DDI_solicitation_amendment_1.pdf

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR FAR 12.6, Streamlined Procedures for Commercial Items, as supplemented with additional information included in this notice. Also, this acquisition is being conducted under FAR 13.5, Test Program Procedures for commercial items. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N62645-15-T-1106. The solicitation is issued as an request for proposal (RFP). Provisions and clauses in effect through Federal Acquisition Circular 05-83 are incorporated. It is the contractor’s responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and www.acq.osd.mil/dpap/dfars/index.htm. The NAICS code is 339114, with a small business size of 500 employees. This is a Full and Open Competition requirement; all qualified vendors are encouraged to submit a proposal.

http://www.acqnet.gov/far http://www.acq.osd.mil/dpap/dfars/index.htm

N62645-15-T-1106

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Federal Health Care Center

FFP

North Chicago and it's outlying Navy dental clinics FOB: Destination

NET AMT

0002 1 Each Naval Hospital's Bremerton & Oak Harbor

FFP

and outlying dental clinics

0003 1 Each Naval Dental Center Camp Lejeune

FFP

Naval Hospital and Naval Dental Center Camp Lejeune and it outlying dental clinics

0004 1 Each Naval Hospital Lemoore

FFP

and it outlying dental clinics

0005 1 Each Navy Clinics within the National Capital

FFP

Navy Clinics within the National Capital Regions

0006 1 Each National Capital Region

FFP

National Capital Region and it outlying dental clinics

STATEMENT OF REQUIREMENTS

The Naval Medical Logistics Command has a requirement to replace the following list of dental equipment associated with the Digital Dental Imaging System at dental facilities within six (6) Navy Medicine Commands located within the continental US:

Brand name or equal items:

APTERYX DCV DATAMANAGER SOFTWARE LICENSE, PN: 40210 – Total Quantity = 3 each APTERYX DCV PRIMARY SOFTWARE LICENSE, PN: 40010 – Total Quantity = 3 each APTERYX DCV ADDITIONAL SOFTWARE LICENSE, PN: 40011 – Total Quantity = 323 each

The following are the minimum requirement for an item to be considered equal to the brand name:

DICOM-based dental imaging suite that is scalable to any size organization. Shall provide a standardized capture, storage, retrieval, and viewing of images across an entire organization. Shall support imaging devices utilized in dentistry, including: Intra-oral sensors to include Carestream/Kodak 6100 sensors, Phosphor Plate Scanners, Planmeca Panoramic/Cephalometric units, Carestream 3D/CAT scan, Tomography, Intra-oral Cameras, Extra-oral Cameras, Endo scopes, and Flatbed Scanners;

Shall be DICOM and HIPAA compliance with the ability to control who can access the software and what they are able to perform within the application;

Shall seamlessly integrate with the existing Apteryx DVC Data Manager and Clients at each Navy Dental Clinic;

The software shall have full audit trail capabilities which will record the actions of all users;

Shall be able to act as a standalone enterprise dental imaging PACS solution or also be used as the acquisition modality with auto submission to a preexisting PACS.

Summary of remaining DDI requirements:

REGIONAL SERVERS – Total Quantity = 12 each LOCAL SERVERS – Total Quantity = 35 each COMPUTERS – Total Quantity = 30 each LAPTOP DOCKING STATION – Total Quantity = 10 ea MOBILE SERVER RACK CART – Total Quantity = 9 ea PHOTO QUALITY PRINTER – Total Quantity = 8 each CD PUBLISHING STATION – Total Quantity = 42 each BARCODE SCANNER – Total Quantity = 200 each DENTAL DIGITAL INTRAORAL SENSOR SIZE 0 – Total Quantity = 2 each DENTAL DIGITAL INTRAORAL SENSOR SIZE 1 – Total Quantity = 24 each DENTAL DIGITAL INTRAORAL SENSOR SIZE 2 – Total Quantity = 50 each REPLACEMENT PHOSPHOR PLATES SIZE 1 – Total Quantity = 2 sets REPLACEMENT PHOSPHOR PLATES SIZE 2 – Total Quantity = 5 sets REPLACEMENT PHOSPHOR PLATES SIZE 3 – Total Quantity = 4 sets REPLACEMENT PHOSPHOR PLATES SIZE 4 – Total Quantity = 2 sets DENTAL PANORAMIC UNIT WITH CEPHALOMETRIC ATTACHMENT = Total Quantity = 1 ea DENTAL INTRAORAL X-RAY UNIT – Total Quantity = 6ea INSTALLATION AND DATA MIGRATION – Total Quantity = 69 each DDI USER TRAINING DAYS – Total Quantity = 69 each

See the attached spreadsheet for the equipment distribution and clinics within each of the 6 Commands.

