N62645-16-R-0006_Amendment_01.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

BIDDER QUESTIONS AND RESPONSES

1. - Attachment 1, paragraph g. (pg.54) - Indicates that the contract does NOT require indemnification and medical liability insurance.

-Section L.8.2. (pg. 86)- States that the Offeror must provide proof that adequate indemnification and medical liability insurance is held or will be obtained to coverall all proposed labor for the entire requirement.

-Section M.3.1. (pg. 91) - States that the Government WILL evaluate whether the Offeror possess adequate indemnification and medical liability insurance that covers all proposed labor for the entire requirement.

Question: Would the Government please clarify these apparently conflicting statements by confirming where or not indemnification and medical liability insurance is required?

Response: Attachment 1, paragraph g (pg. 54) has been revised to state that the contract does require indemnification and medical liability insurance.

2. –L.7.2.1. Written Proposal (pg. 83)-States that type shall be no smaller than a font size of eleven (11) and that type for graphics, tables and reproductions shall be no smaller than a font size 10.

Question: Does the 10 font size allowance also apply to headers/footers?

Response: Smaller font sizes for headers/footers are acceptable.

3. –L.7.2.1. (pg. 84) - Establishes a page limit of 15 pages including Past Performance Information Sheets.

-L.8.3.1. (pg.86)- States that the Offeror shall provide at least three but not more than five Past Performance Information Sheets and that each Past Performance Information Sheet shall not exceed one page “inclusive of a narrative.”

Question: Because offerors may provide 15 pages of past performance information, of which a maximum of between three and five pages may be Past Performance Information Sheets, we assume that Offerors may use the balance of the page allotment (i.e., between ten and twelve pages, depending on the number of Past Performance Information Sheets provided) to provide additional past performance narrative. Please confirm this understanding.

Response: Confirmed.

4. –L.8.3. Volume I, Subpart III: Past Performance; L.3.8.3.1, Past Performance Information Sheets (pgs 86-87)

Question: The Offeror assumes that Grants and Cooperative Agreements (as well as procurement contracts) may be provided as evidence of Past Performance. Please confirm this understanding.

Response: Confirmed.

5. Is Volume I, Subpart I, Section VI to be entitled, “Verification of Federalwide Assurance (FWA)” (as on pg. 84) or “Protection of Human Subjects” (as on pg. 85)?

Response: Volume I, Subpart I, Section VI is to be entitled “Verification of Federalwide Assurance.” Section L.8.1.6. has been updated accordingly.

6. – H.26. Non-Disclosure of Information Agreement (pgs. 24-25)- This requirement for contractor employees to sign a confidentiality agreement suggests that the successful Offeror will have access to procurement sensitive information and therefore will be subject to potential OCI(s).

-H.31. Non-Compete Agreement (NCA) (pg.32)- This requirement for the successful Offeror to sign a non-compete statement acknowledging that it would be precluded from competing for certain subsequent awards also suggests that the contractor will be subject to potential OCI(s).

-L.8.2, Volume I, Subpart II, Management Approach/Risk (pg.86)- This provision requires that the Offeror “present its Organizational Conflict of Interest (OCI) Mitigation Plan and Non-Disclosure Agreements (NDAs) in response to an actual, potential or perceived conflict of interest associated with performance of this requirement.”

- Section J, k. Organizational Conflicts of Interest (OCI) (pg.54) - Indicates there is not an identified or perceived OCI within this contract.

Question: Will the Government please clarify the RFP’s OCI requirements by reconciling the apparent discrepancy between Section J and the other cited RFP provisions?

Response: The successful offer would not have an identified or perceived OCI at contract award per Section J, k. Sections H.26., H.31 and L.8.2. state that the potential for OCI(s) do exist.

7. L.8.2., Volume I, Subpart II, Management Approach/Risk (pg. 86)- This provision requires that the Offeror “present an Organizational Conflict of Interest (OCI) Mitigation Plan and Non-Disclosure Agreements (NDAs) in response to an actual, potential or perceived conflict of interest associated with performance of this requirement.”

Question: Will the Government please clarify whether the Offeror is required to provide a general OCI Mitigation Plan in response to the RFP? Or is the successful Offeror instead required to submit specific OCI Mitigation Plan(s) if/as needed in performance of the awarded contract? With respect to NDAs, we assume that such agreements are to be signed by the contractor’s employees upon award rather than being signed and submitted as part of the proposal; please confirm this understanding.

Response: The successful offeror would be required to submit an OCI Mitigation Plan on an as needed basis. The NDA(s) would be signed by the contractor’s employees once the contract has been awarded.

