14-R-0402Refuse.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

1. REQUISITION NUMBER

ACQR3499799

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

N62473-14-R-0402 07-Nov-2013

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

BRIAN K. STEPHENS

b. TELEPHONE NUMBER

928-269-6462 (No Collect Calls) 8. OFFER DUE DATE/LOCAL TIME

12:00 AM 13 Dec 2013

9. ISSUED BY

NAVFAC SOUTHWEST

Y UMA ROICC/CODE ROPDY

MARINE CORPS AIR STATION Y UMA

PO BOX 99129 BLDG 731

CODE N62473 10. THIS ACQUISITION IS

X UNRESTRICTED

SET ASIDE: % FOR

SB

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

Y UMA AZ 85369-9129 HUBZONE SB

8(A)

13a. THIS CONTRACT IS A RATED ORDER X

UNDER DPAS (15 CFR 700)

SVC-DISABLED VET-OWNED SB

13b. RATING DO-C3

TEL:

EMERGING SB

14. METHOD OF SOLICITATION

FAX: 928-269-3557 SIZE STD: NAICS: 562111 RFQ IFB X RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

SEE SCHEDULE

17a.CONTRACTOR/ OFFEROR CODE 18a. PAY MENT WILL BE MADE BY CODE

TEL.

FACILITY

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

SUCH ADDRESS IN OFFER BELOW IS CHECKED SEE ADDENDUM

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 4 COPIES 29. AWARD OF CONTRACT: REFERENCE

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS OFFER DATED . Y OUR OFFER ON SOLICITATION X

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

(TYPE OR PRINT)

(TYPE OR PRINT)

TEL: EMAIL:

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAY MENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFY ING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

N62473-14-R-0402

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Refuse - Base Year

FFP

PERIOD OF PERFORMANCE 01 April 2014 THRU 30 March 2015. This is a Firm Fixed Price (FFP) Commercial Items single award service contract for collection and disposal of refuse for the Marine Corps Air Station Yuma, Arizona, and to include adjacent training areas.

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR3499799

NET AMT

Refuse - Base IDIQ

PERIOD OF PERFORMANCE 01 April 2014 THRU 30 March 2015. Indefinite Quantity / Indefinite Delivery (IDIQ) work in accordance with the PWS. Orders may be issue orally, by facsimile, or by electronic commerce methods as described in FAR 52.216-18. All work for this CLIN will be ordered by separate task order.

Refuse - 1st Option Period

PERIOD OF PERFORMANCE 01 April 2015 THRU 30 March 2016. This is a collection and disposal of refuse for the Marine Corps Air Station Yuma, Arizona, and to include adjacent training areas.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Refuse - 1st Option - IDIQ

PERIOD OF PERFORMANCE 01 April 2015 THRU 30 March 2016. Indefinite Quantity / Indefinite Delivery (IDIQ) work in accordance with the PWS. Orders may be issued orally, by facsimile, or by electronic commerce methods as described in FAR 52.216-18. All work for this CLIN will be order by separate task order

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Refuse - 2nd Option Period

PERIOD OF PERFORMANCE 01 April 2016 THRU 30 March 2017. This is a collection and disposal of refuse for Marine Corps Air Station Yuma, Arizona, and to include all adjacent training areas. FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Refuse - 2nd Option - IDIQ

PERIOD OF PERFORMANCE 01 April 2016 THRU 30 March 2017. Indefinite may be issued orally, by facsimile, or by electronic commerce methods as described in FAR 52.216-18. All work for this CLIN will be ordered by separate task order

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Refuse - 3rd Option Period

PERIOD OF PERFORMANCE 01 April 2017 THRU 30 March 2018. This is a collection and disposal of refuse for Marine Corps Air Station Yuma, Arizona, and to include adjacent training areas.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Refuse - 3rd Option - IDIQ

PERIOD OF PERFORMANCE 01 April 2017 THRU 30 March 2018. Indefinite may be issued orally, by facsimile, or by electronic commerce methods as described in FAR 52.216-18. All work for this CLIN will be ordered by separate task order.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Refuse - 4th Option Period

PERIOD OF PERFORMANCE 01 April 2018 THRU 30 March 2019. This is a Firm Fixed Price (FFP) Commercial Items single award service contract for refuse collection and disposal for Marine Corps Air Station Yuma, Arizona, and adjacent training areas.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

AMOUNT

Refuse - 4th

Option - IDIQ

FFP

PERIOD OF PERFORMANCE 01April 2018 THRU 30 March 2019.