Please see the chart below to identify the locations for each server and computer(s).

CLIN Facilities Name Summary of DDI Requirement Location

CLIN

Federal Health Care Center, North Chicago and it outlying Navy dental clinics

Region Server (R- 3ea), Local Servers (R- 1ea), Apteryx DCV Additional Lic (45 ea.), Photo quality color printer (3 ea.), CD Publisher (4ea), Barcode Scanners for Gov't ID Cards (30ea), Training (7 days).

North Chicago, IL

CLIN

Naval Hospital's Bremerton and Oak Harbor and it outlying dental clinics

Region Server (R-2ea), Local Servers (R-4ea, T-2ea), Computer Workstations(6ea), Apteryx DCV Additional Lic (36ea), Photo quality color printer (1ea), CD Publisher (5ea), Barcode Scanners for Gov't ID Cards (14), Training (10 days)

Bremerton, WA and outlying clinic locations within WA

CLIN

Naval Hospital Lemoore and it outlying dental clinics

Region Server (R- 1ea), Local Servers (R- 4ea), Computer Workstations (5ea), Apteryx DCV Data Manager Lic (1ea), Apteryx DCV Primary Lic (1ea), Apteryx DCV Additional Lic (32ea), intraoral sensor size 1 (7ea), intraoral sensor size 2 (15ea), CD Publisher (5ea), Barcode Scanners for Gov't ID Cards (15ea), Training (8 days) Panoramic X-ray and intra-oral X-ray

Lemoore, CA

CLIN

Naval Hospital and Naval Dental Center Camp Lejeune and it outlying dental clinics

Region Server (R- 1ea), Local Servers (R - 14ea), Laptop docking stations (10 ea), Mobile Server Rack Carat (9), Apteryx DCV Data Manager Lic (1 ea), Apteryx DCV Additional Lic (74ea), CD Publisher (13ea), Barcode Scanners for Gov't ID Cards (57ea), Training (20 days)

Jacksonville, NC an outlying clinics within Camp Lejeune.

CLIN

Navy Clinics within the National Capital Regions

Region Server (R- 4ea), Local Servers R- 5ea, T-2ea) , Computer Workstations (17ea), Apteryx DCV Additional Lic (40ea), Photo quality color printer (4ea), CD Publisher (11ea), Barcode Scanners for Gov't ID Cards (21ea), Training (14 days)

Navy Dental School at Bethesda, MD and Navy Clinics within the National Capital Region

CLIN

National Capital Region and it outlying dental clinics

Region Server (R- 1ea), Local Servers (R- 3ea), Computer Workstations (8ea), Computer workstations (laptop 4ea), Workstation UPS (4ea) Apteryx DCV Data Manager Lic. (2ea), Apteryx DCV Primary Lic (2ea), Apteryx DCV Additional Lic (96ea), intraoral sensor size 0 (2ea), intraoral sensor size 1 (17ea), intraoral sensor size 2 (35ea), Phosphor plates size 1 (2 sets), Phosphor plates size 2 (5 sets), Phosphor plates size 3 (4 sets), Phosphor plates size 4 (2 sets), CD Publisher (4ea), Barcode Scanners for Gov't ID Cards 61ea) , Training (10 days) Panoramic X-ray with Cephalometric attachment (1 ea.), intra-oral X-ray unit (6ea)

Bethesda, MD and supporting clinics within the National Capital Region

R = Rack Mounted T = Tower

The existing systems were installed approximately 5-7 years ago and are due for upgrade to current commercial off the shelf technology.

