4.02 Solicitation - N6264926QB053.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Solicitation/Contract Form Continuation

LAB EQUIPMENT PREVENTIVE MAINTENANCE SERVICE

NOTE

1. This solicitation is intended only for sources duly authorized to operate and do business in Japan as prescribed by DFARS 252.225-7042. Prime Contractors outside of Japan must submit documentation that unambiguously demonstrates the Quoter's/Offer's compliance with DFARS 252.225-7042 (e.g. proof of incorporation) as part of their offer.

2. Quotation for this RFQ must be on an "All or NONE" basis. Partial or incomplete quotations are ineligible for award.

3. It is the quoter's responsibility to ensure all electronic media are readable by the Government.

4. All Contract Line Item Numbers (CLINs) shall have a firm-fixed unit price and total price.

5. Contractors may request clarification of any specification or contract term. No verbal requests for information will be accepted by the Contracting Officer or his Technical Representative. Contractor's questions must be submitted to the Contract Specialist in writing via email: yukako.hishikura.LN@us.navy.mil. All requests for clarification on the subject solicitation shall be emailed to the Contract Specialist by 3 Jun 2026, 1600 Japan Standard Time.

6. Quotes are due to the following address by the time and date specified in Block8. via email to: yukako.

hishikura.LN@us.navy.mil

7. All documents shall be written in English or have English translation.

8. Quoters are reminded of the requirements associated with Subcontracting with contractors that are debarred, suspended or proposed for debarment contained at FAR 52.209-6. As with all FAR requirements, please ensure you are familiar with those requirements prior to submitting your proposal.

SUBMISSION OF QUOTATIONS

Quotes shall be submitted electronically via email to yukako.hishikura.ln@us.navy.mil no later than the date and time specified at Offer due date/ local time on the first page.

E-mails (including attachments) near or greater than 10 megabytes in size may not be received due to system limitations. It is the responsibility of the quoter to confirm receipt of proposal.

The quoter is required to submit a quote in the following quantities:

(1) Price proposal (Solicitation No. N6264926QB053(Box 17a,30a,b,c on the first page, unit price, amount for each CLINs and quote total amount)- One (1) copy

(2) Detail/Break down of the price quotation to prove the technical capability.

(3) For Prime Contractors Outside of Japan: See above 1 of the NOTE.

N6264926QB053

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

JFTOT 230 MARK IV

Annual preventative maintenance, calibration and certification service for Jet Fuel Thermal Oxidation tester.

Mfr: Alcor Model Number: JFTOT 230 MARK IV Serial Number: 14A-1448 See Performance Work Statement (PWS)

Pricing Arrangement: Firm Fixed Price

1 Group

FALEX F400 400-001-003

Annual preventative maintenance, calibration and certification service for Jet Fuel Thermal Oxidation tester.

Mfr: FALEX Model Number: FALEX F400 400-001-003 Serial Number: 400-1662 See PWS

Pricing Arrangement: Firm Fixed Price

1 Group

106537 Annual preventative maintenance, calibration and certification service for Gum Tester Mfr: Anton Paar Model Number: 106537 Serial Number: 60031068 See PWS

Pricing Arrangement: Firm Fixed Price

1 Group

AD-7

Annual preventative maintenance, calibration and certification service for Distillation Unit Mfr: Tanaka Science Model Number: AD-7 Serial Number: 53648 See PWS

Pricing Arrangement: Firm Fixed Price

1 Group

SA5200-0 U

Annual preventative maintenance, calibration and certification service for FUJI FAME Analyzer Mfr: Seta Analytics Model Number: SA5200-0 U Serial Number: 1048079 See PWS

Pricing Arrangement: Firm Fixed Price

1 Group

Continuation of Description

PERFORMANCE WORK STATEMENT (PWS)

COMMANDER, NAVAL AIR FIELD MISAWA

LAB EQUIPMENT PREVENTIVE MAINTENANCE SERVICE

1.0 BACKGROUND

1.1 Navy Air Field Misawa is responsible for DFSP Hachinohe Terminal, located on the northern end of the main island of Honshu of Japan. The facility stores, manages, and issues fuel to Misawa Air Base, located approximately 26 kilometers (16 miles) north of the terminal. The facilities were originally constructed in 1960. DFSP Hachinohe also consists of associated pump manifolds, fuel truck loading stations, an office building, a fuel laboratory, and several other buildings for supporting operations (e.g., maintenance) as well as seven bulk JP-8 storage tanks with a total rated storage capacity of approximately 70,000 barrels.

