AirSynopsisFINAL2.7.18.doc

AE Synopsis

N62470-18-R-7005 INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT FOR ARCHITECT-ENGINEER SERVICES FOR COMPLIANCE WITH AIR EMISSION REGULATIONS, EPCRA REGULATIONS, GREENHOUSE GAS AND ALL OTHER ENVIRONMENTAL MEDIA REGULATIONS TO SUPPORT NAVY, MARINE CORPS, OTHER DOD INSTALLATIONS AND FEDERAL AGENCIES WORLDWIDE.

ALL INFORMATION NEEDED FOR INTERESTED PARTIES TO SUBMIT A STANDARD FORM SF 330, ARCHITECT ENGINEER QUALIFICATIONS IS CONTAINED HEREIN. THERE IS NO SEPARATE REQUEST FOR PROPOSALS (RFP) PACKAGE TO DOWNLOAD.

This procurement will result in one Indefinite Delivery/Indefinite Quantity (IDIQ) contract for multi-discipline Architect-Engineer (AE) services for air compliance services in the Naval Facilities Engineering Command – Atlantic area of responsibility, but may also include work worldwide. The principal geographic area includes the continental United States and Navy Region Europe. These services will be procured in accordance with 40 USC Chapter 11, Selection of Architects and Engineers, as implemented by FAR Subpart 36.6. The IDIQ contract will be for a base period of one year and four one-year option periods (if exercised). The total fee for the contract term shall not exceed $50,000,000.00. The guaranteed minimum for the contract term (including option years) is $10,000.00. Firm-fixed price task orders will be negotiated for this contract. There will be no dollar limit per task order and no dollar limit per year. Estimated start date is October 2018.

This proposed contract is being solicited as a Total Small Business Set-Aside. The Small Business size standard classification is North American Industrial Classification System (NAICS) Code 541330, Engineering Services. The size standard for this code is $15.0 million. The Government seeks the most highly qualified firm to perform the required services, based on the demonstrated competence and qualifications, in accordance with the selection criteria.

The market research study, Sources Sought Number: N62470-18-R-7005, conducted by Naval Facilities Engineering Command - Atlantic included an assessment of relevant qualifications and capabilities of potentially qualified firms. As a result of the market research analysis, a determination was made to set aside this procurement as a total small business set-aside. The NAVFAC Atlantic small business office concurs with this decision.

AE services are required in support of compliance with the Clean Air Act, Air Emission Regulations, Emergency Planning and Community Right-to-Know Act Regulations, Greenhouse Gas and other environmental media regulations as required. The intent of this contract is to provide comprehensive A-E services to various Navy and other Department of Defense (DOD) installations/organizations worldwide in order to meet statutory compliance requirements for all applicable Overseas Environmental Baseline Guidance Document (OEBGD), Final Governing Standards (FGS), DOD, federal, state, local, and installation-specific environmental laws, regulations, and guidance. This support includes preparation of studies, plans, specifications, design documents, reports, cost estimates and all associated engineering work including, but not limited to, work in the following major categories:

1. Air Quality and Clean Air Act (CAA) Compliance. Technical activities and analyses in support of requirements to comply with Navy and Marine Corps guidance and Host Nation, federal, state, and local air quality rules and regulations. Activities include: writing air permit applications including applications for Title V permits and applications for revisions and renewals for Title V permits; evaluating permit strategies; assisting Installation personnel in negotiating permit conditions; developing and characterizing facility air emissions inventories; identifying all applicable and relevant regulations for each affected source, conducting Clean Air Act (CAA) compliance assessments and pollution prevention strategies; determining compliance status; evaluating record-keeping and reporting procedures; quantifying air emissions by implementing air models and using approved emission factors; testing of emissions from emission sources/performing stack sampling and analysis; installation of air pollution control equipment and incidental construction; preparing implementation plans; developing a quick reference guide for all activities required to maintain and assure compliance with permit conditions or the Installation’s air quality program; analyzing pollution control technologies; conducting cost and feasibility studies; performing New Source Review, Prevention of Significant Deterioration, risk management planning, and General Conformity Analysis and Determinations; performing air toxics emissions inventories, health risk assessments, public notifications, and developing risk reduction audits and plans; developing compliance strategies and documents for compliance with the federal Chemical Accident Prevention Provisions and the California Accidental Release Prevention program (or equivalent programs for other states); developing compliance plans and reports for establishing compliance with existing and emergent National Emission Standards for Hazardous Air Pollutant Standards (NESHAPs) (e.g., shipbuilding and ship repair, aerospace vehicles or components, and Reciprocating Internal Combustion Engine); ozone depleting substance survey and phase-out; providing support in planning for and demonstrating compliance with California Diesel Air Toxic Control Measures, California Global Warming Solutions Act of 2006, and Defense Land Systems and Miscellaneous Equipment Military Achievable Control Technology standards; conducting vapor integrity testing at on-base gasoline stations; providing training support; conducting audits; and developing compliance plans.

