NAVBASEGUAMINST 5530.14H FINAL 25JAN24 ACCESS CONTROL POLICY.pdf

NAVBASEGUAMINST 5530.14H

18 Dec 2023

Enclosure (1)

INSTALLATION

ACCESS

CONTROL

PROGRAM

GUIDANCE

Enclosure (1)

TABLE OF CONTENTS

CHAPTER 1: U.S. NBG JURISDICTION AND NAVAL BASE

VISITOR CONTROL CENTER (VCC) OPERATIONS

0101 NBG Jurisdiction 0102 Visitor Control Center Operations 0103 ID Card Lab/Defense Enrollment Eligibility Reporting System

CHAPTER 2: IDENTIFICATION CREDENTIALS

0201 Identification Credentials 0202 Acceptable Identity Proofing Documents 0203 Requirements for Identification Credentials 0204 Authorized Access Credentials

CHAPTER 3: LOCALLY PRODUCED IDENTIFICATION CARDS AND

TEMPORARY PASSES

0301 Locally Produced Identification Cards and Temporary Passes 0302 Defense Biometric Identification System (DBIDS) Cards 0303 Trusted Traveler 0304 NBG Visitor Passes

CHAPTER 4: BACKGROUND CHECKS

0401 Background Checks 0402 Permanently Disqualifying Fitness Determination Standards 0403 Denied Access Appeal Process 0404 Appeal Process Determination 0405 Installation Debarment

CHAPTER 5: COMMERCIAL SERVICE PROVIDERS

0501 Commercial Services

CHAPTER 6: COMMAND FUNCTIONS AND SPECIAL EVENTS

0601 DoD Command Functions/Special events 0602 Non-DoD Sponsored Events 0603 Non-Command Related Sponsored Events 0604 Flag Circle and Apra View Residents 0605 McCool School Sporting Events 0606 Guam High School Sporting Event 0607 Other Sponsored Events

CHAPTER 7: TRANSPORTATION WORKER IDENTIFICATION CREDENTIAL

0701 Transportation Worker Identification Credential (TWIC)

CHAPTER 8: MILITARY AFFILIATED NON-PROFIT ORGANIZATIONS

0801 Military Affiliated Non-Profit Organizations

2 Enclosure (1)

CHAPTER 9: SOLICITORS AND PROCESS SERVERS

0901 Solicitors 0902 Process Servers

CHAPTER 10: FORCE PROTECTION CONDITION ACCESS RESTRICTIONS

1001 Force Protection Condition (FPCON) Access Restrictions

CHAPTER 11: FOREIGN NATIONAL VISITOR REQUIREMENTS

1101 Foreign National Sponsored Visitors 1102 Foreign National Military Personnel Visits 1103 Foreign National Government Personnel Visits 1104 Foreign National Government Consulates and Staff 1105 Foreign National Other/Emergent Access 1106 Foreign Military CAC and Dependent(s) cardholders

CHAPTER 12: GOVERNMENT OF GUAM VISITORS

1201 Government of Guam Visitors

CHAPTER 13: COMMERCIAL VEHICLE INSPECTIONS

1301 Vehicle Inspections

CHAPTER 14: ADDITIONAL ENTRY REQUIREMENTS AND PASSES

1401 Request for Deviation News Media Access and Tours 1402 Wharf/Pier Vehicle Access NBG Community Events 1403 Wharf/Pier Personnel Access 1404 Camera Passes 1405 Distinguished Visitors/VIP Tours

CHAPTER 15: VETERANS HEALTH IDENTIFICATION CARD (VHIC)

1501 Authority 1502 DBIDS Enrollment Procedures 1503 Background Check Results 1504 Installation Access

CHAPTER 16: CRITICAL MISSION SUPPORT AND MISSION ESSENTIAL

PERSONNEL DURING MAJOR EMERGENCIES

1601 Establish Guidance, Policies, and Procedures 1602 Background 1603 Definitions 1604 Responsibilities 1605 Notification 1606 Base Ingress/Egress 1607 Action 1608 FPCON Changes

APPENDIX A: REFERENCES

3 Enclosure (1)

CHAPTER 1

U.S. NBG JURISDICTION AND NAVAL BASE VISITOR CONTROL CENTER (VCC)

OPERATIONS

0101. NBG Jurisdiction. NBG (including all major and minor commands and tenants) jurisdiction includes any area of land, whether or not fenced or surrounded by water, which is administered by NBG or by any activity thereof. Property under NBG jurisdiction includes:

a. NBG Main Base (NBG: Main Base).

b. NBG Apra View Housing.

c. NBG Apra Palms Housing.

d. NBG Navy Munitions Command (NMC)/Naval Magazine (NAVMAG).

e. NBG Polaris Point.

f. NBG Delta/Echo Pier.

g. NBG U.S. Naval Hospital (USNH).

h. NBG Radio Barrigada.

i. Marine Corps Base Camp Blaz (MCBCB) Main Cantonment.

j. NBG Sasa Valley/Tenjo Vista.

k. NBG Joint Region Marianas (JRM) Headquarters.

l. NBG Flag Circle Housing.

m. NBG Dan Dan.

n. NBG Santa Rita Complex.

0102. Visitor Control Center Operations.

a. The VCC is open during normal working hours, Monday through Friday, excluding holidays. Hours are posted on the NBG Facebook page and are subject to change at the discretion of the ICO. The VCC may be reached at the following telephone numbers:

(671) 339-6217/ (671) 339-5208/ (671) 339-1280.

b. VCC Services may close for Scheduled or Unscheduled Maintenance and any disruption to the network. A background check must be completed prior to issuance of a base pass. Normal business will resume when systems are operational.

