19-2477_Amendment_No._0003.pdf

AMENDMENT NO. 0003

For the following attachments to this amendment, Offerors shall contact julie.shimoda@navy.mil to request a copy:

1503050-04 1503050-05 1503050-05A

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

RFP NO. GROUNDS AND TREE MAINTENANCE SERVICES, MARINE CORPS BASE HAWAII, CAMP H.M. SMITH, CENTRAL AND WEST OAHU

AND VARIOUS AREAS, OAHU, HAWAII

THE REVISED PROPOSAL RECEIPT DATE IS MAY 6, 2019, 2:00 PM, HST.

1. CONTRACT ID CODE PAGE OF PAGES

1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Apr-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247819R2477

X 9B. DATED (SEE ITEM 11)

20-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Apr-2019

CODE

NAVFAC HAWAII

SERVICES ACQUISITION DIVISION (PRJ233)

400 MARSHALL ROAD

JBPHH HI 96860-3139

N62478 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247819R2477

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES (REV)

SUMMARY OF CHANGES

OFFEROR PRICING SCHEDULE - Offerors shall use N6247819R2477000314-19-2477 Offeror Pricing Schedule (amd0003).xlsx to submit their proposal.

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

52.219-3 NOTICE OF HUBZONE SET-ASIDE OR SOLE SOURCE AWARD (DEVIATION 2019-O0003).

(a) Definitions. As used in this clause— “HUBZone small business concern” means a small business concern, certified by the Small Business Administration (SBA), that appears on the List of Qualified HUBZone Small Business Concerns maintained by the SBA (13 CFR 126.103).

“Similarly situated entity” means a first-tier subcontractor, including an independent contractor, that has the same small business program status as that which qualified the prime contractor for the award; as is considered small for the NAICS code the prime contractor assigned to the subcontract the subcontractor will perform. An example of a similarly situated entity is a first-tier subcontractor that is a HUBZone small business concern for a HUBZone set-aside or sole source award under the HUBZone Program.

(b) Applicability. This clause applies only to—

(1) Contracts that have been set aside or reserved for, or awarded on a sole source basis to, HUBZone small business concerns;

(2) Part or parts of a multiple-award contract that have been set aside for HUBZone small business concerns; and

(3) Orders set aside for HUBZone small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from HUBZone small business concerns. Offers received from concerns that are not HUBZone small business concerns will not be considered.

(2) Any award resulting from this solicitation will be made to a HUBZone small business concern.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Agreement. By submission of an offer and execution of a contract, a HUBZone small business concern agrees that, in the case of a contract for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded;

(2) Supplies (other than acquisition from a nonmanufacturer of the supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 75 percent subcontract amount that cannot be exceeded.

(f) Joint venture. A HUBZone joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the HUBZone small business participants.

(g) Nonmanufacturer.

(1) Unless SBA has waived the requirements of paragraphs (g)(1)(i) through (iii) of this clause in accordance with 13 CFR 121.1204, a HUBZone small business concern that provides an end item it did not manufacture, process, or produce, shall—

(i) Provide an end item that a small business has manufactured, processed, or produced in the United States or its outlying areas;

(ii) Be primarily engaged in the retail or wholesale trade and normally sell the type of item being supplied; and

(iii) Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice; for example, providing storage, transportation, or delivery.

(2) Paragraph (g)(1) of this clause does not apply to construction or service contracts.

(h) Notice. The HUBZone small business offeror acknowledges that a prospective HUBZone awardee must be a HUBZone small business concern at the time of award of this contract. The HUBZone offeror shall provide the Contracting Officer a copy of the notice required by 13 CFR 126.501 if material changes occur before contract award that could affect its HUBZone eligibility. If the apparently successful HUBZone offeror is not a HUBZone small business concern at the time of award of this contract, the Contracting Officer will proceed to award to the next otherwise successful HUBZone small business concern or other offeror.

(End of clause)

The following have been modified:

PERFORMANCE PERIOD OF CONTRACT

a. The contract term shall be for a period of six months commencing on 8 October 2019 at 12:01 a.m. If award is not made by 24 August 2019, Contractor shall start work 45 calendar days after award. Upon mutual agreement of the Government and the Contractor, the term of the contract may commence within a shorter period than the 45 calendar days stated.

b. The Government has the option to extend the term of the contract in accordance with the OPTION TO EXTEND THE TERM OF THE CONTRACT clause.

c. The option year price shall be at prices bid for each option period. The Government will adjust the Service Contract Labor Standards Act prices, based on new Department of Labor Wage Determination rates.

