Attachment 1_Curation IDIQ SOW ANNEXES_10SEP25_Final.pdf

0100000 – General Information Spec Item Title Description 1 General Information

1.1

Outline of Services

The intent of this service is to obtain professional collections management and long-term curatorial services. Except where otherwise stated, the Contractor shall furnish all security, labor, storage, management, supervision, tools, materials, and equipment for archaeological collections and associated records from various Navy and Marine Corps Installations. The Contractor shall maintain Navy and Marine Corp archaeological collections to federal standards in accordance with 36 CFR Part 79, Curation of Federally-Owned and Administered Archaeological Collections and 43 CFR Part 10.9, Native American Graves Protection and Repatriation Act (NAGPRA) inventory requirements, as required.

The Contractor will hold the archaeological collections unless another regulatory imperative (such as repatriation under NAGPRA) supercedes the requirement to continue holding. The Contractor shall also provide storage (housing and maintenance) for these collections, which meet the federal standards for long-term curatorial services in accordance with 36 CFR Part 79.9. All of the work shall be conducted at the Contractor’s facility in San Diego County, California. The Contractor needs to meet the requirements of 36CFR79 and is geograpically situated to meet the access requirements of Federally Recognized Tribes who assign religious and cultural significance to the curated materials managed from Navy owned lands. The Area of Responsibility is California, Nevada, Arizona, Utah, Colorado, and New Mexico.

This is an Indefinite Delivery Indefinite Quantity (IDIQ) contract for work with pre-established fixed exhibit line items (ELINs) prices. All copies and reports are included in the price of the ELINs. No travel is required by the Contractor. Work under this contract will be ordered by written task orders issued to the Contractor by the Contracting Officer (KO).

The Performance Work Statement (PWS) is organized into Annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements.

Annexes 3 through 18 contain the technical requirements. The “Note to Spec Writer” (as seen below) refers to insertions at the task order level, not to/in the basic contract.

Annex 1 General Information Annex 2 Management and Administration Annexes 3 through Annex 17 do not apply to this requirement Annex 18 Environmental

1.2

Project Location

All of the work shall be conducted at the Contractor’s facility in San Diego County, California. The Contractor needs to be geograpically situated to meet the access requirements of Federally Recognized Tribes who assign religious and cultural significance to the curated materials managed from Navy owned lands.

1.3

Background Information

Background information will be provided at the task order Level.

Background information is only ever the number of boxes or additional artifacts to be curated on an annual basis. The degree of variance is never more than 2 percent based on the amount of unantitipated discovery during annual field season surveys.

1.4

Verification of Workload and Conditions

The contractor is responsible for verification of the workload and conditions as specified in the PWS. Conditions refers to the physical space management conditions of the facility. The KTR is responsible for ensuring they are in compliance with the physical space requirements of 36CFR79 The workload data is generally referred to as attachments, such as maps, figures, and tables to represent the type, quantity, and location of services to be provided and the qualification standards that must be met.

1.5

Related Information

There are four types of “Related Information” that can be found in the “Description and Related Information” columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer.

Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.6

Navy Approach to Service Contracting

The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering service contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management, and financial management regulations. The Navy also supports the following principles:

1.6.1

Partnering Philosophy

The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because a partner’s success drives the Navy's successful mission completion. Within the bounds of acquisition policy, the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.6.2

Contractor's Knowledge

The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority, and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives illustrates this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.6.3

Industry Best Practices

The third principle is that the Navy will adopt industry-best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.7

Standard Template

Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation.

NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes.

Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract.

Annexes 3 through 17 do not apply to this requirement.

Annex 18 contains the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. For this Contract

Specification item 1 will always contain General Information.

Specification item 2 will always contain the management and administrative requirements.

Specification item 3 will usually contain the scheduled Firm Fixed-Price (FFP) requirements (i.e. work scheduled on a daily, weekly, or monthly basis).

Specification item 4 will always contain the IDIQ requirements.

For this contract, Specification 4 contains IDIQ work requirements with Pre-Established Fixed Contract Prices (see Exhibits A through D). All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annex 18.