4 Enclosure (1)

c. The ICO maintains administrative oversight over all VCC operations for base entry and issues guidance, regulations, policies, and procedures for all temporary pass operations. All gate hours of operation are by direction of installation post orders from the NBG ICO or his/her designee. Any permanent changes to gate operating hours will be disseminated.

d. All personnel with expired or missing identification cards, passes or badges will not be permitted entry.

(1) In those situations where the identification card is lost/stolen, the cardholder will fill out a Lost/Stolen Identification Form (figure (3)) stating the reason for the missing identification card (i.e. Lost, Stolen) and will be verified through Defense Biometric Identification System (DBIDS) on the cardholder’s status (i.e. Active Duty Military, Reserve, Department of Defense (DoD) Civilian, and Dependents, etc.). This does not apply to DBIDS cardholders, refer to paragraph d.(4) for DBIDS cardholders.

(a) If the ID Card Office is open, the cardholder will be turned around and be directed to obtain a new identification with the presentation of the completed Lost/Stolen Identification Form.

(b) If the ID Card Office is closed, for access the cardholder will be required to be escorted by one of three individuals with valid access credentials after verification of access via DBIDS by Navy Security Forces:

(1) E-7 or above in cardholders chain of command.

(2) DoD civilian supervisor in cardholders chain of command.

(3) Sponsor or dependent.

The cardholder shall immediately replace lost/stolen card the next business day at the ID Card Office.

(2) For all DBIDS scanner rejections, personnel will be directed to the VCC to verify the problem with the Identification Credential.

(3) For all identification cards that are expired, mutilated, reported lost or stolen, or token is expired or terminated the identification card will be confiscated by Navy Security Forces.

(4) All personnel who forgot, lost, or have had their identification card stolen will be required to be verified in DBIDS system prior to being issued another base access credential and allowed unescorted base access. All personnel must present a valid form of REAL ID compliant identification in order to be verified in DBIDS. In those cases where REAL ID compliant identification is not available, VCC personnel are authorized to validate the individual’s identity using other means (birth date, social security number, etc.) and cross-checking the provided information with the individual’s photo in the DBIDS system.

(5) DBIDS cardholders must report their lost/stolen DBIDS credential to their company

5 Enclosure (1) within 72 hours and must obtain a confirmation memo for VCC to replace the lost/stolen credential. No DBIDS card or pass will be issued in this situation without a confirmation memo from the company. Upon receipt of confirmation memo, VCC may re-issue a DBIDS credential to the employee.

(6) For military members and their dependents only, when the VCC is not open, an authorized sponsor who must be a family member (sponsor or dependent 18 years or older) or assigned to the requester's organizational chain of command (E-7 or above) will be authorized to escort the military member or dependent onto the base using escorted visitor pass, IAW 0304 of this instruction. .

(7) DBIDS cardholders with access discrepancies noted via a gate scanner will be redirected to the VCC for administrative verification in DBIDS.

e. A visual aid displaying current identification cards and passes will be maintained at all NBG manned ECPs. The visual aid will be used for guidance when questions regarding the validity of a specific credential/pass arise (figures (1) and (2)).

f. The ICO may deny access to any person or organization that may be considered a security risk or their presence on the base is considered to be prejudicial to good order and discipline based on criminal or other records.

g. Per Title 16 U.S.C., all personnel entering NBG are subject to search and inspection of their persons, vehicles, and property within their immediate control upon entry and for the duration of their stay. Search and inspection actions are required to maintain anti-theft/antiterrorism measures and prevent installation access to intoxicated drivers.

0103. ID Card Lab/Defense Enrollment Eligibility Reporting System.

a. NBG ID Card Lab/DEERS Office hours are posted on the NBG Facebook page and are subject to change at the discretion of the ICO.

b. Dependents with lost or stolen ID card issues, whose sponsor is deployed and unable to obtain a new ID, will be issued a 7-day DBIDS pass once verified by ID Lab. Required documents to obtain a permanent ID must be obtained during this time period.

c. In cases where an active duty service member’s or dependent’s ID card is expired and the ID Card Lab/ DEERS office is closed or their systems are down and cannot produce an ID card, the service member will be issued an ID card confiscation form. The member may use this form and a REAL ID or passport to obtain an unescorted pass from the VCC effective until the next business day. When the VCC is not open, an authorized sponsor who must be a family member (sponsor or dependent 18 years or older) or assigned to the requester's organizational chain of command (E-7 or above) will be authorized to escort the military member or dependent onto the base using escorted visitor pass, IAW 0304 of this instruction.

d. To ensure base access is granted to newly-issued DoD ID cards, ID Card Lab/DEERS

6 Enclosure (1) personnel will additionally provide the cardholder with a “Temporary New CAC Paper Pass” valid for up to 7 days from date of issue. This pass will ensure the cardholder is granted base access in the event the new DoD ID is not registering as authorized access when scanned at a gate. This pass must be stamped and crimped and must be presented to the Sentry with the new DoD ID card when entering the installation. The Sentry will continue to conduct PET procedures and allow the individual base access each time the scan is unsuccessful. Upon successful scan of the new DoD ID, the Sentry will retain the Temporary Paper Pass for appropriate disposition.

7 Enclosure (1)

CHAPTER 2

IDENTIFICATION CREDENTIALS

0201. Identification Credentials. No person may enter or exit through the restricted or controlled areas of NBG confines without proper authorization. An individual must have a valid purpose to be on the installation and be properly sponsored, as applicable. Possession of a valid/authorized credential does not automatically authorize access to every NBG property. The following individuals can be authorized escorted or unescorted access:

a. Escorted Individuals. Personnel who require access, without determination of fitness, must be accompanied by a sponsor with authorization to escort the individual. The sponsor accepts responsibility for the fitness and conduct of the escorted individual and the escort requirement is mandated for the duration of the individual's visit. Individuals who are debarred or denied access cannot be escorted onto the installation. Individuals who attempt to access the installation after debarment could face trespassing charges. Escorts who attempt to allow debarred individuals installation access could lose escort and/or sponsor privileges for up to one year per references (c), (d), and (n).

b. Unescorted Individuals. Personnel who have been identity-proofed and favorably vetted per reference (o) are eligible for unescorted access within the installation but are still subject to any controlled or restricted area limitations, as appropriate per references (c), (d), and (n).

c. All credentials and visitor passes with scan capability must be scanned prior to allowing access to the installation. All DBIDS cards/paper passes will be scanned at all times.

0202. Acceptable Identity Proofing Documents. Personnel requesting temporary visitor access requests will provide all of the required documents of this instruction to authenticate identification. This list is also depicted on the Department of the Navy Local Population ID Card/Base Access Pass Registration (SECNAV 5512/1) of reference (c).

a. Documents that appear to be invalid, worn, or mutilated will not be accepted and may be confiscated.

b. State issued Driver’s Licenses and Other Identification cards. When used for identity proofing must be REAL ID Act compliant.

0203. Requirements for Identification Credentials. NBG Naval Security Forces (NSF) will admit only authorized personnel onto the installation in accordance with this instruction.

a. Personnel who possess valid identification or a pass, as described herein, are authorized to enter installation upon presentation of proper identification to NSF.

b. Personnel with an invalid identification credential will be denied access. All vehicles and personnel must enter or exit through designated entry/exit points only.

c. Military uniforms are not an acceptable means of identification to gain access onto NBG

8 Enclosure (1) confines and will never take the place of a valid identification card. The DoD Common Access Card (CAC) shall be the principal card enabling access to buildings, facilities, installations, ships and controlled spaces. Cos/OICs shall direct acceptance of the CAC for access where existing access control systems use a picture badge and/or a badge with a magnetic stripe or other integral CAC technology.

d. Restricted area badges for access to controlled and restricted areas, (i.e. NMC and Kilo Wharf “C” Badges) are not authorized credentials for base access.

e. Credentials issued by the VCC must be recovered when an individual's requirement for installation access no longer exists or the identification media has expired. It is the responsibility of the visitor’s sponsor to recover the credentials and return them to the VCC for disposition.

0204. Authorized Access Credentials. Identification cards specified below are the only credentials which may qualify for installation perimeter access/entry. Credentials authorizing access to NBG are subject to change upon the ICO approval, without revision to this instruction.

Unescorted entry, sponsorship, and escort authority onto NBG is authorized upon presentation of a valid form of any one of the following credentials unless otherwise annotated (references (c) and (e)).

a. The following are categories of credentials that are authorized to permit access to NBG:

(1) Armed Forces of the United States Geneva Conventions Identification Card and Armed Forces Reserve Members are issued CAC and will have a white horizontal stripe below the photo and an encircled “W” under the expiration date. These CACs are considered identity proofed and eligible to escort and sponsor personnel. Guard and Reserve personnel must be on official active orders to escort or sponsor personnel, and escort/sponsorship may not exceed the duration of their orders, per CNIC M-5530.2, 301.a.

(2) Retired Active Duty Members are issued TESLIN Card Series, DD Form 2 (Retired), which are blue in color, and are considered identity proofed and eligible to sponsor personnel.

These cards are being replaced with a card that is white in color and similar to a CAC.

(3) Retired Reserve Members are issued TESLIN Card series, DD Form 2 (Reserve Retired) which are red in color and considered identity proofed and eligible to escort and sponsor personnel.

(4) Family members are issued DD Form 1173 which are tan in color and considered identity proofed and eligible to escort and sponsor personnel. Family members must be 18 years of age or older to sponsor or escort personnel. In those cases where a name change has occurred as a result of marriage DBIDS systems can be updated utilizing the DoD ID card as identity proofing (e.g. a marriage certificate is not required).

(5) Guard/Reserve family members are issued DD Form 1173-1 which is red in color. It is issued to dependents of reserve components not on active duty and dependents of retired reserve members entitled to pay because member died before age 60. Family members must be 18 years

9 Enclosure (1) of age or older, and the family member’s Guard/Reserve sponsor must be on official active orders, to sponsor or escort personnel. Escort/sponsorship may not exceed the duration of the Guard/Reserve sponsor’s orders.

(6) Next Generation Uniform Services ID (NextGen USID) Cards are currently being issued to dependents and retirees. The new NextGen Cards are barcode-compatible with the old cards and scan-enabled and are considered identity proofed and eligible to escort and sponsor personnel. Family members must be 18 years of age or older to sponsor or escort personnel.

(7) Geneva Conventions Identity Card for Medical and Religious Personnel Who Serve in or Accompany the Armed Forces-DD Form 1934 are considered identity proof and are not authorized to sponsor or escort.

(8) The United States DoD/Uniformed Services Civilian Geneva Conventions Identification Card-DD Form 2764 are considered identity proofed and are not authorized to sponsor or escort.

(9) Disabled Veterans (DAV)/Medal of Honor Recipients are issued DD Form 2765 which is tan in color and considered identity proofed and are authorized to sponsor or escort.

