N62645-18-R-0039_Amendment_0001_Combined_Synopsis__Solicitation.docx

N6264518R0039

Combined Synopsis/Solicitation for Certified Athletic Trainer Services Single Award Task Order Contract

AMENDMENT 0001

The purpose of this amendment is to revise the closing date and time of the solicitation and Attachment 1 – Past Performance Information Sheet due date. Questions from offerors will be answered in Amendment 0002.

COMBINED SYNOPSIS SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, Streamlined Procedures for Evaluation and Solicitation of Commercial Items and FAR 16.504 Indefinite-Quantity Contracts, as supplemented with additional information included in this notice, and FAR 15, Contracting by Negotiation. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. It is the contractor’s responsibility to be familiar with the applicable FAR and DFARS clauses and provisions. The FAR and DFARS clauses may be accessed in full text at http://farsite.hill.af.mil/

The NAICS code is 621340, with a business size standard of $7.5 million.

This Request for Proposal (RFP) is on behalf of the Naval Medical Logistics Command (NMLC). This requirement is for Certified Athletic Trainer services to support service members of the Marine Corps Operating Forces (OPFOR) and Entry Level Training (ELT) locations in support of the Sports Medicine and Injury Prevention (SMIP) Program at various locations within the contiguous United States (CONUS) and outside the contiguous United States (OCONUS).

The solicitation number is N62645-18-R-0039.

This solicitation will result in one firm fixed price, indefinite delivery/indefinite quantity (IDIQ) price contract with a four year ordering period from 30 September 2018 – 29 September 2022. This requirement will be solicited under full and open competition.

The scope of the requirement is listed in the Performance Work Statement.

The closing date of the solicitation can be found in ADDENDUM TO 52.212-1-- INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS.

SUMMARY OF CHANGES

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-May-2018 02:00 PM to 30-May-2018 02:00 PM.

The following have been modified:

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

THIS SECTION IS FOR COMBINED SYNOPSIS/SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE. THIS ADDENDA SUPPLEMENTS FAR 52.212-1.

Failure to comply with any of the instructions may result in the proposal being removed from further consideration.

1. SUBMISSION OF COST OR PRICING DATA.

1.1. It is expected that this contract will be awarded based upon a determination that there is adequate price competition; therefore, the offeror is not required to submit additional cost or price data (beyond that required by the combined synopsis/solicitation) or to certify cost or pricing data with its proposal.

1.2. If, after receipt of the proposals, the Contracting Officer determines that adequate price competition does not exist in accordance with FAR 15.403-3 and FAR 15.403-4, the offeror shall provide other information requested to be submitted to determine fairness and reasonableness of price, or certified cost or pricing data as requested by the Contracting Officer.

2. PROPOSAL CONTENT AND INSTRUCTIONS FOR PREPARATION OF PROPOSALS

2.1. The instructions provided specify the format and content that offerors shall use in response to this combined synopsis/solicitation. The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. This requirement is a Full and Open Competition under North American Industry Classification System (NAICS) 621340, Offices of Physical, Occupational and Speech Therapist, and Audiologists. The small business size standard for NAICS 621340 is $7.5 million. Offerors must submit a proposal that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are important. Proposals shall be in the form prescribed by, and shall contain a response to, each of the areas identified in Section 2. and subparagraphs. Any proposal that does not meet the requirements of the combined synopsis/solicitation may be determined to be incomplete and may result in rejection of the offeror's entire proposal. The following are examples, including but not limited to, of reasons why proposals will be rejected: offeror’s name is inconsistent throughout the proposal; offeror fails to use a proper electronic signature, e.g., offer uses a script type font (a proper electronic signature is a scanned copy of a handwritten signature or use of widely accepted electronic signature methods, such as e-signature with certificate functionality in Adobe Acrobat); or offeror submits documents in formats other than those specified herein (e.g., other than Microsoft Word, Microsoft Excel, etc.).

2.1.1. The proposal shall be submitted in four separate Volumes:

Volume I - Past Performance Volume II - Technical Volume III - Business Volume IV - Pricing

2.1.2. A complete Past Performance, Technical, Business, and Pricing Volume shall be submitted at the same time via one electronic mail (e-mail) to: usn.detrick.navmedlogcomftdmd.mbx.matrix@mail.mil by 2:00pm local time on 30 May 2018. All four Volumes shall be included as attachments within one e-mail from the offeror. If more than one e-mail is received per offeror, the entire proposal will be not be considered. No further consideration will be given to any offeror who submits any of these Volumes late in accordance with FAR 15.208(b).

