Attachment_6_Performance Work Statement_25Sep26.pdf

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25 September 2026

PERFORMANCE WORK STATEMENT

1. BACKGROUND

1.1 This Performance Work Statement (PWS) defines the requirements for a contract to provide pilotage services to support United States Ship (USS), U.S. Navy Ship (USNS) and other vessels.

1.2 This contract is a follow-on to contract N6264926DG001 Pilotage Service in Kin-Nakagusuku Bay and Naha Port, which is expiring in December 2026.

1.3 There are no US Government employed pilots in Okinawa, so a commercial contractual arrangement must be established and maintained for pilotage services for Commander Fleet Activities Okinawa (CFAO) and Military Sealift Command (MSC).

2. OBJECTIVE AND SCOPE

2.1 The Contractor shall provide pilotage services for USS, USNS, and other vessels. These services shall include entering, departing, and shifting vessels at Kin-Nakagusuku Bay (including White Beach), and Naha Port in Okinawa. All services shall be performed as directed by the CFAO Ordering Officer, MSC Ordering Officer, or Procurement Officer, in accordance with the terms of this contract.

2.2 The pilot shall act as an advisor to the Master of the vessel and as an expert on the local waters and their navigation.

2.3 The purpose of pilotage is to ensure the safe and efficient navigation of vessels within Kin-Nakagusuku Bay and Naha Port; minimizing the risk of accidents, environmental damage, and disruption to CFAO and MSC.

2.4 Area of Performance: The Contractor shall perform the services for Kin-Nakagusuku Bay and Naha Port areas in Okinawa, Japan. This includes all waters within the bay and approaches as defined by CFAO and MSC.

2.5 Licensing Requirement: The Contract shall ensure that all pilotage services are provided by a pilot holding a valid license issued by the Government of Japan Ministry of Land, Infrastructure, Transport and Tourism in accordance with Japan’s Marine Pilot Law (Low No. 121).

3. PERFORMANCE REQUIREMENTS

3.1 The Contractor shall maintain sufficient personnel to ensure 24/7 availability of qualified pilots licensed under the Japanese Marine Pilot Law to navigate vessels to and from the designated locations as defined in section 2.4.

3.2 The pilots shall ensure and enhance the safety of the vessel traffic and prevent risk of accidents and environmental damage such as avoiding coral reefs, specified organism protected areas, unseen shallows, and other hazards.

3.3 The pilots shall navigate and ensure that vessels are safely docked to piers, moorings, anchorages, or other specified destinations for arrival and departure. Navigation services are to be provided upon both arrival and departure, adhering to the same safety and environmental protection protocols.

3.4 The Contractor shall provide pilotage services in accordance with the International Maritime Organization (IMO) standards and best practices.

Reference:

https://www.imo.org/https://www.mlit.go.jp/maritime/maritime_tk1_000035.html

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3.5 The Contractor is responsible for maintaining situational awareness of changes to navigation conditions within Kin Bay, Nakagusuku Bay, and Naha Port and proactively informing CFAO/MSC of any potential hazards.

3.6 Operation: “Operation” refers to the complete performance of all applicable Pilotage services listed in Attachment (1) Schedule of Rates.

4. CONTRACTOR’S DUTIES

4.1 The Contractor shall, all times, provide sufficient, skilled and licensed pilot(s) to adequately perform under this contract.

5. SPECIFIC TASKS

5.1 The Contractor shall provide licensed marine pilots as requested by the Ordering Officers.

5.2 The Contractor shall provide a suitable pilot boat (in Okinawa, a tugboat will replace this) to embark/disembark pilots safely at designated locations. The pilot boat must be in good working order and operated by qualified personnel.

5.3 The Pilot shall advise the vessel Master on navigation, maneuvering, and docking procedures.

5.4 The Pilot shall ensure compliance with all applicable local, national, and international regulations.

5.5 The Pilot shall maintain communication with MSC during pilotage operations for MSC.

5.6 The Pilot and/or the Contractor shall provide a written report such as certificate of pilotage to CFAO/MSC after each pilotage evolution. The report shall include (but not be limited to): vessel name, dates/times of pilotage, Pilot’s name, any incidents/nearly misses, and recommendations for improvement.

6. GOVERNMENT FURNISHED PROPERTY/SERVICES

6.1 The Government will not furnish any materials, tools, or equipment to the Contractor.

6.2 CFAO/MSC will provide:

6.2.1 Information regarding vessel arrival/departure schedules, as available.

6.2.2 Access to piers/moorings.

7. PERIOD OF PERFORMANCE

7.1 Period of performance is from 1 January 2027 through 31 December 2027. This contract includes a 6-month option to extend the services.

8. HOURS OF OPERATION

8.1 The Contractor shall provide the services at the time prescribed by the Ordering Officer. The Contractor’s working hours are seven days a week, 24 hours a day, including U.S. Federal holidays and Japanese Holidays.