8. –H.26. Non-disclosure of Information Agreement (pgs. 24-25)

Question: The second paragraph of the non-disclosure agreement prohibits individual employees from disclosing any procurement or command sensitive information “outside the federal government.” We assume that the contractor’s employees may also share information with their employer as needed to fulfill their duties under the contract. Will the Government please confirm this understanding and amend the form of agreement accordingly?

Response: The assumption is inaccurate. The contractor's employee will not share procurement and command sensitive information. This information shall not interfere with the contractor's employee's ability to fulfill their duties under the contract. Please review Procurement Integrity Regulations found at 48 CFR or FAR Part 3.104 for further details. There is a possibility that these positions may not be affected or need a Confidentiality Agreement or Non-Disclosure Agreement.

9. M.3.3. Evaluation Factor #3: Small Business Participation Plan (pgs. 91-92) establishes the small business subcontracting goal for this requirement as 5% of the total contract value.

Question: Does the Government require minimum small business goals for small business categories such as WOSB, SDB, HubZone, VOSD and SDVOSB?

Response: No. The subcontracting goal for this requirement is 5% of the total contract value.

10. Under section L.8.2 Volume I, Subpart II: Management Approach/Risk, paragraph 2 states, “The Offeror must present resumes for proposed candidates, consisting of one (1) resume per labor category, in order to evaluate the Offeror’s recruiting capability.”

Section C.3.2.1 states, “An estimate of the type of direct labor required to accomplish the aforementioned research include one Engineer 1, one Engineer 2, four Life Scientist 1, five Life Scientist 2, two Program Manager 1, four Research Assistant 2, one Research Assistant 3, three Scientist 1, and one Software Engineer 3.”

Question: Is it the government’s intent that we submit one resume for each of the major labor categories, that is: one Engineer, one Life Scientist, one Program Manager, one Research Assistant, one Scientist, and one Software Engineer, for a total of 6 resumes?

Response: Yes, it is the government’s intent for prospective contractor’s to submit one resume for each of the major labor categories for a total of 6 resumes.

11. Question: Page 4. Section 1.3 lists three bulleted items for the Contractor to comply with. The first states that the Contractor shall “provide for direct onsite supervision of all contract employees assigned to the task.” Does the government intend that this supervision will be conducted by members of the 22 personnel proposed or will this be an additional fulltime Program Manager to work onsite assigned by the Contractor at no cost to the government?

Response: The intent is that the supervision will be conducted by at least one of the 22 personnel proposed. Since NAMRU Dayton is split into two Directorates and the contractors in each have limited interaction with the other the contractor may wish to propose one onsite supervisor for each Directorate.

12. Question: Page 4. Related to the question above, if the government intends for the Contractor to provide an additional Program Manager outside of the 22 personnel listed in the RFP, would the government agree to provide base access and onsite work space for this individual?

Response: Not Applicable.

13. Question: Page 4. Regarding section 1.3, are the “task leaders” referenced in in the third bullet meant to satisfy the “direct onsite supervision” requirement listed in the first bullet?

Response: Yes. Task leader is the terminology used to describe the onsite supervisor or supervisors.

14. Question: Indemnification and Medical Liability. Page 53 states that this contract does not require indemnification and medical liability insurance. However, page 86 states: “The Offeror must provide proof that adequate indemnification and medical liability insurance is held or will be obtained to cover all proposed labor for the entire requirement.” Additionally, page 91 states: “The Government will evaluate whether the offeror possesses adequate indemnification and medical liability insurance that covers all proposed labor for the entire requirement.” Can the government please clarify if indemnification and medical liability insurance is required for this contract or if the standard liability insurance stipulated in H.12 on page 18 is all that is required?

Response: Please see Response #1.

15. Question: Will Naval Medical Logistics Command grant an extension to the subject RFP from January 19, 2016 to February 3, 2016?