Indefinite Quantity / Indefinite Delivery (IDIQ) work in accordance with the PWS. Orders may be issue orally, by facsimile, or by electronic commerce methods as described in FAR 52.216-18. All work for this CLIN will be ordered by separate task order.

TABLE OF CONTENTS

SECTION C DESCRIPTION / SPECIFICATIONS / WORK PAGE

C.1

GENERAL

Annex 0100000

C.2 MANAGEMENT

Annex 0200000

C.3 DISPOSAL AND DISPOSAL FEES (STATION, HOUSING, AND IQ)

C.4 EXAMINATION OF REFUSE

C.5

INDEFINITE QUANTITY

C.6 FACILITIES SUPPORT

Annex 1503030

SECTION E INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-4 INSPECTION OF SERVICES

FIXED PRICE

E.2 GOVERNMENT PERFORMANCE ASSESSMENT

E.3 PERFORMANCE ASSESSMENT MEETINGS

E.4 CONSEQUENCES OF CONTRACTOR’S FAILURE TO PERFORM

REQUIRED SERVICES

E.5 ESTIMATING THE PRICE OF NONPERFORMED OR UNSATISFACTORY

DELIVERIES OR PERFORMANCE

SECTION G ONTRACT ADMINISTRATION DATA

G.1 ORDERING WORK

G.2 INVOICING INSTRUCTIONS

G.3 MODIFICATION PROPOSALS-PRICE BREAKDOWN

G.4 PRICE ADJUSTMENTS IN THE OPTION YEARS FOR CHANGES IN

WAGE DETERMINATIONS

G.5 CONTRACT ADMINISTRATION PLAN

SECTION J DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

J-01 REQUIRED CONFERENCES AND MEETINGS

J-02 INSTRUCTIONS, DIRECTIVES, AND REFERENCES

J-03 INVOICING PROCEDURES

J-04 FORMS

J-05 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

SECTION H SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACTOR’S RESPONSIBILITY

H.2 STATION REGULATIONS

H.3 STATION REGULATIONS

H.4 FIRE PREVENTION

H.5 SPECIAL CONTRACT REQUIREMENTS

H.6 SAFETY REQUIREMENTS AND REPORTS

H.7 SECURITY REQUIREMENTS/PASSES AND BADGES

H.8 CHANGED CONDITIONS

H.9 SUBCONTRACTORS AND PERSONNEL

H.10 COOPERATION WITH OTHER CONTRACTORS

H.11 PUBLIC RELEASE OF INFORMATION

H.12 EXCLUSION OF PRICE REVISION LAWS

H.13 EQUITABLE ADJUSTMENTS: WAIVER & RELEASE OF

CLAIMS

H.14 ORAL MODIFICATION

H.15 NO WAIVER BY GOVERNMENT

H.16 ELECTRONIC FACILITIES SUPPORT CONTRACTING

(E-FSC)

J-06 ACRONYMS

J-07 MAPS AND LOCATIONS

J-08 DUMPSTER LOCATIONS, SCHEDULE & FREQUENCIES

J-09 DUMPSTER CLEANING SCHEDULE

J-10 DUMPSTER PAINT & STENCILING REQUIREMENTS

J-11 LITTER BARREL LOCATIONS, SCHEDULE & FREQUENCIES

J-12 EXHIBIT LINE ITEM NUMBERS

J-13 WAGE DETERMINATIONS

J-L-01 REQUEST FOR INFORMATION

J-L-02 CORPORATE EXPERIENCE DATA SHEET

J-L-03 PAST PERFORMANCE QUESTIONAIRE

J-L-04 FINANCIAL QUESTIONAIRE

SECTION M

EVALUATION FACTORS

M-1 CORPORATE EXPERIENCE

M-2 COUNTY OF YUMA SOLID WASTE MANAGEMENT AGREEMENT

M-3 PAST PERFORMANCE

M-4 SAFETY

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PARAGRAPH TITLE PAGE NO.

C.1

GENERAL

C.2

MANAGEMENT

C.3

DISPOSAL AND DISPOSAL FEES

(STATION, HOUSING, AND IQ)

C.4

EXAMINATION OF REFUSE

C.5

INDEFINITE QUANTITY

C-6

FACILITIES SUPPORT

C.1 GENERAL

a. GENERAL REQUIREMENTS

1. The Contractor shall provide all containers, pickup/disposal of refuse, labor, supervision, licenses, permits, tools, materials, equipment, and transportation necessary to provide refuse services for Marine Corps Air Station, Yuma, AZ.