The Contractor shall not include any allowance for any contingency to cover increased cost for which adjustment is provided under FAR 52.222-43.

d. Should the Contracting Officer modify the recurring work portion of the contract under the CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS clause or exercise an option less than twelve months duration, the modified total becomes the minimum guarantee.

SUBMITTAL REQUIREMENTS

a. The major evaluation criteria are Price and Non-price. The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Corporate Experience Factor 2 – Safety Factor 3 – Past Performance Factor 4 – Execution

b. RESERVED.

c. Proposal Requirements. The non-price proposal and the price proposal shall be submitted in separate volumes.

d. General submittal requirements. Submit the price and non-price proposals as indicated below:

(1) One compact diskette (CD) containing:

(a) The complete price and non-price proposals, separated into two folders, entitled “Price Proposal” and “Non-price Proposal.”

(2) One hard copy.

(a) Standard Form 1449 with an original signature.

(b) Copy of the complete price and non-price proposals, printed from the CD. The Government will use the hard copy only if the CD is corrupt or unreadable.

e. Price Proposal. The price proposal shall include the following:

(1) Solicitation Submittal Requirements:

(a) Standard Form 1449;

1. Ensure Blocks 17a. and b. and Blocks 30a. through c. of the SF1449 are completed as follows:

a. Individuals doing business as a firm - Signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words, "an individual doing business as _________" [insert name of firm].

b. Partnerships - Signed in the partnership name.

c. Corporations - Signed in the corporate name, followed by the word "by" and the signature and title of the person authorized to sign.

d. Joint Ventures - Signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of participant.

e. Limited Liability Corporation (LLC) – Signed in the LLC name, followed by the word “by” and the signature of the member authorized to sign.

2. If the Offeror delegates this authority to an individual or position, the Offeror must submit a Delegation of Authority letter signed by someone authorized to delegate, along with a corporate statement (e.g., by-laws, corporate resolution) showing that the delegator is authorized to delegate this authority to the person signing the form.

(b) Acknowledgment of all amendments issued for this RFP;

(c) Attachments 0200000-07 through 0200000-11, using the “Offeror Pricing Schedules” Microsoft Office Excel (excel) file. Offerors shall not use their own forms or alter the excel file document. Submit as an excel file, completing the excel file as follows.

1. Complete only the unit price column. Limit unit prices to two decimal places.

The “Total” column will fill in automatically, by multiplying the quantity by the unit price.

2. Price Schedule tab. The Amounts for each Contract Line Item No. will be filled in automatically from Attachments 0200000-07 through 0200000-11.

(d) Contractor Information;

(e) FAR clause 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS— COMMERCIAL ITEMS. Also complete the annual representations and certifications electronically via the sam.gov website at https://www.sam.gov. Ensure you also complete the DFARS provisions;

(f) Evidence that the Department of Labor has received and processed the Offeror’s current VETS-4212 Report, entitled “Federal Contractor Veterans’ Employment Report (VETS-4212 Report),” as required by FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. Provide a copy of the email confirmation of receipt notification. (If not applicable, provide statement that Offeror has not had contracts subject to this requirement.);

(g) CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate);

(h) Joint Venture Agreement (if submitting proposal as a joint venture). If submitting proposal as a joint venture, Offerors shall meet the following requirements:

(1) 13 CFR 126.601(e);

(2) 13 CFR 126.616;

The following link contains a Joint Venture Agreement Template for guidance only.

Joint Ventures are still required to meet all conditions.

https://www.sba.gov/federal-contracting/contracting-assistance-programs/all-small-mentor-protege-program#section-header-12

(i) Provide Certification at 13 CFR 126.601(d);

(j) Most current balance sheet for a full year, which provides evidence of working capital sufficient to cover two months of the Recurring Work amount for Contract Line Item No. 0001. Lines of credit may also be submitted. Balance sheets for subcontractors will not be considered.

