while emptying trash compactor and monitoring shredder filtration system, lifting and bending while using hand tools to open electronic media (hard drives, magnetic tapes, etc.). Contractor may occasionally be required to lift weights up to 40 pounds. Contractor’s employees shall operate a government vehicle for transporting personnel and/or equipment. Contractor employees shall have a valid and current driver’s license when operating government vehicle(s).

13.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will make available the Security Engineered Machinery Model SEM 22, Hard Drive Shredder device Model SEM 0301 HDS, Disintegrator Model SEM 23 HDS for destruction of government documents and electronic media. The Government will provide a government vehicle to be used in the performance of task related duties. This may include, but not limited to, transportation between the places of performance. The Government will make available relevant standards, functional statements, technical manuals, regulations, instructions, and operational procedures.

The contractor will be responsible for checking the SEM 22, SEM 22HDD, SEM 23 HDS and other government furnished equipment at the end of each work day to ensure it is operation for the next day’s work. If there are problems with the document destruction equipment which cannot be repaired by the contractor they shall contact the maintenance company responsible for full maintenance of the SEM22, SEM 22HDD, and SEM 23HDS. The contractor will be responsible for checking the government furnished vehicle each week to ensure it is operational and contact the Transportation Manager if there are any problems with the vehicle.

14.0 CONTRACT SECURITY REQUIREMENTS

All classified material destroyed at NSWC PHD must be in accordance with SECNAVINST 5510.36 Manual and the NISPOM 5220.22-M.

Training, OPSEC: Frequency, once each fiscal year Information Awareness: Frequency, once per calendar year Anti-Terrorist Force Protection: Frequency, once per calendar year

NO FOREIGN NATIONAL WILL BE EMPLOYED ON THIS GOVERNMENT CONTRACT.

14.1 SECURITY CLEARANCE

Work under this task order is UNCLASSIFIED. The contractor shall comply will all applicable DOD security regulations and procedures during the performance of this task order. Contractor shall not disclose and must safeguard procurement sensitive information, computer system and data, privacy act data, and government personnel work products that are obtained or generated in the performance of this task order. Contractor will be required to have a SECRET clearance for access to government computer and workstation. Contractor shall provide a listing of all contractor personnel supporting this contract. (A001)

15.0 MEETINGS AND BRIEFINGS

The contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings. Meetings may occur on or off-site, and the frequency may be weekly, monthly or as otherwise required, and may start or end outside of normal operating hours.

Monthly Meetings: The contractor shall meet with the COR, as scheduled to review contract performance. Meetings shall include review and analyses of key process indicators, analyses of process deficiencies, and problem resolution. At these meetings, the COR and the contractor will discuss the contractor’s performance as viewed by the Government and problems, if any, being experienced. The contractor shall take appropriate action to resolve outstanding issues. A mutual effort shall be made by the contractor and COR to resolve any and all problems identified.

Meeting Attendees: Meeting attendees shall include contractor managerial, supervisory, and/or other personnel knowledgeable of the subject matter.

17.0 NON-PERSONAL SERVICE STATEMENT

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor.

Contractor management will ensure that employees properly comply with the performance work standards outlined in the performance work statement.

Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the purchase order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

18.0 TECHNICAL POINT OF CONTACT AND INSPECTION AND

ACCEPTANCE

The Contracting Officer (KO) has ultimate authority for administration and modification of this contract and is the only Government Representative that has the authority to direct changes. The KO may delegate certain authority to the COR. The Contracting Officer's Representative is the person responsible for performing inspection and acceptance of services at the destination. Contact information will be disclosed at time of award.

19.0 POINT OF CONTACT

The technical point of contact for this effort is Ms. Sharon Sanders, Code 1022, 805.228.6200.