Marine Corps Air Station Yuma includes areas in both California and Arizona. See

Section J, Attachment J-07 – Maps and Locations for the location of ranges Area 1 through Area 5 that will require services. Schedules for pickup of refuse shall be made by the Contractor to ensure no refuse container is full more than 24 hours. Work shall consist of, but is not be limited to, providing various types and sizes of refuse containers; maintaining appropriate cleaning of refuse containers; continual litter barrel services; providing appropriate painting and stenciling of Contractor owned refuse containers; collection and removal of refuse.

b. FACILITIES

1. Location: Work shall be performed at Marine Corps Air Station Yuma, Cannon Air

Defense Complex, Camp Billy Machen, and outlying training areas. See Section J, Attachment J-07 – Maps and Locations.

2. Hazards: Many areas are subject to flash floods, washouts, soft sand, hard to reach areas, tight workspaces, children (walking, playing, going to school, etc.), and heavy traffic.

c. WORKING HOURS

1. Regular working hours shall be Monday to Saturday, 7:00 a.m. to 3:30 p.m., except as described for the Federal Holidays. In the case of emergencies, or for the completion of emergency work initiated during regular working hours, the Contractor shall be required to work outside regular working hours. The Contractor shall also be required to work on certain tasks outside regular working hours, as described in specifications herein.

C.2 MANAGEMENT

a. GENERAL: The Contractor shall manage the total work effort associated with the contract as required herein to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to, work reception, planning, scheduling, cost accounting, work status, report preparation, establishing and maintaining records, and quality control. The

Contractor shall provide an adequate staff of personnel with the necessary expertise to assure the execution of the work in accordance with sound and efficient management practices.

b. WORK RECEPTION: The Contractor shall supply a Point Of Contact for emergency situations that may arise outside normal business hours of operation. Persons receiving calls shall be fully familiar with the Contractor's organization and procedures, as well as the terms of this contract. Service calls and work (firm fixed price and delivery order) shall be received and dispatched in a courteous and efficient manner.

C.3 DISPOSAL AND DISPOSAL FEES (STATION, AND IQ)

Refuse shall be removed and disposed of off the station. Disposal and landfill permits shall be the responsibility of the Contractor. Breakdown of landfill fees (Station, and IQ) and costs at each landfill shall be placed on invoices.

C.4 EXAMINATION OF REFUSE

The Government reserves the right to examine the refuse being removed from the any location included in the contract at any time.C.5 INDEFINITE QUANTITY

a. Indefinite quantity work shall consist of work to be performed that is not covered by the firm fixed portion of the contract. All work shall be performed properly and be completed by the date specified on the delivery order

b. The Contractor shall make deliveries and pick up additional refuse within four (4) hours when so directed verbally and/or in writing by the Contracting Officer.

c. The Contractor shall be required by the Contracting Officer or Government

Representative to provide refuse collection to various locations within Areas 1-5 (see

Section J, Attachment J-07 – Maps and Locations). Locations may be in areas, which are not easily accessible and may require four wheel drive vehicles provided by the

Contractor.

d. Delivery Orders (1155): Delivery orders are used to order work under the IQ portion of the contract. A copy of the completed Delivery Orders shall be submitted to the

Contracting Officer with monthly invoices or within five working days after the work has been completed. See paragraph H.16 in Section H, Contractor Support of Electronic

Facilities Support Contracting (e-FSC), for orders using the Government Purchase Card.

SECTION C – 1.0 GENERAL INFORMATION

1.1Outline of Services

Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this

Performance Work Statement (PWS) at Marine Corps Air Station, Yuma, AZ and Camp

Billy Machen, Niland, CA. The PWS is organized into annexes. Annex 1 is "General

Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff N/A Annex 4 Public Safety N/A Annex 5 Air Operations N/A Annex 6 Port Operations N/A Annex 7 Ordinance N/A Annex 8 Range Operations N/A Annex 9 Health Care Support N/A Annex 10 Supply N/A Annex 11 Personnel Support N/A Annex 12 Morale, Welfare and Recreations Support N/A Annex 13 Galley N/A Annex 14 Housing N/A Annex 15 Facilities Support 1503 Facilities Services 1503030 Refuse Collection

Annex 16 Utilities N/A Annex 17 Base Support Vehicles and Equipment N/A Annex 18 Environmental N/A

1.2 Project Location

The work shall be performed at various locations and could vary from location to location.

