N62473/N6247319Q0001Amendment_0001.pdf

Solicitation Number: N62473-19-Q-0001 Amendment: 0001

Custodial Services at MCAS Miramar, San Diego, CA

The purpose of this amendment is to incorporate the following changes to the solicitation specified herein:

1. Extend quotation due date from March 1, 2019 to March 5, 2019, 11:00 AM PST. Late submission shall not be considered.

2. Change description requirement in Section C Annex 0200000 Spec. Item 2.7.1.3 from N/A to state the following:

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

For contracts $200,000/year or less or contracts of minimal safety risk: The SSHO shall have satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent within the last three years. The SSHO may be the same person as the project manager but shall have fulfilled the pre- requisite qualification and experience.

For contracts greater than $200,000/year but less than $2M/year or contracts of medium safety risk. The SSHO shall have completed three years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and shall have completed the OSHA 30-hour construction safety class or equivalent within the last three years. The SSHO may be the same person as the project manager but shall have fulfilled the pre- requisite qualification and experience.

For contracts greater than $2M/year or for contracts of high safety risk. The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent within the last five years and an average of at least 24 hours of safety training per year for the past five years. The SSHO shall not be the same person as the project manager.

3. Change description requirement in Section C Annex 0200000 Spec. Item 2.8.7 Security Clearance to state the following:

Security Clearance does not apply in the performance of the resulting contract. In the event a security clearance is required to perform services at secured buildings, the contractor shall adhere to all requirements upon receiving notification from the Contracting Officer.

4. Change Common Output Level (COL) of service for HRSC Admin Facility Bldg. 6300 in Section J-1503010-03 from COL I to COL III.

Solicitation Number: N62473-19-Q-0001

5. Change square footage for Bldg. 2273 in Section J-1503010-08 from 10,808 SF to 5,664 SF.

6. Change related information in Section C Annex 1503010 Spec. Item 3.2 – Unscheduled Services, paragraph 3 to state as follows:

An unscheduled service is limited to 8 labor hours and $200.00 of material cost per occurrence at no additional cost to the Government.

7. Add ELIN A020, B020, C020, D020 and E020 for NSWC Corona for 12 months each of custodial services and ELIN A021 Youth and Teen Center for 5 months of custodial services.

Attachment is provided as Section J-0200000-11 Exhibit A thru E Worksheet_Rev01 and must be used by quoters for price quote submission.

8. Increase quantity for ELINs B001 thru B005, C001 thru C005, D001 thru D005 and E001 thru E005 from 9 months to 12 months in Section J-0200000-11 Exhibit A thru E Worksheet_Rev01. Quoter must use the revised worksheet for price quote submission.

9. Add 0020 and 0021 in Section J-1503010-03 Master Building List for NSWC Corona and Youth and Teen Center with the following information:

ELIN LOCATION CAT FACILITY SF UNIT MEASURE COL

0020 NSWC Corona Client 8745 5,397 SF III

0021 Youth & Teen Center Client 2700 17,142 SF III

10. Add contract clause FAR 52.232-18 – Availability of Funds (Apr 1984) in Section I – Contract Clauses.

11. Section L.1 (8) - Submittal Requirements and Basis of Evaluation for each Factor is revised to provide clarification, see Attachment A.

12. Responses to all questions submitted by interested parties are provided in Attachment B. No further questions will be accepted after this amendment.

13. Add floor plan for Bldg. 8745 and 2700 in Section J-1503010-04, see Attachment C.

14. Add Bldg. 8745 and 2700 in Section J-1503010-08 as follows:

FAC SF

MENS

TOILET

MENS

URINAL

LADIES

TOILET

UNISEX

TOILET

# OF

UNITS

0020 NSWC Corona 8745 5,397 2 1 1 0 4

Youth & Teen Center

2700 17,142 8 4 12 0 24

15. Add Common Output Level specific for Youth and Teen Center in Section J -1503010-02, see Attachment C.

Attachment A Solicitation Number: N62473-19-Q-0001

ATTACHMENT A

As stated in Item 6 of this amendment, changes to Section L.1(8) are as follows:

8. Submittal Requirements and Basis of Evaluation for each Factor:

8.1 Factor 1 – Price

8.1.1 Submittal Requirements for Factor 1 - Price:

(a) Price Quote: Read the solicitation requirements carefully including all attachments in this solicitation. Quoter must submit price quote in the format provided in Section J-0200000-11 Exhibit A through E Worksheet_Rev01. Please do not change the format. Quoter is advised that the excel workbook is password protected to prevent any changes with the format. However, specific cells remain unlock for quoters’ use. To complete the price quote, enter the unit price per square foot in cell L11 through L15 in Tab Exhibit A, B, C, D, and E worksheets and cell F12 through F19 in Tab Exhibit A1, B1, C1, D1, and E1 worksheets. The remaining tabs in the workbook will automatically populate based on the unit price entered for these tabs.