2. EPCRA Programs. Regulations Programs- Projects related to EPCRA shall include, but are not limited to: inventory of hazardous materials used/stored and preparation of EPCRA reports for submittal to regulatory agencies. Knowledge of Federal, State, regional and local laws and regulations associated with air, EPCRA and other environmental media is required. Applicable laws and regulations include, but are not limited to the Federal Clean Air Act (CAA) and EPCRA. The contractor shall execute actions relating to 2008 Consolidated EPCRA Policy for DOD installations, Munitions and Operational Ranges.

3. Radon Assessment and Testing. Technical activities and analyses in support of requirements to comply with NAVFAC standards for radon and related products. Tasks may include pre-mitigation radon surveys, determination of the status of compliance, determination of sample priority and facility occupant risk, development of execution management plan(s), development of mitigation plan(s), and post-mitigation assessments and update of databases.

4. Lead Based Paint (LBP). Technical activities and analyses in support of requirements to comply with NAVFAC, state, and/or Federal standards for identification, management, and possible abatement of LBP and asbestos in DOD facilities. Tasks may include pre-mitigation LBP and/or asbestos surveys, determination of the status of compliance, determination of sample priority and facility occupant risk, development of execution management plan(s), development of mitigation plan(s), and post-mitigation assessments and other related products/activities.

5. Asbestos. Technical activities and analyses in support of requirements to comply with NAVFAC, state, and/or Federal standards for identification, management, and possible abatement of asbestos in DOD facilities. Tasks may include pre-mitigation asbestos surveys, determination of the status of compliance, determination of sample priority and facility occupant risk, development of execution management plan(s), development of mitigation plan(s), and post-mitigation assessments and other related products/activities.

6. Miscellaneous Services – Miscellaneous tasking to support other environmental compliance technical requirements, and other technical media (water; radon, asbestos, hazardous waste; or petroleum, oil, and lubricants (POL) spills) that may affect the air quality or otherwise as it relates to air issues, such as follow on studies; GIS mapping; computer aided design and drafting (CADD) drawing production; database development and/or management; pilot studies; audits; surveys; inventories; monitoring; inspections; production of reports, work plans, and safety plans; development of specialized environmental compliance training; and other Architect Engineering (AE) services as specified by contract task order. Collection and management of Other Environmental Liabilities (OEL) data as well as engineering studies and other environmental compliance support for the Base Realignment and Closure (BRAC) environmental program may also be required.

All contractors are advised that registration in System for Award Management (SAM) Database is required prior to award of a contract. Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM Web site: https://www.sam.gov.

The awarded contract will be subject to specific provisions addressing the avoidance of organizational conflicts of interest, including NFAS 5252.209-9300, Organizational Conflicts of Interest. The prime firm for this contract will be required to perform throughout the contract term.

Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the SF330 submittal. Elaborate presentations are not desired.

SELECTION CRITERIA:

Firms responding to this synopsis will be evaluated to determine the most highly qualified firms to perform the required services in accordance with the published selection criteria. Failure to comply with instructions, or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration. Evaluation Criteria 1 and 2 are considered most important and equal between themselves; Criteria 3 through 5 are slightly less important and equal among themselves; Criteria 6 through 8 are of least importance and equal between themselves. Specific selection criteria include:

1. Specialized Experience

2. Professional Qualifications and Technical Competence

3. Past Performance

4. Quality Control

5. Program Management and Capacity

6. Firm Location

7. Commitment to Small Business

8. Volume of Work Criterion 1- Specialized Experience (SF330, Part I, Section F):

Firms will be evaluated on specialized experience in performance of services similar to those anticipated under this contract through evaluation of experience in:

1. Air Quality and CAA Compliance

2. EPCRA Programs

3. Radon Assessment and Testing

4. Lead Based Paint

5. Asbestos

Firms demonstrating experience performing work in accordance with DOD/Navy policy and guidance may be considered more favorably. Additionally, demonstrating experience performing work on DOD installations may be considered more favorably than work performed for municipalities.