The Quality Laboratory supports B-2 level testing to ensure JP-8 stored, issued, and received meets all quality parameters outlined in MIL-STD- 3004.

2.0 SCOPE/OBJECTIVE

2.1 NAFM N38 Fuels seeks a contractor to perform comprehensive preventative maintenance services on Alcor, Falex, Anton Paar, Tanaka Scientific, and Seta Analytics equipment under its control. All equipment, labor and material to perform the work shall be provided by the contractor.

2.2 Annual preventative maintenance, calibration and certification service is required on the following equipment located at NAFM N38 Fuels Laboratory in Aomori, Japan:

MFR Model Number Description Serial Number

Alcor JFTOT 230 MARK IV Jet Fuel Thermal Oxidation Tester 14A-1448

FALEX FALEX F400 400-001-003 Jet Fuel Thermal Oxidation Tester 400-1662

Anton Paar 106537 Gum Tester 60031068

Tanaka Science AD-7 Distillation Unit 53648

Seta Analytics SA5200-0 U FUJI FAME Analyzer 1048079

3.0 PERFORMANCE REQUIREMENTS

3.1 The Contractor shall perform all necessary tasks described in this PWS. This includes:

a. Performing all Original Equipment Manufacturer's (OEM) recommended preventative maintenance (PM) procedures, diagnostics and calibrations, to ensure reliable and continuous performance of equipment within tolerances and specifications of the manufacturer.

PM includes incidental parts replacement, as required, to maintain equipment operability and performance. The contractor shall submit to the Technical Point-of-Contact (TPOC) a Preventative Maintenance Check list for each instrument serviced no later than five (5) business days after performance via email. Each check list shall be unique to each instrument type.

The following are the OEM recommended PM, diagnostic and calibration procedures:

Alcor

JFTOT

MARK

IV

Complete OEM preventive maintenance including moving parts inspection, temperature/pressure calibration, operational testing, coolant service, and certified final report for JFTOT MKIV system.

Inspection technical charges cover comprehensive system evaluation including moving parts operation verification and functional testing. Temperature and pressure calibration ensures accurate test parameter control per ASTM specifications. Operational check tests validate complete system performance and reliability. Business expenses and transportation fees ensure qualified technician deployment for certified inspection services. Final inspection report documents all calibration results, operational verification, and system certification.

FALEX

FALEX

F400 400- 001-003

Complete OEM preventive maintenance including moving parts inspection, temperature/pressure calibration, operational testing, coolant service, and certified final report for JFTOT FALEX F400 system.

Inspection technical charges cover comprehensive system evaluation including moving parts operation verification and functional testing. Temperature and pressure calibration ensures accurate test parameter control per ASTM specifications. Operational check tests validate complete system performance and reliability. Business expenses and transportation fees ensure qualified technician deployment for certified inspection services. Final inspection report documents all calibration results, operational verification, and system certification.

Anton Paar

106537

Transportation and dispatch fees cover certified technician deployment for on-site service. Comprehensive system inspection includes calibration verification and performance testing per manufacturer specifications. Labor fees encompass technical services, system optimization, and operational verification. Preventive maintenance activities include cleaning, lubrication, and component inspection per Anton Paar protocols. Complete OEM preventive maintenance including transportation, inspection, calibration verification IAW with manufacturer instruction. Final inspection report provides detailed documentation of all services performed, verification results, and system certification.

Tanaka Science

AD-7

Complete OEM preventive maintenance including sample analysis, sensor replacement, calibration with ASTM D86 standards, and technical inspection for ad-7 distillation system. Check operation, modules, wash/waste bottles, grease rails, replace syringe and septum. Conduct and verify final systems check.

Sample inspection fees cover technical grade Toluene and n-Hexadecane for system calibration verification. Transportation, business trip, and accommodation expenses ensure qualified technician deployment for comprehensive inspection. Sensor assembly replacements include Initial Boiling Point (IBP), tracking, and temperature sensors for optimal performance. Fixing and centering jigs for flask catchers maintain precise sample handling capabilities. ASTM D86 high and low range distillation standard samples provide accurate calibration references. Technical inspection fees cover comprehensive 5-year system evaluation and certification. Final inspection report provides detailed documentation of all services performed, calibration results, and system certification.

Seta Analytics

SA5200-

0 U

Complete OEM preventive maintenance including transportation, labor and on-site inspection per ASTM D7963. Procure and utilize service kit with standards for unit verification. Final inspection report provides detailed documentation of all services performed, calibration results, and system certification.

b. The Contractor shall provide a single (1) on-site preventive maintenance service visit to DFSP Hachinohe during the Period of Performance as required in this contract. Contractor personnel must be professionally fluent in both English and Japanese. Contractor must be able to read and interpret technical documents, manuals, and correspondence in both languages. Communicate effectively on technical and operational matters with both English-speaking government representatives and Japanese-speaking on-site staff.

c. Provide all software and firmware updates.

d. Inspecting system operation and verifying operational usage before leaving.

e. Parts, calibration materials, labor and travel expenses are included in the comprehensive preventive maintenance and contract.

3.2 During the scheduled preventative maintenance service, the contractor shall provide training for up to three (3) people on the proper use, calibration and repair as outlined in 3.1 and troubleshooting of one of the five (5) units listed below on-site. The contractor will be given a minimum of six (6) months' notice of which one (1) instrument the customer would like training on. NAFM N38 instrument(s) will be used for training purposes if the Contractor cannot provide a loaner unit. At the completion of the training, attendees shall know how to use the instrument, what the instrument is used for, how to calibrate and troubleshoot the instrument, and answer user's questions. The Contractor shall be responsible for providing all formal and informal training to government personnel and on-site staff in Japanese.

Instruments utilized to conduct training are listed in para 3.1.

3.3 WORKMANSHIP: Contractor shall perform all work in a professional manner with skilled personnel that are trained and certified to work The on the instruments listed in paragraph 2.2 above.

3.4 REPORTS: The contractor shall deliver a field report, no later than five (5) business days after performance, which shall describe the PM performed, any parts replaced and operational test results of equipment to ensure that equipment is performing within OEM tolerances and specifications. This report may be combined with the PM Check list described in paragraph 3.1 above.

4.0 PLACE OF PERFORMANCE:

10-9 Uheiegawara, Kawaragi, Hachinohe, Aomori

039-1161

4.1 Work Hours: Monday through Fridays, excluding Federal Holidays between the hours of 8:00 A.M. to 4:30 P.M. daily. Access to the NAFM N38 Fuels Department Laboratory shall be during normal working hours.

5.0 PERIOD OF PERFORMANCE:

3 months from time of award; to include

POP 2026-06-30 to 2027-06-29

6.0 POINTS OF CONTACT:

TECHNICAL POCs: To be determined

===== End of PWS =====

NON-NAVY OWNED CRANES

The following is a list of minimum requirements that contractors shall comply with for all contracts that may result in the use of a crane for the accomplishment of work.

(a) The contractor shall notify the contracting officer, in advance, of the intent of bringing a non-Navy owned crane onto a Navy shore installation.

All entries shall be through a prearranged entry point.

(b) The contractor shall comply with the applicable American Society of Mechanical Engineers (ASME) standards (e.g., B30.5 for mobile cranes, B30.22 for articulating boom cranes, B30.3 for construction tower cranes, and B30.8 for floating cranes). For barge mounted mobile cranes, a load indicating device, a wind indicating device, and a marine type list indicator readable in one-half degree increments are required. In addition, the contractor shall comply with specific naval crane safety and operation regulations/standards specifically required by the Navy shore installation and state or local Government.

(c) The contractor shall certify that the crane and rigging gear meets applicable Occupational Safety and Health Administration (OSHA) regulations by providing a Certificate of Compliance. The Certificate, figure P-1, appendix P-1 of Naval Facilities Engineering Command (NAVFAC) P-307 Management of Weight Handling Equipment , can be downloaded from the NAVFAC Naval Crane Center website, http://ncc." " navfac.navy.mil/crane/307jun03.pdf. The contractor must cite which OSHA regulations are applicable, e.g., cranes used in cargo transfer shall comply with 29 CFR 1917; cranes used in construction, demolition, or maintenance shall comply with 29 CFR 1926; cranes used in shipbuilding, ship repair, or shipbreaking shall comply with 29 CFR 1915. For cranes at Naval activities in foreign countries, the contractor shall certify that the crane and rigging gear conform to the appropriate host country safety standards. The contractor shall also certify that all of its crane operators working in the naval activity have been trained not to bypass safety devices (e.g., anti-two block devices) during lifting operations. The Certification of Compliance form shall be posted on the crane.

(d) For mobile cranes with original equipment manufacturer (OEM) rated capacities of 50,000 pounds or greater, the crane operators shall be designated as qualified by a source that qualifies crane operators (i.e., union, a Government agency, or an organization that tests and qualifies crane operators). Proof of current qualification shall be provided.

(e) The contractor shall certify that the crane operator is qualified and trained for the operation of the crane to be used. Certification appendix P- 1, figure P-1, of NAVFAC P-307, see paragraph (c) above.

(f) The contractor shall provide a critical lift plan for each of the following lifts: lifts over 75 percent of the capacity of the crane or hoist (lifts over 50 percent of the capacity of a barge mounted mobile crane s hoists) at any radius of lift; lifts involving more than one crane or hoist; lifts of ' personnel; and lifts involving non-routine rigging or operation, sensitive equipment, or unusual safety risks. The plan shall include the following as applicable:

(1) The size and weight of the load to be lifted, including crane and rigging components that add to the weight. The OEM's maximum load capacities for the entire range of the lift shall also be provided.

(2) The lift geometry, including the crane position, boom length and angle, height of lift, and radius for the entire range of the lift. This applies to both single and tandem crane lifts.

(3) A rigging plan, showing the lift points, rigging gear, and rigging procedures.

(4) The environmental conditions under which lift operations are to be stopped.

(5) For lifts of personnel, the plan shall demonstrate compliance with the requirements of 29 CFR 1926.550(g)

(6) For barge mounted mobile cranes, barge stability calculations identifying barge list and trim based on anticipated loading; and load charts based on calculated lists and trim. The amount of list and trim shall be within the crane manufacturer s requirements.'

(g) Contractors shall notify the contracting officer as soon as practicable, but no later than four hours after any weight handling equipment (WHE) accident (see definition in NAVFAC P-307, section 12). The contractor shall secure the accident site and protect evidence until released by the contracting officer. The contractor shall conduct an accident investigation to establish the root cause(s) of any WHE accident. Crane operations shall not proceed until the cause is determined and corrective actions have been implemented to the satisfaction of the contracting officer.

(h) The contractor shall provide the contracting officer within 30 days of any accident a Weight Handling Equipment Accident Report using the form provided in NAVFAC P-307, section 12, consisting of a summary of circumstances, an explanation of causes(s), photographs (if available), and corrective actions taken. These notifications and reporting requirements are in addition to those promulgated by OPNAVINST 5100.23 and related claimant instructions.

(End of clause)

Requirements LAB equipment preventive maintenance service for Commander, Naval Air Field Misawa.

Continuation of Packaging and Marking

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: Service is completed upon it is inspected and accepted by the Government POC(s).

DoDAAC: N61060 CountryCode: USA

NAVAL AIR FACILITY MISAWA JAPAN

UNIT 5048, APO AP 96319-5000

APO, AP 96319-5000

UNITED STATES

To be Determined (TBD), TBD Email: TBD Telephone: TBD

Inspection and Acceptance Location

Both Destination Instructions: Service is completed upon it is inspected and accepted by the Government POC(s).

DoDAAC: N61060 CountryCode: USA

NAVAL AIR FACILITY MISAWA JAPAN

UNIT 5048, APO AP 96319-5000

APO, AP 96319-5000

UNITED STATES

To be Determined (TBD), TBD Email: TBD Telephone: TBD

Inspection and Acceptance Location

Both Destination Instructions: Service is completed upon it is inspected and accepted by the Government POC(s).

DoDAAC: N61060 CountryCode: USA

NAVAL AIR FACILITY MISAWA JAPAN

UNIT 5048, APO AP 96319-5000

APO, AP 96319-5000

UNITED STATES

To be Determined (TBD), TBD Email: TBD Telephone: TBD

Inspection and Acceptance Location

Both Destination Instructions: Service is completed upon it is inspected and accepted by the Government POC(s).

DoDAAC: N61060 CountryCode: USA

NAVAL AIR FACILITY MISAWA JAPAN

UNIT 5048, APO AP 96319-5000

APO, AP 96319-5000

UNITED STATES

To be Determined (TBD), TBD Email: TBD Telephone: TBD

Inspection and Acceptance Location

Both Destination Instructions: Service is completed upon it is inspected and accepted by the Government POC(s).

DoDAAC: N61060 CountryCode: USA

NAVAL AIR FACILITY MISAWA JAPAN

UNIT 5048, APO AP 96319-5000

APO, AP 96319-5000

UNITED STATES

To be Determined (TBD), TBD Email: TBD Telephone: TBD

Continuation of Deliveries or Performance Below Period of Performance (POP) or One year from the date contract awarded.

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC

Delivery Period From 30 Jun 2026 to 29 Jun 2027

Period of Performance From 30 Jun 2026 To 29 Jun 2027

1 Group Ship To DoDAAC: N61060 CountryCode: USA

NAVAL AIR FACILITY MISAWA JAPAN

UNIT 5048, APO AP 96319-5000

APO, AP 96319-5000

UNITED STATES

To be Determined (TBD), TBD Email: TBD

Delivery Period From 30 Jun 2026 to 29 Jun 2027

Period of Performance From 30 Jun 2026 To 29 Jun 2027

1 Group Ship To DoDAAC: N61060 CountryCode: USA

NAVAL AIR FACILITY MISAWA JAPAN

UNIT 5048, APO AP 96319-5000

APO, AP 96319-5000

UNITED STATES

To be Determined (TBD), TBD Email: TBD

Delivery Period From 30 Jun 2026 to 29 Jun 2027

Period of Performance From 30 Jun 2026 To

1 Group Ship To DoDAAC: N61060 CountryCode: USA

NAVAL AIR FACILITY MISAWA JAPAN

UNIT 5048, APO AP 96319-5000

APO, AP 96319-5000

UNITED STATES

To be Determined (TBD), TBD Email: TBD

29 Jun 2027

Delivery Period From 30 Jun 2026 to 29 Jun 2027

Period of Performance From 30 Jun 2026 To 29 Jun 2027

1 Group Ship To DoDAAC: N61060 CountryCode: USA

NAVAL AIR FACILITY MISAWA JAPAN

UNIT 5048, APO AP 96319-5000

APO, AP 96319-5000

UNITED STATES

To be Determined (TBD), TBD Email: TBD

Delivery Period From 30 Jun 2026 to 29 Jun 2027

Period of Performance From 30 Jun 2026 To 29 Jun 2027

1 Group Ship To DoDAAC: N61060 CountryCode: USA

NAVAL AIR FACILITY MISAWA JAPAN

UNIT 5048, APO AP 96319-5000

APO, AP 96319-5000

UNITED STATES

To be Determined (TBD), TBD Email: TBD

Continuation of Accounting and Appropriation Data

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Dec 2016 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Jan 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. Apr 2024 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Feb 2023 52.233-3 Protest after Award. (Deviation 2026-O0038) Jan 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Jan 2026

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026- O0038)

Jan 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Aug 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Nov 2022 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Dec 2022 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Nov 2018 252.232-7010 Levies on Contract Payments. Nov 2006 252.247-7023 Transportation of Supplies by Sea. Sep 2024 252.204-7004 Antiterrorism Awareness Training for Contractors. Dec 2022 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Dec 2022 252.204-7022 Expediting Contract Closeout. Apr 2021 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. May 2023

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Dec 2022)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Not Applicable

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0721

Issue By DoDAAC N62649

Admin DoDAAC N62649

Inspect By DoDAAC N61060

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) N/A

Service Acceptor (DoDAAC) N61060

Accept at Other DoDAAC N/A

LPO DoDAAC N61076

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

noyuri.nakano.ln@us.navy.mil thomas.e.nessler.mil@us.navy.mil

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

ELECTRONIC FUND TRANSFER (EFT)

The Contractor must agree to receive payment by EFT. Transaction fee (currently JPY735) will be deducted by the Financial Institution (Bank of America) making payment. Additional fee may be imposed by the bank designated to receive payment.

CONSUMPTION TAX

(a) The Governments of the United States and Japan have agreed that this contract is exempt from the Japanese Consumption Tax. In accordance with paragraph (c) of the clause FAR 52.229-6, "TAXES -- FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)," the offerors or quoters shall not include the Consumption Tax (including underlying taxes) in their proposal or quotations. By submission of your proposal or quotation, you are certifying that your proposal or quotation does not contain any such tax. The following U.S. Government (USG) proof of purchase forms shall be used to claim the exemption at tax offices:

USG Standard Form 1034 USG Standard Form 1113 USG Standard Form 44 Department of Defense Form 1155 Navy Comptroller Form 2277

(b) The Contractor shall retain the appropriate USG proof of purchase forms set forth above for a period of seven (7) years. In addition, the Contractor shall maintain adequate records containing all pertinent information with regard to the claiming of Consumption Tax exemptions related to this contract. These records shall be subject to review by the Contracting Officer, or his or her designated representative, at any time up to seven (7) years from the date of final payment under this contract.

(c) Any questions concerning the applicability of the Consumption Tax should be directed to the appropriate local tax office.

CUSTOMS AND TAX EXEMPTION

(a) The Contractor shall, notwithstanding any other clause in this contract to the contrary, be required to submit a request in writing to the Contracting Officer for issuance of a Tax Exemption Certificate for any import duties and all taxes paid or to be paid from which the U.S. Government is entitled to an exemption. These taxes and duties are enumerated in Article XII of the Status of Forces Agreement under Article VI of the Treaty of Mutual Cooperation and Security between the Governments of the United States of America and Japan, regarding facilities areas and the status of United States Armed Forces in Japan. The Contractor's request shall include the following information:

(1) Name of contractor;

(2) Contract number and job order number (if applicable);

(3) Nomenclature of taxable material to be delivered and intended us

(4) Quantity of taxable material used or to be delivered; and

(5) Period of taxable material use.

(b) In the case of gasoline and other petroleum products, the Contractor shall be responsible for making every reasonable effort to determine the accuracy of his figures on consumption. In this regard, the Contractor shall, upon request of the Contracting Officer, present all available data used by the Contractor as the basis for determining such figures. The Contractor shall be required to maintain adequate records containing all pertinent information with regard to the above requirements. Further, these records shall be subject to review by the Contracting Officer at any time up to three years from the date of final payment under this contract.

Contract Terms and Conditions Required To Implement Statutes or Executive Orders — Commercial Products and Commercial Services

Addendum to Contract Clauses

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026- O0038)

Jan 2026

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Jan 2026

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026- O0038)

Mar 2026

52.204-9 Personal Identity Verification of Contractor Personnel. Dec 2010 52.204-19 Incorporation by Reference of Representations and Certifications. Nov 2014 52.225-14 Inconsistency between English Version and Translation of Contract. Jan 2000 52.240-93 Basic Safeguarding of Covered Contractor Information Systems. (Deviation 2026-O0038) Jan 2026 52.247-34 F.o.b. Destination. Dec 1990

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.232-7008 Assignment of Claims (Overseas). May 1997 252.233-7001 Choice of Law (Overseas). May 1997 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Dec 2022 252.222-7002 Compliance with Local Labor Laws (Overseas). May 1997 252.225-7041 Correspondence in English. May 1997 252.225-7048 Export-Controlled Items. May 2013 252.243-7001 Pricing of Contract Modifications. Nov 1991

252.225-7972 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems. (DEVIATION 2024-O0014)

Jul 2024 Deviation 2024-O0014 Aug 2024

252.244-7999 Subcontracts for Commercial Products or Commercial Services.

(DEVIATION 2026-O0015)

Jan 2026 Deviation 2026-O0015 Jan 2026

FAR Clauses Incorporated by Full Text

52.232-34 Payment by Electronic Funds Transfer-Other than System for Award Management. (Jun 2013)

Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013)

(a) Method of payment.

(1) All payments by the Government under this contract shall be made by electronic funds transfer (EFT) except as provided in paragraph (a)(2) of this clause. As used in this clause, the term "EFT" refers to the funds transfer and may also include the payment information transfer.

(2) In the event the Government is unable to release one or more payments by EFT, the Contractor agrees to either-

(i) Accept payment by check or some other mutually agreeable method of payment; or

(ii) Request the Government to extend payment due dates until such time as the Government makes payment by EFT (but see paragraph (d) of this clause).

(b) Mandatory submission of Contractor's EFT information.

(1) The Contractor is required to provide the Government with the information required to make payment by EFT (see paragraph (j) of this clause).

The Contractor shall provide this information directly to the office designated in this contract to receive that information (hereafter: "designated office") by the date when the contractor submit first invoice, using EFT Form established by DFAS. If not otherwise specified in this contract, the payment office is the designated office for receipt of the Contractor's EFT information. If more than one designated office is named for the contract, the Contractor shall provide a separate notice to each office. In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to the designated office(s).

(2) If the Contractor provides EFT information applicable to multiple contracts, the Contractor shall specifically state the applicability of this EFT information in terms acceptable to the designated office. However, EFT information supplied to a designated office shall be applicable only to contracts that identify that designated office as the office to receive EFT information for that contract.

(c) . The Government may make payment by EFT through either the Automated Clearing House (ACH) network, Mechanisms for EFT payment subject to the rules of the National Automated Clearing House Association, or the Fedwire Transfer System. The rules governing Federal payments through the ACH are contained in .31 CFR part 210

(d) Suspension of payment.

(1) The Government is not required to make any payment under this contract until after receipt, by the designated office, of the correct EFT payment information from the Contractor. Until receipt of the correct EFT information, any invoice or contract financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice and delays in accrual of interest penalties apply.

