N6247319R1401ElevatorMaintenanceServiceNSAMCA.docx

N6247319R1401

Section SF 1449 - CONTINUATION SHEET

INSTRUCTION TO BIDDERS

INSTRUCTIONS TO BIDDERS

SCHEDULE OF SUPPLIES/SERVICES AND GENERAL INSTRUCTIONS

This acquisition is a 100% set-aside for Small Business as defined by the Small Business Administration (SBA). Offers from other than Small Business will not be accepted.

1. The Contractor shall be current and active in SAM (System for Award Management) to be eligible for award.

2. Services shall be provided for Elevator Maintenance and Repair Service at the Naval Support Activity, Monterey, California and tenant facilities.

This is a Firm Fixed Price (FFP) Commercial Items/Services Acquisition.

This contract contains provisions for one (1) base period and four (4) follow-on options periods. The base contract term shall be for 12 months commencing after award and not later than 27 February 2019. The Government has the option to extend the term of the contract in accordance with FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) of the contract. Option periods are not guaranteed.

3. Evaluation Factors for this acquisition are outlined in FAR 52.212-2 entitled “Evaluation – Commercial Items (Oct 2014).”

4. A facility site walk or pre-proposal meeting will be scheduled on Tuesday, 27 November 2018 at 11:30 AM (Local Time). It is the contractor’s responsibility to request attendance at the scheduled site walk by providing a written request with the name of the attendee(s), company name and telephone number to the Contract Specialist and Contracting Officer assigned to this action. The request must be received NLT two business days prior to the scheduled site walk in order to ensure access to the Government installation.

5. All questions must be received by 12:00 PM (Local Time) on Tuesday, 11 December 2018. Questions may be submitted via email to shawn.borisow@navy.mil, Contract Specialist, with a copy to kim.cantrell@navy.mil, Contracting Officer.

6. Incorporation of Proposal: The contractor’s proposal and any revisions or modifications made thereto in accordance with the contract solicitation will be incorporated into this contract upon award by reference with the same force and effect as if set forth in full text. All contractor personnel shall meet or exceed the qualification standards, experience levels, and trade background set forth in the technical proposal. In the event there is an inconsistency between the provisions of this solicitation/contract and the technical proposal, the inconsistency shall be resolved by giving precedence in the following order: (i) the contract (excluding the technical proposal), and then (ii) the contractor’s proposal.

7. Proposals shall consist of no more than 5 pages that measure no more than 8.5 inches by 11 inches in size, single spaced in Times New Roman, font size 10 point. The proposal page count does not include past performance questionnaire page counts.

Two (2) copies shall be mailed to the below address identified with “ATTN: Shawn Borisow, Contract Specialist, and Kim Cantrell, Contracting Officer.” Proposals shall arrive no later than proposal due date and time.

PUBLIC WORKS DEPT.

511 Gardners Road Monterey, California 93943-5035

8. All responses to this solicitation shall be at the previously identified address on or before the proposal due date and time.

Proposal due date: Tuesday, 18 December 2018 at 2:00 PM (Local Time)

9. HISTORICAL INFORMATION

The incumbent for this solicitation is Elevator Service Company of Central California, Inc. The previous contract vehicle was a Firm Fixed Price Service contract with approximate values of $190,000.00 for the Base Year and approximate values for Option Year One (1) of $204,000.00, Option Year Two (2) of $211,000.00, Option Year Three (3) of $226,000.00 and Option Year Four (4) with an estimate value of $700,000.00. The scope has been changed and the current solicitation is different from the previous procurement.

10. INCURRED EXPENSES

The government is not responsible for any costs incurred or associated with preparation and submission in response to this solicitation.

52.212-2 Evaluation--Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) The solicitation requires the evaluation of price and the following non-price factors:

(i) Factor 1—Technical Capability

(ii) Factor 2—Past Performance

(2) Basis of Evaluation and Submittal Requirements for Each Factor.

(i) Price:

(a) Solicitation Submittal Requirements: Price shall be submitted on the Bid Schedule and ELINS included in the solicitation.

(b) Basis of Evaluation: Analyses will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(1) Comparison of proposed prices received in response to the RFP.

(2) Comparison of proposed prices with the IGCE.

(3) Comparison of proposed prices with available historical information.

(4) Comparison of market survey results.

Note 1: A price that is found to be either unreasonably high or unrealistically low in relation to the proposed work may be indicative of an inherent lack of understanding of the solicitation requirements and may result in the overall proposal being considered unacceptable.

Note 2: Any inconsistency whether real or apparent, between proposed performance and price must be clearly explained in the price proposal. For example, if unique and innovative approaches are the basis for an apparently unbalanced/inconsistently price proposal, the nature of these approaches and their impact on price must be completely documented. The burden of proof of price realism rests solely with the Offeror.

CONSIDERATIONS: The proposed Price will be evaluated on the basis of whether or not it is within the estimated price range. Evaluation will include analysis to determine the offeror's comprehension of the requirements of the RFP as well as to assess the validity of the offeror's approach.

(ii) Technical Factors – Provide no more than 5 Pages that measure no more than 8.5 inches by 11 inches in size, single spaced, in Times New Roman, 10 font:

(a) Factor 1, Technical Capability: Provide proof of training and/or certification of all proposed qualified technicians who will perform the required services. Offer must provide certification in accordance with Section F of this solicitation.

