SOL_N62649-17-R-0173-02_-_Region_3_MAC_Amendment_2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1. Update the the solicitation w ith changes regarding land transportation in the PWS and Exhibit. View Page 63 of this amendment for Summary of Changes and additional details.

2. Additional questions from vendors have been answ ered in Section L on page 64 of this amendment. As indicated in the original solicitation, questions regarding this solitication from this point forw ard may not be addressed due to time constraints.

Closing date for solicitation remains unchanged (02 MAY 2017 at 1300 Japan time).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 70

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6264917R0173

X 9B. DATED (SEE ITEM 11)

14-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Apr-2017

CODE

NAVSUP FLC YOKOSUKA

(CODE 200)

CONTRACTING DEPARTMENT

PSC 473 BOX 11

FPO AP 96349-0011

N62649 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6264917R0173

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been modified:

SCHEDULE NOTES

1) All prices as a result of this contract shall be firm-fixed prices and shall be expressed in U.S. Dollars.

2) Fixed Prices shall be inclusive of all pricing variables, including, but not limited to, all necessary equipment, licensed operators, holiday and overtime costs, customs clearances, mobilization and demobilization (including all associated equipment and labor required to satisfy vessel and port requirement), removal, disposal, pre-positioning, staging, charter, vetting of operations, detention or demurrage, fuel and operating expenses, all applicable taxes and surcharges associated with performing the entire cycle to deliver the logistic services described in this contract, and profit. Prices shall also include performance at night, overtime, Saturdays, Sundays, Holidays, performance under heavy rain and, other inclement weather, and service to tankers and ships carrying explosives, as well as any cost associated with all necessary insurance as required by local laws, licenses and permits or incurred to comply with applicable laws, codes, and regulations, in connection with the performance of the work. These requirements do not include performance during hurricanes except where ships are required to depart in advance of hurricanes as part of a hurricane evasion plan.

All pre-positioning or pre-staging cost and time for the purpose of vetting operations or otherwise shall be included in the unit price as part of the direct cost. Pre-staging or pre-positioning for vetting operations typically occurs one or two days prior to the arrival of the visiting vessels.

3) Port Tariff items and Port Dues are services rendered by a Port Authority’s concessionaire at rates established and controlled by Port Authorities and published in a public list. These services shall be proposed as a firm-fixed-price (FFP) by the HSP at the Request for Task Order Proposal (RTOP) level.

The Government expects HSPs to be the prime contractors for services rendered in a port. If contractors run into an issue regarding Port Tariffs and/or Port Dues at the Task Order level, they shall immediately notify the Contracting Officer. In cases where prices are regulated by governments such as certain Port Tariffs, they will be identified at the RTOP level and that will take precedence over the ‘Fixed Price Ceiling’ at the basic contract. Port Tariff documentation may be required to accompany invoices upon completion of individual task orders during performance of the contract.

4) “Priced Items” are exhibit line item numbers (ELINs) in named ports with prices established in the contract, and represent fixed price obligations on the part of the contractor, subject to downward only adjustments at the Task Order level. The Government has the right to order the contractor to perform Priced Items for a price no higher than the contract price. The Government retains this right regardless of whether or not the contractor submits an offer in response to an RTOP. However, the Government will utilize a competitive approach to the greatest extent practicable.

“Other Items” are exhibit line item numbers that cannot be sufficiently specified at this time for offerors to propose firm-fixed-prices on, but are defined sufficiently to be within the scope of the contract. “Other Items” are included with a unit of “LOT” or “JOB or “SRVC”. Examples of “Other Items” ELINs include:

“OTHER TRASH REMOVAL” (XX0V); “OTHER FLEET LANDING” (XX21); and, “OTHER BROW, CRANE, FORKLIFT, & MANLIFT SERVICES” (XX37). In addition, contractors are only required to price ELINs XX01 – XX0E for the worksheets titled, “AOP or AP” as noted in the ELIN schedule for each country. The contractor shall propose firm fixed prices for supplies and services associated with “Other Items” ELINs and “AOP/AP” Schedules when they are solicited pursuant to an RTOP.

“Reserved Items” are exhibit line item numbers that cannot be specified at this time as being required items and services for port visits within the area of responsibility (AOR) and will not require firm fixed prices at time of contract award. These “reserved items” are identified to be within the scope of the contract and the contractor shall propose firm-fixed-prices for supplies and services associated with “reserved items” ELINs, when they are solicited pursuant to an RTOP. In addition, the Government reserves the right to determine whether it would be appropriate to include these “reserved items” as priced items within the exhibit(s) at a later time and thus adding additional fixed priced items and services under the contract. Periodically, the Government will assess the need for these “reserved items” during port visits and if it is in the best interest of the Government, the Procuring Contracting Officer (PCO) may request firm-fixed-prices from contract holders for the purpose of “activating” items from a state of being “reserved” to being “priced” within the established pricing schedule(s). Should adjustments be made to the pricing schedule, a bilateral modification will be issued for both parties to agree to said changes.