1.8

Navy PBSC Approach

The Navy’s approach to performance-based service contracting (PBSC) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.9

General Contract Requirements

The Contractor shall implement an accepted Quality Control Procedures and maintain Navy and Marine Corps archaeological collections to federal standards in accordance with 36 CFR Part 79, Curation of Federally-Owned and Administered Archaeological

Collections and 43 CFR Part 10.9, Native American Graves Protection and Repatriation Act (NAGPRA) inventory requirements, as required.

The Contractor shall be responsible for accessioning, labeling, cataloging, storing, maintaining, inventorying, and conserving Navy and Marine Corps archaeological collections including artifacts, paper records, and photographs. The collections will be evaluated to determine if they meet 36 CFR Part 79 standards and bringing them into compliance if they are below these standards. The Contractor shall also conduct a NAGPRA inventory for those collections that have not been inventoried for NAGPRA or may contain material remains subject to NAGPRA, in accordance with 43 CFR Part 10.9. The Contractor shall implement any special procedures or handling requirement as described in the approved Collections Management Procedures and Operations Manual for collections.

The Contractor shall also provide storage (housing and maintenance) for these collections, which meet the federal standards for long-term curatorial services in accordance with 36 CFR Part

79.9. These services shall be provided in accordance with the requirements specified herein. The Contractor shall meet the Secretary of the Interior’s Standards and Guidelines “Professional Qualification Standards” (36 CFR Part 61) for cultural resource consultants in the field of archaeology and as a “Qualified Museum Professional” as defined in 36 CFR 79.4 (h) and be able to provide long term curatorial services as described for a repository in 36 CFR Part 79.

The Government has continued ownership and control over the collections, listed in each task order, and provided to the Contractor.

The Government has responsibility to ensure that the collections are suitably managed and preserved for public good.

0200000 - Management and Administration Spec

Item Title Description

2 Management and Administration

2.1

Definitions and Acronyms

As used throughout this contract, the following terms shall have the meanings set forth below. Additional definitions are in the "DEFINITIONS" clause below.

A. Where "as shown", "as indicated", "as detailed", or words of similar import are used, reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

B. Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, reference is made to the direction, requirement, permission, approval, or acceptance of the Administrative Contracting Officer (ACO) is intended unless stated otherwise.

2.1.1

Administrative Contracting Officer

(ACO)

The individual designated, or their designated representative, by the Contracting Officer (KO) to administer the contract.

2.1.2

Associated Records

Original records (or copies thereof) that are prepared, assembled and document efforts to locate, evaluate, record, study, preserve or recover a prehistoric or historic resource. Some records such as field notes, artifact inventories and oral histories may be originals that are prepared as a result of the field work, analysis and report preparation. Other records such as deeds, survey plats, historical maps and diaries may be copies of original public or archival documents that are assembled and studied as a result of historical research. Classes of associated records (and illustrative examples) that may be in a collection include, but are not limited to:

1. Records relating to the identification, evaluation, documentation, study, preservation or recovery of a resource (such as site forms, field notes, drawings, maps, photographs, slides, negatives, films, video and audio cassette tapes, oral histories, artifact inventories, laboratory reports, computer cards and tapes, computer disks and diskettes, printouts of computerized data, manuscripts, reports, and accession, catalog and inventory records);

2. Records relating to the identification of a resource using remote sensing methods and equipment (such as satellite and aerial photography and imagery, side scan sonar, magnetometers, sub-bottom profilers, radar and fathometers);

3. Public records essential to understanding the resource (such as deeds, survey plats, military and census records, birth, marriage and death certificates, immigration and naturalization papers, tax forms and reports);

4. Archival records essential to understanding the resource (such as historical maps, drawings and photographs, manuscripts, architectural and landscape plans, correspondence, diaries, ledgers, catalogs and receipts); and

5. Administrative records relating to the survey, excavation or other study of the resource (such as scopes of work, requests for proposals, research proposals, contracts, antiquities permits, reports, documents relating to compliance with section 106 of the National Historic Preservation Act (16 U.S.C. 470f), and National Register of Historic Places nomination and determination of eligibility forms).

2.1.3

Collection

Material remains that are excavated or removed during a survey, excavation or other study of a prehistoric or historic resource, and associated records that are prepared or assembled in connection with the survey, excavation or other study.

2.1.4

Contractor

That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term “Contractor” as used herein refers to the prime Contractor.

