JOC_FAQs_072418.docx

Important Reminders About This JOC Contract:

Section B.2, Paragraph 1 - The Offeror’s coefficient is a multiplier that represents costs (generally indirect costs) to be applied to the work item unit price information from the R. S. MEANS Cost Data software. The Offeror’s coefficient shall account for a wide variety of risks of doing business, including but not limited to:

· Prime Contractor’s overhead and profit.

· Sub Contractor’s overhead and profit.

· Salaries of personnel required to operate and manage the contract, information technology and computer equipment required to manage the contract, off base storage facilities, offices, administrative supplies, office equipment, incidental engineering, job site supervision, vehicle operations and maintenance expenses and telephone charges.

· Bond Premiums

· Insurances

· Base labor rate mark-ups (To include lodging, per diem, escalation, etc.)

· Mobilization and demobilization (Phase-in and Phase-out Costs)

· Berthing

· Submittals and job planning

· Incidental engineering

· Company officers, site superintendents and support staff

· Quality control and inspections, to include costs associated with preparation and submittals, etc.

· Supervision and Management for Safety Requirements

· Transportation (Costs for purchase of equipment and vehicles, maintenance, operations, fuel, inspection, etc.)

· Costs associated with utility scopes, facility protection, safety (personal protection equipment) and fire protection.

· Costs associated with compliance to security requirements

· Compliance with environmental laws (overhead (indirect)) costs associated with performing work in compliance with EPA/OSHA, and individual Station regulations, including obtaining any necessary licenses and permits, Dig Permits, outages, reporting requirements, training, etc.)

· Employer’s portion of taxes such as FICA, unemployment compensation, and fringe benefits

· Differences in Federal and State Unemployment costs, Builders Risk Insurance and Public Liability costs

· Work described in the contract that states the contractor shall perform at no additional cost to the Government: All costs associated with computer hardware/software applications.

· All costs associated with computer hardware/software to enable electronic correspondence with the Government. Production of AutoCAD requirements. Subscription purchase in the CCB.

· Damaged Material, Waste and Excess Quantities associated with Completed-in-Place Construction Quantities. (All prices in R.S. MEANS Cost Data software are for completed-in-place construction unless explicitly described otherwise. Waste or excess material quantities are incidental costs that are included within the contract coefficient unless explicitly stated otherwise. Quantities used on individual task order proposals shall be taken from field measurement, as appropriate, without allowance for waste.)

· Customary small tools or equipment provided by the company or worker. (See Table below)

In addition to the aforementioned items, the following R. S. Means line items are not allowed in the Contractor’s estimate as pre-priced line items. Such line items should be factored into the Offeror’s coefficient:

Tools and Equipment. This is a representative listing of tools and equipment that apply to the various trades. These items are indicative of, but not limited to, those that the Contractor is expected to provide as part of normal overhead cost.

Airlines (drop line) All hand tools Awl Axes Brushes Barricades, Safety Bolt cutters Barrier tape Broom Cable cutters Cable pullers/Hoist (hand held) Can Opener Calking Gun Caulking/Yarning Irons Chain Saw Chisels Clamps Cleaning Equipment (hand held) Compressor (sized as required to run tools) Conduit bender Crow Bars Dividers Drift Pins Drill, pneumatic Drill, pneumatic bits (up to 1 ¼ dia.)

Drill, Motors (hand held) Drill, Bits Drill, Hole Saw Drill, Rotary hammer (up to 1 ¼ dia.)