“Reserved ELINs” are exhibit line item numbers within the exhibit(s) that are reserving an exhibit line item number should a service or item be required within the AOR that is not currently identified under the “priced items” or “reserved items” ELINs. The “reserved ELINs” are reserved for husbanding services or items that cannot be specified at this time; however, should services or items become regularly required husbanding support services and items during port visits and if it is in the best interest of the Government, the PCO may request firm-fixed-prices from contract holders for the purpose of “adding” new items.

Should additions be made to the pricing schedule, a bilateral modification will be issued for both parties to agree to said changes.

Firm-fixed-prices for all items will be set at the Task Order level.

The contractor is required to perform any Task Order issued to it, regardless of whether the Government issued an RTOP for the Task Order, or the contractor submitted an offer in response to an RTOP for the Task Order. The contractor is required to perform a Task Order issued to it based on the services priced in the basic contract for that particular port, even if the parties fail to agree on an overall price for the Task Order prior to the performance date. Any port visit that occurs in an “AOP/AP” location will be performed on a best effort basis by the contractor based on what services are available in the port. In cases where the parties are unable to agree on an overall price for the Task Order prior to the performance date, the matter will be resolved in accordance with the Disputes Clause, 52.233-1.

There may be limited instances following contract award in which ports included in a region's AOP or AP exhibits are moved from an AOP or AP exhibit to become additional named ports with its own exhibit for the region. Such updates, and the requirement to submit pricing information for such ports, will be accomplished under the contract's Changes clause.

5) Volumetric based services. At the time the RTOP is issued, the Government will identify the estimated quantity for the volumetric services as well as a percentage range from that quantity. Contractors will be expected to propose a lump sum FFP for these volumetric services taking into account the percentage range. This price will be utilized in the Task Order evaluation. In addition, contractors will be requested to provide a unit price for amounts offloaded above or below the stated percentage range. At the time the services are completed, the contractor will be paid according to the lump sum FFP proposed, adjusted only for any actual quantities vary from the estimated quantities stated in the RTOP, that are outside of the range established in the RTOP. Price 2 will not be part of the RTOP evaluation for award.

All proposed prices at the task order level for both Price 1 and Price 2 shall not exceed the maximum prices indicated in the basic contract (i.e., in response to an RTOP, the proposed Price 1 shall not exceed the unit price in the basic contract extended by the estimated quantities in the RTOP, and the proposed Price 2 shall not exceed the unit price in the basic contract).

As a result of this approach, the volumetric services will not include minimum guarantees. The contractor’s proposed unit prices should be inclusive of all costs as indicated in the pricing notes, paragraph

2. Offerors shall propose firm-fixed unit prices for the basic contract and those prices shall be used for evaluation for award of the basic contracts, and serve as maximum prices.

The ship’s personnel shall verify all offload figures at time the service is rendered and the ship duty engineer shall certify the accuracy of the HSP’s report in writing. The HSP shall follow any environmental regulations required by each country. In case of disputes concerning the offload figures, the HSP shall notify the FLC Contracting Officer and submit any supporting documentation such as disposal certificates, when applicable, for resolution under the Dispute clause.

THE VARIABLES TO CALCULATE FINAL INVOICE PRICE FOR THE

VOLUMETRIC BASED SERVICES

Estimated Volume Range

The range calculated by using the estimated quantity for the volumetric service and the percentage range from that quantity.

Both will be provided by the Government on the RTOP.

Estimated Minimum (Est Min)

The lower number of the estimated volume range.

Estimated Maximum (Est Max) is the higher number of the estimated volume range

Price 1

The proposed FFP Lump Sum amount that will be paid when the actual quantity for the volumetric service is either equal or within the estimated volume range. This will be proposed by HSP on the RTOP.

Price 2

The proposed out-of-range unit price that will be utilized to adjust Price 1 when the actual quantity for the volumetric service is either below or above the estimated volume range. This will be proposed by HSP on the RTOP.

Actual Quantity (Act Qty)

The actual total quantity for the volumetric service that was calculated at the end of the ship visit.

Above Variance Quantity

The difference between the actual quantity and the estimated maximum, when the actual quantity is above the estimated maximum.

Below Variance Quantity

The difference between the estimated minimum and the actual quantity, when the actual quantity is below the estimated maximum.

Invoice Price The adjusted price that the HSP will invoice at the end of the ship for the volumetric service

FORMULAS THAT SHOULD BE USED TO CALCULATE THE FINAL INVOICE PRICE

If actual quantity is above the Estimated Volume Range, use the following formula(s) to adjust Price 1:

Above Variance Quantity = [Act Qty] – [Est max]

Invoice Price = Price 1 + (Price 2 * Above Variance Quantity)

If actual total quantity is below the Estimated Volume Range, use the following formula(s) to adjust Price 1:

Below Variance Quantity = [Est Min] – [Act Qty]

Invoice Price = Price 1 - (Price 2 * Below Variance Quantity)

If actual total quantity is equal or within the Estimated Volume Range, use the following formula to adjust Price 1:

Invoice Price = Price 1

Sample Scenario:

The RTOP request removal of an estimated 300CM of CHT for the duration of a ship visit with a range of +/- 15% (percent range).

As a result, the Estimated Volume Range is calculated as 255 CM to 345CM.

255 CM = Estimated Minimum (Est Min) of the range.

345CM = Estimated Maximum (Est Max) of the range.

Example#1:

Price 1: $3,025.00 (for removing CHT within the Estimated Volume Range of 255 CM to 345CM) Price 2: $2 per CM (for actual quantity of CHT that is either above or below the Estimated Volume Range)

Actual CHT quantity: 345 CM

Invoice Price = Price 1 = $3,025.00 Note: 345CM is within the Estimated Volume Range. Therefore Invoice Price is equal to Price 1.

Example #2:

Price 1: $3025.00 Price 2: $2 per CM

Actual CHT quantity: 200 CM

Invoice Price is calculated as follows:

Below Variance = 255 (est min) – 200 (act qty) = 55 CM Invoice Price = [$3,025 – ($2 * 55 CM)] = $2,915.00

Example #3:

Price 1: $3025.00 Price 2: $2.00 per CM

Actual CHT quantity: Zero (0) CM

Invoice Price is calculated as follows:

Below Variance: 255 (est min) – 0 (act qty) = 255 CM Invoice Price = [$3,025 – ($2 * 255 CM)] = $2,515.00

Example #4:

Price 1: $3025.00 Price 2: $2.00 per CM

Actual CHT quantity: 355 CM

Invoice Price is calculated as follows:

Above Variance: 355 (act qty) – 345 (est max) = 10 CM Invoice Price = [$3,025 + ($2 * 10 CM)] = $3,045.00

6) Several services are based on hourly or daily rates. Time will begin to be measured once the equipment and/or labor is along-side the vessel and is capable of operation. For the purposes of this contract, one (1) day is equal to 24 hours and begins with the performance of service. For example, service from 1800 until 1800 the next calendar day is equal to one (1) day of service. In cases where the billing unit is ‘day’ and a full day of service is not used, the HSP shall be entitled to bill for one day of service. For example, if a line item with a billing unit of day is ordered and used for 30 hours, the HSP would be entitled to bill for two days of service. In cases where the ship does not arrive at the time specified in the Task Order and services are made available based upon the time requested in the Task Order, billing for services may commence at the time requested by the Government unless notice of cancellation is provided in accordance with Section H by a Contracting Officer.

7) The services at anchorage shall be provided at all anchorage points assigned by the local port authority.

8) Repositioning is defined as: Moving a piece of equipment, such as a crane, to another required work location after it has been set up for work. This involves tear down and new set up actions. Repositioning does not include movement of the barge, vessel, or equipment as required to complete performance required in the Performance Work Statement (PWS). When repositioning is required, the Contracting Officer will negotiate the appropriate repositioning fees with the HSP provider at the RTOP level.

9) The CLIN, SubCLIN, and ELIN structure in this contract follows the below listed conventions:

The CLINs match each region, with the Exhibit Line Item Numbers provided in the annotated Exhibits.

For example:

Region CLINS Exhibits

3 0001 A

The SubCLINs match the categories of funding required/provided. For Example:

Funding SubCLIN

Charter & Hire X00XAA

Utilities X00XAB

Force Protection X00XAC

Communications X00XAD

Transportation X00XAE

Provisions X00XAF

Fuel X00XAG

Other Funded Items X00XAH

MSC Funded Orders X00XAJ

Other Authorized Orders X00XAK

The ELINs will further identify the specific requirement for the overarching category for the region as follows:

ELIN XY00

Specific requirement Port Exhibit X (Region – CLIN)

For example, the requirement below will be under Region 3 (Exhibit A), Sydney, ELIN 01 (Husbanding Fee (Class I) - First Day).

ELIN AA01

Specific requirement (Husbanding Fee (Class I) - First Day) Port (Sydney) Exhibit A (Region 3 – CLIN 0001)

Throughout the PWS below an “X” is used as a placeholder in the CLIN, SubCLIN, and ELIN to show that the CLINs, SubCLINs, and ELINs will vary by Region.

Note that all contractors will be awarded CLINs 0002.

10) Minimum/Maximum

Maximum: Cumulative totals of the Exhibits will not represent the contract maximums. The contract maximum will be $6,250,000.00. The SUBCLINs will provide an estimated amount based on the percentage of estimated use of the ELINs associated with each SUBCLIN. The SUBCLINs are only estimates and there is no maximum ordering amount for each SUBCLIN. The total amount of the estimated SUBCLINs amount will be the contract maximum value of $6,250,000.00.

Minimum Guarantee: Guaranteed minimum order of $3,500.00 per awardee

Pricing Schedules

See Exhibit AA-AW.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT (PWS) FOR HUSBANDING SERVICES

A. DESCRIPTION OF CONTRACTUAL SCOPE

The services to be provided through performance consist of husbanding support services. The holder of this contract is a U.S. Navy contractor, a husbanding service provider (HSP), and is NOT an agent of the U.S. Navy and does not have the authority to bind the U.S. Navy.

Maritime husbanding support is provided by a HSP from a standard list of supplies/services at a contract fixed price. The HSP shall ensure that ordered supplies and services conform to the general requirements of the contract pursuant to this PWS.