Essential characteristics for the remaining DDI requirements:

The regional servers shall meet the minimum requirements as follows:

Multi-core server with separate hard drives for OS and application data Data drives should be at least RAID 5 on multiple drives with fast I/O (15k) capabilities Windows Server 2008R2 (loaded on 100MB partition drive) Windows SQL Server 2012 (with the data stored on different drives than the application) At least 32GB RAM 5 TB usable storage space using drives with a least 15K I/O capabilities DVD/CDRW Drive Tape backup drive with supporting software USB Smartcard reader keyboard (or KVM for rack mounted servers) At least a 1 year warranty;

Uninterruptable Power Supply (UPS) Must be able to provide at least 30 minutes of sustainable power UPS units which support rack-mounted servers shall be rack-mounted; all other UPS units can be stand-alone small form function

The local servers shall meet the minimum requirements as follows:

Multi-core server with separate hard drives for OS and application data Windows Server 2008R2 (loaded on 100MB partition drive) At least 16GB RAM 1TB usable storage space Data drives should be at least RAID 5 on multiple drives with fast I/O (15k) capabilities DVD/CDRW Drive Tape backup drive with supporting software USB Smartcard reader keyboard (or KVM for rack mounted servers);

At least a 1 year warranty;

Uninterruptable Power Supply (UPS) Shall be able to provide at least 30 minutes of sustainable power UPS units which support rack-mounted servers shall be rack-mounted, all other UPS units can be stand-alone small form function

The replacement computers shall meet the minimum requirements as follows:

A 2.8GHz or higher Intel i5 processor;

Windows 7 operating system;

8 GB of RAM;

500 GB Hard Drive;

two integrated Network Interface Cards;

DVD/CDRW drive;

USB Smartcard Reader keyboard;

VVPRO Technology;

19+ inch high resolution monitor;

ActivCard Gold v3.0 middleware software;

At least a 1 year warranty.

The Laptop Docking Station shall meet the minimum requirements as follows:

Shall be compatible with the Dell Latitude 12 and 14 rugged Extreme laptop.

The Mobile Server Rack Cart shall meet the minimum requirements as follows:

12U 36in Knock-down Server Rack Cabinet with casters Maximum weight capacity 800kg Lockable vented acrylic front door Constructed with steel and aluminum Mesh rear door for passive cooling Flat-pack knockdown design for lower shipping cost and ease of installation

The photo quality printer shall meet the minimum requirements as follows:

Networkable business quality printer with interface cable;

No more than 4 print cartridges;

Windows 7 compliant;

Color Resolution up to 4800 x 1200 dpi, 1200 x 1200 input dpi Up to 16 ppm color;

At least a 200-sheet input tray 128MB standard internal memory;

5 packs of 8 x 11 premium photo quality paper 1 extra set of ink cartridges

The CD Publishing Station shall meet the minimum requirements as follows:

Windows 7 workstation CD/DVD publishing capability, Print color label data onto the CD/DVD At least a 100 disc input tray

The Dental Digital Intraoral Sensors (size 0, 1, and 2) shall meet the minimum requirements as follows:

Matrix dimension of ≥ 800x1200 pixels;

≥ 14 lp/mm USB 2 connector At least a 1 year warranty

The Replacement Phosphor Storage Plates (size 1, 2, 3, and 4) shall meet the minimum requirements as follows:

A photo stimulable phosphor storage (PSPs) sensor Interoperable with the Air Techniques ScanX Intraoral Digital Imaging System ≤ 18 lp/mm 1,1000 dpi

The Dental Panoramic Unit with Cephalometric Attachment shall meet the minimum requirements as follows:

Digital Panoramic unit with a cephalometric attachment Unit should come with two sensors

The Dental Intraoral X-ray Unit shall meet the minimum requirements as follows:

The x-ray unit shall have variable Ma and KVP setting;

The tube head extension arm shall extend at least 80 inches.

Shall come with a 30cm round tube head cone

Detailed Description of Requirements:

These DDI refreshes shall utilize Commercial Off the shelf (COTS) hardware (server, computers, x-ray units, etc.)

consistent with each commands existing network and x-ray capturing equipment. The computer workstation shall have the capacity to house four years’ worth of patient data and images. The servers shall have the capacity to house five years’ worth of patient data and images and be configured to maximize data integrity and redundancy.