The following is an example of the dispersion of work for the refuse portion of the contract:

MCAS Yuma Cannon Air Defense Complex Camp Billy Machen Various Range Locations (Area 1-5)

1.3 Background Information

MCAS Yuma is located adjacent to the city of Yuma, Arizona in the southwestern Sonoran Desert. The climate has hot dry summers with temperatures reaching 120 degrees Fahrenheit, and mild winters with an annual rainfall of approximately 3 inches.

1.4 Verification of Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J.

Section J provides data such as maps and tables to represent the type, quantity and location of services to be provided. However, Offerors are encouraged to visit the project site during the site visit for Offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.5 Climate Patterns

For the past seven years both Yuma and Imperial counties are in documented drought patterns. Water conservation measures the Government may establish could affect Contractor performance.

1.6 Related Information

There are four types of related information that can be found in the description and related information of the specification as follows:

1. Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

2. Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

3. Constraining Information describes limitations to the work performed to meet the

Performance Objective and Performance Standard.

4. Requirement Information further describes client requirements associated with each

Performance Objective.

1.7 Navy Approach to Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles:

1.7.1 Partnering Philosophy

The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.7.2 Contractor's Knowledge -The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

2.7.3 Industry Best Practices - The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.8 Standard Template

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized.

Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements. Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.09 Navy PBSC Approach

The Navy’s approach to performance-based service contracting (PBSC) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.10 Technical Proposal Certification

The contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

ANNEX

0200000

Section C.2 - MANAGEMENT AND ADMINISTRATION

2.1 Definitions and Acronyms

See J-06 for

Acronyms.

2.1.1 Contracting Officer (KO) - That individual with the Authority to enter into, Administer, and/or Terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

2.1.2 Contractor - That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any sub-contractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

2.1.3 Contractor Representative - That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

2.1.4 Direct Material Costs - The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

2.1.5 Equipment - Contractor Provided Machinery to perform the requirements of the contract.

2.1.6 Facility - A building or structure designed and created to serve a particular function.

2.1.7 Frequency of Service –

• Annual (A) - Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

• Biennial (B) - Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

• Daily (D5) - Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

• Daily (D7) - Services performed once each calendar day, seven days per week, including weekends and holidays.

• Monthly (M) - Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

• Quarterly (Q) - Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

• Semiannual (SA) - Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

• Semimonthly (SM) - Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

• Three times weekly (3W) - Services performed three times a week, such as Monday, Wednesday, and Friday.

• Twice weekly (2W) - Services performed twice a week, such as Monday and Thursday or Tuesday and Friday

• Weekly (W) - Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

2.1.8 Maintenance and Repair - The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

2.1.9 Means Repair and Remodeling Cost Data - A data collection and organization system developed by the R. S. Means Company can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average. Data has been targeted for residential, commercial, and industrial repair/remodeling projects. An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means".

2.1.10 Operation and Maintenance and Support Information (OMSI) - OMSI is a set of consultant-prepared data manuals that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle. Generally prepared following completion of new construction facility or major facility upgrade. OMSI’s typically include staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data.

2.1.11 Performance Assessment - A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.1.12 Performance Assessment Representative (PAR) - That individual designated by the KO to be responsible for the monitoring of Contractor performance.

2.1.13 Pre-expended Bin Materials and Supplies - The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less. Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

2.1.14 Quality Control (QC) - A method used by the Contractor to control the quality of goods and services produced

2.1.15 Response Time - The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

2.1.16 Unit Priced Labor (UPL) Hour - The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; costs for pre-expended bin materials, union agreements, crew sizes, hand tools, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, and profit. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

2.2 General Information

2.2.1 Government Regular Working Hours - The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS.

Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval

2.2.1.1 Observed Federal Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King

Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus

Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor Working Hours

Contractor shall request adjustment of regular work hours in writing within one working day of the change. The Government shall contact the Contractor by telephone, cell phone, or email in the event of contract restriction because of heightened National Security.

2.2.2 Wage Determinations

Refer to Section J, Attachment J-13 for wage determinations.

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

The Contractor may be required to attend administrative and coordination meetings. The

Contractor shall attend meetings as shown in Section J, Attachment J-01.

2.3.2 Partnering

Partnering sessions shall be conducted as needed and identified by the Government.

2.3.3 Permits and Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable federal, state and local laws and regulations. Provide evidence of such permits and licenses to the KO before work commences and at other times as requested by the KO.

