SOW for PSB Maintenance.docx

STATEMENT OF WORK (SOW)

Port Security Barrier (PSB) System and Components Out of Water Upkeep, Repair, & Maintenance

1.0 GENERAL

1.1 BACKGROUND

The Port Security Barrier (PSB) is effective only when it operates in accordance with design drawings. Any barrier sections with fallen netting, sinking modules, or open gates will be clearly visible to hostile craft and an obvious point of attack to assess the material condition of the PSB system and its ability to meet its intended security function. Failed components (e.g. broken connector or safety chain, missing pontoon, broken fence net) components showing a deteriorating condition likely leading to a failure (e.g. dredge hose connector with large tears in the cover exposing the connector chain, excessively frayed netting or wire rope, etc.). The purpose of this project is to perform out of water maintenance of the port security barriers in an environment more suitable repairs and inspections.

1.2 SCOPE

The PSB-P system consisting of 32 modules, 5 anchors and 5 buoy and 1 marine fender located at Newport News Shipbuilder piers 5 and 6 require to be removed, cleaned, inspected, and repaired &/or replaced as needed 32 modules, 5 anchors and 5 buoy and 1 marine fender located at Newport News Shipbuilder piers 5 and 6, in accordance with the General Arrangement Drawing Number 384390 Rev C and SUPSHIPNN Port Security Barrier (PSB-P Variant) Maintenance Manual. Clean (i.e., pressure wash) PSB-P systems components, 32 PSB modules, 5 buoys, 5 anchors, 1 marine fender to remove sea growth and perform an inspection to identify components that require repair/replacement. Repair and replace componence as needed. Reinstall the 32 modules, 5 anchors and 5 buoy and 1 marine fender located at Newport News Shipbuilder (NNS) piers 5 and 6 in accordance with the General Arrangement Drawing Number 384390 Rev C and SUPSHIPNN Port Security Barrier (PSB-P Variant) Maintenance Manual. The Contractor will coordinate all removal and installation with Newport News Shipbuilding (NNS) and Supervisor of Shipbuilding, Conversion and Repair, USN, Newport News (SUPSHIPNN) Code 159.

1.3 OBJECTIVE

To task performing Out of Water upkeep maintenance of PSB-P system and components.

1.4 Reference Documents

1. Naval Facilities Engineering Command (NAVFAC) Drawings 6525652 and 6525658

2. SUPSHIPNN Port Security Barrier (PSB-P Variant) Maintenance Manual

3. General Arrangement Drawing Number 384390 Rev C

4. Operating Manual for Port Security Barriers, NAVFAC CR-6314-OCN

All reference documents will be provided to the Contractor as Government Furnished Information (GFI).

2.0 SPECIFIC REQUIREMENTS/TASKS

1. The Contractor shall remove the 32 modules, 5 anchors and 5 buoy and 1 marine fender, located at Newport News Shipbuilder piers 5 and 6, in accordance with the General Arrangement Drawing Number 384390 Rev C. The Contractor will coordinate all removal with Newport News Shipbuilding and Supervisor of Shipbuilding, Conversion and Repair, USN, Newport News Code 159, referenced as the “Government” from here on after. Point of contact to be provided upon award of contract.

2. Clean (i.e., pressure wash) PSB systems components, 32 PSB modules, 5 buoys, 5 anchors, 1 marine fender to remove sea growth.

3. Perform an inspection to identify components that require repair/replacement and are needed to keep the PSB-P in a serviceable condition. Provide the Government with a replacement parts list.

4. Paragraph 2.4.1 provides a list of parts/components that will be provided by the Government as Government Furnished Equipment (GFE) and the Contractor as Contractor Furnished Equipment (CFE). All parts/components will be in accordance with NAVFAC Drawings 6525652 and 6525658. The Government and the contractor will be responsible for providing the parts/components needed for replacement identified during the inspection. Parts/components not used during refurbishment will be turned over NNS as spare parts.

5. Replace PSB system components/items in accordance with SUPSHIPNN PSB-P Variant Maintenance Manual, NAVFAC Drawings 6525652 and 6525658, and NNS Drawing 384390. Inspections and Operation shall be conducted in accordance with SUPSHIPNN PSB-P Variant Maintenance Manual and any other additional GFI provided by the Supervisor.

6. The Contractor shall provide crane, forklift and other support required (including personnel, barges) for the disassembly/removal of PSB modules (approximately 8000 lbs), buoys (approximately 10,000 lbs) and anchors (approximately 66,000 lbs.).