2.1.5

Contract Discrepancy Report (CDR)

A report, sent by the Government to the Contractor, which the Contractor is required to complete when performance is unsatisfactory. The CDR requires the Contractor to explain to the KO, in writing and within 10 calendar days, why performance is unsatisfactory, how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future.

2.1.6

Contractor Representative

A person(s) designated by the Contractor to be his/her authorized representative. One such person shall serve as the Government's principal point of contact.

2.1.7

Contracting Officer

(KO)

That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the KO (e.g. Ordering Officers).

2.1.8

Curatorial Services

Providing curatorial services means managing and preserving a collection according to professional museum and archival practices (in accordance with 36 CFR Part 79, Curation of Federally-Owned and Administered Archaeological Collections, 43 CFR Part 10.9, Native American Graves Protection and Repatriation Act (NAGPRA) inventory requirements, as required, and 36 CFR Part 79.9, Long-term Curatorial Services), including, but not limited to:

1. Inventorying, accessioning, labeling and cataloging a collection;

2. Identifying, evaluating and documenting a collection;

3. Storing and maintaining a collection using appropriate methods and containers, and under appropriate environmental conditions and physically secure controls;

4. Periodically inspecting a collection and taking such actions as may be necessary to preserve it;

5. Providing access and facilities to study a collection; and

6. Handling, cleaning, stabilizing and conserving a collection in such a manner to preserve it.

2.1.9

Frequency of Service

Unless otherwise noted, services designated with the following frequencies shall be performed at intervals specified:

1. Annual (A). Services performed once during each 12 month period of the contract at intervals of 335 to 395 calendar days.

2. Semi-Annual (SA). Services performed twice during each 12 month period of the contract at intervals of 160 to 200 calendar days.

3. Biennial (BA). Services performed once every 2 years on a date or during the month specified.

4. Quarterly (Q). Services performed 4 times during each 12 month period of the contract at intervals of 80 to 100 calendar days.

5. Monthly (M). Services performed 12 times during each 12 month period of the contract at intervals of 28 to 31 calendar days.

6. Bimonthly (BM). Services performed 6 times during each 12 month period of the contract at intervals of 58 to 63 calendar days.

7. Weekly (W). Services performed 52 times during each 12 month period of the contract at intervals of 6 to 8 calendar days.

8. Biweekly (BW). Services performed 26 times during each 12 month period of the contract at intervals of 13 to 15 calendar days.

9. Daily (D). Services performed 261 times during each 12 month period of the contract, once each day, Monday through Friday, including holidays unless otherwise noted.

2.1.10

Historic Property (also “Historic Resource” or “Cultural Resource”)

Any prehistoric or historic district, site, building, structure, or object included in or eligible for inclusion in the National Register of Historic Places; such terms include artifacts, records and remains, which are related to such a district, site, building, structure, object, memorials, display weapons, ships, drains, etc.

2.1.11

Interested Party

Those organizations and individuals that are concerned with the effects of an undertaking on historic properties. Respondents to the solicitation.

2.1.12

Material Remains

Artifacts, objects, specimens and other physical evidence that are excavated or removed in connection with efforts to locate, evaluate, document, study, preserve or recover a prehistoric or historic resource. Classes of material remains (and illustrative examples) that may be in a collection include, but are not limited to:

1. Components of structures and features (such as houses, mills, piers, fortifications, raceways, earthworks and mounds);

2. Intact or fragmentary artifacts of human manufacture (such as tools, weapons, pottery, basketry and textiles);

3. Intact or fragmentary natural objects used by humans (such as rock crystals, feathers and pigments);

4. By-products, waste products or debris resulting from the manufacture or use of man-made or natural materials (such as slag, dumps, cores and debitage);

5. Organic material (such as vegetable and animal remains, and coprolites);

6. Human remains (such as bone, teeth, mummified flesh, burials and cremations);

7. Components of petroglyphs, pictographs, intaglios or other works of artistic or symbolic representation;

8. Components of shipwrecks (such as pieces of the ship's hull, rigging, armaments, apparel, tackle, contents and cargo);

9. Environmental and chronometric specimens (such as pollen, seeds, wood, shell, bone, charcoal, tree core samples, soil, sediment cores, obsidian, volcanic ash, and baked clay); and

10. Paleontological specimens that are found in direct physical relationship with a prehistoric or historic resource.

2.1.13

National Historic Preservation Act of 1966, as amended

(NHPA)

The federal law that is the centerpiece of the national historic preservation program.