(k) Confirmation that firm will comply with the subcontracting limitations under FAR 52.219-14, Limitations on Subcontracting (Deviation), if awarded the contract.

f. Non-price Proposal. The non-price proposal shall include the following:

(1) Factor 1, Corporate Experience

(a) Solicitation Submittal Requirements:

1. Submit Attachment 1, “Corporate Experience List.” Include all grounds and tree maintenance services contracts for your firm, which were completed no more than seven years prior to the issuance date of this solicitation, or are currently in progress, valued at $500,000.00 or more per year. This requirement may be met by one of the following:

a. Standalone contracts which meet all the requirements above;

OR

b. Multiple contracts which were completed no more than seven years prior to the issuance date of this solicitation or are currently in progress, were on-going concurrently, and which meet the following requirements:

(1) grounds maintenance services (no tree maintenance services) which collectively equate to at least $400,000.00 annually;

AND

(2) tree maintenance services (no grounds maintenance services) which collectively equate to at least $100,000.00 annually.

2. Contracts listed may include those entered into with Federal, State, or local governmental agencies, as well as contracts with commercial entities.

3. Submit a separate list for each subcontractor that will perform major or critical aspects of the requirement.

4. If your firm/subcontractor(s) does not have experience in both grounds maintenance and tree maintenance services which meet the requirements above, their experience lists will not be considered.

5. If the evaluation of your Corporate Experience List (your firm’s and your subcontractors’) does not result in an Acceptable rating for Corporate Experience, the Government will consider the experience of your (your firm’s and your subcontractors’) Project Manager and Quality Manager. Submit Attachment 2, “Key Personnel Experience List.” Include your Project Manager’s and Quality Manager’s relevant management experience for grounds and tree maintenance services contracts, which were completed no more than seven years prior to the issuance date of this solicitation, or are currently in progress, and valued at $500,000 or more per year. The dollar value is based on the amount for standalone projects or multiple projects that collectively equate to $500,000 or more per year and were on-going concurrently. The Project Manager and Quality Manager shall each have at least three years of relevant management experience.

a. Your key personnel’s (Program Manager and Quality Manager) relevant management experience may be met by one of the following:

(1) Key personnel management experience which meet all the requirements above;

OR

(2) Key personnel management experience on multiple contracts which were completed no more than seven years prior to the issuance date of this solicitation or are currently in progress, were on-going concurrently, and which meet the following requirements:

(a) grounds maintenance services (no tree maintenance services) which collectively equate to at least $400,000.00 annually;

AND

(b) tree maintenance services (no grounds maintenance services) which collectively equate to at least $100,000.00 annually.

b. You must submit the “Key Personnel Experience List” for both the Project Manager and Quality Manager. If you submit the list for only one position, the list for that position will not be considered.

c. If your firm does not have key personnel with experience in both grounds and tree maintenance services which meet the requirements above, key personnel will not be considered.

(2) Factor 2, Safety

(a) Solicitation Submittal Requirements: The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each contractor who is part of the partnership or joint venture; however, only one safety narrative is required. EMR, DART and TRC Rates shall not be submitted for subcontractors.)

1. Experience Modification Rate (EMR): Include three previous complete calendar years’ worth of data (January 2016-December 2018). This rate compares company’s annual losses in insurance claims against its policy premiums. The Offeror shall submit an insurance company-provided equivalent rate if no EMR exists. If the Offeror has no EMR or equivalent rate for any year, the Offeror must affirmatively state so and provide an explanation. Any extenuating circumstances that affect the EMR and negative trends must be addressed as part of the factor submission.

2. OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate and Total Recordable Case (TRC) Rate: Submit three previous complete calendar years’ worth of data (January 2016-December 2018). If an Offeror cannot submit an OSHA DART and TRC rates, for any year, the Offeror must affirmatively state so and provide an explanation. Any extenuating circumstances that affected the OSHA DART, and TRC rate data negatively must be addressed as part of this factor submission.

3. Technical Approach for Safety: Describe the plan for safety that will be implemented to evaluate safety performance of potential subcontractors as part of the selection process for all levels of subcontractors. The Offeror shall submit a narrative that fully describes the safety management system that they will use to oversee the safety compliance and performance of self-performed and subcontractor performed work.