Submission requirements: Provide a maximum of five projects completed or substantially completed within the past five years immediately preceding the date of issuance of this notice that best demonstrate specialized experience of the proposed team in the areas outlined above. Sufficient information to determine the percent complete for substantially complete projects must be included in the project description or the project will not be considered. A project will be considered substantially complete if it has reached 80% completion based on amount invoiced as compared to maximum value, before the date of issuance of this notice. One project should be submitted to illustrate specialized experience for each of the five aforementioned tasks. At least three of the five projects submitted must demonstrate experience in providing services covering the principal geographic area of this contract. If more than the maximum number of projects are submitted, the Government will only evaluate projects up to the maximum number authorized in the order submitted.

All projects provided in the SF330 must be completed by the actual office/branch/regional office/individual team member proposed to manage and perform work under this contract. Projects not meeting this requirement will be excluded from consideration in the evaluation. To enable verification, firms should include the DUNS number along with each firm name in the SF330 Part 1, Section F, block 25, “Firm Name”. Include a contract number or project identification number in block 21. Include an e-mail address and phone number for the point of contact in block 23(c). In block 24, include in the project description the contract period of performance, award contract value, current contract value, and a summary of the work performed that demonstrates relevance to specialized experience as outlined above. For projects performed as a subcontractor or a joint venture involving different partners, specifically indicate the value of the work performed as a subcontractor or by those firms proposed for this contract, and identify the specific roles and responsibilities performed as a subcontractor or by those firms on the project rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration.

NOTE: If the offeror is a joint venture, projects performed by the joint venture should be submitted; however, if there are no projects performed by the joint venture, projects may be submitted for either joint venture partner, not to exceed a combined total of five projects. At least one project shall be submitted from each JV partner. The combined experience must still meet the requirement that at least three projects demonstrate experience in providing services covering the principal geographic area of this contract.

Projects shall be submitted on the SF-330 at Part I, Section F and shall be completed or substantially completed projects. Projects not completed or substantially completed will be excluded from evaluation consideration. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or stand-alone contract awards that fit within the definition above. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated.

All information for Criterion 1 shall be submitted in the SF330, Part I, Section F. The Government WILL NOT consider information submitted in addition to Part 1, Section F in evaluation of Criterion 1.

Criterion 2- Professional Qualifications and Technical Competence (SF330, Part I, Sections E & G):

Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in example projects as outlined in the SF330, Part 1, Section G. Key personnel are individuals who will have major contract or project management responsibilities and/or will provide unusual or unique expertise. Specific disciplines that must be included in key personnel are program managers; quality control personnel; task order managers; and project managers.

Submission Requirements:

SF330, Part I, Section E. Provide resumes for all proposed key personnel that illustrate experience in the work proposed under this contract. Resumes are limited to one page each and should indicate: professional registration, certification, licensure and/or accreditation in appropriate disciplines; cite recent (within the past ten years) project-specific experience in work relevant to the services required under this contract; and indicate proposed role in this contract. Indicate participation of key personnel in example projects in the SF330, Part 1, Section G.

Criterion 3- Past Performance (SF330, Part I, Section H):

Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided in Past Performance Questionnaires (PPQs) or CPARS for Criterion 1 projects and may include customer inquiries, Government databases, and other information available to the Government including contacts with points of contact in other criteria. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. NOTE: Past performance information for projects listed under Criterion 1 may be given greater weight.

Submission Requirements:

SUBMIT A COMPLETED CPARS EVALUATION FOR EACH PROJECT UNDER CRITERION 1. IF A COMPLETED CPARS EVALUATION IS NOT AVAILABLE, the Past Performance Questionnaire (PPQ) (Attachment (A)) included in this notice is provided for the firm or its team members to submit to the client for each project included under Criterion 1, Specialized Experience. DO NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your SF330. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this notice, firms should complete and submit with their responses the first page of the PPQ (Attachment (A)), which will provide contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different Notice/RFP (legible copies are acceptable) as long as it is on the same form as posted with this Synopsis. Firms should follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact, Naval Facilities Engineering Command Atlantic, Code ACQ21, Attn: Stacy Fullerton via email at stacy.fullerton@navy.mil, prior to the response date. Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Firms may provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 1 Specialized Experience. Firms may also address any adverse past performance issues, but this information shall not exceed four single-sided pages in total.

Awards, letters of commendation, certificates of appreciation, etc. shall not be submitted and will not be considered in the evaluation.

Criterion 4- Quality Control Program (SF330, Part I, Section H):

Firms will be evaluated on the strength of the quality control program proposed by the firm to ensure quality products and services under this contract, and means of ensuring quality services from their consultants/subcontractors.