Any questions regarding this combined synopsis/solicitation should also be submitted to this email address. Questions should be presented in writing to NMLC no later than 10 calendar days after the issue date of this combined synopsis/solicitation. Questions should be listed chronologically and reference the corresponding combined synopsis/solicitation section and paragraph. NMLC’s responses to questions will be presented in the form of an amendment to the combined synopsis/solicitation. The source of the questions will not be disclosed.

2.1.3. No hard copies of proposals will be accepted. Please note only one e-mail per contractor will be accepted. The e-mailed proposal (to include all attachments) shall not be larger than 10 megabytes and shall be in Microsoft Office as specified herein. If the e-mail is larger than 10 megabytes, it will not be accepted. Consent letters and forms that require signatures may be submitted as a .pdf file. The offeror is responsible for ensuring that proposals do not contain corrupted files such that they are not readable by the Government.

2.1.4. Each e-mailed proposal shall have the name of the offeror and the combined synopsis/solicitation number in the subject line. Any requests for hand delivery will not be honored. It is the offeror’s responsibility to ensure that proposals are received by the due date and time required. The Government will acknowledge receipt of all proposals. If an acknowledgement is not received, it is the offeror’s responsibility to follow-up with NMLC to guarantee receipt.

2.2. Volume I: Past Performance. In accordance with electronic submission requirements given in this section, the offeror shall include the following:

2.2.1. A maximum of six Past Performance Information Sheets (Attachment 1) may be submitted. Each of the Past Performance Information Sheets shall be completed in its entirety. There is no page limitation for the Past Performance Information Sheets. The Past Performance information listed on each sheet shall be for Certified Athletic Trainer, Athletic Trainer, Exercise Physiologist, Strength and Conditioning Coach, Health and/or Fitness Specialist services. The offeror shall complete Section I of the Past Performance Information Sheet and submit it to the customer Point of Contact (POC) for completion of Section II. The customer POC shall return the entire completed Past Performance Information Sheet to the offeror. Each completed Past Performance Information Sheet shall be included as part of the offeror’s Past Performance Volume. If more than six Past Performance Information sheets are submitted, only the first six Past Performance Information Sheets will be considered. The Government reserves the right to contact the customer POCs for verification or additional information. Each Past Performance Information Sheet shall identify no more than one customer POC. Each Past Performance Information Sheet may include multiple contracts or one or more task orders under indefinite delivery indefinite quantity (IDIQ) contracts. The same contract may appear on more than one Past Performance Information Sheet if more than one customer POC exists. If more than one customer POC is provided for any Past Performance Information Sheet, only the first customer POC will be considered. Contracts cited must be current, or have ended not more than three years prior to the closing date of the combined synopsis/solicitation. If the contract performance ended more than three years prior to the closing date of the combined synopsis/solicitation it will be determined not relevant. The Past Performance Information Sheets shall be in Microsoft Word on 8 ½ X 11 inch size, with 1 inch margins all around, Times New Roman font of 10 point font size inclusive of tables. Text and tables that are not in compliance will not be considered by the Government in its evaluation. Cover letters are not required for Volume I; any information contained in a cover letter will not be evaluated.

2.2.2. The offeror may submit Past Performance Information Sheets that demonstrate prior experience of key personnel. The Past Performance submission shall identify, by name, the key personnel and clearly identify their previous roles and responsibilities and their proposed roles and responsibilities under the resultant contract. If the submission does not clearly describe the roles and responsibilities of the key personnel and how the key personnel will contribute to the performance under the resultant contract, it will be determined not relevant. Key personnel Past Performance Information Sheets shall be submitted to a customer POC. The customer POC shall submit a completed Past Performance Information Sheet in accordance with 2.2.1.

2.2.3. The offeror may submit Past Performance Information Sheets that demonstrates prior experience by teaming partners (e.g. proposed subcontractor, partner, mentor, protégé, parent company, sister company, etc.) only if they will be performing in support of the contract resulting from this combined synopsis/solicitation. Such Past Performance submissions shall clearly identify the relationship of the teaming partners to the offeror and how they will contribute to the performance under the resultant contract. If the submission does not clearly describe the relationship of teaming partners to the offeror and how the teaming partners will contribute to the performance under the resultant contract, it will be determined not relevant. A maximum of three Past Performance Information Sheets (part of the maximum number of sheets identified in 2.2.1.) shall be for services provided by entities other than the offeror or key personnel of the offeror. If more than three Past Performance Information Sheets are for services provided by entities other than the offeror or key personnel of the offeror, only the first three such Past Performance Information Sheets will be evaluated.