7. Prepare and assemble the PSB sections, buoys, anchors and marine fender for transport back to NNS for reinstallation.

8. The contractor shall install the 32 modules, 5 anchors and 5 buoy and 1 marine fender, located at Newport News Shipbuilder piers 5 and 6, in accordance with the General Arrangement Drawing Number 384390 Rev C. The Contractor will coordinate all installations with NNS and the Government. Point of contact to be provided upon award of contract.

9. The contractor shall provide a Business Continuity Plan, see 4.8, in case of act of terrorism and the barrier system needs to be reinstalled before maintenance is completed.

2.1 TASK ONE. Remove the 32 modules, 5 anchors and 5 buoy and 1 marine fender located at Newport News Shipbuilder piers 5 and 6 in accordance with the General Arrangement Drawing Number 384390 Rev C.

2.1.1 Remove the above componence in accordance with Chapter 4 of Reference 2.

2.2 TASK TWO. Clean (i.e., pressure wash) PSB systems components, 32 PSB modules, 5 buoys, 5 anchors, 1 marine fender to remove sea growth.

2.3 TASK THREE. Inspect the PSB systems components, 32 PSB modules, 5 buoys, 5 anchors, 1 marine fender in accordance with Chapter 1 of Reference 2.

2.3.1 Inspect the components in accordance with Chapter 1 of Reference 2.

2.3.2 Table 1-1 of Reference 2 provides a quick reference chart showing the periodicity of inspection and maintenance criteria.

2.3.3 The inspection results shall be reviewed with the Government to assess the material condition of components and their ability to meet its intended security function.

2.4 TASK FOUR. Provide parts/components identified in Task that are needed for repair / replacement.

2.4.1 Replacement parts/components shall be in accordance with Reference 1. Below is a parts/components list that identify items that will be provided by the Government or the Contractor.

Drawing / Item

Module-Related Parts Major

X

Straps

X

Buoy-Related Parts Major

X

Latch-Related Parts Major

X

X

X

Module-Related Parts

X

Buoy-Related Parts

Buoy-Related Parts

2.5 TASK FIVE Replace PSB system components/items needed to keep the PSB in a serviceable condition.

2.5.1. Allow the Government to inspect weldments after the procedure is completed.

2.5.2 Replace PSB system components/items identified for replacement/repair and reeded to keep the PSB in a serviceable condition in accordance with Chapter 3 of Reference 2 and in accordance with Reference 1.

2.6 TASK SIX. Provide crane, forklift and other support (including personnel, barges) for the disassembly/removal of PSB modules (approximately 8000 lbs), buoys (approximately 10,000 lbs) and anchors (approximately 66,000 lbs).

2.7 TASK SEVEN. Prepare and assemble the PSB sections, buoys, anchors and marine fender for transport back to NNS for reinstallation.

2.7.1 Prepare and assemble the PSB sections, buoys, anchors and marine fender for transport back to NNS for reinstallation. components in accordance with Chapter 3 of Reference 2 and in accordance with Reference 1.

2.8 TASK EIGHT. The Contractor shall install the 32 modules, 5 anchors and 5 buoy and 1 marine fender located at Newport News Shipbuilder piers 5 and 6.

3.0 CONTRACTOR PERSONNEL

It is the responsibility of the Contractor to provide qualified Contractor personnel to perform all requirements specified in this SOW. This will be determined by the following:

3.1 QUALIFIED PERSONNEL

The contractor shall provide evidence to ensure that anyone assigned to this work has the necessary experience and knowledge. The contractor will need to provide documentation that support the claim of qualified personnel with experience in the installation, remove, repair, and operation of a “P” variant Port Security Barrier system.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement. COR’s name to be provided at contract award.

3.3 PROJECT MANAGER

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.3.1 The Project Manager shall be available to the COR via telephone between the hours of 0730 and 1530 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 2 hours of notification.

3.4 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note: The Government may designate additional Contractor personnel as Key at the time of the award.

3.4.1 Contractor Key personnel shall not be assigned by the Contractor to more than one key position for this requirement.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting the Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States. The Project Manager shall ensure Contractor employees understand and abide by the United States established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from NNS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

No known items at the time of this SOW.

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is 120 days from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with occasional visits to the SUPSHIPNN at 4101 Washington Ave, Newport News, VA, 23607.

4.4 TRAVEL

Contractor travel shall not be required for this requirement.