(b) Cover Page for Factor 1 - Price: Quoters must submit a cover page with the following information:

(i) Title: Factor 1 – Price;

(ii) Solicitation Number;

(iii) Company Name, Address, Point-of-Contact, Phone and Email;

(iv) DUNS Number and CAGE Code; and

(v) 8(a) Case Number and Expiration Date.

(c) Period for Acceptance of Quote: Quoter must submit a signed and dated statement using company letterhead stating the following:

Insert Company Name agrees to hold the price quote firm for 60 calendar days from insert date.

8.1.2 Basis of Evaluation for Factor 1 - Price: The Government will evaluate price based on the lowest total price that is determined to be fair and reasonable. This total price shall consist of all Exhibit Line Item Numbers (ELINS) for recurring and non-recurring services for the base period and all four

(4) one-year option periods. Evaluation of options will not obligate the Government to exercise the options.

8.2 Factor 2 – Management Approach

8.2.1 Submittal Requirements for Factor 2 – Management Approach:

(a) Cover Page for Factor 2 – Management Approach: Quoters must submit a cover page with the following information:

(i) Title: Factor 2 – Management Approach;

(ii) Solicitation Number;

(iii) Company Name, Address, Point-of-Contact, Phone and Email;

(iv) DUNS Number and CAGE Code; and

(v) 8(a) Case Number and Expiration Date.

Attachment A Solicitation Number: N62473-19-Q-0001

(b) Management Approach Plan: Quoter shall provide a plan of approach in no more than 3 pages. This plan must be detailed in describing the ability to recruit and maintain a viable workforce. The standard acceptability is met when the quote includes a plan that:

(i) Complies with the labor laws for Nondisplacement of Qualified Workers under Service

Contracts implemented by an Executive Order 13495 of January 30, 2009;

(ii) Identifies the dedicated on-site staff by job title; and

(iii) Adheres to the commencement date specified in this solicitation.

8.2.2 Basis of Evaluation for Factor 2 – Management Approach: The Government will evaluate quoter’s ability, understanding and commitment to accomplish the requirements in the solicitation.

8.3 Other Submittal Requirements:

8.3.1 Submittal Requirement for Past Performance: Quoter shall provide three (3) references of current or prior contracts for same or similar services performing as prime contractor for federal, state, local government or private industry within the last five (5) years. All references must include the following:

(a) Organization Name;

(b) Point of Contact, phone and email address;

(c) Contract number and brief description of services provided;

(d) Contract period of performance and contract value

Quoter must have at least a satisfactory record of past performance in accordance with FAR Subpart 9.104-1. Quoter is also encouraged to provide information on problems or issues encountered on the identified contracts and the corrective action taken. The Contracting officer may also consider other relevant past performance information obtained from other sources.

8.3.2 Submittal Requirement for Solicitation Provision at FAR 52.212-3 - Offeror Representations and Certifications – Commercial Items (Oct 2018):

(a) Quoter shall complete only paragraph (b) of this provision if the quoter has completed the annual representations and certification electronically in the System for Award Management

(SAM).

(b) If quoter has not completed the representation and certification electronically, the quoter shall complete only paragraphs (c) through (u) of this provision.

8.4 Summary of Quoter Submittal Requirements (FOR INFORMATIONAL PURPOSES ONLY):

Line Item

Submittal Requirement Number of Page

1 Section J-0200000-11 Exhibit A through E Worksheet_Rev01 N/A

2 Cover Page for Factor 1 - Price 1

3 Period for Acceptance of Quote 1

4 Cover Page for Factor 2 – Management Approach 1

5 Management Approach Plan 3

6 Past Performance 1

7 Offeror Representations and Certifications Not-to-Exceed 25 Pages

Attachment B Solicitation Number: N62473-19-Q-0001

ATTACHMENT B

As stated in Item 7, responses to all the questions submitted by interested parties are provided in the table below:

LINE

ITEM

QUESTION ANSWER

1 Would you please identify the following information regarding any current custodial contract being performed at the MCAS Miramar.

a. Incumbent contractor’s name

b. Contract number

c. Period of performance

d. Contract amount

(a) The incumbent contractor is Technical Support Services JV.

(b) Contract Number is N62473-14-D-3811 and Task Order Number is N62473-18-F-4307.

(c) Period of Performance is April 1, 2018 through March 31, 2019. No options.

(d) The task order amount including modification is $542,458.10.

2 With regard to any incumbent contract referenced above, is the incumbent contract solely for custodial services, or is it part of a Multiple Award Services Contract (MASC)?

The current task order mentioned in Line Item 1 of this attachment was awarded against a MASC to provide custodial services at MCAS Miramar.

3 If the incumbent contract was a MASC award, why is the custodial services component being solicited as a stand-alone service for this procurement?