(10) Civilian Identification Cards have a WHITE horizontal stripe below the holder’s photo with an encircled “W” under the expiration date, and are eligible to escort and sponsor personnel.

(11) Non-U.S. Citizen Identification Cards have a BLUE horizontal stripe below the holder’s photo with an encircled “B” under the expiration date are not authorized to sponsor or escort.

(12) United States Coast Guard and National Oceanic and Atmospheric Administration (NOAA) with a WHITE horizontal stripe below the holder’s photo with an encircled “W” under the expiration date are eligible to sponsor or escort.

(13) DoD Contractor Personnel are issued CACs with a GREEN horizontal striped below the holder’s photo with an encircled “G” under the expiration date are considered identity proofed. Contractors are not authorized to sponsor or escort personnel.

(14) The United States Navy, Army, Air Force, Marine, or Coast Guard Delayed Entry Program ID Cards coupled with photo ID (i.e., state driver's license, state ID, school ID, etc.) and Delayed Entry Program Paperwork. Those branches not issued a Delayed Entry Program ID card, as long as the individual possesses the Military Branch Delayed Entry Program Paperwork and an ID card can get access. These ID cardholders are not authorized to sponsor or escort personnel.

(15) Active Duty members of allied nations who possess a valid foreign armed services identification card or Foreign Passport (for ships that do not issue Military ID cards to the crew) and a NBG Foreign Military Access Card. These cards will all be serialized and signed by VCC. These ID cardholders are not authorized to escort or sponsor personnel.

(16) Veterans Identification Card (VIC) /Veterans Health Identification Card (VHIC) are

10 Enclosure (1) authorized access to NBG - Naval Hospital Guam only (references (n), (o), and (p)). The authorized veteran may be accompanied to USNH by a person with a valid form of identification (driver’s license or US passport).

(a) VHIC with Service Connected Disabilities printed on the card and showing the branch of service will be authorized once registered, to access Main Base, USNH, MCBCB and Apra View. These ID cards are authorized to sponsor and escort personnel (references (n), (o).

and (p)).

(b) Veterans not authorized a VHIC card, but have a letter from the Veterans Affairs (VA) stating they are authorized privileges will enroll a REAL ID in DBIDS and utilize their REAL ID for access.

(17) DBIDS card or Blue DBIDS Paper Pass (reference (n)).

(a) DBIDS ID cards are the primary access system issued at the VCC, following identity proofing and a favorable vetting. DBIDS holders are not authorized to sponsor or escort personnel. DBIDS paper passes will be issued for all contractor/vendor requests 60 days or less.

DBIDS ID cards will be issued for all other lengths of time. Contractors/vendors who are verified by VCC as having subsequent contracts/projects on NBG in excess of 60 days throughout the year will be issued a DBIDS Card. DBIDS cards are government property.

Contractors MUST report any terminations or loss of employees possessing a DBIDS card to the government representative (COR). This notification should take place immediately, and in no case longer than 72 hours after termination.

(b) Individuals authorized DBIDS cards will be provided 24 hours a day, 7-days a week access only to those NBG location(s) indicated on the sponsor/contractor submission form.

(c) Retired DoD and NEX employees will no longer be issued a Common Access Card pursuant to reference (w). Retired DoD and NEX employees may be issued a DBIDS ID Card upon presentation of documentation showing their retired status, identity proofing and favorable vetting.

(d) Individuals in possession of a valid Andersen Air Force Base (AAFB) DBIDS paper pass or card may be granted NBG access with valid purpose for access. NBG VCC may activate the AAFB issued pass upon verification of identity and purpose. The Sentry will scan the pass/card and grant access if the location is authorized. The Sentry at the post without a DBIDS scanner will conduct PET procedures before granting access.

(e) NBG access may be added-on to current DBIDS cards issued from off-island after successful identity proofing and purpose validation at the VCC. The NBG base sponsor must submit and be named on the sponsor/contractor submission form. VCC will identity proof the requestor and verify purpose on the submission form before activating the card. Access will only be activated for the locations required for the DBIDS card holder.

b. The following individuals are authorized DBIDS cards or passes (depending on the duration of the required access):

11 Enclosure (1)

(1) Prime and Sub-Contractors.

(2) Vendors.

(3) Suppliers.

(4) Spouses of Navy Exchange (NEX) employees with NEX privileges.

(5) Spouses of Military Sealift Command (MSC) CAC Holders (MSC Ships homeported at NBG who live on Guam).

(6) Radio Barrigada Land Owners.

(7) Non-affiliated college students enrolled in a program through NBG Education Institution.

(8) All Foreign Consulate Generals, Heads of Mission and their staff posted on Guam, with a valid purpose.

(9) U.S. Coast Guard (USCG) Auxiliary personnel approved by USCG Forces Marianas Commanding Officer.

(10) Community Supporters of NBG (e.g. Navy League Members, Guam Chamber of Commerce Armed Force Committee,) as approved by ICO.

(11) Spouses of NBG DoD Police and Fire & Emergency Services personnel.

(12) Non-DoD Federal Personal Identity Verification (PIV) Cardholders with students attending Department of Defense Education Activity (DODEA) schools who are approved by the school as a designated driver for student assistance.

(13) Caregivers of veterans who have an official letter of eligibility from VA.

(14) Designated Assist Person under the Agent Letter Program.

(15) Gold Star Family Members (GSFM).

(16) DBIDS ID cards will be issued to Contracted Service Providers such as telephone, cable and gas company employees. They are required to participate in the DBIDS program or utilize the one day DBIDS pass to access NBG.

(17) DoD employees requesting a designated driver to and from place of work due to medical issues will be issued a DBIDS credential upon approval from the ICO or the designated representative.