The geographic scope and region covered by this contract includes ALL commercial and military ports located in Region 3 Seventh Fleet (7th Fleet) Area of Operations (AOO). The table below identifies Region 3 and the countries and ports within each country that are considered part of that region. The each port identified in the table has a corresponding ELIN pricing spreadsheet in the exhibits. All other ports not identified in the table below for Region 3 are categorized as non-named ports and are therefore not priced at the basic level. Exhibits include worksheets titled “All Other Ports (AOP)” to cover these unnamed ports. In addition, some countries identified below have no corresponding named ports listed. In those cases, the exhibits have worksheets that are titled “All Ports (AP)”. The AOP and AP worksheets will only contain pricing information for ELINs XX01 – XX0E. Additional pricing for ports falling under AOP and AP will be obtained at the task order level. All anchorage points assigned by the port authorities are considered within the scope of the port’s location. In addition, all anchorage points not assigned by the port authorities (considered as open ocean anchorage) but within the territorial water of any country listed within this PWS and any exhibits of Region 3 covered under this contract is also considered within the scope of this contract. The requirements and the prices for these open ocean anchorage points will be handled at the task order level.

REGION COUNTRY PORTS

Region 3 (Exhibit AA-

AW)

PALAU ALL PORTS

FIJI ALL PORTS

FRENCH POLYNESIA ALL PORTS

KIRIBATI ALL PORTS

MARSHALL ISLANDS ALL PORTS

MICRONESIA ALL PORTS

NAURU ALL PORTS

NEW CALEDONIA ALL PORTS

PAPUA NEW GUINEA ALL PORTS

SOLOMON ISLANDS ALL PORTS

TONGA ALL PORTS

TUVALU ALL PORTS

VANUATU ALL PORTS

WESTERN SAMOA ALL PORTS

AUSTRALIA

BRISBANE

SYDNEY

DARWIN

FREMANTLE

ALL OTHER PORTS

EAST TIMOR

DILI

ALL OTHER PORTS

ANTARCTICA ALL PORTS

NEW ZEALAND ALL PORTS

Attachment J-7 titled “Summary of Past Port Visits (PDF)” includes historical data by port for Region 3 from 1 June 2015 to 31 May 2016.

U.S. Ships (USS) and U.S. Naval Ships (USNS) as well as U.S. Coast Guard Ships (USCG) are authorized to use this contract.

Orders for the Military Sealift Command (MSC) funded ships (typically designated as United States Naval Ships (USNS) in their title) may be placed by the MSC Contracting Officers, by the servicing NAVSUP FLC Contracting Officers or the contractor will be notified of the addition of an authorized ordering activity by contract modification to section G “Authorized Ordering Officers”, which will specifically identify the authorized ordering activity.

Orders for the U.S. Coast Guard Ships (USCG) may be placed by U.S. Coast Guard Contracting Officers.

U.S. Air Force (USAF), U.S. Army (USA) and any other activity of the U.S. Department of Defense (DoD) (i.e.

NATO ships, or other foreign vessels participating in U.S. Military or NATO exercises) shall require specific authorization from the contracting officer to use this contract. If these activities are authorized, orders for these ships will be placed by NAVSUP FLC Contracting Officers or the contractor will be notified of the addition of an authorized ordering activity by contract modification to section G “Authorized Ordering Officers”, which will specifically identify the authorized ordering activity.

B. QUALITY

The HSP shall provide quality goods and services at requested delivery times to ships making port visits, provide continuous oversight of costs and performance throughout the areas covered by this contract, and make meaningful suggestions on strategies and tactics to control costs and improve performance under this contract.

This PWS does not specify how the HSP is to perform, but instead provides measurable performance standards, which are established in the Quality Assurance Surveillance Plan (QASP) to monitor contract performance during each ship’s visit. The QASP is detailed in Attachment J-1 “QUALITY ASSURANCE

SURVEILLANCE PLAN (QASP)”.

The QASP Evaluations Ratings definitions are explained in Enclosure (1) to the QASP and were derived from U.S. Government Contractor Performance Assessment Reporting System (CPARS) standards. Failure of the HSP to meet satisfactory grading for any factor will be investigated and evaluated by the contracting officer.

The HSP will be given opportunity to refute an adverse assessment prior to finalizing an assessment for a quarter. QASP results will be used to complete the annual CPARS required reports.

Quality of all services or supplies provided shall conform at least to the quality standards in the relevant profession, trade, or field of endeavor where corresponding supplies or services exist, and to the explicit standards contained in the PWS. All services shall be performed by individuals fully qualified and licensed in their relevant area. The HSP shall obtain any necessary insurance including Admiralty insurance as required, licenses and permits and comply with any applicable laws, codes and regulations, in connection with the performance of all work under this contract.

C. STANDARD PROCESS FOR SHIP’S VISIT – DEFINITION OF THE HSP ROLE

The HSP is involved in organizing the ship’s visit from the pre-arrival arrangements to the ship’s departure and after the ship’s departure.

1. PRE-ARRIVAL ARRANGEMENTS

a) ADVANCE LOGISTICS RESPONSE TEAM (ALRT). In the event that an ALRT for a ship arrives in port prior to a ship’s arrival, the HSP will assist the ALRT by providing logistical support and coordinating all requirements. (See Logistics Support to Government Teams ELIN XX6G).

b) FORCE PROTECTION. The exhibit spreadsheets and specific portions of this PWS include force protection equipment for each country which the contractor shall fix price with their initial offer for the basic contract. RTOPs for individual orders will include an estimated amount of force protection equipment anticipated as necessary for the upcoming ship visit. Contractors shall provide a proposal based on the estimated quantities in the RTOP, using prices no higher than those proposed in the basic contract but may offer discounts or downward pricing from those fixed prices. Award of the task order will be made in accordance with the ordering procedures outlined in section H-2 “ORDERING PROCEDURES” of the contract using the estimated force protection quantities and the proposed amounts.