4.5 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 05 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss the technical and contracting objectives of the contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 4101 Washington Ave, Newport News, VA, 23607, Bldg. 2 or via teleconference.

4.6 PROJECT PLAN

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, shall include: (a) list of work to be performed; (b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout the life of contract. The Contractor shall provide a final Project Plan to the COR not later than 5 business days after the Post Award Conference.

4.7 BUSINESS CONTINUITY PLAN

The Contractor shall prepare and submit a Business Continuity Plan (BCP) to the Government. The BCP Plan shall be due five (5) business days after the date of award. The BCP shall document Contractor plans and procedures to maintain support during an emergency, including natural disasters and acts of terrorism. The BCP, at a minimum, shall include the following:

· A description of the Contractor’s emergency management procedures and policy

· A description of how the Contractor will account for their employees during an emergency

· How the Contractor will communicate with the Government during emergencies

· A list of primary and alternate Contractor points of contact, each with primary and alternate:

· Telephone numbers

· E-mail addresses

4.7.1 Individual BCPs shall be activated immediately after determining that an emergency has occurred, shall be operational within 24 hours of activation or as directed by the Government, and shall be sustainable until the emergency is resolved and normal conditions are restored or the contract is terminated, whichever comes first. In case of a life-threatening emergency, the COR shall immediately make contact with the Contractor Project Manager to ascertain the status of any Contractor personnel who were located in Government controlled space affected by the emergency. When any disruption of normal, daily operations occurs, the Contractor Project Manager and the COR shall promptly open an effective means of communication and verify:

· Key points of contact (Government and Contractor)

· Temporary work locations (alternate office spaces, telework, virtual offices, etc.)

· Means of communication available under the circumstances (e.g. email, webmail, telephone, FAX, courier, etc.)

· Essential Contractor work products expected to be continued, by priority

4.7.2 The Government and Contractor Project Manager shall make use of the resources and tools available to continue contracted functions to the maximum extent possible under emergency circumstances. Contractors shall obtain approval from the Contracting Officer prior to incurring costs over and above those allowed for under the terms of this contract. Regardless of contract type, and of work location, Contractors performing work in support of authorized tasks within the scope of their contract shall charge those hours accurately in accordance with the terms of this contract.

5.0 GOVERNMENT FURNISHED PROPERTY

The Government will provide the following property to the Contractor for work required under this contract. All Government furnished property under this contract shall remain the property of the Government.

5.1.1. The following Government furnished property will be subject to pick up, cleaning, and delivery under this contract:

32 PSB modules, 5 anchors and 5 buoys and 1 marine fender and connecting components.

5.1.2. The Contractor shall assume the responsibility for property that in damaged in kind while in its possession. The Contracting Officer has the right to determine whether the Contractor will be required to replace damaged in kind, or to reimburse the Government for the value of the damaged article.

5.1.3 Items provided to the Contractor for servicing and have been inspected by the Contractors’ designated representative(s) shall be returned in good condition. Items that have been damaged while under the Contractor’s care shall be replaced by the Contractor.

5.1.4 The number of Government furnished items are subject to change due to decisions by the Government to add, subtract, discard, retire, phase out, surplus, replace, or fail to replace items. The Government retains the right to make changes to inventory without prior notice to the Contractor. The Government’s decision to change the number of Government furnished items will not entitle the Contractor to any equitable adjustment, modification, change in contract price, claim, damages, or other compensation.

5.1.5 The Contractor shall use Government furnished facilities, property, equipment and supplies only for the performance of work under this contract and shall be responsible for returning all Government furnished facilities, property, and equipment in good working condition, subject to normal wear and tear.

5.1.6 The Government will provide information, data and documents to the Contractor for work required under this contract. The Government will provide copies of the references cited in SOW 1.4 at the Post Award Conference.

5.1.7 The Contractor shall not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection.

7.2 The COR will have 10 business days to review deliverables and make comments. The Contractor shall have 15 business days to make corrections and re-deliver.

8.0 DELIVERABLES

The documents listed in paragraph 1.4 will be provided to the Contractor in performing the work described in this document. Items identified in 2.3.1 and 2.4.1 will be provided to the Contractor in performing the work described in this document. Contractor shall consider items listed in paragraph 5.1.1 and 2.4.1 as Deliverables. Delivered on the delivery due dates, and must be reviewed and/or approved by the COR prior to deliver. Documents to be provided during post-award conference.

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