2.1.14

Key Personnel

2.1.14.1

Qualified Museum Professional

A person who possesses knowledge, experience, and demonstrable competence in museum methods and techniques appropriate to the nature and content of the collection under the person’s management and care, and commensurate with the person’s duties and responsibilities.

The person must also meet the National Park Service Historic Preservation Professional Qualification Standards for Curation (Note: closely related field under this Contract includes Prehistoric Archaeology or Historical Archaeology) (http://www.nps.gov/history/local-law/gis/html/quals.html):

CURATION HISTORIC PRESERVATION PROFESSIONAL

QUALIFICATION STANDARDS

Curation is the practice of documenting, managing, preserving, and interpreting museum collections according to professional museum and archival practices.

Standard for Curator:

(a) The applicant, employee, consultant, or advisor will have a graduate degree in Museum Studies or a closely related field of study (see Academic Background for Curation), PLUS a minimum of two (2) years of full-time professional experience applying the theories, methods, and practices of Curation that enables professional judgments to be made about the identification, evaluation, documentation, preventive care, or interpretation of collections associated with historic and prehistoric properties in the United States and its Territories;

AND products and activities that demonstrate the successful application of acquired proficiencies in the discipline to the practice of historic preservation; OR...

(b) An undergraduate degree in Museum Studies or a closely related field of study (see Academic Background for Curation), PLUS a minimum of four (4) years of full-time professional experience applying the theories, methods, and practices of Curation that enables professional judgments to be made about the identification, evaluation, documentation, preventive care, or interpretation of collections associated with historic and prehistoric properties in the United States and its Territories;

AND products and activities that demonstrate the successful application of acquired proficiencies in the discipline to the practice of historic preservation.

ACADEMIC BACKGROUND FOR CURATOR

Closely Related Fields: A degree program called Museum Studies in one academic institution might be called Museum

Science or Museology in another institution. Since Curators often specialize in particular disciplines, those fields of study would be relevant provided that theoretical as well as hands-on training was also obtained in museum methods and techniques, including collections care and management. Examples of relevant fields could include American Studies, Anthropology, Archeology, Art History, Archival or Library Science, History, Biology, Botany, Chemistry, Physics, Engineering, Geology, Zoology, and other similar fields of study, depending upon the nature of the collections to be curated.

Key Personnel

Qualified Museum Professional - Continued

Discipline Specializations: Professional Curators tend to be specialists in a particular academic discipline relevant to the collections held by their institution or museum, which could include, for example, 19th-century Hudson Valley School paintings, Southwest Pueblo pottery, Civil War military uniforms, site-specific archeological materials, or natural history specimens.

APPLYING THE STANDARD FOR CURATOR:

Documenting professional experience: A professional Curator typically has experience in managing and preserving a collection according to professional museum and archival practices.

Cultural training should involve experience with the chemical and physical properties of material culture, as well as practical and legal aspects of health and safety, an understanding of climate control systems, security, and conservation methods. All method requriements are contained in 36CFR79 which is the Federal governing standard for these elements. The Curator is directly responsible for the care and academic interpretation of all objects, materials, and specimens belonging to or lent to the museum; recommendations for acquisition, de-accession, attribution and authentication; and research on the collections and the publication of the results of that research. The Curator also may have administrative and/or exhibition responsibilities.

Products and activities. Professional experience and expertise must be documented through “products and activities that demonstrate the successful application of acquired proficiencies in the discipline to the practice of historic preservation.” Products and activities that meet the appropriate Secretary’s Standards for Archeology and Historic Preservation may include:

*Exhibit catalogs and other scholarly reports.

*Field or laboratory work that demonstrates ability to conserve, document, or interpret archeological, archival, or material culture objects or collections.

*Plans or finding aids for the preservation or documentation of museum collections.

*Publications, which might include articles in regional, national, or international professional journals, monographs, books, or chapters in edited books, related to the care and treatment of archeological, archival, or material culture objects or collections.

*Presentations at regional, national, or international professional conferences, symposia, workshops, or exhibits related to the care and treatment of archeological, archival, or material cultural objects or collections.

*Professional service on boards or committees or regional, national, or international professional organizations concerned with the care and treatment of archeological, archival, or material culture objects or collections.

*Awards, research grants, research fellowships, or invitations to teaching posts.

2.1.15

Quality Assurance (QA) Program

A program implemented by the Government to evaluate the output quality and responsiveness of the Contractor to ensure that the Government receives the services for which public funds are expended. It is emphasized that the Government's quality assurance program is not a substitute for the quality control program implemented and administered by the Contractor.

2.1.16

Evaluator (QAE)/Contracting Officer Representative

(COR)

An individual designated in writing by the KO to perform specific technical or administrative functions. The QAE/COR is responsible for monitoring performance and the technical management of the effort required hereunder, and should be contacted regarding questions or problems of a technical nature.

The QAE/COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

2.1.17

Quality Control (QC)

A method used by the Contractor to control the quality of goods produced and services provided.

2.1.18

(QA)

A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.1.19

Repository

A facility such as a museum, archeological center, laboratory or storage facility managed by a university, college, museum, other educational or scientific institution, a Federal, State of local Government agency or Indian tribe that can provide professional, systematic and accountable curatorial services on a long-term basis.

2.1.20

Archaeological Site

A discrete and potentially interpretable locus of cultural materials, where “discrete” means spatially bounded by at least relative changes in material densities. “Interpretable” refers to the presence of material densities of a quality and quantity sufficient to attempt and sustain inferences about behavior, and “materials” refers to artifacts, ecofacts, and features.

2.1.21

State Historic Preservation Officer

(SHPO)

Administers the State program of Federal assistance for historic preservation within the State. The SHPO shall advise, assist, and consult with the appropriate Federal agency(s) in accordance with NHPA on Federal undertakings that may affect historic properties.

2.1.22

Station Contact (SC)

A representative from a specified Department of Defense installation designated as the point of contact for the Contractor to address basic questions on the curated material while working on a given task order. The SC is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

2.1.23

Task Order

A task order is a document (DD Form 1155) prepared by the KO that is issued to the contractor and unilaterally orders IDIQ work to be performed. Task orders will be issued as necessary and may be modified.

2.2

General Information

2.2.1

Government Regular Working Hours

The Government's regular (normal) working hours are from 0730 to 1630 Monday through Friday except federal holidays.. All work is to be performed during the Governments regular (normal) working hours unless prior permission is obtained. No overtime is authorized unless directed by the KO.

2.2.1.1

Observed Federal Holidays

The Government observes the following holidays:

New Year’s Day, Martin Luther King Jr.’s Birthday, Washington’s Birthday, Memorial Day, Juneteenth Independence Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2

Restriction to Contractor Working Hours

All work is to be performed during the Governments regular (normal) working hours unless prior permission is obtained. No overtime is authorized unless directed by the KO.

2.2.1.3

Work Schedule

The Contractor shall perform work in such a manner as to cause minimum interference with normal operation of Government business.

2.2.2

Wage Determinations

Refer to solicitation/contract for the wage determinations.

2.2.3

Government Furnished Property, Materials, and Services

In accordance with NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS

AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.

2.2.3.1

Government-Furnished Facilities (GFF)

The Government will not furnish or make available to the Contractor any facilities.

2.2.3.2

Equipment (GFE)

The Government will not furnish or make available to the Contractor any tools and equipment.

2.2.3.3

Materials (GFM)

Upon award of the Contract, the Government will furnish to the Contractor the previously curated material, associated records, and a complete catalog.

2.2.3.4

Utilities

The Government will not furnish utility services as specified in

NAVFAC 5252.245-9300, "GOVERNMENT FURNISHED

PROPERTY, MATERIALS AND SERVICES (DEC 94) clause, Section I.

2.2.4

Contractor-Furnished Items

The Contractor shall provide all equipment, materials, supplies, facilities, and services to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

2.3

General Administrative

The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards and ensure adequate and timely completion of these services. Such management includes but is not limited to planning, scheduling, inventory, analysis, cost accounting, report preparation, establishing and maintaining records, quality control and meeting professional industry standards for cultural resources work. The Contractor shall provide staffs with the necessary management expertise to assure performance objectives and standards are met.