Hot swappable RAID drives with drives speeds of at least 15,000 rpm and enough storage capacity for a mirrored back-up of the database and images shall be required. In addition to the above minimum requirements a redundant hard drive RAID 5 or higher shall be included on the server and include a tape back up to ensure preservation of the images in the event the hard drive fails. The system shall provide a redundant system configuration for data integrity and minimize system down time.

The offeror shall provide full warranty support of all new hardware and software, supplies and services for a period of not less than 1 year. Offerors shall acknowledge that there shall be no charge for services or software support during the warranty period (for normal warranty support).

Installation and setup of the digital dental imaging equipment at each facility is essentially replacing similar type equipment that is already at each facility. The main difference is each facility will receive new updated equipment to help improve their patient workflow and provider capabilities. The vendor will work with each site to setup and install the server, computer workstations, CD publishers, barcode scanners, panoramic and intraoral x-ray units at the commands prescribed locations. Generally, the regional servers will be located in the command data center.

The local servers will go in either a data center or communication closet. The computer workstation will be refreshing the existing panoramic capture workstations located in each facility main x-ray room. The server shall be loaded with the latest release of Apteryx Digital Imaging and Communications in Medicine (DICOM) Viewer (DCV) version 3.4 software package, which includes DCV DataManager (server application). The servers shall be hardened according to the DIACAP specifications. When setting up each of the Apteryx servers the vendor will work with the site and Naval Medical Logistics Command to incorporate and adhere to the federal social security number reduction act numbering scheme. The patient identifier will be changed for SSN to the new Electronic Data Interchange Person Numbers (EDIPN) also known as the DoD ID number A data conversion crosswalk table will be provide by NMLC before each installation. The new DDI system shall include migration of all existing data on the current servers to new servers at each facility. The DCV Primary application and DCV Additional licenses shall be loaded on the computers designated by each facilities DDI project coordinator. The new DDI equipment shall be thoroughly tested to ensure the proper operation.

The offeror shall provide the required DDI hardware, software, project plan, installation plan, installation documentation to include a Bill of Materials (BOM) with line item pricing and services, training plan and services.

The vendor shall provide full warranty support of all new hardware and software, supplies and services for a period of not less than 1 year. Vendors should acknowledge that there shall be no charge for services or software support during the warranty period (for normal warranty support).

The DDI installation shall include a complete project plan of action and milestones including a schedule, listing of all tasks and an anticipated timeline for equipment installation and acceptance testing. The proposal will identify a project manager and a site project team to work pre-installation activities and hold regular planning and status update teleconferences with the government project team. It’s highly desired that the vendor’s site project management lead will be onsite full time during installation, integration and acceptance testing. The vendor’s project manager(s) will fully participate in regular status update briefings to the government’s representatives. The vendor’s project team will engage Naval Medical Logistics Command Program Office, Command’s Project Coordinator, Dental Clinical, Information Management Department (IMD), Materials Management and Facilities leads to ensure that all devices are properly accounted for, as needed

Training Requirements: During the installation at each site, the Vendor shall offer refresh training that highlights the functional updates within the computer hardware, software application, and supporting DDI equipment to help users become familiar with the system. Simply having initial training after installation of the system is not enough.

Follow on training shall be provided. Computer-based training programs/manuals should be included include as a mechanism that addresses recurring/refresher training to help the staff's understanding of platform updates and maintaining system competency levels.

Training shall incorporate the perspectives of the Dentist, Dental Technician (DT) and the general clinical/administrative user. These perspectives shall consider the varying levels of detail and application interaction that may be required by the dynamic groups of users that will typically utilize an enterprise DDI solution. System administration training shall be provided to at least two command personnel. These individuals should be from the IT department and or Biomedical Repair.