Response: The closing date of the RFP will remain January 19, 2016.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

ATTACHMENT 1

Administrative Requirements

a. Inspection/Acceptance/Points of Contact (DoDAAC): N41487

b. Contracting Officer’s Representative (DoDAAC): N41487

c. Severability: This contract is considered to be severable or non-severable (entire). This contract is considered severable because it represents an on-going, as needed or recurring basis that meets the need of the Government at the time they are delivered.

d. Security Clearance: Performance of this contract does not require access and does not authorize access to classified information or does require access and does authorize access to classified information up to and including the SECRET level and will have a DD254. This is for clearance at the company level. Not all company personnel will require SECRET level clearance.

e. Government Furnished Facilities (on-site) and Government Furnished Information: This contract does not or does require on-site contractor personnel. This contract does not does represent a mix of on-site and off-site contractor personnel. Those personnel performing on-site shall be processed in accordance with on-site base/command procedures (e.g. CAC cards, personnel physicals, etc.), particularly: CAC. Contractor personnel shall be required to wear a contractor identification badge while on Government property. On-site contractor personnel are expected to conform to client-agency, normal business hours. On-site work will be performed at NAMRU-Dayton. Any access to Government networks, including SIPRNET, will be done at NAMRU-Dayton. Health Insurance Portability and Accountability Act (HIPAA) of 1996 related guidance and requirements in accordance with BUMEDINST 7050.1B – Agreements with non-DoD entities: NAMRU-Dayton is a DoD activity and as such is a Covered Entity as defined by the aforementioned BUMED instruction. However, in performance of its mission, NAMRU-Dayton does contract out to non-DoD entities such that these non-DoD entities may have access to information covered under the HIPAA of 1996. In this circumstance, NAMRU-Dayton must execute documentation in accordance with this instruction as it pertains to non-DoD entities by executing with the non-DoD entity a Business Associate Agreement. This contract does not does require a BAA.

f. Personal Services: This contract does not or does include personal services. This contract does not or does include Health Care Workers. This contract does not or does include clinical positions. Contract medical and dental services (such as those provided by clinicians) may be personal or non-personal in nature. In a Personal Services Contract (PSC), the contract health care workers appear to be Government employees and may have Government personnel exercise direct supervision and control over them such that an employer/employee relationship exist. Clinical positions are eligible for PSCs. However, these PSC contractor personnel cannot perform inherently Government functions such as supervision of Government or military personnel. For those clinicians performing under a PSC, they are covered under the Federal Tort Claims Act. Otherwise, clinicians performing as health care workers not under a PSC must be covered by indemnification and medical liability insurance provided by the contractor and as prescribed by FAR 52.237-7.

g. Indemnification of the Government by the Contractor and Requirement for Medical Liability Insurance: This contract does not or does require indemnification and medical liability insurance. If indemnification and medical liability insurance is required, then the offeror shall provide documentation in their proposal supporting the amounts recommended as acceptable coverage. Positions requiring such coverage are: Coverage for the entire contract rather than for specific positions is acceptable.

h. Management Requirements: Monthly status reports will be accompanied by a coordinating invoice and DD250 for client approval/signature before submitting each invoice into the WAWF. Signed DD250 (or an e-mail representing the client’s approval) shall be uploaded into WAWF as an attachment to the monthly invoice (cost voucher for Cost Reimbursement contract).

i. Human Research: There is not is human research involved with the client’s effort. This contract does not or does require human-subjects research assurance certification by the contractor performer. See solicitation for certification details.

j. Animal Use: There is not is animal use involved with the client’s effort. This contract does not or does require animal use assurance and accreditation by the contractor performer. Any contract that does require the use of animals in research shall be compliant with all applicable federal and DoD regulations, specifically including 7 U.S.C. 2131 et. Seq. and 9 CFR 1-4, “Animal Welfare Act”; DoDI 3216.01, “Use of Animals in DoD Programs”; and specific DoD component management plans.

k. Organizational Conflicts of Interest (OCI): There is not or is an identified potential or perceived OCI within this contract. If there is an identified potential or perceived OCI, then the technical proposal shall include as an attachment an OCI Mitigation Plan for review/approval by the client / Contracting Officer. Acceptance of this contract by the contractor shall not create an OCI condition, either for legacy work being performed or future work to be bid or performed. The OCI Mitigation Plan shall include Non-disclosure Agreements signed by the personnel performing on this contract and counter-signed by their management. Nothing in the OCI Mitigation Plan or NDAs shall authorize access to another company’s proprietary or sensitive information and shall state so.

l. Other Contract Requirements:

(i) This requirement has been reviewed and contains no services that are inherently Government functions.

(ii) Performance of this requirement may include access or exposure to private information subject to compliance to FAR Subparts 52.224-1 and 52.224-2. Work on this project requires that contractor personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the US Code, Section 552a and applicable agency rules and regulations. A Data Use Agreement may be required.

(iii) The contractor shall submit a completed “Conflict of Interest and Non-Disclosure Statement” form (contractor format) for all employees having access to budgetary information available via this contract.

(iv) Performance of this requirement may include dissemination of information / publishing subject to compliance with client requirements.

(v) This requirement may include data that is subject to data right restrictions by the client.