Once a task order has been awarded, the HSP shall reconfirm with the ship that these force protection requirements meet the ship’s requirements prior to beginning performance. The ship’s Supply Officer or Commanding Officer may also request additional force protection requirements not covered by the task order; however, any requests for additional force protection requirements will be coordinated through the Contracting Officer prior to providing any additional force protection services in accordance with the procedures outlined in Section H-2 “ORDERING PROCEDURES”. For emergencies involving life, limb or property, the unit Commanding Officer and Supply Officer retain the authority to order directly from the HSP. If any other activity or individual orders force protection services (e.g. NCIS, DAO) not covered in the task order, the HSP is required to immediately inform the ship and Contracting Officer of such and must obtain confirmation prior to beginning performance of these services. Organizations such as NCIS and DAO are not Ordering Officers under this contract unless specific authorization has been given by the Contracting Officer. Therefore, they have no contractual authority to place orders. Any services provided in this contract ordered by an entity not described in this contract shall be provided at the HSP’s own risk and shall result in no additional cost to the U.S. Government.

c) The HSP shall coordinate with the ship’s designated Receipt Inspector to sign for all Force Protection

Equipment immediately upon ship’s arrival. For port visits where an Expeditionary Strike Group or a Carrier Strike Group will be coordinating and/or directing Force Protection requirements, the ship’s Commanding Officer or Supply Officer, in agreement with the Strike Group Commander may designate in writing, with signed approval by each unit, a Receipt Inspector to receive, inspect, and sign for all Force Protection requirements delivered by the HSP in advance of the ship’s arrival. The HSP and designated Receipt Inspector shall follow the guidelines specified in Paragraph C.2 (b)(3) of this Section.

d) FUEL AND PROVISION OF SUBSISTENCE AND FRESH FRUIT AND VEGETABLES (FFV). If the ship requires fuel or FFV, the requirement will normally be satisfied by the Defense Logistics Agency (DLA). In the event Provisions and Fuel are ordered from the HSP the requirements at SUBCONTRACT LINE ITEM NUMBERS (SubCLINs) X00XAF and X00XAG respectively apply.

e) LAUNDRY AND DRY CLEANING SERVICES. Laundry and dry cleaning services for the ship’s laundry and for individual crewmember usage will be ordered from the vendor directly by the ship or the crewmember. The HSP shall assist the ship, as necessary, to identify and contact vendors available in the area. Payment for services will be made by the ship to the vendor rather than through the HSP Contractor.

Crewmembers will settle their own bills. Any potential issues shall be resolved directly between the ship or the crewmember and the local vendor. The assistance is included under the Husbanding Services Fee and the HSP shall not charge additional fees for this service.

f) MORALE WELFARE AND RECREATION (MWR) SERVICES. If an MWR contract has been awarded which covers the location of the ship’s visit then the HSP must refer all MWR requests to the authorized MWR contractor. If there is an MWR contract, the MWR contractor is the U.S. Navy’s sole representative for this service. Under no circumstances will the HSP assist crew personnel in booking these services if an MWR representative is servicing the ship. In the absence of an MWR contract, the HSP shall provide advance information on the full scope of all recreational/liberty activities available in local area and assist the ship or the crewmember, as necessary, to identify and contact the vendors.

Information (with associated costs) shall include, but is not limited to, visitor tips, transportation, sightseeing tours, entertainment, sporting events, and lodging. Payment for services will be made by the ship or the crewmember to the vendor rather than through the HSP Contractor. Any potential issue shall be resolved directly between the ship or the crewmember and the local vendor. This service is included under the Husbanding Services Fee and the HSP shall not charge additional fees for this service.

g) HAZARDOUS MATERIAL DISPOSAL (HAZMAT)/SHIPBOARD GENERATED INDUSTRIAL

WASTE (SGIW). The HSP shall not dispose/offload any hazardous waste requirements unless prior approval has been provided by the appropriate Navy Environmental Office.

h) PERSONAL REQUESTS. The U.S. Government will not pay the HSP for any personal requests from individual crewmembers, whether military or civilian, or contractor personnel supporting the ship.

i) MONEY EXCHANGE SERVICES. Money exchange services shall be handled separately between the ship or the crewmember and the local authorized money changers. The HSP shall assist the ship, as necessary, to identify and contact authorized money exchangers available in the area. Any potential issue shall be resolved directly between the ship or the crewmember and the local vendor. This service is included under the Husbanding Services Fee and the HSP shall not charge additional fees for this service.

j) The HSP shall coordinate with the appropriate port authority to arrange for and obtain a pierside or anchorage berthing location for the duration of the period described in RTOP and/or resulting task order.

To the extent possible, the berthing location will be consistent with the description included in the RTOP for the port visit if provided, or with other information provided to the HSP by the Contracting Officer.