After contract award, the vendor may conduct a conference call with the principals to clarify their responses and validate specific requirements. Upon request, a site survey maybe coordinated, at no additional cost to the government, to better understand the environment and document the detailed requirements. Vendor shall provide a Pre-Implementation (Survey) Report to NMLC and the responsible site personnel soon after it is published to allow time for any facility, network, or other modifications. The offeror shall, at the completion of the computer refresh, ensure that the DDI network:

Seamlessly acquires, views, prints, stores, and transfers images and data within each Command;

Provides a redundant system configuration for data integrity and minimize system down time.

Vendors shall adhere to DHA Privacy and Security of Personally Identifiable Information (PII), Protected Health Information and HIPAA-Compliant Business Associate Agreement (BAA) for the MHS as found at the following two websites:

1. http://www.tricare.mil/tma/ams/downloads/atch/DHAPGI2241-90Atch2.pdf

2. http://www.tricare.mil/tma/privacy/downloads/BAA%20standard%20contract%20language%20- %2018%20Nov%202013.pdf

INSTRUCTIONS TO OFFERORS

The Naval Medical Logistics Command request responses from qualified sources capable of providing Digital Dental Imaging (DDI) Systems capable of meeting the following:

Included in the response the vendor shall provide the Brand Name or Equal to Apteryx DCV version 3.4 software part numbers 40210, 40010, and 40011 or a product with equal capabilities. All other equipment requirements in this solicitation shall meet or exceed the minimum requirements stated below.

Technical Proposal: The information for each of the general and functional requirements shall be submitted and clearly indicate compliance with sufficient details to demonstrate the offeror’s capability to meet the requirements of the solicitation. Proposals shall include a description of how the offeror proposes to meet the requirements of the government, including what equipment will be provided, how it will be installed, and the time required for installation, as well as information on system maintenance. Pertinent technical specifications shall be included.

The offeror shall provide the required DDI hardware, software, project plan, installation plan, training plan and services, network requirements, system configuration and intergration services system documentation , personnel and start-up supplies. Any explanation of how this feature provides a benefit to the government shall be included in this section.

Past Performance: The vendor shall provide recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information) for up to 5 data points within the last three years. Past performance older than three years will be considered not recent. The data shall include, but is not limited to: Organization/Location, POC/Number and email, Contract Reference Number, Contract Date, Value of the Contract, and a description of the requirement. The Government reserves the right to consider other past performance information at its disposal, in addition to any information obtained from the references provided above.

http://www.tricare.mil/tma/ams/downloads/atch/DHAPGI2241-90Atch2.pdf http://www.tricare.mil/tma/privacy/downloads/BAA%20standard%20contract%20language%20-%2018%20Nov%202013.pdf http://www.tricare.mil/tma/privacy/downloads/BAA%20standard%20contract%20language%20-%2018%20Nov%202013.pdf

Price: Proposals shall specify the Total Price as well as price for all CLINS. Proposals shall provide installation documentation to include a Bill of Materials (BOM) with line item pricing and services. Adequate competition is anticipated for this acquisition. The government anticipates award of a Firm Fixed Price contract. Offerors shall submit firm-fixed pricing for all above requirements.

Small Business Subcontracting Plan:

o If applicable (for other than small business concern offerors under the assigned NAICS code herein), the offeror shall submit a subcontracting plan in accordance with FAR Clause 52.219-9 and DFARS Clause 252.219-7003 (for reference see FAR 19.704 and DFARS 219.704). The subcontracting plan requirement is not applicable to small business concerns qualified as such under the NAICS code assigned to this solicitation. Master subcontracting plans can be included as an appendix to the subcontracting plan.

o The Contracting officer will review the subcontracting plan for acceptability. If an offeror fails to negotiate a subcontracting plan acceptable to the Contracting Officer within the time limit prescribed by the Contracting Officer, the offeror will be ineligible for award.

o If the offeror believes there are no subcontracting possibilities, the offeror shall submit documentation sufficient to support its position.

Other Administrative Instructions:

• The Quoter shall complete and submit DFARS Provision 252.209-7992 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law—Fiscal Year 2015 Appropriations.

• Contractors must be registered in the System for Award Management (SAM) database at time of award.

Registration is free and can be completed on-line at https://www.sam.gov/portal/public/SAM/.