(vi) One FTE = 1920 hours or thereabouts (excludes 10 holidays and one week vacation).

(vii) For travel, a TAD form must be completed by the contractor and submitted to the Principal Investigator/Project Officer for review. After such review and if there are sufficient provisions already in the contract, the COR will notify the contractor that travel is approved. If there are not sufficient provisions in the contract, then the COR will ask the Contracting Officer for approval. This process must be adhered to before contractor personnel go on travel

m. Incumbent Contractor: The incumbent is Camris. The previous contract number was N62645-12-D-5026.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L.1.1 SOLICITATION QUESTIONS

Questions concerning the proposal are due no later than 2:00 PM local time, 29 December 2015. Questions shall be submitted to ronald.s.sanford2.civ@mail.mil by the required time, and no questions shall be addressed after this cutoff date. Offerors shall submit one set of questions only; multiple emails shall not be accepted. An amendment to the solicitation will be issued providing responses to the questions.

L.1.2 PERIOD FOR ACCEPTANCE OF OFFERS

The period for acceptance of offers is one hundred eighty (180) days after the closing date of the solicitation. The offeror shall make a clear statement that the proposal is valid until such date in Volume I.

L.2 PRE-CONTRACT COSTS

The Contractor will not be reimbursed for any costs incurred prior to the effective date of the contract.

L.3 CONTRACT Award

L.3.1 TYPE OF SOLICITATION

This Solicitation is being issued as a full and open competition under which all contractors eligible for Federal contracts are encouraged to participate.

L.3.2 ONE PROPOSAL

The Government will evaluate only one proposal from each prime offeror.

L.3.3 TYPE OF CONTRACT

See FAR 52.216-1 included in the solicitation.

L.4 AWARD ON INITIAL OFFER

The Department of Defense preference is to engage offerors in discussion after the receipt of proposals. However, the Government may decide in certain cases to award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the best terms from a cost and technical standpoint as there may not be an opportunity to revise the proposal through the discussion process. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary (FAR 52.215-1(f)(4)).

L.5 PROPOSAL SUBMISSION

a. Offerors are invited to submit a proposal in accordance with Paragraph L.7, Proposal Preparation Instructions, to arrive electronically through the AMRDEC SAFE website no later than the proposal due date for this solicitation. The Government does not authorize submission of telegraphic, facsimile, paper or CDROM offers via hand carry or mail carrier for this solicitation.

b. The proposal due date is 2:00 PM local time on 19 January 2016. Timeliness will be determined by receipt of the AMRDEC SAFE generated email.

c. All proposals submitted in response to this solicitation will be submitted electronically via the AMRDEC SAFE website. No paper copies or electronic copies submitted outside of the SAFE website (i.e., emailed directly to the NMLC POC or other NMLC email inbox) will be accepted.

d. Submitting your proposal:

The AMRDEC SAFE application is used to send large files to individuals which would normally be too large to send via email. There are no user accounts for SAFE - authentication is handled via email and Common Access Card (CAC). The application is available for use by offerors.

The AMRDEC SAFE application can be accessed via https://safe.amrdec.army.mil/safe.

Offerors shall proceed as “Non- CAC Users” under all circumstances.

After selecting the “Non- CAC Users” option above, the page will be redirected to the package upload form. Fill in all the required input fields (field names are in italics):

Personal Information:

Your Name - Your name, Your Company Name.

Your Email address - Your email address.

Confirm Your Email Address - Re-enter your email address.

File Information:

Description of File(s) - Enter a description for the package;

File(s) - Click the "Browse" button to select your file(s). You may add up to 25 files per package, so long as the total file size does not exceed 2GB. The total file size is the combined file size of all submitted files.

Deletion Date – Leave this date at the default setting of two weeks (14 days) from the submission date.

Recipient Information:

Manually Enter Email Address: Input usn.detrick.navmedlogcomftdmd.mbx.research@mail.mil and hit the add button. (To remove a recipient, highlight their name and click the "Remove" button.)

Email Settings:

Check all four of the boxes:

- Encrypt email message when possible.

- Notify me when file(s) downloads are STARTED.

- Notify me when file(s) downloads are COMPLETED.

- Require CAC for Pick-up (all recipients will need to log in with a CAC to download file(s).

To the right of “Email Settings” is a nondescript box with two options (None or FOUO). Select the FOUO option and select “sensitive” from the dropdown menu below.