2.3.1

Directives

Department of Defense Instruction (DODI) 4715.15; SECNAV Instruction 4000.35A; Curation of Federally Owned and Administered Archeological Collections of 1990 (36 CFR Part

2.3.2

Work Control

The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work with the quality standards established herein.

2.4

Technical

2.4.1

Collections Available for Research, Education, Religious Interest

With written approval of the ACO/QAE/COR, the Contractor can make the collections available for scientific, education, and religious uses, in accordance with procedures established by the accepted Collections Management Procedures and Operations Manual. Requests for consumptive uses of the collections shall be forwarded in writing to the ACO/COR for review and approval.

The Contractor shall not approve these requests without written approval from the ACO/COR.

2.4.2

Requests for Transfer or Repatriation

Any requests to transfer or repatriate any collections (material remains or associated records) shall be submitted in writing to the ACO/COR within 24 hours after the Contractor receives the request. The Contractor shall not transfer, repatriate, or discard any collection without written permission from the ACO/COR. The Contractor is NOT authorized to sell or lease any part of collections.

2.4.3

Contractor Inspections and Inventories

To ensure security of the collections, in conjunction with standard museum practices, all collections shall require inspections to be completed by the Contractor as specified below. The Contractor shall inspect and inventory the repository on a quarterly basis to ensure that they are complying with the terms and condition of this SOW. The inspection and inventory shall be conducted based on the types and condition of remains and records as follows:

1. Religious remains will be inventoried annually (once every year).

2. Fragile and/or perishable material remains or records will be inventoried annually with minimal handling and direct contact.

3. Stable material remains or records will be inventoried biannually.

4. Material remains and records of high monetary value will be inventoried annually.

The Contractor shall provide the following to the Government:

1. A copy of the catalog list of contents of the collections received and accessioned by the Contractor.

2. A list of Government-owned personal property received by the Contractor.

The inspector, a qualified museum professional pursuant to 36 CFR 79.4(h), shall conduct all inspections and inventories. The inspector can be either an independent party or a member of the Contractor’s staff. The inspector shall visit the physical plant of the Contractor to monitor the physical security and environmental control measures at regular intervals, as specified in the Collections Management Procedures and Operations Manual. The inspector shall examine all collections (material remains and associated records) to assess their condition and regularly monitor them for signs of deterioration and damage as specified in the Collections Management Procedures and Operations Manual.

2.4.3

Contractor Inspections and Inventories-continued

The inspector shall inventory the collections by accession, lot, or catalog record to verify the location of the collections and any other Government-owned personal property in the Contractor’s possession as specified in the Collections Management Procedures and Operations Manual. After each quarterly inspection and inventory, the inspector shall prepare and provide the Government with a written report documenting the results of the inspection and inventory, including the status of the collections, any treatments conducted, and recommendations for additional treatments. When there is a discovery of a loss, theft, deterioration, damage, or destruction of any or part of the collections or any other Government-owned personal property, within five calendar days the Contractor shall prepare a written report notifying the Government of the incident and the conditions surrounding it.

The Contractor shall also make collections and any other Government-owned personal property available to inspection by the Government at regular intervals as established by the Collections Management Procedures and Operations Manual. The Contractor shall also make the collections containing religious items available to official Native American representatives, religious leaders, and elders from Native American tribes for which the remains have religious or sacred importance. The ACO/QAE/COR will make the determination of what is religious or sacred in consultation with tribal representatives as per 36 CFR Part 79.4(l).

2.4.4

Government Inspections

The Government will also conduct inspections to ensure compliance with this contract and 36 CFR Part 79. The Government will have qualified Federal agency professionals, pursuant to 36 CFR 79.4(h), inspect and investigate reports of lost, stolen, deteriorated, damaged or destroyed collections, or part of collections or any Government-owned personal property within 14 calendar days after receipt of the discovery report. Federal agency professionals will inspect collections and Government-owned personal property, including the Contractor’s facilities where they are housed, to determine that the Contractor is in compliance with the standards established by 36 CFR Part 79.9 and to evaluate the Contractor’s performance for providing the services specified in this contract. The inspection may also involve Naval Criminal Investigative Services (NCIS) if a criminal act is involved and be subject to NCIS’s investigation.