Submission Requirements:

Describe the quality control program that will be utilized for all deliverables of this contract and the management approach for quality control processes and procedures. The description shall:

1.

Explain the quality control program including an example of how the plan has worked for one of the projects submitted as part of SF330, Section F or how the plan will work if it has not been used previously.

2.

Provide a quality control process chart showing the inter-relationship of the management and team components.

3.

Describe specific quality control processes and procedures proposed for this contract.

4.

Identify the quality control manager and any other key personnel responsible for the quality control program and a description of their roles and responsibilities.

5.

Describe how the firm’s quality control program extends to management of subcontractors.

Criterion 5- Program Management and Capacity (SF330, Part I, Section H):

Firms will be evaluated on the firm’s ability to plan for and manage work under the contract and the capacity to accomplish the work in the required time.

Submission Requirements:

1.

Provide an organizational chart for the team and discuss the management plan for this contract and personnel roles in the organization. Describe the ability of the firm to manage, coordinate and work effectively with team members, both internal staff and consultants. Discuss the history of working relationships with team members, including joint venture partners where applicable.

2.

Describe the firm’s present workload and the availability of the project team (including consultants) for the specified contract performance period. Describe the workload/availability of the key personnel during the anticipated contract performance period and the ability of the firm to provide qualified backup staffing for key personnel to ensure continuity of services. General statements of availability/capacity may be considered less favorably.

Criterion 6—Firm Location (SF330, Part I, Section H)

Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms will be evaluated on the locations of their office or offices that will be performing the work under this contract and demonstrated knowledge of the general geographic areas in which projects could be located. Evaluation of firms will include consideration of their location within the general geographic area of the anticipated projects, primarily the continental United States and Navy Region Europe.

Submission Requirements:

1.

Indicate location of the office(s) that will be performing the work, including main offices, branch offices, and offices of team members.

2.

Provide a narrative describing the team’s knowledge of the primary geographic areas to be covered by this contract.

3. Provide a narrative explaining how the location of the office(s) will be advantageous to the government.

Criterion 7—Commitment to Small Business (SF330, Part I, Section H):

Firms will be evaluated in terms of the extent to which they have identified and committed to the use of Small Business (SB), Small Disadvantaged Business (SDB), Women-Owned Small Business (WOSB), Historically Underutilized Business Zone Small Business (HUBZoneSB), Veteran-Owned Small Business (VOSB), Service Disabled Veteran Owned Small Business (SDVOSB), and if applicable, Historically Black Colleges or Universities and Minority Institutions (HBCU/MI) in performance of this contract, whether as a joint venture, teaming arrangement, or subcontractor. The Government will evaluate proposals based on: (A) Past performance in utilization of small business concerns, and (B) Participation of small business concerns for this requirement.

Submission Requirements:

In support of (A), all firms shall provide historical data on utilization of SB, SDB, WOSB, HUBZoneSB, VOSB, SDVOSB and HBCU/MI. Small Businesses shall also submit documentation which shows their utilization of the various types of small business firms for similar contracts of relative size. In support of (B), a draft Small Business Subcontracting Plan is not required from small businesses; however, small businesses shall submit similar information on the extent to which they identify and commit to subcontracting to large business (LB), SB, SDB, WOSB, HUBZoneSB, VOSB, SDVOSB, and (if applicable) HBCU/MI in the performance of this contract. The Secretary of the Navy has assigned the Naval Facilities Engineering Command goals for FY2019 in terms of percentages of total planned subcontracting dollars for utilization of small businesses. Demonstrate the plan to meet these goals:

The Small Business size standard classification is NAICS 541330, Engineering Services, size standard $15,000,000.00.

Criterion 8—Volume of Work (SF330, Part 1, Section H) Firms will be evaluated in accordance with DOD Federal Acquisition Regulation Supplement (DFARS) Procedures, Guidance and Information (PGI) 236.602-1, from data extracted from the Federal Procurement Data System (FPDS). Firms will be evaluated in terms of work previously awarded to the firm by DOD within the past twelve months with the objective of effecting an equitable distribution of contracts among qualified A&E firms including small, disadvantaged business firms, and firms that have not had prior DOD A&E contracts.

Submission Requirements:

Firms do not submit data for this factor.