Review all fields for accuracy and hit the ‘submit” button. Clicking the "Submit" button will upload the files and submit the package. Guest users will need to check their email to verify their email address before the recipients will be notified. After the package has been uploaded, the Government will receive a link to the package download page as well as a password. These passwords are unique for each recipient (not the package), and will be disabled once SAFE detects that the user successfully downloaded each file within the package.

Once the offeror has submitted their proposal, they shall send a confirmation email to usn.detrick.navmedlogcomftdmd.mbx.research@mail.mil and provide their company name and contact information as well stating that they have submitted a complete proposal to SAFE in response to solicitation N62645-16-R-0006. Submission of proposals is a onetime affair (unless in unusual circumstances multiple SAFE submissions are required because an offeror exceeded the 25 file limit per SAFE submission.). Additional documents will not be accepted after receipt of the confirmation email from the offeror to the usn.detrick.navmedlogcomftdmd.mbx.research@mail.mil inbox that confirms successful submission of the proposal.

e. Any data previously submitted in response to another solicitation, whether submitted to the Naval Medical Logistics Command or another agency, should be assumed to be unavailable during this proposal evaluation and source selection process. Proposal data shall not be incorporated into the proposal by referring to another proposal or other source.

f. Elaborate brochures or other presentations beyond that sufficient to present a complete and effective proposal are neither necessary nor desired.

g. The Government reserves the right to request additional information after receipt of offeror’s response to the RFP. The period for acceptance of offers is one hundred eighty (180) days after the closing date of the solicitation. The offeror shall make a clear statement that the proposal is valid until such date in Volume I.

h. A company with multiple Divisions (and each division registered separately in SAM) is permitted to submit a separate proposal by Division for award consideration. However, offerors are cautioned that if one company submits separate proposals from multiple Divisions, each Division’s proposal should address the full RFP requirements uniquely based on their particular Division’s capabilities. For example, management approach, small business participation plans, and/or past performance submissions of a different Division may not be used in support of the Division submitting the proposal. The proposal must be specific to the Division submitting the proposal.

L.6 SEQUENCE OF EVENTS

The Government will employ source selection techniques to evaluate proposals, conduct negotiations and determine the successful offeror in this acquisition. "Offer," for the purposes of this solicitation, shall be defined as a response to the solicitation that, if accepted, would bind the offeror to perform the resultant contract. If the Government deems discussions necessary, a competitive range determination will be made.

The following describes the sequence of events that offerors can expect during proposal evaluation and negotiation:

a. The offeror's proposal shall be submitted in accordance with Paragraph L.7, Proposal Preparation Instructions.

b. Upon receipt, the proposals will be reviewed for completeness and compliance with RFP requirements. If a proposal is incomplete or received late (in part or in full) the proposal may not be evaluated.

c. In accordance with FAR 15.306, the Government may conduct exchanges with offerors after receipt of proposals leading to the establishment of the competitive range and any subsequent competitive range determination that may be made.

d. The Government may conduct exchanges with offerors prior to establishment of the competitive range that may be made in order to enhance the Government’s understanding of proposals; allow reasonable interpretation of the proposal; or facilitate the Government's evaluation process. Such communications shall not be used to cure proposal deficiencies or material omissions, materially alter the technical or cost elements of the proposal, and/or otherwise revise the proposal. Such communications may be considered in rating proposals for the purpose of establishing the competitive range. Furthermore, such communications do not and will not permit offerors to modify, revise, or otherwise change any element of their proposal.

e. The Government reserves the right to make award without entering into discussions. Offerors shall be prepared to enter into discussions and/or negotiations and, if authorized by the Contracting Officer, may be allowed to revise or modify their proposals. For those Offerors in the initial competitive range, the Government will submit Discussion Items, which will require a response per instructions that will be provided at that time.

f. The Government will incorporate into the resultant contract any and/or all commitments made in the offeror’s proposal.

L.7. PROPOSAL PREPARATION INSTRUCTIONS

L.7.1 INTRODUCTION AND PURPOSE

This section specifies the format and content that offerors shall use in this Request for Proposal (RFP). The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Offerors must submit a proposal that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided should be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. Proposals shall be in the form prescribed by, and shall contain a response to, each of the areas identified in Sections L.7. and L.8. Any proposal which does not provide, as a minimum, that which is required in this solicitation may be determined to be substantially incomplete and not warrant any further consideration.

L.7.2 PROPOSAL SUBMISSION

Proposals shall be submitted in two Volumes:

Volume I – Technical (Administrative, Management Approach/Risk, and Past Performance)

Volume II – Cost

Volume I and Volume II will be reviewed and evaluated. Each volume shall be a stand-alone document and shall clearly and completely provide the information being requested. The two volumes will be evaluated as part of the source selection evaluation process (see Section M). In addition to the volumes addressed above, each proposal shall include the following:

L.7.2.1 WRITTEN PROPOSAL

The overall proposal shall consist of the following separate, individually titled volumes. Each copy of each volume shall be separated, with appropriate identification.

MS Word is an acceptable file format for Volume I of the proposal. MS Word with MS Excel are acceptable file formats for Volume II of the proposal. Adobe Acrobat is an acceptable format for those items requiring fill ins.

Volumes and number of copies each are identified below. The Government cannot consider pages submitted in excess of the stated page limitations. Page limitations include all text, graphs, pictures, appendices, references and exhibits unless otherwise noted. Cross reference matrices, tabs, index sheets, tables of contents, dividers and other such aids that are solely used to assist the evaluator in locating information and are advisory in nature, imparting no other information other than the identification of content, will not be counted against any page limits stated within this RFP. Type shall be no smaller than a font size of eleven (11) and shall have 1.0 line spacing with a minimum of 1” margins. Type for graphics, tables and reproductions shall be no smaller than a font size of 10 with a minimum of 1” margins. Page size shall not exceed 8 ½” x 11”. Foldout illustrations are not allowed. The page limits described below do not include Title Page, Table of Contents, and Glossary. Double column pages are not allowed.

Section III- Section K (Reps and Certs)

Section IV- Small Business Participation Plan and (if applicable) Subcontracting Plan Sec III- No page limit

Sec IV- 30 page limit (Subcontractor consents may be an appendix to Subpart IV and not included in the page count).

Section V- Verification of Security Clearance Level

Section VI – Verification of Federalwide Assurance (FWA) Sec V- No page limit

Sec VI- No page limit

No Page Limit

L8. EVALUATION APPROACH

L.8.1 VOLUME I, SUBPART I: ADMINISTRATIVE

L.8.1.1. SECTION I: EXECUTIVE SUMMARY

The offeror shall submit an Executive summary, required solicitation documents, the required Representations and Certifications through the System for Award Management (SAM), a Small Business Participation Plan (for all offerors) and Subcontracting Plan (for other than small business concerns, educational institutions, and non-profits), use of Human Subjects in Research documents and verification of security clearance level. All subparts shall be submitted with the proposal or the proposal may be considered incomplete.

L.8.1.2 SECTION II: SOLICITATION DOCUMENTS

Offeror(s) shall complete the OFFER part of the Standard Form (SF) 33 format (cover page). An official having the authority to bind the firm contractually must sign the cover page. If this individual is not an officer of the company, the proposal shall be accompanied by some form of written evidence of the individual's authority to bind the company, under contract, to a particular course of action. This might include such evidence as a written delegation of said authority, signed by an officer of the company.

Offeror(s) shall acknowledge all amendments that may be issued under this RFP by official signature of an individual possessing the authority to bind the firm contractually. All amendments must be acknowledged, signed and included in Section II.

L.8.1.3 SECTION III: SECTION K (REPS AND CERTS)

The offeror shall complete the annual representations and certifications electronically through SAM at http://www.sam.gov. The offeror shall verify their SAM registration is current, accurate, complete, and applicable to this solicitation as of the date of this offer and is incorporated in this offer by reference. The applicable NAICS code for this solicitation is 541712. The small business size standard is 500 employees. In addition to submission to SAM, the offeror shall complete the SAM Certification Sheet and the fill-ins required by the full text clauses in Section K, and submit a electronic copy of each in Section III of Volume I. (Refer to SAM Certification Sheet and the full-text clauses in Section K.)

The offeror shall be registered and current in SAM in accordance with FAR 52.204-13.

L.8.1.4 SECTION IV: SMALL BUSINESS PARTICIPATION PLAN AND SUBCONTRACTING PLAN

All offerors are required to submit a small business participation plan. If applicable (for other than small business concern offerors under the assigned NAICS code herein), the offeror shall submit a subcontracting plan in accordance with FAR Clause 52.219-9 and DFARS Clause 252.219-7003 (for reference see FAR 19.704 and DFARS 219-704). The subcontracting plan requirement is not applicable to small business concerns qualified as such under the NAICS code assigned to this solicitation. Master subcontracting plans can be included as an appendix to the subcontracting plan and will not count towards the page count.

L.8.1.5 SECTION V: VERIFICATION OF SECURITY CLEARANCE LEVEL

The offeror shall submit documentation verifying a SECRET facility clearance by submitting a completed DD Form 254 for a contract held within the past three years. One for this requirement will be provided at time of contract award.

