Response to Vendor Questions Concerning Card Scan RFQ N63285-26-Q-S123.pdf

Vendor Questions Concerning NCIS Request for Quote N63285-26-Q-S123

No. Vendor Questions NCIS’ Responses

Synology NAS Model – Page 3 identifies the NAS as the Synology DS1522 (or equal), while the parts list on page 4 identifies the Synology DS1525. Could you please confirm which Synology model is intended?

S&L, Shiloh

a. The request is for the DS1525+ however if this model cannot be sourced the DS1522+ will work as a substitute.

b. The DS1522+ is the older model of the DS1525 both are a 5 bay NAS.

c. Both models work with the E10G22-T1-Mini 10GbE NIC

Workstation Configuration/Integration Requirement –

a. The ASUS NUC 15 Performance is available in multiple configurations and requires memory, storage, and an operating system to function as a complete workstation. Could you please confirm the intended configuration or minimum requirements for the NUC?

b. Also, should the contractor deliver each Card Scan

Solution Kit fully assembled and configured as an operational integrated system, or is this a supply-only requirement with system configuration to be performed by NCIS after delivery?

a. Response

- The ASUS NUC 15 configuration: intel core ultra 7 255HX, NVIDIA GeForce RTX 5060 Laptop.

- Additional memory will need to be added to this request due to memory shortages that have arisen since it was made. ASUS will not ship this device with memory in their configuration.

- ASUS recommends 48GB DDR-5-5600 SODIMM for each NUC 15.

b. Response – This will be primarily be a supply-only requirement with the system configuration to be performed by NCIS after delivery.

Protective Case – The RFQ specifies one Pelican 22" ATX Carry-on case (or equal) per kit to house and protect the kit components. Based on the published dimensions of the specified equipment, the complete component set does not appear capable of fitting within a single 22" ATX case.

a. Could you please confirm whether a larger equivalent protective case is acceptable, such as the 1560, another appropriately sized Pelican case, or whether only certain components are intended to be housed in the specified case?

b. Is the case intended solely to transport and protect the equipment, with the components removed from the case for operation, or is the completed system expected to remain installed and operate from within the case?

c. Does it need to fit as a carry-on, because the total volume for the equipment alone is 2246 cubic inches?

d. If the equipment is expected to operate while installed in the case, is there an existing layout or mounting specification that can be provided?

After double checking the interior dimensions of the case vs the dimensions of the NUC, Synology and the display devices the 25” AXT carry-on case will be best. The kit will be delivered in two transport cases. One, the “compute & data storage devices” will be in the ATX carry-on, and the “scan & network” will be in separate larger Pelican case that we already have.

Workstation Peripherals – The ASUS NUC is identified as the primary workstation, but a monitor, keyboard, and mouse do not appear to be included in the BOM. Are these Government-furnished, or should they be included with each kit?

These will be government furnished.

Power Distribution –

a. Is the intent for the entire kit to operate from a single

AC connection, with power distribution/management included as part of the kit?

a. This is not required; we only require the equipment.

b. No

No. Vendor Questions NCIS’ Responses

b. There is no PDU, UPS, surge protector, or other power-distribution equipment listed in the BOM. Is this equipment Government-furnished, or should it be included in our quote?

NAS Storage/High Availability –

a. When the solicitation refers to high availability, is the contractor expected to configure the two Synology NAS devices as a Synology High Availability active/passive cluster, or is another form of redundancy/replication intended?

b. If the contractor is not expected to configure the storage, should the hard drives be installed or shipped in protective packaging?

c. If the contractor is expected to configure the storage, is there a required RAID/SHR level or minimum usable capacity?

Contractor is only expected to supply the equipment. Hard drives can be shipped in packaging.

IUID Requirements - Is each completed Card Scan Solution Kit considered the end item requiring one IUID, or are individual components within each kit also required to receive separate IUID markings?

IUID marking is not required for this procurement.

However, the applicable DFARS clause is include per 252.211-7003.

Final Testing / Acceptance – Is there an NCIS acceptance or operational verification checklist that can be provided so that we can perform the same tests prior to delivery and ensure our pre-delivery testing aligns with NCIS acceptance testing?

NO

SAMSUNG SSD Model - Narrative on page 3 states "2 x 1TB NVMe SSD Cache Drives: Samsung 990 Pro M.2 1TB (or equal)", The Parts table on page 5 shows CLIN 0004: "8 Samsung 990 M.2 2280 NVMe SSD 1TB for caching". However, the 990 Pro and the 990 are different parts at different price points.

a. Which applies?

A1: The Samsung 990 Pro M.2 1TB is preferred for read/write speed. However, if there is a shortage the 990 Evo will work

Hard Drive Count Per NAS – The narrative states "8 x 20TB NAS Hard Drives: Seagate IronWolf Pro 20TB (or equal), providing a total raw storage capacity of 80TB per NAS device." Eight 20TB drives is 160TB raw, not 80TB, so the sentence is internally inconsistent. The parts table calls for 32 drives total against 8 NAS units, which works out to 4 drives per NAS - 80TB raw each, matching the stated capacity.

a. We read the parts table as the controlling document and are pricing 32 drives, 4 per NAS. Please confirm, or tell us if the intent was 8 drives per NAS unit (64 drives total).

A: The math is correct that to get 32 drives. As stated on Form1449, 1 kit will have two 5 bay NAS, with 4 drives in each NAS, totaling 8 drives per kit and 32 drives across all the kits.

Backup drives for each NAS are not necessary at this time. The design calls for one NAS as the primary and the other as the backup for that data. If there is a drive failure or storage shortage, we have a backup storage solution that is available with a stable internet connection