(2) If the EFT information changes after submission of correct EFT information, the Government shall begin using the changed EFT information no later than 30 days after its receipt by the designated office to the extent payment is made by EFT. However, the Contractor may request that no further payments be made until the updated EFT information is implemented by the payment office. If such suspension would result in a late payment under the prompt payment terms of this contract, the Contractor's request for suspension shall extend the due date for payment by the number of days of the suspension.

(e) Liability for uncompleted or erroneous transfers.

(1) If an uncompleted or erroneous transfer occurs because the Government used the Contractor's EFT information incorrectly, the Government remains responsible for-

(i) Making a correct payment;

(ii) Paying any prompt payment penalty due; and

(iii) Recovering any erroneously directed funds.

(2) If an uncompleted or erroneous transfer occurs because the Contractor's EFT information was incorrect, or was revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve System, and-

(i) If the funds are no longer under the control of the payment office, the Government is deemed to have made payment and the Contractor is responsible for recovery of any erroneously directed funds; or

(ii) If the funds remain under the control of the payment office, the Government shall not make payment and the provisions of paragraph (d) shall apply.

(f) . A payment shall be deemed to have been made in a timely manner in accordance with the prompt payment terms of this EFT and prompt payment contract if, in the EFT payment transaction instruction released to the Federal Reserve System, the date specified for settlement of the payment is on or before the prompt payment due date, provided the specified payment date is a valid date under the rules of the Federal Reserve System.

(g) . If the Contractor assigns the proceeds of this contract as provided for in the assignment of claims terms of this EFT and assignment of claims contract, the Contractor shall require as a condition of any such assignment, that the assignee shall provide the EFT information required by paragraph

(j) of this clause to the designated office, and shall be paid by EFT in accordance with the terms of this clause. In all respects, the requirements of this clause shall apply to the assignee as if it were the Contractor. EFT information that shows the ultimate recipient of the transfer to be other than the Contractor, in the absence of a proper assignment of claims acceptable to the Government, is incorrect EFT information within the meaning of paragraph (d) of this clause.

(h) . The Government is not liable for errors resulting from changes to EFT information Liability for change of EFT information by financial agent provided by the Contractor's financial agent.

(i) . The payment or disbursing office shall forward to the Contractor available payment information that is suitable for Payment information transmission as of the date of release of the EFT instruction to the Federal Reserve System. The Government may request the Contractor to designate a desired format and method(s) for delivery of payment information from a list of formats and methods the payment office is capable of executing.

However, the Government does not guarantee that any particular format or method of delivery is available at any particular payment office and retains the latitude to use the format and delivery method most convenient to the Government. If the Government makes payment by check in accordance with paragraph (a) of this clause, the Government shall mail the payment information to the remittance address in the contract.

(j) . The Contractor shall provide the following information to the designated office. The Contractor may supply this data for this or EFT information multiple contracts (see paragraph (b) of this clause). The Contractor shall designate a single financial agent per contract capable of receiving and processing the EFT information using the EFT methods described in paragraph (c) of this clause.

(1) The contract number (or other procurement identification number).

(2) The Contractor's name and remittance address, as stated in the contract(s).

(3) The signature (manual or electronic, as appropriate), title, and telephone number of the Contractor official authorized to provide this information.

(4) The name, address, and 9-digit Routing Transit Number of the Contractor's financial agent.

(5) The Contractor's account number and the type of account (checking, saving, or lockbox).

(6) If applicable, the Fedwire Transfer System telegraphic abbreviation of the Contractor's financial agent.

(7) If applicable, the Contractor shall also provide the name, address, telegraphic abbreviation, and 9-digit Routing Transit Number of the correspondent financial institution receiving the wire transfer payment if the Contractor's financial agent is not directly on-line to the Fedwire Transfer System; and, therefore, not the receiver of the wire transfer payment.

(End of clause)

52.252-2 Clauses Incorporated by Reference. (Jan 1998)

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses: https://www.acquisition.gov/far-overhaul

DFARS Clauses: https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

(End of clause)

52.252-6 Authorized Deviations in Clauses. (Oct 2020)

Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any (48 CFR ) clause with an authorized deviation is indicated by the addition of DFARS Chapter 2 "(DEVIATION)" after the name of the regulation.

(End of clause)

DFARS Clauses Incorporated by Full Text

252.225-7963 Antiterrorism/Force Protection for Defense Contractors Outside the United States. (DEVIATION 2026-O0041)

(Jan 2026) Deviation 2026-O0041 (Feb 2026)

ANTITERRORISM/FORCE PROTECTION POLICY FOR DEFENSE CONTRACTORS OUTSIDE THE UNITED STATES

(DEVIATION 2026-O0041) (FEB 2026)

(a) . "United States," as used in this clause, means, the 50 States, the District of Columbia, and outlying areas.Definition

(b) Except as provided in paragraph (c) of this clause, the Contractor and its subcontractors, if performing or traveling outside the United States under this contract, shall--

(1) Affiliate with the Overseas Security Advisory Council, if the Contractor or subcontractor is a U.S. entity;

(2) Ensure that Contractor and subcontractor personnel who are U.S. nationals and are in-country on a non-transitory basis, register with the U.