There is no existing MASC available that meet our requirements.

4 Is there an incumbent contract associated to the requirement? If yes, can you kindly provide the incumbent contractor and incumbent contract number?

Please refer to the answer provided in Line Item 1 of this attachment.

5 Could you please tell me if this is a new requirement, or if there is a current or previous contractor who has performed similar services? If available, can you please send along the incumbent contract or task order number?

This is a new requirement. Please refer to the answer provided in Line Item 1 of this attachment.

6 Is paper products included or provided by Government?

No, please refer to Section C Annex 0200000, Spec Item 2.5.

7 Is there an incumbent providing services on this contract? If so, who is the current provider, period of performance, and awarded amount with modifications?

Please refer to the answer provided in Line Item 1 of this attachment.

8 Are current existing employees union? I did not see union agreement.

Per the incumbent contractor, they do not have collective bargaining agent.

9 Contract document says, the Contractor shall maintain a current Employee List and submit per Section F. The list shall include employee’s name, social security number, and level of security clearance. Is this related to existing employees or incoming?

The contractor shall maintain a list of current employees that will be performing under the resulting contract. Security clearance does not apply to this acquisition, but may be required at a later time - see Item 3 in this amendment.

10 You will have to provide assistance for the application of security clearance and where it has to be submitted for incoming employees, right?

Security clearance does not apply to this acquisition, but may be required at a later time -see Item 3 in this amendment.

QUESTION ANSWER

11 What is the current contract number and the incumbent?

Please refer to the answer provided in Line Item 1 of this attachment.

12 How many employees are currently present on the job now including supervisor? Please name labor category.

The incumbent contractor has 12 janitors, 1 Project Manager, 2 Quality Control Personnel, and 1 Site Safety and Health Officer (SSHO) performing under the current task order. However, quoter should not rely on these number of employees.

Quoter must read the requirements carefully and ensure that sufficient contractor personnel are furnished to meet or exceed satisfactory performance for the resulting contract.

13 I am inquiring who is the incumbent contractor for N62473-19-Q-0001 and the award amount

Please refer to the answer provided in Line Item 1 of this attachment.

14 Can you please provide the incumbent contractor, including the contract number?

Please refer to the answer provided in Line Item 1 of this attachment.

15 Is a sf30 or solicitation sheet was not included in the package for downloaded. Is one going to be provided?

There will be no SF30 provided. This acquisition is using a combined synopsis/solicitation procedure in accordance with FAR Part 12.603.

Please refer to Section L for Instruction to Quoters including any amendment.

16 Performance Submittal Requirement: Quoter shall provide three (3) references of current or prior contracts for same or similar services performing as prime contractor for federal, state, local government or private industry within the last five

(5) years. May responders provide more than 3 Past Performance references?

Quoter is only required to submit 3 references.

17 Regarding past performance. We had done similar service successfully for NAVFAC Southwest in San Diego but our reference is over 5 years and we now do commercial. Can we use our current commercial as reference to overcome the 5 years requirement?

Past performance references are not limited to federal, state and local government contracts only.

References from private industries also known as private sectors, are acceptable.

18 As a matter of freedom information, can you give us yearly amount, including modification of each options year amount exercised?

Please refer to the answer provided in Line Item 1 of this attachment.

19 Reference 2.8.8 Security Clearance. The requirement processing is complex. Can provide you with the finger printing after our in-house investigation and have your Agency finish the processing?

Please refer to the answer provided in Line Item 10 of this attachment. In addition, refer to Section J-0200000-08 regarding Defense Biometric Identification system (DBIDS) procedures.

20 Is there any way that a site visit can be arrange so that I may have an opportunity to see the site before I submit a quote?

Please refer to Section L.1 (4) – Site Visit Information.

21 I also read that the site visit is not mandatory, may I confirm if that is correct?

Site visit is not mandatory.

22 Is the contractor responsible for shining brass nameplates, etc in the passageways - specifically, in the CG's building?

No.

QUESTION ANSWER

23 The government states, in Section L, “8.4.1.1 Quoter shall provide a plan of approach in no more than 3 pages including cover page.” Is this referring only to the Plan of Approach, or does the 3 page limit also include the (3) Past Performance references, and Representations and Certifications?

The Management Approach Plan is limited to three (3) pages only and Past Performance references is limited to one (1) page only. Please refer to the changes provided in Item 4 of this amendment for Section L.1(8) – Submittal Requirements and Basis of Evaluation for each Factor.

24 Does the government want (1) volume for Non- Price, and (1) volume for Price?

Please refer to the changes provided in Item 4 of this amendment for Section L.1(8) – Submittal Requirements and Basis of Evaluation for each Factor.

25 Is there a SF 1449 or any other form that need to be signed and completed for this solicitation?

Please refer to Section L for Instruction to Quoters including any amendment.

