RFQ_N6227119Q1141.docx

N6227119Q1141 Glasgow Hall Room 109 Furniture Upgrade

REQUEST FOR QUOTE N6227119Q1141

This Combined Synopsis/Solicitation, for the Naval Postgraduate School (NPS), is prepared in accordance with the format in FAR 13 and supplemented with additional information included in this notice. This RFQ intends to result in a Firm Fixed Price (FFP) Purchase Order.

The NAICS associated with this purchase is 337127. This is a small business set-aside, with a size standard of 500 employees.

This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-87-1 and DFARS Publication Notice 20160325. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

Method of payment will be wide area workflow.

1. GOVERNMENT POINT OF CONTACT:

Contract Specialist: Robert B Gallagher Phone: (831) 656-7853 E-mail: rbgallag@nps.edu

2. SITE VISIT:

52.237-1 -- Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of Provision) A site visit will be conducted on Wednesday, 07 August 2019 at 1:00 PM PST. The site visit will allow for question and answer, measurements, and an opportunity to assess site conditions and installation requirements. Attendance at the site visit is not mandatory to be considered for award.

Please follow the NSAM_NPS Base Access Instructions attached to this solicitation. Also attached are the NSAM_NPS Gate Access Flow Chart, NSAM Gate Access Request Form, and SECNAV 5512 Approval Form.

Robert B. Gallagher will be the Government Sponsor. All interested parties should RSVP for the site visit by 25 July 2019 by e-mail to rbgallag@nps.edu. The RSVP email MUST include the completed NSAM Gate Access Request Form and SECNAV 5512 Approval Form.

3. QUESTIONS:

Questions shall be submitted no later than 1:00 PM PST on 12 August 2019 by e-mail to rbgallag@nps.edu

4. INSTRUCTIONS FOR SUBMISSION OF QUOTATION:

Quotes shall be submitted no later than 1:00 PM PST on 19 August 2019 by e-mail to rbgallag@nps.edu

Contractor’s proposal shall be valid for thirty (30) days and include Volume 1, and 2. Each document should contain the following language on every page: SOURCE SELECTION SENSITIVE - SEE FAR PART 2.101 AND 3.104.

VOLUME 1 – TECHNICAL & PAST PERFORMANCE

· Correct product specifications provided in accordance with the statement of work section 3 and complete dimensions are included; confirms removal and installation tasks; and provides a timeline for the completion of the tasks and deliverables.

· Past performance – At least two examples. See Addendum A.

Shall include all Terms and Conditions proposed to the government.

VOLUME 2 - PRICE

Price quotations shall be firm fixed price and in accordance with CLIN structure provided below. Unit prices and service rates breakdown shall be provided for informational purposes. NPS requests responses from offerors for the following:

Work Completion Date: Anticipated on, or before six (6) months from date of award. The timeline will be mutually agreed upon by government and contractor at time of award.

5. EVALUATION:

Evaluation: Lowest Price Technically Acceptable While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors: price, technical, and past performance will be evaluated. Award will be made to the lowest-price technically acceptable offeror, proposing a solution that meets all the minimum technical requirements specified.

System for Award Management (SAM). Offeror must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/. All quotes shall include price(s), FOB destination, a point of contact, name and phone number, business size, and payment terms. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

The Contracting Officer intends to award a contract on the basis of initial proposals received without discussions to the lowest price technically acceptable bidder.

6. STATEMENT OF WORK:

Glasgow Hall Room 109 Furniture Upgrade

1.0 Background/Introduction:

1.1 The Naval Postgraduate School (NPS) Graduate School of Operation and Information Sciences (GSOIS) requires removal and disposal of existing antiquated furniture as well as delivery of new replacement furniture with incidental installation services and electrical upgrades to facilitate a more modern learning environment.

1.2 GSOIS educational activities occur primarily in Building 302 Glasgow Hall. One of its primary classrooms is Room 109, a tiered lecture hall presently outfitted with auditorium style fixed seating for 167 students. The extant installed seating is antiquated, broken, and does not accommodate the modern student in terms of a capacity to recharge electronic devices frequently utilized by students.