SF-330 SUBMISSION REQUIREMENTS:

Architect-Engineer firms desiring to be considered for this contract must submit a completed SF-330 package. The SF-330 shall be typed, one sided, at least 11 point or larger Times New Roman font. Part I shall not exceed 75 single-sided 8.5 by 11 inch pages (the page limit does not include certificates, PPQs, licenses, cover sheets, dividers, or other requested documentation (e.g., joint venture agreement, proof of AE firm registration) provided that these do not contain any substantive information submitted in response to the synopsis or intended to demonstrate the qualifications of the firm). Part I pages shall be numbered sequentially. The organizational chart may be one page single sided 11 by 17 inch foldout (which will count as one page towards the page limitation), using 11 point font or larger (font limitations do not apply to graphics, captions or tables). Please include your DUNS and CAGE numbers in Block 30 of the SF-330.

**In accordance with the FAR 36.601-4(b) contracts for architect-engineer services may only be awarded to firms permitted by law to practice the professions of architecture or engineering. Firms must submit proof that they are permitted by law as required by FAR 36.601-4(b). If a firm is in a jurisdiction that requires AE firm registration, the firm must provide proof of registration. If a firm is in a jurisdiction that does not require AE firm registration, the firm must provide proof eligibility to practice (e.g., a summary explaining eligibility under the laws of that jurisdiction). Failure to submit the required proof could result in a firm’s elimination from consideration.

**Firms who are offering as a joint venture should include with their submission a copy of the joint venture agreement. Failure to include the joint venture agreement may result in the firm’s elimination from further evaluation.

Architect-engineer firms that meet the requirements described in this announcement are invited to submit six hard copies of the SF-330 and six electronic copies on CDs to Naval Facilities Engineering Command Atlantic, Code ACQ21, Attn: Stacy Fullerton, Contract Specialist, 6506 Hampton Blvd., Norfolk, VA 23508-1278. Responses received by the Government by 2:00PM EST on 9 March 2018 will be considered. THIS IS NOT A REQUEST FOR PROPOSAL.

Late responses will be handled in accordance with FAR 52.215-1. The points of contact are either Stacy Fullerton, Contract Specialist, at 757-322-8100 or Jennifer McDonald, Contracting Officer, at 757-322-8154.

If an SF 254/SF 255 is submitted for this solicitation, it will not be reviewed or considered. As required above, provide verifiable evidence that your firm is permitted by law to practice the professions of architecture or engineering (e.g., state registration number).

If hand-carrying or express mailing proposal, the firm is advised that the Contracting Officer is on a secured base and passes are required to enter the base. Anticipate delays in base access and plan accordingly. Hand-carried proposals must be delivered to the mailroom located in the basement of Building A, Room 0006. Proposals shall be delivered to the mailroom between 1:00 and 2:00 EST. For your convenience, a phone is available outside the mail room door, if delivering proposals outside the specified timeframe. If required, contact Joe Goncalves at 757-322-8125. Government personnel will not pick up proposals at the gate. It is the contractor’s responsibility to ensure delivery to the location specified.

All visitors to NAVFAC Atlantic at Lafayette River Annex (LRA) who do not have a CAC badge or DBIDS badge must have a background check run by the Naval Station Pass & ID office (Security Department at Commander, Naval Region Mid-Atlantic). Special Note: DBIDS badges must be programmed for access to the Naval Support Activity, Hampton Roads in order to gain access to the LRA.

Visitors who do not have a CAC or DBIDS badge must complete the attached Visitor Access Pass Request form (Excel spreadsheet). Visitors must complete and forward the form directly to the following personnel in the security department via email:

1.

Iris Gholston, 757-322-8116, iris.gholston@navy.mil

Visitors must complete and provide the attached form to the security department at least five working days prior to their scheduled meeting date to allow ample time to process and complete the background check.

Commercial couriers such as FEDEX, DHL or UPS follow the same visitor procedures listed above and they are required to have a background check if they do not have a CAC badge or DBIDS badge. Commercial couriers must also have their vehicle inspected at location listed in the attached LRA commercial vehicle inspection procedures prior to accessing the LRA.

Firms should check with their intended courier to ensure they have the proper identification credentials to access the LRA.

Temporary visitor passes must be picked up by the approved visitor from the Naval Station Pass and ID Office located at the following address prior to visiting NAVFAC Atlantic on LRA:

Address: Naval Station Pass and ID Office

9040 Hampton Blvd

Norfolk, VA 23505

Telephone Number: 757-322-2975

Hours of Operation: 0600-1700 on Monday through Friday Electronic (E-mail, facsimile, etc.) submissions are not authorized.

Inquiries concerning this procurement should include solicitation number and title and be forwarded via email to Stacy Fullerton at stacy.fullerton@navy.mil.

Revised JUL 2017