The Government will consult with persons who possess collections management and preservation expertise for similar collections (36 CFR Part 79.6 (c)) to advise the ACO/COR on inspections and inventories.

2.5

Submittals

The Contractor shall provide to the Government the following submittals at no additional cost. Each submittal shall be bound separately in an 8 1/2 by 11-inch, three-ring binder. All submittals shall be delivered to the ACO/COR. All submittals will be reviewed and approved by the ACO/COR. All comments on draft submittals shall be incorporated into the final report.

2.5.1

Quarterly Progress Reports

Quarterly progress reports shall be submitted to the Government by the Contractor, detailing the status of work completed. Quarterly Progress Reports shall be submitted at intervals of 80 to 100 calendar days for the duration of the contract. Two (2) copies of Quarterly Progress Reports are required.

2.5.2

Year End Report

A Year End report shall be submitted by the Contractor detailing the status of the work completed for each individual task order in the past year and the projected requirement for the following year.

This report shall detail what collections have been received, their condition, and their present status.

The Year End Report is due no later than September 1st. of each year. Two (2) copies of the Year End Report are required.

2.6

Kick-off Meeting

The Contractor shall attend a kickoff meeting for each individual task order to be held at no additional cost to the Government within 10 days after the award of the task order. The kick-off meeting shall be held at the Contractor’s facility in San Diego County, California.

2.7

Quality Control Procedures document (s)

Offerors shall submit documentation that demonstrates compliance with 36 CFR 79.9 and applicable federal laws and regulations and their ability to perform task orders under this contract. Documents such as Standard Operating Procedures, Manuals, Instructions, etc. are acceptable. Offerors shall also provide documentation to support their ability to provide storage (housing and maintenance) for archaeological collections which meet the standards for long-term curatorial services.

2.8

Data and Publications

2.8.1

Product Ownership

All materials resulting from this contract including field notes, field data forms, photographs or other information produced as part of this contract are the exclusive property of the U.S.

Government. These data will not be used in whole or in part in any professional, scientific or non-scientific report, paper, or note, published or unpublished, or be part of any technical or non-technical presentation without prior written authorization from the ACO/COR.

2.8.2

Institutions

In recognition that colleges, universities and other institutions of higher learning have, as a fundamental principle, the goal to create and disseminate knowledge, concurrence of product ownership will not be unreasonably withheld. These institutions may also retain a copy of the data and products for scholarly and educational purposes.

2.8.3

Publications

Authorship of any publication arising from this research shall be determined by a joint consultation between the COR and the Contractor. In particular, the Contractor shall acknowledge support of the Department of the Navy in any publications or publicly distributed reports. In addition, the publication shall acknowledge the repository as the curatorial facility and the Department of the Navy as the owner/administrator.

The Government retains the right, prior to publication, to review and approve all manuscripts using data obtained as a result of this contract. Such review and approval are necessary to ensure that national security is not breached, support of the military operational requirement is accomplished and that proper reference to this Navy contract has been accomplished. Such review and approval shall be limited to 45 days from NAVFAC SW receipt of the request. Any publications resulting from this work shall be provided at no cost to the Department of the Navy in quantities determined jointly by the Department of the Navy and Contractor at the time of publication.

2.8.4

Acknowledgment

The Contractor shall be responsible for ensuring all personnel participating in activities under this contract have read and acknowledged the Data and Publications provisions of this contract by signing a copy of Attachment A to each task order.

The Contractor shall retain all originals of Attachment A and shall provide copies to the Contract Representative when requested.

2.8.5

Release of Public Information

The Contractor and its staff shall not respond to any inquires about this contract from the news media or non-governmental organizations or persons during the term of this contract without first consulting with the Department of the Navy. All inquiries should be directed to the ACO/ COR.

2.9

Invoices

Invoices shall be processed according to the guidance provided within each task order placed under this contract. Specific invoicing instructions will be provided in each task order implementing DFARS 252.232-7003 & DFARS 252.232.7006 Electronic Submission of Payment Requests (March 2008) using Wide Area Work Flow (WAWF).

To comply with the clause 252.232.7003, Electronic Submission of Payment Requests (March 2008), the contractor is required to register for WAWF at https://wawf.eb.mil/.