1.3 The Government seeks a modern integrated seating solution (lecture hall seating with tabletop and swingout style attached chairs) with the following: installation of approximately 134 fixed student learning spaces (fixed table ‘desks’ and accompanying swing out seating with installed electrical connections); installation of tabletops to support approximately 18 free-standing chairs on the emergency exit row tier, and 5 Americans with Disabilities Act (ADA) compliant learning stations at the back of the hall (ground level entrance of the auditorium).

1.4 The Government seeks a solution which also provides for the dismantling, removal, and disposal of the extant furniture, as well as delivery and installation of modern replacement furniture, including installation of electrical conduit and wiring from student desks up to a common (in room) junction box (to be installed separately by the government); Note: contractor shall coordinate with Naval Facilities Engineering Command (NAVFAC) personnel to complete electrical rough-in work which will terminate at location of future panel’s installation.

2.0 Scope:

2.1 The contractor shall provide all project management, tools, materials, technical expertise, and equipment necessary to disassemble, remove, and dispose of existing furniture. Contractor shall provide all project management, tools, materials, technical expertise, and equipment necessary to deliver and install new modern furniture, electrical conduit, and wiring to a common distribution panel in Glasgow Hall room 109.

3.0 Deliverables and Tasks:

3.1 Item 1: Disassembly, Removal, and Disposal of Existing Furniture.

3.1.1 Contractor shall disassemble fixed existing furniture which consists of student tabletop desks with connected swing-out style seating. Contractor shall take all prudent measures to ensure that disassembly activities do not damage concrete flooring and minimize damage to carpeting in the classroom.

3.1.2 Contractor shall remove all disassembled furniture from the building and transport it off Naval Postgraduate School grounds to a State or Federally-approved disposal, reclamation, or other disposal point. Contractor shall dispose of all furniture and materials in accordance with local, State, and Federal laws.

3.2 Item 2: Furniture. Contractor shall deliver, on a brand name or equal basis, Dauphin brand furniture which meets the following salient characteristics and quantities. Contractor may propose substitute brand names and models provided that contractor identifies how proposed items satisfy agency requirements. Contractor shall provide Dauphin brand Rota model student seats and accompanying tabletops (18” width/work surface) which integrate swing-out style seating and include electrical connectivity. See attachment for proposed layout.

3.2.1 Contractor shall provide modular integrated desks (with swing-out seating) which accommodate 134 students.

3.2.1.1 Contractor shall provide swingout style chairs which contain a durable cloth-covered cushion and webbed (or other mesh-like material designed to promote breathability) seatback, such as the Speed-O, Flexo, or Vida models. Students are generally military personnel between the ages of mid-20s to early 30s. Any seating proposal shall be designed to maximize seating for long periods (2 - 3 hours of academic lecture). Contractor may substitute the specific models identified, provided any such proposal meets the cushioned cloth seating with breathable backing requirement.

3.2.1.2 Contractor shall provide seating whose colors maintain harmony with the existing auditorium and the Naval Postgraduate School’s colors (specifically, Blue-PMS295 and Yellow-PMS129).

3.2.1.3 Contractor shall provide swingout seating which, when in its resting (unoccupied) configuration, provides not less than 12” of egress space from the back of the swingout seat to the front of the row immediately behind that seat.

3.2.1.4 Contractor shall provide swingout seating which provides the student 360-degree rotation capability with automatic, spring-loaded return capability which returns the seat to a forward facing configuration.

3.2.1.5 Contractor shall provide seating whose support column and swing arms are sufficiently sturdy to support physically fit military personnel.

3.2.2 Contractor shall provide for tables/desk surfaces (without swing-out seating) which will accommodate 18 students. Note, tables and chairs are for the exit row (tier 4 in accompanying layout) located in the middle of the auditorium and the two tables immediately adjacent to the normal entry/exit doors located in the uppermost row next to the ADA-compliant seating.