Extension Cords Files (hand held) Fish tapes Gloves Flash Lights Floats (hand held) Groover, Pipe (hand held) Hacksaws Hot Tap (hand held)

Hammers, hand Hammers, chipping Hammer, Jack Industrial Vacuum and Hepa Vac Jack, Hydraulic (12 tons or less) Knives Ladders (step to 12’ and extension to 24’) Lead Pot and Ladle Levels Levels, Builders Level, laser Lighting. Temporary (up to 6 each) Nailer, Pneumatic Nail Sets Picks Planes, (hand held) Planes, Electric, (hand held) Pliers Powder Actuated Fastening Tools Plumb Bob Pot Hook Personal Protective Equipment Punches Rake Rasps (files) Reinforcing steel, Shear and Bender Rivet Sets (Light, hand held) Rollers-Flooring Rules Safety Equipment (PPE) Safety fencing (orange plastic) Sanders (hand held) Saws, Hand Saws, Electric Hand, Circular Saws, Electric Hand, Reciprocating Saws, Backsaws and Miter Box

Saws, Power Miter Box Saw Horses Scaffolding, Portable. (8’ table height) Scrapers (hand held) Screw Drivers Screw Drivers, Electric Scribers Shears (hand held) Shovels Sledgehammers Squares Staplers, Air/Hand Steel Framing Tools, Lightweight Steel Framing Tampers (hand held, non- powered) Tapelines Tarpaulins (12’ X 24” maximum of 5 each) Temporary Lighting (400 square feet) Tin Slips Torch, hand Torch Igniters Trash Receptacles (35/gallon, 4 each) Trowels (non-powered, hand held) Tool Boxes (personal) Traffic cones Tubing Cutters (hand held, non-powered) Vacuum, wet/dry (5 gal) Vehicles (up to 1.5 ton) Vice Volt Meter, volt/ohm meter Wheel Barrow (non-powered) Wire Strippers Wrenches

Section B.2, Paragraph 3 - The coefficient will be used in establishing the price for task orders and modifications. The coefficient is multiplied by the sum of bare costs (no O&P) for line items identified within the current edition of the MEANS Cost Data books or software that correspond to task order work items, to arrive at the total proposed cost of any given task order. The coefficient also includes any overhead and profit for subcontractors hired by the JOC Contractor. No additional compensation for using subcontractors will be paid by the Government.

Section B.2, Paragraph 6 - Coefficients will not be adjusted for any other changes or circumstances encountered during the life of the contract – the coefficients will remain unchanged throughout any given contract or option year.

Section B.3, Paragraph 1 - Only non-pre-priced work that is incidental to pre-priced work shall be considered to be within the scope of this contract. If the value of non-pre-priced work exceeds 20% of the total task order cost it will NOT be considered incidental, and the project will not be executed under this contract.

A. Incidental non-pre-priced work may include minor facilities engineering work items that are not specifically included in the MEANS Cost Data software but that are within the basic intent and general scope of the contract and are incidental to a pre-priced work item.

B. Incidental non-pre-priced work will be negotiated on a work item-by-work item basis. MEANS or its factor used for calculating the pre-priced items will not be used to compute the cost proposal of the non-pre-priced items.

C. For non-pre-priced items, the contractor shall provide the following for each component or task required:

· Item Description

· Direct Labor Hours

· Labor Rate

· Crew size and description of personnel

· Hourly fringe benefit rate for trade performing task

· Description of proposed material

· Number of units of proposed material

· Cost per unit of material (direct bare costs only)

· Description of proposed equipment

· Time for which equipment will be required

· Rental rate for equipment (direct bare costs only) as provided in the latest version of the Army Corps of Engineers Manual EP 1110-1-8 Construction Equipment Ownership and Operating Expense applying to the location of the work (i.e. Region VII – California), unless renting new equipment, whereby vendor quotes are required.

D. Information submitted in support of non-pre-priced tasks shall include, but not be limited to, the following:

· Complete specifications and technical data, including task content, support drawings, task cost data, quality control and inspection requirements.

· Work schedule.

· Costing data shall include a cost analysis report, establishing the basis for selecting the approach proposed for accomplishment of the requirements. Unless otherwise directed by the Contracting Officer, costing data will be submitted demonstrating that the Contractor sought and received three quotes. The Contractor shall provide an installed unit price (or demolition price if appropriate) that shall include all costs required to accomplish the non-pre-priced task.