Proposals shall be submitted by email only as a MS Word, MS Excel or Adobe PDF attachment to: Kasey Carroll, email: kasey.l.carroll.civ@mail.mil; Subject shall be N6264515T1106. Proposals are due by 10:00 am local time on 18 Sept 2015. Any questions must be addressed to kasey.l.carroll.civ@mail.mil by email only no later than 31 Aug 2015. No phone calls will be accepted. Emails can be no more than 10MB each and cannot contain any files with a .zip extension.

EVALUATION FACTORS FOR AWARD

The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer is the Best Value, price and other factors considered. Factors 1 through 2 below combined are more important than price. However, price may become a critical factor in the event that two or more offerors are determined to be essentially equal following the evaluation of technical and past performance factors. Evaluation of price will be based on the offeror’s total price for all line items.

Technical Factor

The government will evaluate each offer to determine the ability to meet the requirements of the solicitation to acquire, view, print, store, and transfer images and data within each Command. Evaluation of proposals will include a review of what equipment will be provided, how it will be installed, and the time required for installation, as well as the ability of the contractor to provide system maintenance.

Past Performance Factor Contractors will be evaluated based on their past performance. This shall include adherence to contract requirements, quality of products and service. This shall include adherence to contract requirements, quality of products and service. Vendors shall provide relevant references for projects of similar size, complexity and dollar amount which they have successfully completed at other facilities.

Price

Proposed prices will be evaluated for reasonableness and completeness and Small Business Participation Plan.

https://www.sam.gov/portal/public/SAM/

Reasonableness: The degree to which the Quoter's total proposed price represents a fair and reasonable price.

Completeness: Quoters have included pricing for all line items, registered in SAM at time of award and acknowledgement of all amendments.

Small Business Particpation Plan: All offerors (both large and small) will be evaluated on the level of small business commitment that they are demonstrating for the proposed acquisition, and their level of commitment to utilizing small businesses in performance of prior contracts. The small business participation plan factor will be evaluated on an “Acceptable” or “Unacceptable” basis and one of these ratings will be assigned accordingly.

The following shall evidence small business participation:

(a) The extent to which such firms, as defined in FAR Part 19, are specifically identified in proposals;

(b) The extent of commitment to use such firms (enforceable commitments will be weighted more heavily than non-enforceable ones);

(c) The complexity and variety of the work small firms are to perform;

(d) Past performance of the offeror in complying with requirements of the clauses at FAR 52.219-8, Utilization of Small Business Concerns, and FAR 52.219-9, Small Business Subcontracting Plan;

(e) The extent of participation of such firms in terms of the value of the total acquisition;

(f) The extent to which the offeror provides detailed explanations/documentation supporting the proposed participation percentages, or lack thereof.

The Department of Defense has established small business goals as an assistance to assure small business receives a fair proportion of the Department of Defense awards. The goals for all procurements are as follows:

Small Business :{36.0%} of the total *contract value;

Small Disadvantaged Business: {5.0%} of the total contract value;

Woman-Owned Small Business: {5.0%} of the total contract value;

Historically Underutilized Business Zone (HUBZone) Small Business: {3.0%} of the total contract value;

Service Disabled Veteran Owned Small Business: {3.0 %} of the total contract value.

(Note, for example, that a participation plan that reflects {4.0%} of the contract value for Woman-Owned Small Business would also count towards the overall Small Business Goal).

*The Government recognizes that these goals are stated as a percentage of the total contract value for the small business participation plan; whereas, the goals included in the subcontracting plan (FAR Clause 52.219-9) are stated in terms of a percentage of total subcontract dollars.

The offeror’s initial proposal shall contain the offeror’s best terms. The Government intends to evaluate offers and award a contract without discussions, but reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this solicitation.

ATTACHMENT

ATTACHMENT 1: 2015 SITE LISTINGS

CONTRACTOR SUPPORT

Notice: Navy Use of Support Contractor For Contract Closeout Functions

Naval Medical Logistics Command (NMLC) uses two private contractors in support of the contract closeout process. Those companies are Contracting Resources Group (CRG) of Federal Hill, MD, doing business under the authority of the Small Business Administration’s 8(a) program and the Ability One Program, doing business under the authority of the Javits-Wagner O’Day Act (41 U.S.C. § 47).