Please note the explanation about the applicability of host agreements to reimbursement of port use charges, fee, dues, or similar costs at Special Contract Requirement H-1 Host Country Agreement. The HSP shall install all ordered equipment upon the ship’s arrival. Examples are brows, platforms, shore power cables, mooring lines, fenders, curb caps, and steps.

2. SHIP’S ARRIVAL AND VISIT

a) INITIAL BOARDING

(1) The HSP that has been awarded the task order shall board each ship within two (2) hours after the ship's arrival. All HSP personnel who deal directly with the ship must speak and understand conversational English and be able to discuss technical aspects of shipboard requirements and services available in the port. All correspondence shall be in English.

(2) Upon initial boarding, the HSP shall provide the ship’s Supply Officer with the following, most up to date information:

- All emergency telephone numbers, e.g. police, hospitals, firefighters;

- Shipboard generated industrial waste (SGIW) disposal response plans, hazardous material (HAZMAT) response plans, and oil spill response plans;

- Its Point of Contact (POC) information including 24-hour contact phone numbers for the duration of the port visit.

b) ARRIVAL & PORT VISIT

(1) The HSP shall brief the ship’s Supply Officer about ordered services upon arrival. This briefing shall include what was ordered and scheduled times and dates for delivery. The HSP is responsible for providing timely delivery and performance of the supplies and services ordered.

In case of supplies and services provided by a 3rd party Government contractor, by the Port Authority, or by the Host Nation where the HSP cannot guarantee timeliness, the HSP shall use its due diligence to minimize the delay.

(2) The HSP shall visit the ship at least once a day and shall be available on call at all times (24 hours per day, seven days per week) to assist the ship with requirements and to resolve problems within the context of this PWS.

(3) Receipt Documentation: The HSP shall provide standard receipt documents for all supplies, materials and services provided to the ship. The standard receipt shall include the following:

(i) HSP official company name, address, email and phone contact information

(ii) Ship’s name

(iii) Port visiting

(iv) Sub-contractor/vendor (providing the service) official name and contact information

(v) Type of service, material, or equipment provided

(vi) Quantity provided

(vii) Method of delivery of service, material, or equipment provided

(viii) Volume metrics, meter reading, or other form of measurement

(ix) Date service provided

(x) Applicable “legible” Receipt Inspector and HSP POC names and signatures

Any services requiring volume metrics, meter readings, or other forms of measurement, will be documented on the receipt document that clearly documents the verifiable/calculative proof of actual quantities of services rendered by HSP or the HSP’s sub-contractor, or authorized vendors.

(4) The HSP shall meet with the ship’s designated receipt inspectors daily to verify, reconcile, and validate services rendered. Upon validation of services rendered, the ship’s designated Receipt Inspector will circle quantities received, date, and sign the receipt document. The HSP will sign the receipt document validating that the services were delivered. Neither the ship Receipt Inspector nor the HSP will collect and hold receipts to validate all at once at the end of the port visit. Receipt of services, material, and equipment must be validated and signed for each day they are received, on the day received.

3. PRE-DEPARTURE & DEPARTURE

The HSP shall schedule and make a visit to the ship on the conclusion of all services, prior to the departure date.

Written receipt for inspection of all completed services shall be obtained during this visit. The HSP shall relay at that time any late information on pilot and tug schedule changes, and any additional information applicable to the ship and its departure. The HSP shall make available an authorized POC to jointly read the flow meters for CHT; to concur on the total Cubic Meters of trash removed; to validate the volume of oily waste and greywater removed; the meter for potable water provided; and any other service where the final price may be dependent on the volume or exact quantity of services provided to ensure common understanding of the exact amount for invoicing/inspection/acceptance/payment purposes.

The invoicing instructions are contained in section G of the contract.

D. DESCRIPTION OF SERVICES (BY CONTRACT LINE ITEM NUMBER (CLIN); SUBCONTRACT

LINE ITEM NUMBER (SUBCLIN) AND/OR EXHIBIT LINE ITEM NUMBER (ELIN))

CLIN X00X: HUSBANDING SUPPORT SERVICES AND SUPPLIES

SUBCLIN X00XAA: CHARTER & HIRE FUNDED ITEMS

ELINs XX01 – XX0Q: HUSBANDING FEES (ANCHORAGE AND PIERSIDE)

1. The HSP shall provide husbanding services to ships visiting the ports in the Region 3 covered by this contract. The husbanding fee requires the HSP to perform all services and provide all supplies necessary to fully comply with the tasks and responsibilities described in this contract unless a task or responsibility is specifically included in a separately-priced ELIN herein. The HSP’s responsibilities under the Husbanding Fees ELINs start prior to the arrival of the ship and continue after the ship’s departure.

2. The husbanding fee is based on the First Day and Subsequent Day(s) of the ship visit. Husbanding fees for all ship classes (i.e. Classes IA through V) shall be billed under ELINs XX01 – XX0E. Attachment J-2 titled, “Ship Classes”, includes a list of ships by ship class. Attachment J-7 titled, “Summary of Past Port Visits (PDF)”, includes historical data by port and ship classes. A husbanding fee may be provided to the HSP for services rendered prior to the ship’s visit only in the case of assistance to the ship’s Logistics Response Team as specified in the individual task order. The husbanding fee shall be established in the amount for all ships within the established ship class identified. The U.S. Government reserves the right to include additional ship classes as necessary depending on production, ship reclassifications, and crew restructuring.