The Offeror shall describe any innovative methods that will be employed to ensure and monitor safe work practices at self-performed and/or all subcontractor levels. Additionally, the contractor shall describe their methodology to execute an effective program that facilitates sound mishap prevention techniques and processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps. The technical approach to safety narrative shall be limited to two pages.

(3) Factor 3, Past Performance

(a) Solicitation Submittal Requirements:

1. Solicitation Submittal Requirements: IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Offeror shall submit the Past Performance Questionnaire (PPQ) included in the solicitation for each project the Offeror includes in its proposal for Factor 1, Corporate Experience).

AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

2. IF A CPARS EVALUATION IS NOT AVAILABLE, the Offeror shall ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ (Attachment 3), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Ms. J. Shimoda, via email at julie.shimoda@navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

3. Offerors may also include performance recognition documents such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition if they were received within the last seven years prior to the issuance date of this solicitation.

4. In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the Offeror.

5. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

(4) Factor 4, Execution

(a) Solicitation Submittal Requirements:

1. Submit an equipment breakdown plan and identify how the different grounds and tree requirements will be serviced and all contract requirements performed, in the event that the primary servicing method becomes inoperable. Limit the equipment breakdown plan submission to no more than (3) three pages.

2. Submit a copy of agreements (rental, repairs, replacement, purchase) made with third party vendors if those vendors will be utilized in the above equipment breakdown plan.

3. Provide a plan explaining your approach to grounds and tree maintenance services. Limit the grounds and trees services plan to no more than three (3) pages. Plan shall include:

a. schedule for all key events from grass cutting, edging, tree trimming, irrigation repairs, manual watering, hedge/shrub and planter bed maintenance, vegetation control, xeriscape, artificial turf, pest control;

b. personnel responsibilities at each level of grounds and tree services.

g. The non-price proposal presented by the Offeror to whom the award is made will be incorporated into the contract at time of award.

h. Offers are solicited on an “all or none” basis. Failure to submit offers for all line items listed shall be cause for rejection of the offer. The initial award will include only Contract Line Items 0001, 0002, and 9000.

i. Each Offeror shall address and submit, as a minimum, ALL items required by the paragraphs above.

Failure to include a portion of any required item may render the proposal ineligible for award.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price Non-Price:

Factor 1 – Corporate Experience Factor 2 – Safety Factor 3 – Past Performance Factor 4 – Execution

b. The distinction between corporate experience and past performance is corporate experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

1. PRICE

Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Contract Line Items 0001-0010 of the solicitation). The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options in the solicitation. In accordance with FAR 52.217-5, Evaluation of Options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(a) Comparison of proposed prices received in response to the RFP.

(b) Comparison of proposed prices with the IGCE.

(c) Comparison of proposed prices with available historical information.

(d) Comparison of market survey results.

2. NON-PRICE

(a) Factor 1, Corporate Experience

Basis of Evaluation: The Government will evaluate the Offeror’s relevant corporate experience on grounds and tree maintenance services contracts and subcontracts utilizing the “Corporate Experience List” or “Key Personnel Experience List” to assess an Offeror’s qualifications to manage and complete the requirements of the solicitation. The Government will consider Project Manager and Quality Manager experience (using the attachment entitled, “Key Personnel Experience List”) if its evaluation of the Corporate Experience List does not result in an Acceptable rating for Corporate Experience. The Government will consider Corporate Experience and Key Personnel Experience of subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition.

1. A contract or subcontract will be considered relevant if

a. it was similar in scope to the subject solicitation (i.e., grounds and tree maintenance services contracts), and

b. it was completed no more than seven years prior to the issuance date of this solicitation, or is currently in progress, and

c. it was valued at $500,000.00 or more per year. Contracts which do not meet the requirements above, will be considered relevant if:

(1) Contracts were completed no more than seven years prior to the issuance date of this solicitation or are currently in progress, were on-going concurrently, and which meet the following requirements:

(a) grounds maintenance services (no tree maintenance services) which collectively equate to at least $400,000.00 annually;

AND

(b) tree maintenance services (no grounds maintenance services) which collectively equate to at least $100,000.00 annually.