8.2 Prior Notice: The Ordering Officer will, if practicable, place orders for the services required not less than eight

(8) hours prior to the start of operation, except in an emergency. The Contractor shall provide the services at the time requested regardless of the 8 hours prior notice after receipt of an emergency order from the ordering officers.

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9. RATES AND CHARGES

9.1 “Daytime rate” applies to services performed between one (1) hour after sunrise and one (1) hour before sunset, in Japan Standard Time (JST).

9.2 “Nighttime rate” applies to services performed outside “Daytime rate” hours.

9.3 Sunrise and Sunset information is determined based on data from the National Astronomical Observatory of Japan for Naha (Okinawa Prefecture) at Japan Standard Time.

https://eco.mtk.nao.ac.jp/cgi-bin/koyomi/koyomix_en.cgi

9.4 Waiting Charge: The Government will pay a waiting charge under the following conditions:

The start of the ordered pilotage services is delayed by more than 30 minutes due to Government convenience, including delays in ship arrival or departure. The charge shall be calculated at 10% of the applicable Daytime or Nighttime Rate and will be billed for the first 30-minute delay and for each subsequent 30-minute increment of delay. The Pilot shall not bill a waiting charge for any 30-minite period during which the assigned pilot performs services for another vessel.

9.5 Cancellation Charge: The Government will pay a cancellation charge under the following conditions.

9.5.1 Standard Cancellation Charge: The Government will pay a standard cancellation charge of JPY [50 % of the unit price of the applicable ship type] if the cancellation notice is received by the Contractor within four (4) hours prior to the Services’ Pilot on Board for CFAO, Estimated Time of Arrival for MSC, or Estimated time of Departure for both CFAO and MSC.

9.5.2 Nighttime Cancellation Charge: For services scheduled between sunset and sunrise, a nighttime cancellation charge of JPY [50% of the unit price of the applicable ship type] will be paid if the cancellation notice is received within four (4) hours prior to the services’ Pilot on Board for CFAO, Estimated Time of Arrival for MSC, or Estimated Time of Departure for both CFAO and MSC vessels. The nighttime cancellation charge will apply instead of the standard cancellation charge.

9.5.3 Cancellation Procedure: The Government will provide cancellation notice via telephone call or e-mail.

9.6 All payments will be made in Japanese Yen.

10. TYPE OF VESSEL

10.1 Vessels are categorized based on their technical characteristics. Accordingly, Contract Line-Item Number (CLINs) are structured in alignment with this classification as shown below tables.

10.1.1 CFAO

CLIN Option

CLIN

Type Displacement Tonnage

Draft (m)

0001 1001 LHA/LHD 47,000 11.0

0002 1002 LPD 31,000 8.3

0003 1003 LSD 21,000 7.8

0004 1004 CG 10,000 11.0

0005 1005 DDG 17,000 11.0

0006 1006 FFG/LCS 4,000 7.5

0007 1007 MCN 1,500 5.5

0008 1008 SSN 7,300 11.0

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10.1.2 MSC

CLIN Option Type Gross Tonnage

Draft (m)

0009 1009 T-AO 25,444 10.0

0010 1010 T-AKE 43,758 9.2

0011 1011 T-AOE 48,500 12

0012 1012 T-EPF 9,781 4.5

0013 1013 T-ARC 15,959 7.9

0014 1014 T-ARS 3,200 5.2

0015 1015 T-AKR 73,204 11

0016 1016 T-EPF(NMP) 9,781 4.8

0017 1017 T-ARS(NMP) 3,200 5.2

10.2 When pilotage services are required for a vessel that is not listed under the Line Item Number, the Ordering Officer will order the services by using that both tonnage and draft do not exceed and the one closest meets her tonnage and her draft.

11. REPORTING REQUIREMENTS

11.1 The Contractor shall provide a written pilotage report to MSC/CFAO within 24 hours of each pilotage evolution (as mentioned above).

11.2 The Contractor shall immediately report any incidents, accidents, or near misses to MSC/CFAO.

11.3 The Contractor shall provide monthly reports summarizing pilotage activity, including the number of vessels piloted, any challenges encountered, and recommendations for improvement.

12. QUALITY ASSURANCE SURVEILLANCE PLAN

12.1 CFAO will monitor the Contractor's performance for the following:

12.1.1 Schedule compliance in each operation.

12.1.2 Safety compliance including number of mishaps/accidents, if any.

12.1.3 Loss of or Damage to Government Property including Ship’s Gear.

12.1.4 Compliance with Task Order requirements.

12.2 MSC will monitor the Contractor's performance for the following:

12.2.1 Review of pilotage reports.

12.2.2 Communication with vessel Masters.

12.2.3 Observation of pilotage operations.

12.2.4 Meetings with the Contractor as necessary.