3. Frequent ship visits between ports: If a ship frequently visits two or more ports (i.e. leaves a port and returns to it prior to the fourth calendar day), subsequent visits to that port will be considered as an extension of the first visit and handled by the same HSP when appropriately identified as such in the task order competition. In this case the

HSP is authorized to charge the same husbanding fee for the second port visit as was proposed for the initial order.

If Port Tariff services are rendered or Port Dues are applied by the Port Authority, the HSP is also authorized to apply the price proposed for those services or port dues for the visit just completed. Each time a ship departs or enters port, the port visit will be reported as a separate port visit into the LogSSR and separate invoices will be submitted in iRAPT (formerly WAWF).

4. Ship Repair: If ship repair is performed in one of the ports covered by this contract, husbanding services will be provided only if requested by the ship. Any ships covered under this contract that are in shipyards at locations also covered by this contract may order supplies and services from this contract without the requirement to also order and pay Husbanding Fees.

5. The husbanding fee is based on the First Day and Subsequent Day(s) of the ship visit. Husbanding fees for all ship classes (i.e. Classes IA through V) shall be billed under ELINs XX01 – XX0E. Attachment J-2 titled, “Ship Classes”, includes a list of ships by ship class. Attachment J-7 titled, “Summary of Past Port Visits (PDF)”, includes historical data by port and ship classes. A husbanding fee will not be provided to the HSP for services rendered prior to the ship’s visit in the case of assistance to the ship’s Logistics Response Team as specified in the individual task order. (ELIN XX6G should be used for Logistics Response Teams.) The husbanding fee will be computed based on the period beginning with the Estimated Time of Arrival (ETA) set in the order and ending with the Estimated Time of Departure (ETD) set in the order. A separate husbanding fee will not be paid for time periods prior to the ETA and after the ETD during which services such as tugs, pilots, or staging of vehicles or water taxis are required for the ship visit. Notwithstanding, the ETA and the ETD set in the order, the HSP shall provide all husbanding services required to be performed prior to the ETA and services required to be performed after the ETD. The husbanding fee shall be established in the amount for all ships within the established ship class identified. The U.S. Government reserves the right to include additional ship classes as necessary depending on production, ship reclassifications, and crew restructuring. In instances in which the Government orders supplies or services without also ordering the husbanding services described in these ELINs, the HSP is not required to provide an on-site HSP representative.

6. RESERVED ELIN (XX0F).

7. RESERVED ELIN (XX0G).

8. RESERVED ELIN (XX0H).

9. RESERVED ELIN (XX0J).

10. RESERVED ELIN (XX0K).

11. RESERVED ELIN (XX0L).

12. RESERVED ELIN (XX0M).

13. RESERVED ELIN (XX0N).

14. RESERVED ELIN (XX0P).

15. RESERVED ELIN (XX0Q).

ELINs XX0R – XX15: TRASH REMOVAL

1. Trash removal service is the collection and disposal of refuse (i.e. trash) including liquid, semi-liquid, or solid garbage. Trash consists mainly of trash from food service operations such as food waste, paper and plastic packaging, and domestic wastes generated in the accommodation spaces as a result of the ordinary day-by-day activities onboard the ship. Trash does not include hazardous material, bilge water, and greywater, explosives and incendiary waste, or waste contaminated by medical and radiological processes. Metal and/or wood scrap and plastic “pucks” would be considered as part of ELIN XX0V.

2. The HSP shall remove and dispose of refuse from the ship and areas surrounding trash bins, as well as any spilled refuse. The HSP shall determine the frequency and method for the removal and disposal of trash taking into consideration the ship’s ability to hold trash aboard. The HSP’s removal schedule shall additionally provide sufficient trash removal frequency and capacity so that the ship’s operations are not negatively impacted.

3. TRASH REMOVAL - PIERSIDE (XX0R). The HSP shall place containers or trucks within twenty-five (25) meters of the ship or as permitted by port regulations, or place barges alongside the ship (see barge requirements at paragraph 4 below). The HSP shall empty the containers or barges when full and shall assure their continuous availability for trash disposal.

4. TRASH REMOVAL - ANCHORAGE (XX0S). The HSP shall provide trash barges/scows with tug service (if barge is not self-propelled). The barges shall be completely empty at time of arrival at the ship. In situations where an empty barge is not available, the HSP shall provide a system to measure the volume of trash deposited in the barge by the U.S. Government’s ship or otherwise ensure that the ship is charged only for its “pro rata” share of the trash based on the unit of issue identified in the contract. The HSP shall have ready access to sufficient barges and equipment to support multiple ships at anchorage simultaneously. All trash barges/scows shall be available 24 hours a day (where not contrary to law or port regulation) and shall be provided with suitable self-fendering to prevent damage to U.S. Government vessels. If sea state, weather, or other conditions to include but not limited to the configuration of the vessel, the pier, or the barge, require any additional fendering between the barge (or other vessel provided in lieu of a barge) and the ordering vessel to supplement the barge’s self-fendering system so as to prevent damage to the vessel, the additional fendering shall be provided by the HSP at no additional charge. The barge’s crew shall be entirely responsible for the tending of lines and for the barge’s security. The movement of trash from the ship to the barge shall be performed with care by the ship’s crew.