(2) The experience of your firm’s and your subcontractors’ firm’s Project Manager and Quality Manager will be considered relevant if the Project Manager and Quality Manager each have at least three years of relevant management experience for projects:

(a) Similar in scope to the subject solicitation (i.e., grounds and tree maintenance services contracts), and

(b) Completed no more than seven years prior to the issuance date of this solicitation, or are currently in progress, and

(c) Valued at $500,000.00 or more per year. Projects which do not meet the requirements above, will be considered relevant if:

(1) Contracts were completed no more than seven years prior to the issuance date of this solicitation or are currently in progress, were on-going concurrently, and which meet the following requirements:

(a) grounds maintenance services (no tree maintenance services) which collectively equate to at least $400,000.00 annually;

AND

(b) tree maintenance services (no grounds maintenance services) which collectively equate to at least $100,000.00 annually.

d. You submit the “Key Personnel Experience List” for both the Project Manager and Quality Manager. If you submit the list for only one position, the list for that position will not be considered.

(b) Factor 2, Safety

Basis of Evaluation: The evaluation will collectively consider the following:

- Experience Modification Rate (EMR)

- OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) and Total Recordable Case (TRC) Rates

- Offeror Technical Approach to Safety

- Other sources of information available to the Government

1. Experience Modification Rate (EMR): The Offeror shall submit EMR for the three previous complete calendar years (January 2016-December 2018). If no EMR exists, the Offeror shall submit an insurance company-provided equivalent rate. If an insurance company-provided equivalent rate is provided, it will be treated the same as an EMR. If the Offeror has no EMR or equivalent rate for any year, the Offeror must affirmatively state so and provide an explanation. Any extenuating circumstances that affected the EMR and negative trends must be addressed as part of this selection factor. The board will evaluate the EMR to determine if the Offeror has demonstrated a history of safe work practices taking into account any negative trends and extenuating circumstances that impact the rating.

2. OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) and Total Recordable Case (TRC) Rates: The Offeror shall submit their OSHA DART and TRC rate, as defined by the U.S. Department of Labor, Occupational Safety and Health Administration, for the three previous complete calendar years (January 2016-December 2018). If the Offeror is unable to submit OSHA DART and TRC rates, the Offeror must affirmatively state so, and provide an explanation. Any extenuating circumstances that affected the OSHA DART and TRC rate data and negative trends must be addressed as part of this element. The board will evaluate the OSHA DART and TRC rates to determine if the Offeror has demonstrated a history of safe work practices taking into account any upward trends and extenuating circumstances that impact rates.

3. Technical Approach to Safety: The Offeror shall describe their plan to evaluate their safety performance and that of potential subcontractors. The Offeror shall also describe any innovative methods that the Offeror will employ to ensure and monitor safe work practices at all subcontractor levels. The Safety Narrative shall be limited to two pages. The board will evaluate the narrative to determine the degree to which subcontractor safety performance will be considered in the selection of all levels of subcontractors on the upcoming project. The board will evaluate the narrative to determine the degree to which innovations are being proposed that may enhance safety on this procurement and validate the contractor has addressed methodology to be used in the execution of an effective program that facilitates sound mishap prevention techniques/processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps. Those Offerors whose plan demonstrates a commitment to hire subcontractors with a culture of safety and who propose innovative methods to enhance a safe working environment may be given greater weight in the evaluation.

4. Other Sources of Information Available to the Government: Other sources for safety that the Government may review include, but are not limited to, OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS) in Enterprise Safety Applications Management System (ESAMS), Contractor Performance Assessment Reporting System (CPARS) and other related databases.

(c) Factor 3, Past Performance

Basis of Evaluation: The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained for any other source) reflect a trend of satisfactory performance considering:

- A pattern of successful completion of recent, relevant tasks;

- A pattern of deliverables on recent, relevant tasks that are timely and of good quality;

- A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.) on recent, relevant tasks

(d) Execution

Basis of Evaluation: The Government will evaluate the Offeror's equipment breakdown plan to determine if the alternate methods provided for servicing the various grounds and tree requirements can be implemented in order to meet contract requirements with no disruption in services. The Government will evaluate the Offeror's grounds and tree services plan to determine if methods proposed will meet the contract specifications and performance objectives.

c. Basis for Award.

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the lowest priced, technically acceptable offer.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The number of proposals to be evaluated for technical acceptability may be limited to the lowest priced offer at the discretion of the contracting officer. If the number of proposals to be evaluated is limited, the technical proposal shall be provided to the evaluator(s) without any identification of price. If the lowest priced proposal is not found to be technically acceptable then the next lowest price proposal shall be evaluated. If that proposal is also not found to be technically acceptable, then the process described will be conducted again as many times as necessary, until such time as the Government identifies a technically acceptable proposal. If the contracting officer later determines that discussions are necessary, the procedures in FAR 15.306 shall be followed.

3. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

4. An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

d. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

e. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Navy Construction/Facilities Management Invoice

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N68732

Issue By DoDAAC N62478

Admin DoDAAC** N62478

Inspect By DoDAAC N62478

Ship To Code N62478

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC N62478

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Ms. Lauren Ibara Email: lauren.ibara@navy.mil Phone No.: (808) 471-1563

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

The following included by reference have been deleted:

252.232-7003

The following were previously included by reference and are now included by full text:

252.226-7001 UTILIZATION OF INDIAN ORGANIZATIONS AND INDIAN-OWNED ECONOMIC

ENTERPRISES, AND NATIVE HAWAIIAN SMALL BUSINESS CONCERNS (SEP 2004)

(a) Definitions. As used in this clause--

Indian means--

(1) Any person who is a member of any Indian tribe, band, group, pueblo, or community that is recognized by the Federal Government as eligible for services from the Bureau of Indian Affairs (BIA) in accordance with 25 U.S.C.

1452(c); and

(2) Any ``Native'' as defined in the Alaska Native Claims Settlement Act (43 U.S.C. 1601 et seq.).

Indian organization means the governing body of any Indian tribe or entity established or recognized by the governing body of an Indian tribe for the purposes of 25 U.S.C. chapter 17.

Indian-owned economic enterprise means any Indian-owned (as determined by the Secretary of the Interior) commercial, industrial, or business activity established or organized for the purpose of profit, provided that Indian ownership constitutes not less than 51 percent of the enterprise.

Indian tribe means any Indian tribe, band, group, pueblo, or community, including native villages and native groups (including corporations organized by Kenai, Juneau, Sitka, and Kodiak) as defined in the Alaska Native Claims Settlement Act, that is recognized by the Federal Government as eligible for services from BIA in accordance with 25 U.S.C. 1452(c).

Interested party means a contractor or an actual or prospective offeror whose direct economic interest would be affected by the award of a subcontract or by the failure to award a subcontract.

Native Hawaiian small business concern means an entity that is--

(1) A small business concern as defined in section 3 of the Small Business Act (15 U.S.C. 632) and relevant implementing regulations; and

(2) Owned and controlled by a Native Hawaiian as defined in 25 U.S.C. 4221(9).

(b) The Contractor shall use its best efforts to give Indian organizations, Indian-owned economic enterprises, and Native Hawaiian small business concerns the maximum practicable opportunity to participate in the subcontracts it awards, to the fullest extent consistent with efficient performance of the contract.

(c) The Contracting Officer and the Contractor, acting in good faith, may rely on the representation of an Indian organization, Indian-owned economic enterprise, or Native Hawaiian small business concern as to its eligibility, unless an interested party challenges its status or the Contracting Officer has independent reason to question that status.

(d) In the event of a challenge to the representation of a subcontractor, the Contracting Officer will refer the matter to--

(1) For matters relating to Indian organizations or Indian-owned economic enterprises: U.S. Department of the Interior, Bureau of Indian Affairs, Attn: Chief, Division of Contracting and Grants Administration, 1849 C Street NW, MS-2626-MIB, Washington, DC 20240-4000. The BIA will determine the eligibility and will notify the Contracting Officer.

(2) For matters relating to Native Hawaiian small business concerns: Department of Hawaiian Home Lands, PO Box 1879, Honolulu, HI 96805. The Department of Hawaiian Home Lands will determine the eligibility and will notify the Contracting Officer.

(e) No incentive payment will be made--

(1) While a challenge is pending; or

(2) If a subcontractor is determined to be an ineligible participant.

(f)(1) The Contractor, on its own behalf or on behalf of a subcontractor at any tier, may request an incentive payment in accordance with this clause.

(2) The incentive amount that may be requested is 5 percent of the estimated cost, target cost, or fixed price included in the subcontract at the time of award to the Indian organization, Indian-owned economic enterprise, or Native Hawaiian small business concern.

(3) In the case of a subcontract for commercial items, the Contractor may receive an incentive payment only if the subcontracted items are produced or manufactured in whole or in part by an Indian organization, Indian-owned economic enterprise, or Native Hawaiian small business concern.

(4) The Contractor has the burden of proving the amount claimed and shall assert its request for an incentive payment prior to completion of contract performance.

(5) The Contracting Officer, subject to the terms and conditions of the contract and the availability of funds, will authorize an incentive payment of 5 percent of the estimated cost, target cost, or fixed price included in the subcontract awarded to the Indian organization, Indian-owned economic enterprise, or Native Hawaiian small business concern.

(6) If the Contractor requests and receives an incentive payment on behalf of a subcontractor, the Contractor is obligated to pay the subcontractor the incentive amount.

(g) The Contractor shall insert the substance of this clause, including this paragraph (g), in all subcontracts exceeding $500,000.

(End of clause)

Annex 0200000

Replace pages 1 of 34 through 34 of 34 with the attached pages 1 of 35 through 35 of 35 (Amendment No. 0003).

Annex 1503020

Replace page 6 of 10 with the attached page 6 of 10 (Amendment No. 0003).

Annex 1503050

Replace pages 7 of 27 through 27 of 27 with the attached pages 7 of 27 through 27 of 27 (Amendment No. 0003).

SECTION J

Table of Contents - Replace page 1 of 1 with the attached page 1 of 1 (Amendment No. 0003).

Attachment 0200000-01 – Replace pages 7 of 11 through 11 of 11 with the attached pages 7 of 11 through 11 of 11 (Amendment No. 0003).

Attachment 0200000-07 – Replace pages 1 of 27 through 27 of 27 with the attached pages 1 of 27 through 27 of 27

Attachment 0200000-08 – Replace pages 1 of 27 through 27 of 27 with the attached pages 1 of 27 through 27 of 27 (Amendment No. 0003).

Attachment 0200000-09 – Replace pages 1 of 27 through 27 of 27 with the attached pages 1 of 27 through 27 of 27 (Amendment No. 0003).

Attachment 0200000-10 – Replace pages 1 of 27 through 27 of 27 with the attached pages 1 of 27 through 27 of 27 (Amendment No. 0003).

Attachment 0200000-11 – Replace pages 1 of 27 through 27 of 27 with the attached pages 1 of 27 through 27 of 27 (Amendment No. 0003).

Attachment 1503020-04 – Replace page 1 of 1 with the attached page 1 of 1 (Amendment No. 0003).

Attachment 1503050-02 – Replace pages 2 of 4 through 4 of 4 with the attached pages 2 of 4 through 4 of 4 (Amendment No. 0003).

Attachment 1503050-04 – Replace page 4 of 21 with the attached page 4 of 21 (Amendment No. 0003).

Attachment 1503050-05 – Replace pages 3 of 19 through 5 of 19 with the attached pages 3 of 19 through 5 of 19 (Amendment No. 0003).

Attachment 1503050-05 – Replace page 7 of 19 with the attached page 7 of 19 (Amendment No. 0003).

Attachment 1503050-05 – Replace page 9 of 19 with the attached page 9 of 19 (Amendment No. 0003).

Attachment 1503050-05 – Replace page 11 of 19 with the attached page 11 of 19 (Amendment No. 0003).

Attachment 1503050-05 – Replace page 15 of 19 with the attached page 15 of 19 (Amendment No. 0003).

Add Attachment 1503050-05A, pages 1 of 11 through 11 of 11 (Amendment No. 0003).

Attachment 1503050-06 – Replace page 1 of 7 with the attached page 1 of 7 (Amendment No. 0003).

Attachment 1503050-10 – Replace page 2 of 2 with the attached page 2 of 2 (Amendment No. 0003).

Attachment 1503050-12 – Replace pages 1 of 13 through 13 of 13 with the attached pages 1 of 8 through 8 of 8

(End of Summary of Changes)

14-19-2477 0200000, Page 1 of 35 (Amendment 0003)

0200000 – Management and Administration Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Reserved

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.2.1 Use of Fire Hydrants

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.5.1 Dielectric Certification

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2…