· The total extended price for the non-pre-priced task will be determined by multiplying the unit price by the quantity required. The price offered in the proposal will be determined by multiplying the total extended price by Contractor’s non pre-priced coefficient adjustment factor.

· After a non-pre-priced item is used on three separate Task Orders, the unit price for such item will be established, following approval by the Contracting Officer, and fixed as a permanent pre-priced task that will no longer require price justification.

· The Contracting Officer’s determination as to whether an item is a pre-priced task or a non-pre-priced task shall be final, binding and conclusive as to the Contractor.

Section C.2, Paragraph 5 - The cost of superintendence is included in the contractor's coefficient and will not be compensated separately.

Section C.2, Paragraph 6 - The cost of project management is included in the contractor's coefficient and will not be compensated separately.

Section C.2, Paragraph 7 - The cost of the Site Safety and Health Officer (SSHO) is included in the contractor's coefficient and will not be compensated separately. NOTE: Unless otherwise stated in an individual task order, the Superintendent may also fulfill the duties of the SSHO.

Section H, Paragraph 18 - Identification badges, if required, will be furnished based on the individual installation security procedures. Contactor is responsible for all costs, if any, associated with obtaining proper credentials, including participation in the Defense Biometric Identification System (DBIDS) program. The Contractor must immediately report instances of lost or stolen badges to the Contracting Officer. Failure of contractor personnel to obtain entry approval will not affect the contract price or time of completion. All Contractor personnel shall become familiar with and obey all Government regulations including fire, traffic, and security regulations. Refer to individual Task Order or Station requirements provided at the preconstruction conference. Contractor personnel will not be admitted to the work site without approval. Access requirements will be as identified in station policy for each location. Some facilities, or areas within some facilities, restrict access to U.S. Citizens only. A minimum of five (5) working days is required for the processing of each DBIDS access request – individual or group. The contractor is not entitled to any equitable adjustment for delays (time or money) incurred as a result of the DBIDS process.

Section H, Use of E-Payrolls - The U. S. Department of Labor accepts the electronic submission of certified payrolls and the “electronic signature” is accepted for the purposes of “certifying the payroll”. There are several electronic systems currently commercially available to contractors for payroll processing in compliance with the Construction Wage Rate Requirements statute…The contractor shall use a supplemental electronic Construction Wage Rate Requirements statute payroll processing system to process and submit certified payrolls electronically to the Government that are compliant with appropriate Construction Wage Rate Requirements statute payroll provisions in the FAR. The contractor shall be responsible for obtaining and providing all access, licenses, and other services required for receipt, processing, certifying, electronically transmitting to the Government, and storing weekly payrolls and other data required for the contractor to comply with Construction Wage Rate Requirements and Related Regulations. The electronic payroll service shall be used by the contractor to prepare, process, and maintain the relevant payrolls and basic records during all work under this construction contract and the electronic payroll service shall be capable of preserving these payrolls and related basic records for the required 3 years after contract completion, and providing a durable record copy of all payrolls and other documentation to the government at contract closeout. The contractor shall obtain and provide access to the Government via the internet with login authorization, as required to comply with the Construction Wage Rate Requirements and Related Regulations over the duration of this construction contract. The access shall include electronic review access via the internet by the Government contract administrative office to the electronic payroll processing system used by the contractor… All contractor-incurred costs related to the contractor’s provision and use of an electronic payroll processing service shall be included in the contractor’s price for the overall work under the contract. The costs for Construction Wage Rate Requirements statute compliance using electronic payroll processing services shall not be a separately bid or reimbursed item under this contract.

Section H, Use of eCMS – In conjunction with the requirements of Section E, Paragraphs 2 and 3 titled DAILY REPORTING REQUIREMENT and INFORMATION FOR THE CONTRACTING OFFICER, respectively, the contractor will be required to use eCMS for this contract and all task orders. After implementation, the contractor can expect to receive an email with account login information. Additional information including procedures manuals and training videos is available at:

https://www.navfac.navy.mil/products_and_services/ci/about_us/capital_improvements_documents.html The UFGS is available at: http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs.