N6247825C5057_JA25-22 REDACTED.pdf
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- Solicitation number
- N6247825C5057_JA25-22
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This document is a Justification & Approval (J&A) for a sole source Architect-Engineer (A-E) contract for a Special Project RM16-1467 to reroof Machine Shop Buildings 67, 67A, 67B, and 67C at Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility. Naval Facilities Engineering Command (NAVFAC) Hawaii is awarding the contract to Nakamura, Oyama & Associates as the sole source due to their unique historical knowledge of the project, having previously served as the electrical sub-consultant during the original design phase.
The project involves comprehensive reroofing and repair work, including structural repairs, replacing roof decking, gutters, vents, downspouts, ceiling-mounted lighting, removing non-functional exhaust fans, restoring exterior facades, replacing windows, repairing fire alarm and sprinkler systems, and replacing air handling units and roof panels. The contract is being awarded under Title 10 USC § 3204(a)(1) for "only one responsible source", with NAVFAC citing that Nakamura, Oyama & Associates have critical technical expertise, existing site knowledge, and an established working relationship with end-users. The construction work is already in progress, making timeliness a critical factor in the sole source selection.
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DEPARTMENT OF THE NAVY
NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND, HAWAII
400 MARSHALL ROAD
JBPHH, HAWAII 96860-3139
J&A No. 25-22
JUSTIFICATION & APPROVAL
FOR USE OF OTHER THAN FULL AND OPEN COMPETITION
SPECIAL PROJECT RM16-1467 REROOF MACHINE SHOP BLDG 67/67A, SIOP,
JOINT BASE PEARL HARBOR HICKAM, HAWAII
Contracting Activity.
Naval Facilities Engineering Command, Hawaii (NAVFAC HI), Pearl
Harbor, Hawaii.
Description of the Action Being Approved.
The purpose of this action is to request approval to use other than full and open competition to award a sole source Architect- Engineering (A-E) contract for Special Project RM16-1467 Reroof Machine Shop Bldg 67/67A, Joint Base Pearl Harbor Hickam to the firm of Nakamura, Oyama & Associates.
The original Design was developed by Danilo D. Lopez Associates, Inc. under previous Contract number N62478-16-D-5025 Task Order (TO) N6247819F4082 dated 7 Mar 2019, Modification P00001 dated 14 Jan 2020, Modification P00002 dated 4 Aug 2020 and Modification P00003 dated 3 Nov 2022 where Nakamura, Oyama & Associates performed as Danilo D. Lopez Associates, Inc�s electrical sub consultant. The Design was completed on 21 Jun 2023 and included Post Award Construction Services (PCAS) support consisting of technical consultation during construction, including, but not limited to, review of construction submittals, site visits, operations and maintenance support information, record drawings, and other miscellaneous services.
The Construction TO was awarded on 8 Sep 2023.
The A-E declined performing the PCAS support services because they were retiring from their profession. Thus, the Government cannot obtain PCAS services from Danilo D. Lopez Associates, Inc. and their Sub-consultants via contract N62478-16-D-5025. It was determined that for the Government to obtain the PCAS support contemplated in TO N6247819F4082, a sole source award to is in the best interest of the Government.
J&A No. 25-22
3. Description of Supplies/Services.
A-E services for PCAS support during construction will require the use of previously acquired knowledge and experience obtained from the development and preparation of the design documents and any supplemental information associated with the preparation of the Request for Proposal (RFP) and the pre-award construction solicitation amendments. These services will include, but are not limited to, office consultation; field consultation and submittal reviews, changes due to unanticipated field conditions; and post award construction contract changes, along with reviewing of post-award contract modifications.
The estimated cost of the A-E services for this PCAS action is
This project will reroof Buildings 67, 67A, 67B, and 67C at Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility. The Repair work includes structural; replacing roof decking, gutters, vents and downspouts; reroofing; replacing ceiling-mounted light fixtures and high bay lighting; removing non-functional exhaust fans and penthouse sheds; restoring portion of the exterior facade and replacing windows where sheds are removed; repairing windows;
repairing fire alarm and fire sprinkler systems; replacing two air handling units at Building 67A; replacing roof at small office room attached to the side of Building 67B; and replacing roof and translucent panels at Building 67C.
4. Statutory Authority Permitting Other Than Full and Open Competition.
This request is submitted pursuant to the authority of Title 10 USC § 3204(a)(1) Only one responsible source and no other supplies or services will satisfy agency requirements
5. Rationale Justifying Use of Cited Statutory Authority
NAVFAC Hawaii (HI) must award the follow-on services to Nakamura, Oyama & Associates since they have the technical expertise and historical design knowledge gained in the previous development of the final plans and specifications of the reroofing project. They have performed field and site investigations, conducted meetings and conferences with end-users and Government entities, performed environmental assessments, historic preservation compliance, and reviews of previous studies. The Construction work is already in process, so timeliness is a critical element. No other source has the ability to meet this time constraint.
An award to any other source would result in substantial duplication of effort and cost. The start-up cost for another
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