2.3.4 Insurance

Within 15 days after award of this contract, the Contractor shall furnish the KO a certificate of insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance

The Certificate of Insurance shall provide for at least 30 days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage Workmen's Compensation: As required by

Federal and State worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers - Other as required by

State Law.

2.3.5 Protection of Government Property

During execution of the work, the Contractor shall protect Government property. The

Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Navy Marine Corps Intranet (NMCI)

Additional information about NMCI may be obtained at http://www.eds.com/nmci.

2.3.7 Access to Work Areas

The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction. Many areas are subject to flash floods, washouts, soft sand, tight hard to reach areas, children, and heavy traffic.

2.3.8 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in J-02.

2.3.9 Invoicing Procedures

Refer to Section J, Attachment J-03.

2.3.10 Forms

Forms are located in Section J, Attachment J-04 additional forms shall be provided by the http://www.eds.com/nmci

Government on an as needed basis.

2.4 Government-Furnished Property, Materials and Services

In accordance with NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with the prime contractor’s effort. Additional property, materials or services may be provided as identified in Section J, Attachment J-05.

2.4.1 Government-Furnished Facilities (GFF) – N/A

2.4.2 Government-Furnished Utilities (GFU)

No utilities will be provided other than in support of this Contract. The Government will provide water electricity, sewer, and telephone access as necessary. No modifications to existing systems shall be made by or for the Contractor.

2.4.3 Government-Furnished Materials (GFM) – N/A

2.4.4 Government-Furnished Equipment (GFE)

The Government will furnish the litter barrels of approximately 32 gallon size. The Government will furnish no other equipment.

2.5 Contractor-Furnished Items

The contractor shall provide trash bags for litter barrels, landfill permits, appropriate vehicles, and dumpsters/ containers in accordance with Section J, Attachment J-08. Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and PCB’s shall not be brought on site. The KO may at any time require samples, Material Safety Data Sheets (MSDS); manufacturer’s data cut sheets of materials used in this contract.

2.6 Management

The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide staffs with the necessary management expertise to assure performance objectives and standards are met. In the event the new contract is awarded to a different Contractor from the current contract holder, there shall be a phase-in and phase-out period.

See FAR 52.237-3 CONTINUITY OF SERVICES (JAN 1991).

2.6.1 Work Control

The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the KO. A written status report of any item of work must be provided within one hour of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours. A copy of all completed work authorizations shall be submitted by 0800 the following work day. At any time the Contractor’s collection is detained for more than one-hour the Government Representative shall be notified.

2.6.2 Work Schedule

Refuse pickup schedules shall be made by the Contractor to ensure no refuse container is full more than 24 hours. The Contractor shall provide a refuse collection/work schedule that ensures containers are emptied when half full. The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.3 Service Interruptions

The Contractor shall notify the Government Representative as soon as possible if Government activities prevent the Contractor from fulfilling contract requirements. If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers within 7 calendar days. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.4 Government's Computerized Maintenance Management Systems (CMMS)

The Contractor shall maintain records stored in the Government's CMMS current and accurate. The Government may make these systems available for the Contractor's use in managing the effort required under this contract.

2.6.5 Quality Management System (QMS)

The Contractor shall establish and maintain a complete QC program in accordance with the provisions specified herein. The Contractor’s QC Program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QC program shall address:

• Accurate documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.5.1 QC Inspection

The Contractor shall establish and maintain an inspection system in accordance with the FAR

Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall maintain a file of all scheduled and performed QC inspections, inspection results, and dates and details of corrective and preventive actions. The file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of completion/termination of the contract.

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

The PM must have relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the

Contractor on all contract matters relating to this contract. The PM or alternate shall be available during the Government's regular working hours and shall be available within one hour after the Government's regular working hours. The PM or alternate shall have a designated contact available at work locations. The PM and any alternates shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Personnel shall speak, read, and comprehend English to the extent that they can read and understand printed regulations, detailed written orders, operating procedures, training instructions and materials.

2.7.1.2 Quality Control Manager (QCM)

The Contractor shall provide a QCM who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met. The QCM and any alternate shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Personnel shall speak, read, and comprehend

English to the extent that they can read and understand printed regulations, detailed written orders, operating procedures, training instructions and materials.

2.7.2 Employee Requirements

The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Personnel shall speak, read, and comprehend English to the extent that they can read and understand printed regulations, detailed written orders, operating procedures, training instructions and materials.