WAWF training is available from the WAWF main web site, or directly at: http://www.wawftraining.com.

WAWF questions should be directed to the WAWF helpdesk at 866-618-5988.

2.10

Insurance

Within 15 calendar days after the award of this contract, the Contractor shall furnish the ACO with a Certificate of Insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the "INSURANCE WORK ON A GOVERNMENT INSTALLATION" clause, Section I.

A. The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage.

1. Comprehensive General Liability: $500,000 per occurrence.

2. Automobile Liability: $200,000 per person; $500,000 per occurrence; $20,000 per occurrence for property damage.

3. Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease statutes.

4. Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers.

5. Other as required by State Law.

B. The Certificate of Insurance shall provide for thirty days written notice to the ACO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned INSURANCE clause.

2.11

Security Requirements

The Contractor shall comply with all federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances and badges are obtained if required.

2.11.1

Station Stipulations and Regulations

The Contractor must comply with all station security rules, regulations, requirements, and day-to-day operational changes.

The Contractor is subject to all stipulations in each Task order.

It is the Contractor’s responsibility to obtain all security/entrance clearance including badges. The Contractor and its staff shall become acquainted with and obey all Government regulations as posted, or as requested by the KO.

2.11.2

Access Arrangements

The Contractor shall make all arrangements necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority, if required.

2.11.2.1

Security Clearances

When required, the Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending, if required.

2.11.2.2

Access to Buildings

The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times.

Personnel with access to special areas must have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas must wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties.

The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.11.2.3

Passes and Badges

All Contractor employees shall obtain the required employee and vehicle passes. See Section H.1, Base/Installation Access Information. Passes and badges issued to Contractor employees shall not negate the requirement for employee identification required in the "IDENTIFICATION OF CONTRACTOR EMPLOYEES" paragraph, Spec Item 2.11.3.1.

2.11.3

Employee Listing

The Contractor shall maintain and provide upon request a current listing of employees. The list shall include employee’s name, social security number, and level of security clearance.

2.11.3.1

Identification of Contractor Employees

The Contractor shall provide the KO with the name(s) of the responsible Supervisory person or persons authorized to act for the contractor.

1. The Contractor shall furnish sufficient personnel to perform all work specified within the contract.

2. Contractor employees shall conduct themselves in a proper, efficient, courteous, and business-like manner.

3. The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

4. No employee or representative of the Contractor will be admitted to the site of work unless he/she furnishes satisfactory proof of United States citizenship, or, if an alien, legal residency within the United States.

5. All contractor employees working under this contract shall be identified by a distinctive name plate, emblem, or patch attached in a prominent place on an outer garment.

Employee identification shall not be substituted for station required passes or badges.

2.11.3.2

Identification of Contractor Vehicles

The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible.

All vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair.

2.11.4

Environmental Protection

The Contractor shall comply with all applicable federal, state, and local laws. All environmental protection matters shall be coordinated with the KO. Inspection of any of the facilities operated by the Contractor may be accomplished by the Activity Environmental Protection Coordinator, or authorized officials on a no-notice basis during normal working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and other costs.

2.2.5

Safety Regulations

All work performed under this contract shall comply with health and safety regulations. Any Contractor violations shall be reported to the ACO/COR.

2.12

Safety Requirements and Reports

The Contractor shall develop and maintain a safety program in compliance with installation access and safety requirements, COMNAVREGSW INST 4000.2 (SEP 07), NAVFACINST

5100.11J (Jan 00), NAVFACSWINST 5100.3 (JUL 06), OPNAVINST 5100.23G (DEC 05), FAR 52.236-13 and FAR 52.236-13 Alternate 1, and CFR 1910 and 1926 (OSHA).

Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government.

Contractor safety records shall be available upon request by the

KO.

1. The contractor shall be compliant with USACE Safety and Health Requirements Manual EM 385 1-1 (EM 385 1-1) (http://www.publications.usace.army.mil/USACEPublications/E ngineerManuals.aspx) as amended specifically Sections 19 and (http://www.publications.usace.army.mil/Portals/76/EM%20385- 1-1%20_EFFECTIVE%2015March2024.pdf).

2. Prior to commencing work, the Contractor shall meet in conference with the Contracting Officer to discuss and develop mutual understandings relative to administration of the…