L.8.1.6 SECTION VI: VERIFICATION OF FEDERALWIDE ASSURANCE

(a) The successful Offeror may be required to perform human subject research under this contract. In providing this support, the successful Offeror will be required to comply with DFARS clause 252.235-7004 ”Protection of Human Subjects” and other human subject research requirements included in the contract. By submission of its proposal in response to this solicitation the Offeror acknowledges that it has (1) read and (2) will comply with all human subject research requirements included in the contract in the event that the Offeror is selected for award.

(b) Proposal Requirements:

(1) Federalwide Assurance (FWA) - The Offeror shall hold an active (i.e., not expired) FWA appropriate for research to be supported under the contract. The FWA shall remain active for the duration of the contract. The FWA is issued by the Department of Health and Human Services. The Offeror shall provide either of the following in its proposal response:

a. A copy of the approved FWA; or

b. A copy of an application for the FWA

SPECIAL NOTICE: If alternative (b) is selected then a copy of the approved FWA shall be provided no later than 30 days after the closing date for receipt of proposals under the solicitation. Copy of the approved FWA shall be provided following the proposal submission instructions for the initial proposal.

There is a lead time associated with obtaining an approved FWA. The Offeror is responsible for taking appropriate and timely actions to obtain the approved FWA in the timeframe required by this solicitation.

WARNING: Failure to provide a copy of the approved FWA no later than 30 days after the closing date for receipt of proposals under the solicitation will make the Offeror’s proposal unacceptable and it will not be eligible for award. The Offeror will be provided notice that is has been excluded from the competition and is no longer being considered for award.

(c) Information about assurance applications and forms can be obtained by contacting ONR_343_contact@navy.mil. DON HRPP guidance for human subject research is located at http://www.med.navy.mil/bumed/humanresearch/.

(d) Proposed Subcontractors - The proposal requirements identified herein also apply separately to any proposed subcontractor that may perform human subject research. Failure to address the proposal requirements for a proposed subcontractor will make the Offeror’s proposal unacceptable and it will not be eligible for award.

L.8.2 VOLUME I, SUBPART II: MANAGEMENT APPROACH/RISK

The Offeror must present its approach in the following areas: any subcontract management, ability to monitor contract activities, ability to submit deliverables in a timely manner, and identification and resolution of problem areas. The Offeror shall address its management structure with regard to roles and responsibilities, lines of authority, span of control, flow of information, and communication strategies amongst the contractor team, any subcontractors, requiring activities, and external organizations. The Offeror must present its approach to managing cost, schedule, and performance. The Offeror shall describe any and all available resources.

The Offeror must present resumes for proposed candidates, consisting of one (1) resume per labor category, in order to evaluate the Offeror’s recruiting capability. Resumes should include but are not limited to descriptions of past/current responsibilities, relevant work experience, and any certification in the main program areas. Proposed personnel shall demonstrate sufficiently to the evaluator or client that the person proposed has the knowledge and experience relevant to accomplish the required tasks. The Offeror must describe its methodology or rationale used in selecting key personnel in terms of how this benefits the overall team performance and efficiency. The Offeror must provide proof that adequate indemnification and medical liability insurance is held or will be obtained to cover all proposed labor for the entire requirement. The Offeror must present its Organizational Conflict of Interest (OCI) Mitigation Plan and Non-Disclosure Agreements (NDAs) in response to an actual, potential, or perceived conflict of interest associated with performance of this requirement. Please do NOT include Social Security Number (SSN), date of birth, home address, or personal telephone number of the person on the resume.

L.8.3 VOLUME I, SUBPART III: PAST PERFORMANCE

L.8.3.1 Past Performance Information Sheets

The offeror shall provide at least three but not more than five Past Performance Information Sheets (Attachment 5 – Past Performance Information Sheet). Each of the Past Performance Information Sheets shall be completed in its entirety. The Past Performance Information listed on each sheet shall be for services related to the services required under this solicitation. If more than five Past Performance Information Sheets are provided, only the first five will be considered. Each Past Performance Information Sheet shall identify no more than one Point of Contact (POC). Each Past Performance Information Sheet may include multiple contracts or one or more task orders under single IDIQ contracts. The same contract may appear on more than one Past Performance Information Sheet if more than one POC exists. If more than one POC is provided for any Past Performance Information Sheet, only the first POC will be considered. Each Past Performance Information Sheet shall not exceed one page inclusive of a narrative. If a Past Performance Information Sheet contains more than one page, only the first page will be considered. Contracts cited must be current, or have ended not more than three years prior to the closing date of the solicitation. If the contract performance ended more than three years prior to the closing date of the solicitation it will be determined not relevant. The offeror may include contracts that demonstrate the prior experience of key personnel or subcontractors/teaming partners who will be performing in support of the contract resulting from this solicitation; such contracts shall be clearly identified to show the relationship of the past performance entry to the offeror.