2.2.4. If a Past Performance Information Sheet is submitted for a contract under which the offeror or teaming partner provided services as a subcontractor, partner, mentor, protégé, parent company, sister company, etc., the Past Performance Information Sheet shall clearly describe the corporate relationships among those who provided the services, citing key responsibilities for each, to include identifying the specific services provided (in terms of numbers and types of personnel, locations, etc.) and nature of services provided (e.g., recruitment, payroll, benefits administration, etc.). If the submission does not clearly detail the specific responsibilities and relationship under a contract, it will be determined not relevant.

2.2.5. If a teaming partner is proposed, the offeror shall submit written consent from that teaming partner to disclose their Past Performance information to the contractor. If such consent is not provided as part of the submission, the Past Performance of that teaming partner will be determined not relevant. Consent letters may be submitted as a portable document format (.pdf) file.

2.2.6. If neither the offeror nor its teaming partner possesses relevant Past Performance, the offeror shall submit a statement affirming that it possesses no relevant Past Performance.

2.2.8. The Government may contact the customer POCs listed on the Past Performance Information Sheets. Customer POCs shall be either Government personnel (civil service or military) or employees of private sector medical facilities for which the contractor has provided services. Past Performance Information Sheets that list POCs that work for, or have worked for, the offeror or with a teaming partner(s) directly or indirectly will be determined not relevant.

2.3. Volume II: Technical. In accordance with electronic submission requirements given in this section, the offeror shall include a Management Plan and Market Research.

2.3.1. Management Plan. The offeror shall identify any risks associated with the recruitment and retention of qualified personnel as specified in the PWS in each of the four regions, Western U.S., Southeastern U.S., Hawaii, and Japan. The offeror shall provide a plan to overcome or mitigate these risks to successfully accomplish the requirements of the combined synopsis/solicitation. The plan shall also address the offeror’s approach for managing a large quantity of contract workers throughout the four regions.

2.3.1.1. The offeror shall outline a plan for contract startup.

2.3.1.2. The offeror shall provide a written statement acknowledging the incorporation of FAR 52.222-17 Nondisplacement of Qualified Workers in a resultant contract.

2.3.1.3. If a subcontractor has been proposed, the contractor shall specifically address FAR 52.219-14, Limitations on Subcontracting; the offeror’s Technical Volume shall clearly detail the nature of the relationship between the parties, (i.e. subcontractor, partner, etc.) and shall address the responsibilities of all parties as they will relate to the provisioning of services under the resultant contract.

2.3.1.4. If the offeror is proposing as a mentor/protégé or business relationship other than subcontracting, the offeror’s Technical volume shall clearly detail the nature of the relationship between the parties, (i.e. mentor-protégé, joint venture, etc.) and shall address the responsibilities of all parties as they would relate to the provisioning of services under the resultant contract.

2.3.2. Market Research. Without revealing the prices submitted in response to this combined synopsis/solicitation, the offeror shall discuss the driving factors that impacted the development of their proposed pricing. The discussion shall address factors such as but not limited to supply and demand, local market conditions, cost of living, the Affordable Care Act, labor laws, the Japan Status of Forces Agreement (SOFA), and employee benefits.

2.3.3. The Technical Volume shall be in Microsoft Word format on 8 ½ X 11 inch size paper, with margins not less than 1 inch all around, and the font shall be Times New Roman not less than 10 point font size. Tables, charts, graphs, and graphics may be in fonts other than Times New Roman font, but shall be not less than 10 point font size. Text, tables, charts, graphs, graphics, etc. that are not in compliance will not be considered by the Government in its evaluation. Each page of each document shall have a footer indicating the name of the offeror and “page X of Y.” The total number of the pages submitted for Volume II (Technical) shall not exceed 5 (8 ½ X 11 inch) pages, excluding a title page and table of contents. If Volume II contains more than 5 pages, only the first 5 pages will be evaluated. Cover letters are not required; any information contained in a cover letter will not be evaluated.