2.7.2.1 Employee Appearance

The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/ subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.2 Employee Conduct

Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Removal of Employees

The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

2.7.2.4 Proof of Citizenship

No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of citizenship is furnished, or, if an alien, legal residency within the

United States is confirmed.

2.8 Security Requirements

The Contractor shall comply with all federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The

Contractor shall ensure that all security/entrance clearances are obtained.

2.8.1 Employee Listing

The Contractor shall maintain and provide upon request a current listing of employees.

The list shall include employee’s name, social security number, job title, and level of security clearance.

2.8.2 Vehicles

The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable.

2.8.3 Passes and Badges

All Contractor employees shall obtain the required employee and vehicle passes. The Government will issue badges without charge. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned immediately.

2.8.4 Access to Buildings

The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.8.5 Access Arrangements

The Contractor shall make all arrangements necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority.

2.8.6 Security Clearances

The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with

Security Clearances is maintained current, including clearances that are pending.

2.9 Safety Requirements

The Contractor shall develop and maintain a safety program in compliance with U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1, Public Law 91-596 Occupational Safety and Health Act. Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government. Contractor safety records shall be available upon request by the KO. The Contractor shall have Material Safety Data Sheets (MSDS), operating manuals, and descriptive data available.

2.9.1 Accident Reporting

The Contractor shall report to the KO, in the manner and on the forms prescribed by the

Government, exposure data and all accidents that occur on or related to Government property. See Section J, Attachment J-04.

2.9.2 Damage Reporting

The Contractor shall submit to the KO in the manner and on the forms prescribed by the

Government all damage to Government property by Contractor employees. See Section J, Attachment J-04.

2.9.3 Fire Protection

The Contractor shall know where fire alarms are located and how to activate them. The

Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials. Call 911 to report a fire. See Section J, Attachment J-04.

2.10 Environmental Protection

The Contractor shall comply with all applicable federal, state, and local laws. All environmental protection matters shall be coordinated with the KO. Inspection of any of the facilities operated by the Contractor may be accomplished by the Activity Environmental Protection Coordinator, or authorized officials on a no-notice basis during Government regular working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and other costs. The Contractor shall comply with the instructions detailed per the cognizance of the Navy Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel.

2.10.1 Disposal

The Contractor shall load, dispose refuse, and return containers to the pickup location. Refuse spilled or strewn while lifting or dumping containers, or wind strewn during hauling, shall be immediately picked up by the Contractor. The Contractor is not responsible for refuse deliberately stacked outside and around the container. Should any obstruction block the

Contractor from making pickup, it shall be designated on the working copy noting time, license number or other identifying information, and the approximate fullness of the dumpster or container. The Government Representative shall be notified immediately.

2.10.1.1 Non-Hazardous Waste

The Contractor shall dispose of debris and rubbish resulting from the work under this contract in an off-Station licensed landfill.

2.10.1.2 Hazardous Waste

The Contractor shall dispose of all hazardous waste in accordance with the Resource

Conservation and Recovery Act and all other applicable federal, state and local laws and regulations. No On-installation disposal of hazardous waste is allowed.

2.10.2 Spill Prevention, Containment, and Clean-up

The Contractor shall contain, clean up, and report all spills on Government property in a manner that complies with applicable federal, state, and local laws and regulations or otherwise stated herein, and the installation spill control plan as specified in Station Order

6280.6A at no cost to the Government.

2.10.3 Hazardous Material Use

The Contractor shall ensure that procedures are in place to deal with hazardous materials, pursuant to the FAR Clause 52.223-3, HAZARDOUS MATERIAL IDENTIFICATION

AND MATERIAL SAFETY DATA.

2.10.4 Protection of Endangered and Threatened Species (Flora and Fauna)

The Contractor shall not disturb endangered and threatened species and their habitat. The

Contractor shall carefully protect in-place and report immediately to the KO endangered and threatened species discovered in the course of work. The Contractor shall stop work in the immediate area of the discovery until directed by the KO to resume work.

2.10.5 Noise Control

The Contractor shall comply with all applicable federal, state and local laws, ordinances, and regulations relative to noise control.

2.10.6 Salvage - N/A

2.10.7 Asbestos Containing Material (ACM)

Asbestos containing insulation, flooring, and other building materials may be encountered by the Contractor during the performance of work under this contract, and the Contractor shall remain alert to this possibility. If ACM is encountered or suspected in the performance of work, the Contractor shall avoid removing, sanding, abrading, or disturbing the material.

The Contractor…