12 Enclosure (1)

(18) Sponsored visitors IAW chapter 3 of this instruction.

(19) Persons requiring a New CAC Temporary Pass. Effective for 7 days for unescorted access after a New DoD ID card is issued.

c. Non-DoD Federal PIV may be used to access NBG under certain circumstances, as follows:

(1) Non-DoD Federal PIV’s include Homeland Security Presidential Directive-12 (HSPD-

12) compliant credentials from the Department of State, Department of Treasury, Department of Justice (DOJ), Department of Interior, Department of Agriculture, Department of Commerce, Department of Labor, Department of Health and Human Services, Department of Housing and Urban Development, Department of Transportation, Department of Energy, Department of Education, Department of Veterans Affairs, Department of Homeland Security and the United States Postal Service. These ID cardholders will have unescorted access to the installation while on official business and are not authorized to sponsor or escort personnel (reference (n)).

(2) If Federal Bureau of Investigation (FBI) and United States Secret Service (USSS) Special Agents present their Federal PIV credential along with special agent credentials will have unescorted access to the installation and escort privileges for personnel and vehicles in all FPCON while on official business. The NBG Watch Commander must be immediately notified of entry and destination.

(3) Naval Criminal Investigative Service (NCIS) agents shall be admitted upon presentation of their official agency credentials. NCIS agents upon presentation of their credentials, are exempt from all routine searches of their persons, possessions, and materials including their vehicles and occupants therein, per SECNAVINST 5430.107A.

(4) Office of Program Management (OPM) Special Agents and Contract Investigators who possess National Background Investigations Bureau (NBIB) credentials and acting in their official capacity, upon presentation of credentials, may be authorized installation access. OPM Agents and Contract Investigators also possess a PIV Card (without scan bar) and are not authorized to sponsor or escort.

(5) Personnel with Department of Energy Naval Reactors PIV cards will be allowed access.

These ID cardholders are not authorized to sponsor or escort personnel.

(6) Non DoD Federal PIV Cardholders who are Government Purchase Cardholders for their agency or department will be required to provide an official document to VCC to obtain a DBIDS credential.

(7) DoDEA student ID Cards. DoDEA students over the age of 10 years old, who do not hold a valid military identification card, shall be admitted to the installation for the purpose of attending school and participating in school-sponsored athletic and cultural events using a valid DoDEA student bus pass with a photo ID. These ID cardholders are not authorized to sponsor or escort personnel.

13 Enclosure (1)

(8) General Services Administration (GSA) CAC. GSA R-9 Form 277 does not authorize escort or sponsor privileges.

d. Government of Guam (GovGuam) law enforcement officials, fire department, ambulance, and utilities personnel.

(1) Local law enforcement personnel (GPD, Airport Police, and Port Police) and other federal law enforcement agencies, upon presentation of their official credentials, and acting in their official capacity of law enforcement, will be permitted access. They must be in an official vehicle and their purpose and intended location will be immediately called into the Watch Commander/Dispatch.

(2) Local off base ambulances and fire department vehicles in the performance of their official duties will be permitted access. Dispatch will notify the Sentry when an emergency vehicle from an outside agency is expected to arrive at their post, which will serve as the authorization to grant access to that vehicle and personnel onboard.

(3) Guam Power Authority (GPA)/Guam Waterworks Authority (GWA). In some cases GPA and GWA personnel may be authorized to access NBG installations in order to conduct emergent repairs to GovGuam-owned power and/or water infrastructure. In such situation, personnel must be in a clearly marked GPA and/or GWA official vehicle, ALL personnel must present appropriate GPA and/or GWA personally identifiable credentials, and their purpose and intended location will be immediately called into the Watch Commander/Dispatch. The Watch Commander shall independently verify this information with GPA/GWA prior to granting access.

(4) Any agency requiring emergency access not covered by this instruction may be granted access only after receiving approval from ISO or ICO.

13 Enclosure (1)

CHAPTER 3

LOCALLY PRODUCED IDENTIFICATION CARDS AND TEMPORARY PASSES

0301. Locally Produced Identification Cards and Temporary Passes. Locally produced ID cards and passes are intended for personnel and agencies requiring routine unescorted access to the installation. Locally produced ID cards and passes may be issued following identity proofing, favorable vetting, and debarment and background checks.

a. The screening utilizing SECNAV 5512/1 form will be completed prior to the issuance of the base access pass or identification card. The SECNAV 5512/1 form is the sole means to initiate background checks and authorizes the Navy to obtain Personal Identifiable Information (PII) for vetting purposes prior to authorizing unescorted installation access. Providing registration information is voluntary; however, failure to provide information may result in denial of access to benefits, privileges, DoD installations and facilities (references (c) and (n)).

(1) A new SECNAV 5512/1 form must be submitted each time a background check is to be conducted, and may not be used for multiple background checks. It must be maintained as an original or electronic copy at least three years according to the DOJ requirements.

(2) Individuals under the age of 18 years of age are not required to submit a SECNAV 5512/1 form.

b. Guests entering the installation outside of the approved hours and/or for other than the designated/approved purpose is strictly prohibited. Those found accessing the installation for reasons outside the issuance of the locally produced ID card will be permanently removed from the installation by direction of the ICO or designee.

0302. Defense Biometric Identification Data System (DBIDS) Cards. DBIDS ID cards are the primary access system issued at VCC, following identity proofing and a favorable vetting.

a. Individuals authorized to make submission to VCC for base access are as follows:

(1) NBG Agency/Organization/Sponsor. The sponsor listed on the SECVNAV 5512/1 form would be the authorized base sponsor and must make the submission on behalf of the sponsored individual.

(2) Company. Companies must designate a Point of Contact (POC) to act as the liaison between the VCC and the Sponsoring Organization.

b. To obtain a DBIDS ID or Paper Pass, the following information must be submitted:

(1) NBG Agency/Organization must provide a valid purpose/reason for access (i.e. contract information). Contract information will include the following:

(a) Sponsoring Agency/Organization name and mailing address;

15 Enclosure (1)

(b) Authorized Base Sponsor name, phone number and approval signature;

(c) Company name and mailing address;

(d) Point of Contact name and phone number;

(e) Access information (dates, time, expiration date and specific NBG locations to be accessed).

(2) Company must submit:

(a) A validated listing of the employees on company letterhead.

(b) All SECNAV 5512/1 form for each employee listed.

(c) The prime contractor will submit base access requests for all their sub-contractors.

c. Sponsor Information must include: Name and Title, Command/Division, Phone Number, and Email Address. Authorized Base Sponsor must provide a “wet” signature or digitally signed.

d. Submission Procedures.

(1) EMAIL (NBGVCC@us.navy.mil) submissions are limited to three SECNAV 5512/1 form and supporting documents per day per company. The base sponsor or the POC may submit separate requests for the Prime and its sub-contractors.

(2) IN-TAKE submissions may be conducted on a walk-in basis (three or fewer submissions) or by appointment (four or more submissions).

e. Review Procedures. VCC staff will review each submission. The average turnaround timeframe for VCC to complete its processing of base access requests received is 5-7 business days; however, longer processing time will be required for companies submitting for a large number of employees. The submitting Base Sponsor or Company POC will be advised of the required processing time, which will determine when appointments to process for base access may be scheduled.

(1) After successful review of supporting documents, the requestor or sponsor may schedule an appointment for new DBIDS processing; Bio-Metric Enrollment or Renewal/Re-print services.

f. Routing Codes. Assigned routing codes will be provided by VCC staff to either the Authorized Base Sponsor or the Company POC submitting the SECNAV Forms for their respective dissemination.

g. Initials and Signature. Page 2 of the SECNAV 5512/1 form requires the individual’s mailto:nbg.vcc@fe.navy.mil

16 Enclosure (1) initials on Blocks #29 and #30 and the individual’s signature on Block #31. A “wet signature” or “digitally signed” are the only forms of signature accepted for Block #31. Incomplete or improperly signed documents will be returned to the submitting sponsor or POC for correction and resubmission.

h. Contractors will be vetted per Chapter 4, Section 0401.

i. DBIDS Issuance Procedures.

(1) Company employees must personally visit the VCC with their assigned routing code and must present either a U.S. Passport, a Permanent Resident Card, or a REAL ID/Driver’s License for identity-proofing.

(2) VCC Staff will extract the completed SECNAV 5512/1 form from their company file to begin inputting personal data into DBIDS. A photo and fingerprints of the company employee must be taken in order to generate a DBIDS ID or Paper Pass.

(3) Any note annotated on the SECNAV 5512/1 form or inputted on the DBIDS must be resolved before the issuance process continues.

(4) Company employees will be personally advised by VCC Staff of the required procedure necessary to clear their profile for base access and to obtain a DBIDS credential.

j. DBIDS Renewals. Companies may submit their DBIDS renewal contract one (1) month prior to the expiration of the current credentials. Companies with a large employee population must make arrangements in advance with the VCC to begin their renewal process in a timely manner.

0303. Trusted Traveler. The Trusted Traveler procedures are suspended until further notice.

0304. NBG Visitor Passes

a. Unescorted Visitor Pass: Service Members, DoD CAC holders (Guard/Reserve CAC holders must present activated orders), or Government Employees with valid CAC Identification, and dependents of at least 18 years of age (with a valid DoD ID credential) may submit a request for an Unescorted Visitor Pass for up to 90 days via the Visitor Control Center. Any requests for guest passes for more than 90 days (up to 1 year) must be made in writing to the NBG Security Officer or Deputy Security Officer and must include approval from the NBG Housing Director or Deputy Director.

(1) Sponsors requesting unescorted guest access must have a valid purpose for guest access.

(a) Valid purposes include: temporarily residing with/visiting a sponsor occupying NBG Military Housing (i.e. Apra View, Flag Circle, Harbor View, Lockwood, North Tipalo Housing, Navy Gateway Inns and Suites), utilizing approved Morale, Welfare and Recreation (MWR) facilities with a sponsor, attending special events (promotions, retirement ceremonies, etc), 17 Enclosure (1) visiting or staying with a sponsor living aboard a vessel moored in Sumay Cove Marina, or conducting visits to a patient at Naval Hospital Guam.

(b) NEX or Commissary visits are not valid reasons for visitor access.

(2) In order for a guest to receive a pass, the guest(s) must establish identity and fitness IAW Chapter 4 of this instruction.

(3) If the guest(s) has a favorable background check and is enrolled in the DBIDS system, they will be issued a paper DBIDS pass or card (depending on length of access)and will be authorized unescorted access. All unescorted guests remain under their sponsor’s responsibility.

(4) Foreign Nationals are not authorized unescorted guest passes and must be processed in accordance with chapter 11 of this instruction.

(5) Each qualified individual may sponsor up to seven active unescorted visitors simultaneously. Requests for exceptions to this limit, with justification, will be routed to the ICO for adjudication.

b. Escorted Visitor Pass: Service Members, DoD CAC holders (Guard/Reserve CAC holders must present activated orders), or Government Employees with valid CAC Identification, and dependents of at least 18 years of age (with a valid DoD ID credential) may request an Escorted Visitor Pass for 1 day via the VCC.

(1) Sponsors requesting escorted guest access must have a valid purpose for guest access.

(a) Valid purposes: Emergent circumstances as approved by the Security Officer.

(b) NEX or Commissary visits are not valid reasons for visitor access.

(2) The sponsor may obtain an Escorted Visitor Pass by visiting the VCC during normal working hours, Monday through Friday. After-hours requests for an escorted pass must be made at the main gate of NBG.

(a) Guests must have REAL ID or US Passport and be US citizens.

(b) Sponsors must present a valid identification card at the Access Control Point. Their guests must present a valid Escorted Visitor Pass as well as their REAL ID or U.S. Passport at the Access Control Pont (ACP). The ACP Sentry will also log intended destination, sponsor’s command and phone number.

(c) Sponsors must maintain reasonable sight of their guests at all times.

(d) Sponsors are responsible for their guest(s) conduct while on NBG property.

18 Enclosure (1)

(e) Escorted Visitor Passes are not valid for entry onto Naval Magazine or Marine Corps Base Camp Blas.

(3) Each qualified individual may sponsor up to three active escorted visitors simultaneously.

Requests for exceptions to this limit, with justification, will be routed to the ICO for adjudication.

19 Enclosure (1)

CHAPTER 4

BACKGROUND CHECKS

0401. Background Checks. Authenticating an individual's identity and determining their fitness is a core principle of installation access control. Identity proofing is the process of providing sufficient information (e.g. identity history, credentials, and documents) when attempting to establish a person's identity. Individuals must appear at the VCC to be identity proofed (reference (n)).

a. Criminal history checks are required for all unescorted personnel requesting/requiring access to NBG who are 18 years of age and older. This must include a National Crime Information Center (NCIC) check, Interstate Identification Index (III), terrorist screening database check, NCIC National Sex Offender Registry (NSOR), DOJ National Sex Offender Public Website (NSOPW), Criminal Justice Information System, a check on the revocation/debarment roster.

b. Additional background checks will be conducted automatically through the Identity Matching Engine for Security and Analysis (IMESA)-identified Criminal Justice Information (CJI) and Terrorist Screening Information (TSI) during the access control process IAW reference (vCL). If derogatory information is discovered during this process, access may be refused at the installation access point in accordance with figure (5). If installation access is refused, the individual may be directed to the VCC for adjudication.

(1) Access control personnel at the gate and VCC will follow the instructions listed in figure (5) when a person is denied access.

(2) If an access denial is based on the conditions listed in figure (5), the ICO will make the final access determination based on information provided by NCIC or the Terrorist Screening Center (TSC).

(3) After normal working hours, on weekends, or on holidays, the SECO or ASECO will determine if the individual being denied can be granted a temporary access waiver until the ICO can make a final access determination.

(4) If the individual being denied access is a base housing resident, temporary access may be granted upon approval from the ICO.

(5) Debarments and vacate orders may be issued for derogatory information discovered as part of the CJI and TSI database screenings and will be processed in accordance with section 0406.

c. A person's disposition must be clearly articulated (e.g., guilty, dismissed, expunged etc.) in the record. The VCC staff performing the background checks will deny access for any record that contains disqualifying factors or inconclusive disposition. VCC staff will only inform the individual that they are denied base access due to unfavorable information, “DO NOT” give any results of the screening. The requesting sponsor/visitor has the burden of proof and is

20 Enclosure (1) responsible for clearing criminal history disparities in an individual's record prior to installation access being granted.

d. Without successful identity proofing, screening of professed identities is ineffective. Any registration information provided by applicants will be done so voluntary with full applicant knowledge regarding the types of information to be collected, understanding of the purpose of collection, how the information may be shared, how the information will be protected, and the complete set of uses for the installation access credential/token (if issued) and its information.

Lack of successful identity proofing shall result in denial of access to NBG.

e. Only personnel designated by the ICO shall perform identity proofing. The designation will be in writing and signed by the ICO.

f. The establishment of standards for base access is ultimately the responsibility of the ICO.

Any adverse information identified during the vetting process (i.e., criminal history) must be evaluated by a competent individual designated by the ICO (e.g., the Staff Judge Advocate (SJA) or Judge Advocate General (JAG)) who is trained in interpreting criminal record information.

Likewise, positive mitigating factors should be considered in the final determination.

0402. Permanently Disqualifying Fitness Determination Standards. Arrests for a disqualifying event without disposition (i.e. conviction, dismissal, not guilty or acquittal) more than 10 years old are not grounds for denying access with supporting documents.

a. Below conditions or offenses are considered prejudicial to good order, discipline and morale of the installation and cannot be waived by the ICO or designated representative:

(1) Wanted persons (Active wants/warrants).

(2) Identified in the Foreign Fugitive File.

(3) Identified in the Immigration Violator File.

(4) Registered in the National Sex Offender Registry (NSOR) Database.

(5) Known or Appropriately Suspected Terrorist (KST) File.

(6) Felony convictions for:

(a) Rape.

(b) Child Molestation.

(c) Trafficking in Humans.

(d) Espionage.

21 Enclosure (1)

(e) Sabotage.

(f) Treason.

(g) Terrorism.

b. Other Disqualifying Factors. NBG ICO maintains the following additional disqualifying factors denying installation access:

(1) The criminal background check reveals any violent felony (including, but not limited to, homicide, assault, battery, sexual violence, offenses with a weapon, or other offense of a violent nature) conviction within the preceding ten (10) years;

(2) The criminal background check reveals any felony conviction within the preceding seven (7) years;

(3) The criminal background check reveals any misdemeanor conviction, excluding misdemeanor convictions for drug and/or traffic-related offenses only, within the preceding three

(3) years;

(4) The criminal background check reveals any drug-related and/or traffic-related offenses misdemeanor conviction within the preceding one (1) year;

(5) The criminal background check reveals any arrest for a violent felony (including, but not limited to, homicide, assault, battery, sexual violence, offenses with a weapon, or other offense of a violent nature) within the preceding three (3) years;

(6) Current debarment from entry/access to any military installation or facility;

(7) Wanted by federal or civil law enforcement authorities, regardless of the offense/violation (i.e., an "order of arrest" has been issued by a judge).

0403. Denied Access Appeal Process. If a background check on a guest or contractor reveals any of the above disqualifying factors, the individual will be denied access. The disqualified individual may submit a written appeal with supporting documentation as follows:

a. A letter to the ICO requesting access to the base for employment, family visitation, etc. and explaining any criminal history if applicable.

b. Completed and signed Access Registration form (SECNAV 5512/1).

c. Guam Police Department or Local Police Department Clearance.

d. Superior Court of Guam clearance or City, County, or Federal Court Clearance from the effective state.

22 Enclosure (1)

e. Employer’s or sponsor’s letter on their behalf.

0404. Appeal Process Determination. NBG ICO or his/her designee in his absence will review the appeal and make a determination. If the appeal is granted, the individual will be notified of their installation access privilege. If the NBG ICO denies the appeal, denial of appeal letter will be generated and signed by the NBG ICO communicating the final determination. If the individual is denied for a credential renewal request, the credential must be returned to the issuing authority. The denial waiver process can take 30 days from start to receipt of supporting documentation from the disqualified person. Until a waiver/appeal decision has been made, the person's access to the installation will be denied. DBIDS cards will not be issued until final disposition for installation access is determined by the ICO or delegated authority. If a waiver is approved the sponsor may contact the VCC and present the approved waiver to obtain a DBIDS card.

a. Approved waivers will remain current; unless a new conviction is revealed after the approved waiver date.

(1) Periodic background screening of personnel. Those who have received an approved waiver or appeal shall only be re-vetted when a renewal request is submitted.

(2) In the event no new disqualifying information is found, a current waiver can be extended one year and no new waiver process is required.

(3) If additional disqualifying offenses are found, the entire record will be reviewed.

b. A previously denied employee or visitor may reapply for access to the installation only when proof that a disqualifying factor has been removed from criminal history through court-endorsed documentation.

c. It is the responsibility of the requester to ensure they meet the fitness requirements for access to NBG. It is an individual responsibility to ensure public/criminal records are updated or corrected prior to requesting access to NBG. Failure to do so may affect access to NBG.

0405. Installation Debarment. Debarment letters will be entered into DBIDS and CLEOC or its successor system. ICO will ensure this is accomplished by the appropriate personnel. Copies of NBG debarment orders will be forwarded to the security department, Visitor Control Center Contractor/Guest Services.

22 Enclosure (1)

CHAPTER 5

COMMERCIAL SERVICE PROVIDERS

0501. Commercial Services. The Single Source Coordinator oversees the registration and clearance for commercial services such as jump houses, lawn care, moving trucks, diving instruction, tow trucks, taxicabs, limousines, stroll, shuttle services, and other commercial ventures allowed to access NBG. Recognized companies must have a locally issued DBIDS ID.

DBIDS ID will only be issued to recognized companies sponsored by the Single Source Coordinator. The SJA is the Single Source Coordinator for NBG access (references (c) and (n)).

a. All commercial service employees, sub-contractors and services for a DBIDS cardholder will be identity proofed and vetted through the VCC for access.

(1) Verifies transportation and commercial service vehicle operators have completed appropriate vetting and met fitness standards for installation access.

b. Taxicabs, limousines, and shuttles are only authorized to enter the installation to drop off or pick up legitimate fares. When called, locally credentialed (DBIDS card) taxicabs, limousines and shuttles will be authorized to pick up personnel at a residence, business or place of employment within NBG.

c. All taxicabs, limousines, and shuttles require inspection upon entry; at a minimum, the trunk and passenger compartment will be subject to a visual inspection.

d. Commercial service providers will not have access to restricted areas or any pier areas.

Taxicabs are not permitted to roam the base or wait in search of fares unless authorized by the

ICO.

e. Commercial service providers and/or transportation drivers are not authorized to sponsor or escort other personnel onto NBG. Expiration dates on DBIDS cards will be determined by SJA review of their documents.

f. Unregistered Transportation Service Companies or rideshare programs, such as “STROLL” requesting access to NBG must have a locally issued DBIDS card. DBIDS cards will only be issued to transportation companies sponsored by the SJA. All vehicles must prominently display the “ride share” company's logo.

g. All active duty/retire military service members in possession of a CAC card working for a commercial service will present their ID card to VCC contractor services to be issued a DBIDS card. While accessing the base for work purposes, active duty/retire military service members will present their DBIDS credential.

23 Enclosure (1)

CHAPTER 6

COMMAND FUNCTIONS AND SPECIAL EVENTS

0601. DoD Command Functions and Special Events. IAW NAVBASEGUAMINST 5050.1 all NBG Departments and Tenant Commands hosting a special event/function (i.e. Change of Commands, Ship Homecomings/Ship Farewells, Dedication ceremonies, etc.) on any NBG installations must submit a request for approval to the ISO.

a. In cases where the command…