The contract closeout process includes activities such as processing deobligation modifications, obtaining contractor and requiring activity concurrence, preparing the DD-Form 1594 (Contract Completion Statement), and preparing closed files for archiving. Support contractors may perform additional administrative duties, including filing and processing simple administrative modifications. Performing these functions require the contractor employees to have access to the contract file. Therefore, information you provide to the Government or information already in the possession of the Government may be viewed by these support contractors in the course of performing contract close-out functions. The information that may be made available to the contractor may include pricing and technical proposals and performance information.

NMLC has signed Non-Disclosure Agreements with each support contractor employee and has required both contractors to provide a Conflict of interest Mitigation Plan to ensure these employees are firewalled from all business development activity.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to access of their business sensitive/confidential or proprietary data by the Government’s support contractor personnel in order to perform close out services.

ADMINISTRATIVE INFORMATION

The point of contact for administrative concerns for this order at Naval Medical logistics Command (NMLC), 693 Neiman Street, Fort Detrick, MD 21702 is Kasey Carroll, Kasey.l.carroll.civ@mail.mil or 301-619-8895.

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR FAR 12.6, Streamlined Procedures for Commercial Items, as supplemented with additional information included in this notice.

Also, this acquisition is being conducted under FAR 13.5, Test Program Procedures for commercial items. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is N62645-15-T-1106. The solicitation is issued as an request for proposal (RFP).

Provisions and clauses in effect through Federal Acquisition Circular 05-83 are incorporated. It is the contractor’s responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and www.acq.osd.mil/dpap/dfars/index.htm. The NAICS code is 339114, with a small business size of 500 employees. This is a Full and Open Competition requirement; all qualified vendors are encouraged to submit a proposal.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government mailto:Kasey.l.carroll.civ@mail.mil http://www.acqnet.gov/far http://www.acq.osd.mil/dpap/dfars/index.htm

0006 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 31-MAY-2016 1 SEE ATTACHED DELIVERY ADDRESS

SEE ATTACHED

SEE ATTACHED DELIVERY ADDRESS

SEE ATTACHED AA

XXXXXX

0002 31-MAY-2016 1 (SAME AS PREVIOUS LOCATION)

0003 31-MAY-2016 1 (SAME AS PREVIOUS LOCATION)

0004 31-MAY-2016 1 (SAME AS PREVIOUS LOCATION)

0005 31-MAY-2016 1 (SAME AS PREVIOUS LOCATION)

0006 31-MAY-2016 1 (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.212-1 Instructions to Offerors--Commercial Items APR 2014 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.242-15 Stop-Work Order AUG 1989 52.247-34 F.O.B. Destination NOV 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7003 Agency Office of the Inspector General DEC 2012 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7012 Safeguarding of Unclassified Controlled Technical Information

NOV 2013

252.211-7003 Item Unique Identification and Valuation DEC 2013

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Nov 2014)

NOV 2014

252.225-7012 Preference For Certain Domestic Commodities FEB 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.211-6 BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must--

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by--

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAR 2015)

ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

http://www.acquisition.gov/

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAMwebsite.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ . [Offeror to identify the applicable paragraphs at (c) through (p) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is to be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it [ ___ ] is, [ ___ ] is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [ ___ ] is, [ ___ ] is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it [ ___ ] is, [ ___ ] is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.]The offeror represents that it [ ___ ] is, [ ___ ] is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.]The offeror represents that it [ ___ ] is, [ ___ ] is not a women-owned small business concern.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that—

(i) It [ ___ ] is, [ ___ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB https://www.acquisition.gov/

Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ___ .] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that—

(i) It [ ___ ] is, [ ___ ] is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: ___ .] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [ ___ ] is, a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that--

(i) It [ ___ ] is, [ ___ ] is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR part 126; and

(ii) It [ ___ ] is, [ ___ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: ___ .] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(11) (Complete if the offeror has represented itself as disadvantaged in paragraph (c)(4) of this provision.)

[The offeror shall check the category in which its ownership falls]:

___ Black American.

___ Hispanic American.

___ Native American (American Indians, Eskimos, Aleuts, or Native Hawaiians).

___…