2.4. Volume III: Business. In accordance with file submission requirements given in this section, the offeror shall include the following:

2.4.1. The offeror must be registered in System for Award Management (SAM) in accordance with FAR 52.204-8, and DFARS 252.204-7007. The offeror shall verify its SAM record is current, accurate, complete and applicable to this combined synopsis/solicitation as of the date of this offer and is incorporated in this offer by reference. The offeror shall be registered in SAM under the applicable NAICS code for this combined synopsis/solicitation, 621340. The small business size standard is $7.5M. The offeror shall complete and submit FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2015) ALTERNATE I (OCT 2014). The offeror shall also complete and submit the SAM Certification Sheet (Attachment 2).

2.4.2. Offeror’s Information Form located in Attachment 3 shall be completed and submitted. Two points of contact shall be provided. Please note that all communication regarding this combined synopsis/solicitation and proposals will be directed to the designated contacts on the form.

2.4.3. The offeror shall complete and submit FAR clause 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

2.4.4. All large business concerns under NAICS 621340 shall submit a small business participation plan. The offeror shall submit a subcontracting plan in accordance with FAR Clause 52.219-9 and DFARS Clause 252.219-7003 (for reference see FAR 19.704 and DFARS 219-704). An acceptable plan shall prescribe a minimum of 25% of the total planned dollar’s to be subcontracted to all small business concerns. The negotiation of a subcontracting plan shall not be considered discussions or a reopening of the solicitation. The subcontracting plan requirement is not applicable to small business concerns qualified as such under the NAICS code, 621340, assigned to this solicitation. Master subcontracting plans can be included as an appendix to the subcontracting plan. Offerors shall include the name of any proposed subcontractors and any applicable references. The Small Business Subcontracting and Participation Plan shall be in Microsoft Word for Windows (2010)(.docx), on 8 ½ X 11 inch size, with 1 inch margins all around, Times New Roman font of 10 point font size inclusive of tables.

2.5. Volume IV: Pricing. The offeror’s proposed pricing shall be submitted on an excel workbook. An electronic file will be included as Attachment 10 of the combined synopsis/combined synopsis/solicitation. The file will be named “Pricing Workbook for N62645-18-R-0039”. The offeror shall complete all tabs (excluding Instructions and Summary tabs) on the required electronic pricing workbook. Blue boxes designate those fields into which the offeror can enter data. The completed file shall be submitted with the e-mailed proposal. The file shall be renamed: [name of offeror] pricing proposal. Please note that any reformatting of the pricing workbook or failure to follow the naming conventions provided in this section may cause a serious delay in the evaluation process and may result in rejection of the offeror's entire proposal. Pricing shall be submitted for all tabs (excluding Instructions and Summary tabs); otherwise, the pricing proposal will be considered incomplete and may result in the rejection of the offeror’s entire proposal.

2.5.1. Pricing for this combined synopsis/solicitation represents initial requirements that will be issued under task orders after contract award and ceiling rates for each region (Western U.S., Southeastern U.S., Hawaii, and Japan). Initial requirements represent all known requirements at the time of the combined synopsis/solicitation at 1st Marines, Camp Horno, CA; 7th Marines, MCAGCC 29 Palms, CA; MAG 14, MCAS Cherry Point, NC; 3rd Marines, MCB Kaneohe Bay, HI; and 4th Marines, Camp Schwab, Japan. Initial requirements are outlined in the electronic pricing workbook and the Performance Work Statement. Ceiling Unit Prices are the maximum monthly rate the government would pay to the contractor for any 1 Full Time Equivalent worker (FTE) level of effort with no overage or holiday hours. The Ceiling Unit Prices will be incorporated into the base contract. The contractor shall not bill the government a higher unit price than the corresponding ceiling unit price for any 1 FTE level of effort with no overage or holiday hours. The Ceiling Unit Prices may only be exceed if overage and holiday hours are required.

2.5.2. The information contained in the Performance Work Statement is provided to assist in the development of pricing. Pricing shall be completed in accordance with this section and the instructions tab of the electronic pricing workbook.

3. MISCELLANEOUS

3.1. In accordance with the Naval Marine Corps Acquisition Regulation Supplement (NMCARS) 5232.903, for Prompt Payment Act purposes, the contract will be subject to the 7 calendar day constructive acceptance period.

3.2. In accordance with FAR 52.232-18, funds are not presently available for the resulting contract. The Government's obligation under this combined synopsis/solicitation is contingent upon the availability of appropriated funds from which payment for performance can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for the resulting contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer via the award of a task order.

(End of Summary of Changes)