S. Embassy, and that Contractor and subcontractor personnel who are third country nationals comply with any security related requirements of the Embassy of their nationality;

(3) Provide, to Contractor and subcontractor personnel, antiterrorism/force protection awareness information commensurate with that which the Department of Defense (DoD) provides to its military and civilian personnel and their families, to the extent such information can be made available prior to travel outside the United States; and

(4) Obtain and comply with the most current antiterrorism/force protection guidance for Contractor and subcontractor personnel.

(c) The requirements of this clause do not apply to any subcontractor that is--

(1) A foreign government;

N6264926QB053

https://www.acquisition.gov/far-overhaul

(2) A representative of a foreign government; or

(3) A foreign corporation wholly owned by a foreign government.

(d) Information and guidance pertaining to DoD antiterrorism/force protection can be obtained from Naval Criminal Investigative Service (NCIS), Code 21, telephone, DSN 288-9077 or commercial (202) 433-9077.

(End of clause)

Additional Regulation or Supplemental Clauses Incorporated by Full Text

225-9401(4-22) SUPTXT225-9401(4-22) JAPANESE CONCILIATION PROCEDURES (Dec 2023)

JAPANESE CONCILIATION PROCEDURES

(a) Except as otherwise provided in this contract any disagreement arising under this contract which is not resolved by the parties to this contract may be submitted to the US-Japan Joint Committee for conciliation in accordance with paragraph 10, Article XVIII, of the Status of Forces Agreement under Article VI of the Treaty of Mutual Cooperation and Security between Japan and the United States of America. Request by the Contractor for conciliation shall be made in accordance with the procedures provided herein.

(b) In the event the Contractor desires conciliation after the decision of the Contracting Officer has been served upon him, he will first file his appeal from such findings of fact within the time limits described therein before filing request for conciliation with the Joint Committee and then request for appellate authority under the clause of this contract entitled Disputes to suspend its action on his appeal until such time as the Joint Committee has had an opportunity for effecting conciliation.

(c) The request for conciliation will be submitted by the Contractor through the nearest local Japanese Defense Facilities Administration Bureau to the Contract Conciliation Panel of the Joint Committee. Upon the filing of the request with the Joint Committee, the Contractor will immediately notify the Contracting Officer in writing that the request for conciliation has been filed.

(d) In the event the disagreement submitted to the Joint Committee under subparagraph (b) above has been resolved through conciliation, it will be the responsibility of the Contractor to notify the appellate authority designated in the clause of this contract, entitled Disputes, of the settlement of the dispute and to withdraw his appeal.

(e) In the event the Contractor who has submitted a request for conciliation to the Joint Committee under subparagraph (b) above desires, notwithstanding the pending request for conciliation, that action by the appropriate authority under the clause of this contract entitled Disputes be resumed on his appeal, it is his responsibility to so request the said authority in writing. The Joint Committee shall be immediately informed by the Contractor of his action taken hereunder.

(f) No request for conciliation can be submitted to the Joint Committee in the case of a dispute upon which the final decision of the appropriate authority under the clause of this contract entitled Disputes has been rendered.

Pending the hearing of conciliation panel the Contractor shall proceed diligently with the performance of the contract and in accordance with the Contracting Officer's decision. The provisions of this local text shall not prejudice any right which the parties to the contract may have to file a civil suit.

204-9400(05-24)

SUPTXT204-9400(05-24) CONTRACTOR UNCLASSIFIED ACCESS TO

FEDERALLY CONTROLLED FACILITIES, SENSITIVE INFORMATION,

INFORMATION TECHNOLOGY (IT) SYSTEMS OR PROTECTED HEALTH

INFORMATION

(Dec 2023)

(a) Insert the following, as applicable, in full text in all solicitations and contracts (including commercial acquisitions) Statement of Work (SOW) or Performance Work Statement (PWS) under the Schedule of Supplies/Services.

To submit recommended contract language to be incorporated into the Naval Supply Systems Command (NAVSUP) Contracts Handbook (CH) as NAVSUP component text, the language must not meet the requirements for a regulation clarification or change.