5. TRASH REMOVAL - PORT PROVIDED (XX0T) shall be used when trash removal is provided by the port.

The HSP shall provide a proposal for these services in response to the RTOP. As these services may be port provided, this ELIN is issued in both the solicitation and the contract as an Estimated (EST) ELIN with the estimated value of items to be ordered under this ELIN pre-identified in the pricing detail spreadsheet(s) (Exhibit(s)) so that all offerors propose and are evaluated on equal footing.

6. TRASH REMOVAL – PORT TARIFF - PT (XX0U) shall be used when trash removal is a port tariff service.

The HSP shall provide a proposal for these services in response to the RTOP.

7. In instances of bad weather or emergency when the ship must depart on short notice, the HSP shall remove barges within four (4) hours of being directed to do so by the ship’s Supply Officer at no additional cost to the U.S. Government.

8. The HSP shall submit, as an attachment to the invoices, a document that certifies the quantity collected and the name of the disposal plant where the trash will be disposed. The HSP is also responsible to follow any environmental regulations required by each country. The HSP is required to retain all disposal certificates for each order and shall provide a copy to the Contracting Officer and all identified Contracting Officer’s Representatives (CORs) upon request.

9. Refuse containers, when emptied, shall be returned to their original position with the lids (if any) replaced thereon.

10. The HSP shall be paid in accordance with paragraph 5, “Volumetric Based Services”, under Section B –

Schedule Notes.

11. Where trash is required to be segregated, the ship’s crew shall be required to segregate the material at the time of disposal. The HSP shall be responsible for providing separate containers for each vessel, clearly marked with the required categories and for informing the ship’s Supply Officer, upon arrival, that segregation is required. In those ports where food trach must be segregated, offerors may bid the specific food trash portion using ELIN XX0V – Other Trash Removal.

12. OTHER TRASH REMOVAL (XX0V). Periodically, the Contracting Officer will request items or services that are categorized as trash removal services that are not separately identified or priced in this PWS. In these instances, the RTOP will detail the items/services, together with the required quantities and units of issue. The HSP shall provide a proposal for these items in response to the RTOP. This ELIN will utilized to separately price food trash in ports where trash is segregated

13. RESERVED ELIN (XX0W).

14. RESERVED ELIN (XX0X).

15. RESERVED ELIN (XX0Y).

16. RESERVED ELIN (XX0Z).

17. RESERVED ELIN (XX10).

18. RESERVED ELIN (XX11).

19. RESERVED ELIN (XX12).

20. RESERVED ELIN (XX13).

21. RESERVED ELIN (XX14).

22. RESERVED ELIN (XX15).

ELINs XX16 – XX2B: FLEET LANDING

When ordered by the ship, the HSP shall furnish services/supplies for the fleet landing area. The following is a list of the package of basic supplies and services that a ship may require:

1. FLEET LANDING LOT (XX16). The HSP shall provide the items in the quantities specified below and shall provide a unit price for the entire LOT. The unit price shall be per day. For example, for the performance of the fleet landing services for three (3) days, the unit price of the lot will be multiplied by three (3) days.

Generator support or shore power services, if any, shall be separately priced in accordance with specifications for ELINS XX1M. The Fleet Landing Lot consists of the following:

a) 250 chairs;

b) 50 long tables (approximately 2 meters in length);

c) Open or Closed Tents (assorted sizes) when combined will cover a zone of 300 square meters, with lights that will provide sufficient uniformed illumination of the space between 300-500 lux. The tents must be anchored down and strong enough to withstand inclement weather;

d) Three (3) Ice Coolers;

e) Three (3) Mist Fans;

f) Daily cleaning of the equipment and the fleet landing area; and

g) Transportation, mobilization, demobilization, stand-by fee and labor required to perform the above.

The following ELINs will apply when the Contracting Officer does not order the Fleet Landing Lot but individual items from the Fleet Landing Lot:

2. Refrigerator Unit (XX17). One (1), 40-foot refrigerator unit or two (2) 20-foot refrigerator units, with required power to operate the units.

3. CHAIRS (XX18). One unit of 50 chairs per day.

4. CHAIRS (XX19). One unit of 10 chairs per day.

5. LONG TABLES (XX1A). One unit of 10 tables per day.

6. LONG TABLES (XX1B). One unit of 5 tables per day.

7. LARGE BBQ GRILLS (XX1C). Large BBQ grills with the supporting supplies/equipment included (one unit of one (1) grill per day.

8. OPEN TENTS (NON-FORCE PROTECTION) (XX1D). One unit encompasses assorted sizes that when combined will cover a zone of 300 square meters, with lights that will provide sufficient uniformed illumination of the space between 300-500 lux. Must be anchored down and strong enough to withstand inclement weather.

9. CLOSED TENTS (NON-FORCE PROTECTION) (XX1E). One unit encompasses assorted sizes that when combined will cover a zone of 300 square meters, with lights that will…