For each of the Past Performance Information Sheet submitted the offeror shall describe the objectives achieved detailing how the effort is similar to the requirements of this solicitation (referencing PWS). For any contracts which did not/do not meet the original requirements with regard to original cost, schedule, or technical performance, the offeror shall provide a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. The offeror shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. The offeror shall also provide a copy of any cure notices or show cause letters received on each contract listed and description of any corrective action taken. For any terminated contracts, the offeror shall indicate the type and reasons for the termination.

The Government may contact the POCs listed on the Past Performance Information Sheets. POCs must be either Government personnel (civil service or military) or employees of private sector clients with whom you have provided services. Information provided by or for POCs who work directly for your company, or indirectly (i.e. in a prime/ subcontractor or mentor/protégé relationship, etc.), will be determined not relevant.

In addition, the Government reserves the right to use alternative resources to gather past performance information.

L.8.3.2. Subcontracting Concerns

If Past Performance is submitted for a contract under which the offeror (or proposed subcontractor, partner, mentor, protégé, parent company, sister company, etc.) provided services as a subcontractor, partner, mentor, protégé, parent company, sister company, etc., the Past Performance Information Sheet shall clearly describe the corporate relationships among those who provided the services, citing key responsibilities for each, to include identifying the specific services provided (in terms of numbers and types of personnel, locations, etc) and nature of services provided (e.g., consulting services, subject matter expertise). If the submission does not clearly detail the specific responsibilities and relationship under a contract, it will be determined not relevant.

If a subcontracting, teaming, partnering, mentoring or other relationship is proposed, the offeror shall submit written consent from the subcontractor, partner, etc. to disclose their Past Performance information to the contractor. If such consent is not provided as part of the submission, the Past Performance of the subcontractor, partner, etc., it will be determined not relevant.

If neither the offeror nor its subcontractor(s), teaming partner(s), etc. possess relevant past performance, the offeror shall submit a statement affirming that they possess no relevant Past Performance.

L.8.4 VOLUME II: COST

Offerors are cautioned that their proposed costs should be consistent with the proposed management approach and reflective of the effort required by the solicitation. Unrealistically low proposed costs may be grounds for eliminating a proposal from the competition on the basis that the offeror does not understand the requirement.

All five years of the contract (base and option periods) and each CLIN must be priced. The Government will include the cost of options in arriving at the total evaluated amount for each offeror.

L.8.4.1 Section 1 - Cost Breakdown

The proposed Cost amount for each CLIN shall be adequately supported in order for the Contracting Officer to make the determination that the costs are fair and reasonable. Therefore, you are required to provide a breakdown that shows the application of direct labor hours, direct labor rates, overhead and other indirect cost rates, subcontract costs and other direct costs. The offeror shall prepare and submit the cost support in accordance with Table 15-2 of FAR 15.408. The offeror will not be required to certify this cost support. The information shall be provided on an MS Excel spreadsheet showing all cost elements, amounts, and the application of direct and indirect rates. Also include a narrative that describes how rates are applied, which includes the cost base that the rates are applied against.

L.8.4.2 Section 2 – Other Information

The offeror shall provide the following information:

a. Accounting System – Provide evidence of an adequate accounting system. See FAR 16.301-3(a)(3). This may include completed Standard Form 1408s (Preaward Survey of Prospective Contractor Accounting System).

b. Purchasing System – Provide evidence of an approved purchasing system. See FAR Subpart 44.3.

c. Rate Agreements – Provide a copy of any current rate agreement or forward pricing rate agreement that supports the proposed contract rates. These agreements may be with the Defense Contract Management Agency (DCMA), Department of Health and Human Services (DHHS), or other Federal Government contracting offices.

d. Defense Contract Audit Agency (DCAA) Audit – Provide a copy of any DCAA audit that supports the proposed contract rates or costs.

e. DCAA Office – Provide the offeror’s cognizant DCAA office, including telephone number for points of contact.

f. DCMA Office - Provide the offeror’s cognizant DCMA office, including telephone number for points of contact.

L.8.4.3 Section 3 - Proposal Assumptions

The offeror shall include any assumptions used to develop the proposed costs.

(End of Summary of Changes)