26 What is the current contract price? Please refer to the answer provided in Line Item 1 of this attachment.

27 Who is the current contractor? Please refer to the answer provided in Line Item 1 of this attachment.

28 Who is the incumbent contractor and what was the award amount for the last year of the contract.

Please refer to the answer provided in Line Item 1 of this attachment.

29 Due to the short turn around time for the contract we have a question regarding the reason for this short timeframe before the awarded contractor starts service. Is this due to the current contractor's present level of performance?

No, current task order is expiring on March 31, 2019.

30 We have a client that is inquiring about solicitation N6247319Q0001 and whether there is an incumbent contractor? If so, could you please provide the current or previous contract number?

Or is this a new requirement for the government?

Please refer to the answer provided in Line Item 1 of this attachment. This is a new requirement.

31 Is it possible to get a breakdown of the buildings by floor type. For example, building 2273 is 5,664 square feet. How much is Carpet, VCT, etc?

Please refer to the floor plans provided which identify the floor types in each of the areas indicated to receive floor services.

32 Is the incumbent eligible to bid on this procurement?

Any quoter meeting all the solicitation requirements may participate.

33 Annex 02 Management and Administration Spec Item 2.7.1 provides that the contractor’s Key Personnel must “As a minimum, include the PM, Quality Manager, SSHO, and on-site supervisor(s)…” but Spec Item 2.7.1.3 pertaining to the SSHO is referenced as N/A. Please clarify the requirement for a designated SSHO.

SSHO applies to this acquisition, see changes in Item 1 of this amendment.

34 In Annex 1503010 Custodial, Spec Item 3.1.5 describes required Building Perimeter Services, and Attachment J-1503010-02 indicates that these services are only applicable to COLS I. However, there appears to be a conflict between the Master Building List Section J-1503010-03 which designates that the HRSC Admin Facility in Building 6300 is the only COLS I facility, while ELIN A009 in Attachment J0200000-11 categorizes the HRSC, Bldg 6300 as COLS III.

Please clarify.

The COL for HRSC Admin Facility, Bldg. 6300 in Section J-1503010-03 is changed from COL I to COL III, see Item 4 of this amendment.

QUESTION ANSWER

35 In Section J-1503010-08 Sanor System and Deodorizers, would you please confirm whether the unit numbers identify the quantity of Sanor system/deodorizer units, or the number toilet/urinal fixtures or are they the same (i.e. one sanor/deodorizer for each toilet/urinal serviced under the contract).

They are the same; the contractor shall provide one sanor/deodorizer for each toilet/urinal listed in Section J-1503010-08.

36 With regard to Section L instructions to Quoters, para. 8.4.1.1 limits the page count to “3 pages including the cover page.” Please confirm that the signed letter for the Period of Acceptance of Quote under para. 8.2 and the Other Submittal Requirements under para. 8.5 are excluded from the 3 page limit.

Please refer to the changes provided in Item 3 and Attachment A of this amendment.

37 Who is the incumbent and the total contract price of this contract?

Please refer to the answer provided in Line Item 1 of this attachment.

38 Who is the incumbent and what is the contract #? Please refer to the answer provided in Line Item 1 of this attachment.

39 Does the government intend to supply the items necessary to stock the facilities, for example, trash bags, toilet paper, sanitizer, soap, etc. If so, can you provide a list of items that will be provided as part of Government Provided Equipment / Supplies?

Please refer to the answer provided in Line Item 6 of this attachment.

40 Does the government prefer the janitorial services to be provided during working hours (e.g., 7:30am to 4:30pm) or do they prefer after business hours?

The contractor shall provide custodial services in accordance with Section C Annex 0200000 Spec.

Item 2.2.1. However, contractor shall coordinate schedule with the Technical POC for each building. Technical POCs will be provided by the Government upon award.

41 Can the government please identify if usable janitor closets are in each contract facility?

a. Are the closets upstairs or down?

b. Is there access to running water in these units?

Some buildings will have janitor closets and access to running water. Specific locations will be identified upon award or at pre-performance meeting. In addition, Government Furnished Facility for contractor use to support custodial work operations is located in Bldg. 6274, see Section J-0200000-06.

42 Please provide building access time so we can anticipate shift times.

Please refer to the answer provided in Line Item 40 of this attachment.

43 What is the average population at MCAS Miramar?

Not every building on MCAS Miramar will receive custodial services from the resulting contract. Therefore, this question is determined irrelevant for this acquisition.

44 Is there a mandatory source of supply, such as a requirement to use AbilityOne products?

No.

45 How many FTEs work at these facilities included in this contract that uses the facilities every day?

This will assist with supplies cost.

The numbers may vary; there are approximately 2,800 full time and part time employees and 4,000 visitors.

46 How many FTEs does this effort represent? Please refer to the answer provided in Line Item 45 of this attachment.