(1) Solicitation Submittal Requirements: The offeror shall provide proof of training and/or certification of all proposed qualified technicians in accordance with Section F of this solicitation. To include, but not limited to, submission of:

(i) C-11 Elevator Contractor business license

(ii) State of California, Certified Competent Conveyance Mechanic for each technician.

(iii) Any certifications for the listed manufacturers within the VTE Locations and Equipment Inventory (J-1502000-04)

(2) Basis of Evaluation: Offeror provided required proof of competency for all proposed qualified technicians and appropriate business licensing.

(b) Technical Factor 2, Past Performance: Contractor must provide a minimum of three (3) and maximum of five (5) similar contracts that are ongoing or have been completed in the last five (5) years from the date of the RFP issued, that your firm has held that are similar (including Federal, State, and local government and private) in scope and complexity to the specific requirements identified in this solicitation.

(1) Solicitation Submittal Requirements: IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 2. AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment B, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Shawn Borisow, via email at shawn.borisow@navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also include performance recognition documents received within the last five (5) years from the date of the RFP, such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

A copy of the blank Past Performance Questionnaire to be used for requesting client references is included as Attachment J-0200000-06.

(2) Basis of Evaluation: The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

(i) A pattern of successful completion of tasks;

(ii) A pattern of deliverables that are timely and of good quality;

(iii) A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); and

(iv) Recency of tasks performed that are identical to, similar to, or related to the task at Hand.

Technical and past performance, when combined, are relatively equal in importance to that of Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

SECTION 0100000 GENERAL

SECTION 0100000-GENERAL

0100000 – General Information

Annex 1 General Information - Included Annex 2 Management and Administration - Included Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations – N/A Annex 6 Port Operations – N/A Annex 7 Ordnance – N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support – N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support 1502000 – Facility Investment - Included Annex 16 Utilities – N/A Annex 17 Base Support Vehicles and Equipment – N/A Annex 18 Environmental – N/A

(1) Naval Support Activity Monterey (NSAM) and Fleet Numerical and Oceanographic Center (FNOC), Monterey, CA.

See Attachment J-1502000-03 for VTE Locations and Equipment Inventory.

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on- site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 4 of Annexes 3 through 18.

SECTION 0200000 MANAGEMENT

SECTION 0200000-MANAGEMENT AND ADMINISTRATION

0200000 – Management and Administration

Table of Contents

0200000 - Management and Administration

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

A list of Government Furnished Property, Materials, and Services is provided in J-0200000-06.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

The Contractor shall submit an electronic copy of all deliverables listed in Section F to the Contracting Officer, Contract Specialist, Facilities Service C and Performance Assessment Representative (PAR). Each deliverable email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel upon request for the duration of the contract.

· Accurate documentation of work processes, procedures, and output measures.

· A systematic procedure for assessing compliance with performance objectives and standards.

· Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

· Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

· Policy and objectives of Quality Management System (QMS)

· Quality organization

· List of personnel

· Responsibilities & lines of authority

· Training and qualifications

· Approach to assuring quality of services provided and conformance with performance objectives and standards

· Methods and procedures for effective planning, operation and control of processes and performance of work

· Procedures for inspection and surveillance of services

· Scheduling and performance of inspection and surveillance

· Measurement, data collection and analysis

· Corrective action, preventive action, and continuous improvement

· Oversight of subcontracted work

· Documentation and records management

· Communication with government (customers)

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site personnel performing work under this contract. The chart shall include names of personnel and their position title in this contract. Personnel to be included are: President/Owner, PM/QM/SSHO, and all Service Technicians that will be performing services under this contract.

Service Technician training/certification shall be included with the submittal of the key personnel information. Contractor shall clearly identify who each key person reports to.

Contractor personnel performing service under this contract shall be well versed in OSHA safety requirements and the Army Corps of Engineers EM385-1-1. Safety training certificates shall be included with the key personnel listing.

The PM shall have at least three years of experience in managing a workforce providing services on contracts of similar size, scope and complexity.

The SSHO shall have satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent. The SSHO shall maintain competency through 24 hours of formal safety and health related coursework every four years. The SSHO may be the same person as the project manager but shall have fulfilled the pre-requisite qualification and experience.

DBIDS Program has been instituted for all new and existing vendors, suppliers, and contractors who require routine access to NSAM main installation. This program provides a standardized background screen, an identification badge and entry procedure that improves security while at the same time speeding up access. Participants in the DBIDS Program will enjoy significant advantages that will make it easier to go through the gate.

The DBIDS badge will be valid for twelve (12) months, as long as the badge holder has valid business on the facility. Employees not registered in the DBIDS Program must submit written request with employee’s full name 48 hours in advance to access the facility.

The Contractor shall immediately report lost or stolen badges to the Contracting Officer. The Contractor is informed that security requirements frequently change and it is the Contractor’s responsibility to stay abreast of said changes.

The Contractor shall submit and update a list of personnel with DBIDS to the Contracting Officer. The Contractor shall be responsible for collecting badges from personnel no longer needing access to the Naval Support Activity Monterey.

For access to FNMOC, the Contractor shall complete and submit the FNMOC Visit Request & Visitor Clearance Information form to allow for 6-month access to the FNMOC. The form must be completed and resubmitted again after 6 months for continued

participating in the Defense Biometric Identification System (DBIDS), or by obtaining passes each day from the Base Pass and Identification Office.