3.2.2.1 Contractor shall provide 18 student chairs (free-standing and not swing-out style).

3.2.2.2 Contractor shall provide free-standing chairs whose characteristics match the swing-out style chairs in terms of cloth-covered cushion seating and breathable seatback and 2-3 hour comfort rating. Contractor shall provide chairs whose color and style compliment the swingout style seating in Paragraph 3.2.1.

3.2.3 Contractor shall provide ADA- compliant stations (without swing-out seating) which accommodate 5 students.

3.2.4 Contractor shall provide tabletops which allocate each student a work area not less than 48” length by 18” width.

3.2.5 Contractor shall provide desks whose frame color is dark metallic gray.

3.2.6 Contractor shall provide desks which contain one US standard 120v plug (with 110vac-5vdc transformer) and a minimum one Universal Serial Bus (USB) plug per every two students.

3.2.7 Contractor shall provide desks which include front-mounted modesty panels designed to block instructor’s view of students’ lower bodies below the desk level due lecture hall layout. Note: due to the tiered nature of the auditorium, modesty panels shall extend from the desk level to a point approximately an inch or two above the floor. Contractor shall provide modesty panels whose color maintains the flow and harmony with the auditorium, does not interfere with the auditorium acoustics, and keeps in consideration other characteristics of the furniture described herein.

3.2.8 Contractor shall provide desks whose desktops are designed to reduce glare or reflections of ambient lighting; desktops shall present a light-colored wood finish. Contractor shall provide desktops where the side facing the student presents a curved bullnose leading edge.

3.2.9 Contractor shall provide desks, which when installed, maintain the natural curvature of the auditorium and row in which they are installed.

3.2.10 Contractor shall provide sufficient quantities of conduit, couplers, connectors, anchors, wire, and other materials as necessary to provide electrical power as described in 3.2.6.

3.3 Item 3. Furniture & Electrical Installation.

3.3.1 Contractor shall perform all project management activities necessary to coordinate and execute delivery and installation.

3.3.2 Contractor shall install furniture in accordance with the proposed layout.

3.3.3 Contractor shall install furniture in accordance with the furniture manufacturer’s guidelines.

3.3.4 Contractor shall complete all installation not later than a date coordinated by and agreeable to both the contractor and the government Contracting Officer’s Representative.

3.3.5 Contractor shall surface mount electrical wire in accordance with all applicable local and national codes, connecting the load end of each branch to the tables/desks where necessary and in accordance with the furniture manufacturer’s guidelines. The line (supply) end will be routed up to the single existing electrical junction box (or the proposed location if the box is not installed at the time of the contractor’s work). Contractor shall provide electrical wiring sufficient in length and rating to support the electrical connectivity requirements described above. Note: if government installed Room 109 common electrical panel is installed at the time of contractor work, contractor will coordinate with NAVFAC personnel to complete electrical installation into the local distribution panel, otherwise, all electrical rough-in work will terminate at the location of the distribution panel’s future installation leaving minimum work to complete the routing of power to the lecture hall seating areas.

3.3.6 Contractor shall install electrical conduit such that the location and manner of anchoring minimizes tripping hazards. Contractor will route wiring across stairway elements in the auditorium beneath the extant carpeting and in a manner which will minimize the wiring conduit’s exposure to routine foot traffic.

3.3.7 Contractor shall install electrical wire and conduit installation from desks to junction box in accordance with the Unified Facilities Guide Specifications.

7. CLAUSES AND PROVISIONS:

CLAUSES INCORPORATED BY REFERENCE

The following FAR / DFAR clauses are incorporated by reference:

All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are:

52.211-6 -- BRAND NAME OR EQUAL (AUG 1999)

(a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.

(b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by—

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

(c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation.

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses: http://acquisition.gov/comp/far/ DFARS Clauses: http://www.acq.osd.mil/dpap/dars/dfars/

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